iapps Consulting DWC LLC Fixed Scope Offering (FSO) For Taleo Recruit and On-Boarding Drive Transformation Create Value 18-05-2015 1
About Us We are a technology and business consulting firm, focused on helping clients to make the right choices to unlock value and to transform themselves as future-ready. We provide services across Large scale IT Outsourcing, Business Consulting (specializing in Transformation) Technology Consulting (specializing in Enterprise Design and Architecture) ERP Consulting (Oracle Fusion, ebusiness, JDE, PeopleSoft, OTM ) BI and Analytics for Enterprises (Hyperion, OBIA & OBIEE) Software Development and Human Capital Management 5/18/2015 2
TECHNOLOGY PLATFORM SERVICES iapps Offering Model DOMAIN EXPERTISE Consulting Services Outcome based Managed Services Emerging Technologies- SoCoMo Big Data and Analytics Industry Solutions Application Services Enterprise Integration Cloud Mobile Web Client Server Java.NET Oracle OPEN SOURCE 5/18/2015 3
Challenges of the Recruitment process Candidates lacking necessary skills / talent Takes too long Costs too much Candidates lacking knowledge of role / company Receiving poor quality / not sutable candidate CVs from recruiters Lack of resources to support / attract the highest quality talent Limited / no access to the highest quality talent Receiving too many CV from recruiters Persistent contact / cold calls from recruiters Staff retention / need to frequently repeat recruitment process None of the above - no challenges 50% 50% 35% 34% 33% 30% 29% 27% 24% 20% 2% 0% 10% 20% 30% 40% 50% 60% 18-05-2015 4
Business Objective An efficient and effective recruitment and onboarding system To help reduce time to hire, productivity time and help build Talent Intelligence and improve other critical parameters for better ROI. To Increase Organizational Performance and provide platform for better user engagements and reduce paper works. Facilitate dashboard and reports to Management and users for Strategic decisions and quick data access. Integrate ATS with Core HRMS and other products for quick, easy and centralized data access. Configure, Implement, Train and Stabilize for better adoption. Eliminate the need of multiple systems, manual efforts, bottle necks and redundant steps or process and deliver an enhanced and efficient system 18-05-2015 5
Recruiting Center Hiring Manager / Recruiter Recruiting Center, eshare Recruiting Center, Onboarding/ Transition Recruiting Center, Reporting Candidate Career Section Business Process Flow an example Apply Online View Offer Online Candidate Accept Offer Fill & Report Hire the Candidate Approve the Requisition Create a Requisition Add Questions & Competencies Post & Source Job Candidate Management Source more Candidates Screen & Interview Make Offer 18-05-2015 6
Scope & Application Features Modules Taleo Base Cloud Taleo Recruiting Cloud Service Taleo Onboarding Cloud Service Business Process/Feature Smart Org and Core setup Recruiting Setup Description Create Organization,Location, Department and Job field Setup Core Settings Setup security Policies Create Users Groups up to 5, user types up to 5, up to 3 coverage area Assist in managing network Data Create User Defined Field up to 30, List of Values up to 20, Forms, Requisition and Candidate File Create 5 List Values Create center Stage of recruiters and Hiring Manager Views Create and customize requisition template up to 20 Create and customize correspondence up to 20 Create and customize Pre-Screening questions, Evaluation Questions and Library up to 50 Create and Customize Source List up to 100 Create automated Task up to 7 Create 2 Candidate Selection Workflow Interview Scheduling with up to 5 Calendars Evaluations Management Dynamic Approval Routing Candidate Communication Agent
Features to be delivered - In scope Business Process/Feature Description Career Section Management Create 1 External Career Section with 2 Application Flow ( General and application along with Referral application Flow) Create 1 Internal Career with 2 Application Flow ( General and application along with Referral application Flow) Create 1 Agency Career Portal Create and Customize Theme and brand for career Portal Offer Management Reporting and Analytics New Hire Portal On-Boarding Process Create and Customize Offer Letter up to 3 formats Create and customize up to 5 Reports Create one New Hire Portal Customize Theme and Brand Create and customize 1 on boarding process Create fields upto 100 Create Task up to 10 Create Documents up to 5 Create and customize 5 Correspondence Create 1 content page Reporting and Analytics Create 5 custom reports (Additional) 8
Scope Exclusions for this FSO Activity Assumptions Data extraction & cleansing Data extraction from 3rd party system not included in scope of project 3rd party system Integration test Not included in scope of current project Integration test Plan Integration Availability of 3rd party system vendors during various project phases as per project plan for integration testing Installation & Configuration of any Middleware tools or any third party software Single Sign On Not included in scope of current project Data Validation Data Validation of Legacy source data is not included in scope Upgrade Taleo Version Upgrade during deployments or implementation are out of Scope
