4. Click Next and then fill in your Name and address. Click Next again.

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1 NOTE: Before installing PGP, Word needs to be disabled as your editor in Outlook. In Outlook, go to Tools: Options: Mail Format and uncheck Use Microsoft Office Word to edit messages. Failure to do so may render PGP inoperable. Installing PGP 1. Click on the URL in the message to download the zip file containing the PGP software. 2. Open the zip file and double click on PGP8.EXE. You show see a progress bar that says Preparing to install, and then it will start the installation wizard. 3. Click Next three times to agree to the user license. 4. It will ask if you have Keyrings you would like to use. Select No, I am a new user and click Next. 5. Click Next three more times to install PGP on your C: drive with the default settings. 6. Click Next one more time and it will restart your computer. Once the computer has restarted and you have logged back in, you should notice a PGP lock icon in the corner of your screen next to the time. Clicking on it will bring up a menu.

2 Setting up PGP 1. You should be prompted to register PGP. If not, click on the PGP Lock in the corner and click on License. Fill in the information as follows: 2. Click Authorize and then OK 3. It should then start the PGP Key Generation Wizard. If it doesn t, click on the PGP Lock icon in the corner and click on PGPKeys. Then go to the Keys menu and click on New Key

3 4. Click Next and then fill in your Name and address. Click Next again. 5. It will then ask you to generate a passphrase, which is very similar to a password. It must be at least 8 characters long and should contain letters and numbers. Choose a passphrase you can remember and type it in twice, once in the Passphrase blank and again in the Confirmation blank. Click Next. If it says that it does not match, click Back and make sure to retype the passphrase in both blanks. 6. It will now generate a key. Click Next, then Finish Sharing your PGP Key You ll need to send your public key to people that you want to send encrypted mail to. Here s how. 1. Click on the PGP Lock icon and then PGPKeys.

4 2. Right-click on your name and click on Send To and then Mail Recipent. 3. It should bring up a mail message. Type in the address of the person you want to send it to and then hit Send. How to accept someone else s key Open the message that contains their key. It should contain a file that ends in.asc. Open the file and it should copy itself into your keyring. You can now send and receive encrypted from that person. How to send an encrypted message 1. Open a new message. 2. Type the message text in the body of the like you normally would. Since the subject line will not be encrypted by PGP, be prudent about the information you enter in the subject line. 3. Add any necessary attachments to the message.

5 4. Click the PGP Encrypt button its icon contains a lock and envelope. If you are not able to see the PGP buttons in your message, you may need to enlarge your message, or rearrange your toolbars so that all buttons are visible. 5. Address the message to its intended recipient(s), and then send. If the address of your intended recipient(s) matches those on your PGPkeys, the message will be encrypted and sent without any further intervention. o If the Recipient Selection box appears, drag the intended recipient(s) from list in the top window to the bottom Recipients window. 6. Click OK. The message will now be encrypted and sent. How to decrypt a message 1. Open the message to be decrypted. 2. Click the PGP Decrypt & Verify button its icon contains an unlocked padlock and open envelope NOTE: If you are not able to see the PGP buttons in your message, you may need to enlarge your message, or rearrange your toolbars so that all buttons are visible. 3. If the passphrase for your private key is not cached or if the was encrypted with conventional encryption the Enter Passphrase window will appear (which also shows all the public keys to which the was encrypted, if applicable). 4. Enter the passphrase for your private key (or if the was conventionally encrypted, enter the passphrase chosen by the sender of the encrypted ). 5. Click OK. At this point the will be decrypted