How to use Certificate in Microsoft Outlook

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1 How to use Certificate in Microsoft Outlook Macau Post esigntrust Version p

2 Agenda Configure Microsoft Outlook for using esigntrust Certificate Use certificate to sign Use Microsoft Outlook to read signed How to get and import the certificate of recipient Use certificate to encrypt Use Microsoft Outlook to read encrypted Page 2

3 Configure Microsoft Outlook for using esigntrust Certificate

4 Configure Microsoft Outlook for using esigntrust Certificate In order to configure the certificate, please select the Tools Options in the tool bar. Page 4

5 Configure Microsoft Outlook for using esigntrust Certificate (Con't) Under the Security tab, press the Settings button. Page 5

6 Configure Microsoft Outlook for using esigntrust Certificate (Con't) There are Signing Certificate and Encryption Certificate in the area of Certificate and Algorithms. Press the Choose button separately. Select the appropriated signing and encryption certificates. (Note: before selecting the certificate; please ensure the certificate, address of which is same as the account s, must be installed in the computer.) Page 6

7 Configure Microsoft Outlook for using esigntrust Certificate (Con't) You can view the certificate contents by pressing the View Certificate. Page 7

8 Configure Microsoft Outlook for using esigntrust Certificate (Con't) Please select SHA1 for Hash Algorithm. Select 3DES for Encryption Algorithm. Page 8

9 Configure Microsoft Outlook for using esigntrust Certificate (Con't) After configuring the Security Setting Preferences and Certificates and Algorithms, the encryption or signing icon will display in the tool bar when you create a new . Page 9

10 Configure Microsoft Outlook for using esigntrust Certificate (Con't) Under the Mail Format tab, please select the Use Microsoft Office Word 2003 to edit message in the Message format area. Page 10

11 Use certificate to sign

12 Use certificate to sign Creating a new , you could click the Options or the Digitally Sign icon in the tool bar for signing purpose. Page 12

13 If you click the Options. Use certificate to sign (Con t) You may press the Security Settings to enable the signing or encryption function. Page 13

14 Use certificate to sign (Con t) Select Encrypt message contents and attachments for using the encryption function. Select Add digital signature to this message for using the signing function. Press Change Settings to modify the signing or encryption certificates on your purpose. Page 14

15 Use certificate to sign (Con t) Press the Send button, you are requested to input the PIN for signing this . Please insert you smart card, input the corrected PIN and press OK. Page 15

16 Use Microsoft Outlook to read signed

17 Use Microsoft Outlook to read signed For a signed , there is a digital signature icon at left besides the recipient. The Digital Signature definition will show while you open the signed . Page 17

18 Use Microsoft Outlook to read signed (Con t) You may press Details. Next, press View Details to review the certificate information. Page 18

19 Use Microsoft Outlook to read signed (Con t) Press View Certificate to review the certificate details. Page 19

20 Use Microsoft Outlook to read signed (Con t) In the Digital Signature definition screen, press Close to view the e- mail content. Page 20

21 How to get and import the certificate of recipient

22 How to get and import the certificate of recipient Before encrypting the , it is necessary to make sure you have already had the public key of recipient for encrypting the . You can get the public key of recipient by using one of the following methods: Retrieve from received signed After you received the signed , you can save the certificate into your address book Search from esigntrust Web Site You can search the certificate of receiver by different criteria in the following web site Search from esigntrust LDAP service In addition to esigntrust web site, you can get the certificate via two LDAP servers provided by esigntrust LDAP Server for Government and Personal - ldap://ldap.gov.esigntrust.com LDAP Server for Corporate - ldap://ldap.corp.esigntrust.com Page 22

23 How to get and import the certificate of recipient (Con't) Retrieve from signed and import certificate Open the signed . Page 23

24 How to get and import the certificate of recipient (Con't) Retrieve from signed and import certificate Right click the icon that is next to the recipient. Press Add to Outlook Contacts. Page 24