Key Assumptions The standard business flows and product features will serve as the base for the implementation The implementation is based on the Cloud deployment model, hosted by Oracle on SaaS model In the Cloud deployment model, typically two project environments are available one sandbox and a production environment Integration with Oracle E-Business Suite and Oracle PeopleSoft is available using Taleo Connect Client The scope assumption is for one country and one language (English) The project would be executed in an onsite-offshore model Maximum of 1 business Units will be considered for implementation with above 500 employee strength It is assumed that project stakeholders are available as per project plan Training will be provided using Train the Trainer approach, Training is assumed to be one workshop per application for up to 20 attendees All communications, documentations, deliverables would be provided in English language Any change in the scope will follow change control mechanism impacting cost and timelines No Major Upgrades will be done during the implementation. Upgrade during initial deployments are out of Scope A timeline of 12 weeks and 3 weeks of Post Go-Live Support is assumed with work products delivered during the timeframe, counting from the time that the Taleo Cloud system is provisioned. The Time Line of 12 weeks assuming Taleo cloud system has been provisioned by Oracle
Key Deliverables included in scope Deliverable Name Deliverable Description Project Work plan Configuration Document DS030 Configured Application Validated Solution on Sandbox Training Material DO070 A plan that describes the high-level tasks and timelines for all project A document that summarizes the configurations to be provided based on the collected business information. An application configured in accordance with the descriptions in the Configuration Workbook Configured Final Solution agreed with Customer Material to support Familiarization sessions on tools for ongoing customers Validated Solution on Production Configured Solution, validated for go live use
Implementation approach- Rapid Time to Value 3 3 Standard processes are explained and configuration adjusted iteratively in facilitated workshops 1 Client is introduced to the product functionality and asked to provide information through Questionnaires 2 iapps performs initial configuration based on customer input 4 Data is uploaded, training performed and the system goes LIVE
Implementation Approach Objectives by Phase Project Design Configure Validate Transition Realization Confirm Scope Plan Project Conduct Kickoff Meeting Gather Business Processes and Information Data Analysis and Integration Approaches Perform Initial setup in staging environment Iterative Process Conduct Workshop to validate configuration of Standard Functionality Iterative Process Implement and Validate Integrations Apply Adjusted Changes to Staging Environment Prepare Users for Validation and confirm solution to be Migrated to Production Conduct Train-the-Trainer Sessions Configure Production Environment Load, Reconcile and Validate Data in Production Final Validation Verify Production Readiness Transition to Steady-State Operations Post Go-Live Support Accept System Document Lesson Learnt and close contract and Process Prepare Cutover Strategy Project Management 18-05-2015 13
Project Plan/Time Frames A Project timeline of 12 weeks and 3 weeks of Post Go-Live Support is proposed for this FSO 18-05-2015 14
FSO- Key Factors for a Successful implementation 1. Plan and provision Oracle Taleo Recruit and On-Boarding Cloud instances prior to project start 2. Assign a SPOC (project manager) to lead your staff s efforts 3. Assign experienced and empowered business and IT users to work closely with iapps consultants according to project plan (some full-time allocation may be necessary at times). 4. Perform certain project tasks according to project plan such as 1. a) provide data in format specified by iapps 2. b) customer side of integration 3. c) end user training 5. Arrange for a Project executive sponsor and/or Project steering committee to drive this project 6. Adopt to Onsite and Offshore delivery model 18-05-2015 15
Additional Service Offerings Future Roadmap Custom Reports & Email Alerts Development Automatic 3 rd Party Integration Taleo Application Upgrade Business Process Documentation As part of our Land and Expand model we provide these additional service offerings at additional cost Business Consulting End User Training Annual Maintenance Contract Additional System Workshops Change Management
iapps Advantage Oracle Certified Taleo Consultants. Early adaptor of Cloud Applications as an Oracle Partner Good Domain knowledge and Experience in Implementing Oracle Taleo. Very Solid Experience in Implementing Oracle Human Capital Management Applications. 20+ Oracle Human Capital Management Consultants and 10+ dedicated Taleo consultants. Experience in implementing other Products of Oracle Cloud Application as well like Fusion HCM, Cloud ERP, and Cloud CX. This gives an edge to iapps to have overall and better understanding of Oracle Cloud Applications as a whole. Capable to do consulting for Recruitment and onboarding Processes along with Human Capital Management Structures, Policies, Business Processes, Useful Reporting and Master Data. Integration knowledge with Oracle EBS and other 3rd party systems 18-05-2015 17
Thank You www.iappsconsulting.com info@iappsconsulting.com +971 50 6624541 Drive Transformation Create Value 18-05-2015 18