25 How to get and import the certificate of recipient (Con't) Retrieve from signed and import certificate In the Outlook contact, you could find the new added certificate under the Certificates tab. Press Properties to review the certificate details. Page 25

26 How to get and import the certificate of recipient (Con't) Search from esigntrust Web Site and import certificate You can search the certificate by or name via our web site. - Page 26

27 How to get and import the certificate of recipient (Con't) Search from esigntrust Web Site and import certificate Please click the link of certificate name to view more information of that certificate. Press Download button which links to the download page. Page 27

28 How to get and import the certificate of recipient (Con't) Search from esigntrust Web Site and import certificate Please select the ID format after pressed Download. In this case, please select Someone Else s ID for Microsoft IE/Outlook Express/Outlook. You can open or save the certificate after pressed Submit. Page 28

29 How to get and import the certificate of recipient (Con't) Search from esigntrust Web Site and import certificate Open the Contacts list and select the appropriated person. Page 29

30 How to get and import the certificate of recipient (Con't) Search from esigntrust Web Site and import certificate Please press the Import under the Certificates tab. Select the appropriated certificate. Page 30

31 How to get and import the certificate of recipient (Con't) Search from esigntrust Web Site and import certificate After imported, the certificate will show out under the Certificates tab. Later, you can send the encrypted to this particular person. Page 31

32 How to get and import the certificate of recipient (Con't) Search from esigntrust LDAP service and import certificate Please select Tools in the tool bar. Press Accounts. Page 32

33 How to get and import the certificate of recipient (Con't) Search from esigntrust LDAP service and import certificate In the area of Directory, select Add a new directory or address book. Press Next. Page 33

34 How to get and import the certificate of recipient (Con't) Search from esigntrust LDAP service and import certificate Select Internet Directory Service (LDAP). Press Next. Page 34

35 How to get and import the certificate of recipient (Con't) Search from esigntrust LDAP service and import certificate Input the appropriated esigntrust s directory server name in the Server Name field. Press Next. Page 35

36 How to get and import the certificate of recipient (Con't) Search from esigntrust LDAP service and import certificate A notification of Add Account will pop out. Please read the message and press OK. Page 36

37 How to get and import the certificate of recipient (Con't) Search from esigntrust LDAP service and import certificate Press Finish and follow the step of previous notification, close the Outlook and restart it again. Page 37

38 How to get and import the certificate of recipient (Con't) Search from esigntrust LDAP service and import certificate Select the Tools in the tool bar. Press Address Book. Page 38

39 How to get and import the certificate of recipient (Con't) Search from esigntrust LDAP service and import certificate Choose the appropriated esigntrust directory service name in the Show Names from the list. Press the Find Items icon or Tools Find in the tool bar. Under the Search tab of new pop out window, please input the search criteria of the target and press OK. Page 39

40 How to get and import the certificate of recipient (Con't) Search from esigntrust LDAP service and import certificate Right click the search result of certificate. Select Properties to review the details, press Add to: Contacts to add it to contacts list. Or you could select Add to Contacts to directly add the certificate to the contacts list. Page 40

41 How to get and import the certificate of recipient (Con't) Search from esigntrust LDAP service and import certificate After pressed Add to Contacts, the certificate is successfully imported and show under the certificates tab. Page 41

42 Use certificate to encrypt

43 Use certificate to encrypt Creating a new , you could click the Options or the Encrypt Message icon in the tool bar for encryption purpose. Press Send. Page 43

44 Use Microsoft Outlook to read encrypted

45 Use Microsoft Outlook to read encrypted For an encrypted , there is an encrypt message icon at left besides the recipient. You are requested to input the PIN for decryption. Page 45

46 Use Microsoft Outlook to read encrypted (Con t) After you insert the smart card and input the corrected PIN, you may get the content. Page 46

47 Enquiry and Support If you have any enquiry, please contact us. Tel : (853) Fax : (853) Enquiry enquiry@esigntrust.com Customer Support helpdesk@esigntrust.com Business Hours : Monday to Thursday 9:00am 7:00pm Friday 9:00am 6:30pm ~ End ~ Page 47

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