RESTRUCTURING THE ADDITIONAL DUTY HOURS ALLOWANCE. Part I of Volume II JOB DESCRIPTIONS FOR DIRECTORS

Transcription

1 RESTRUCTURING THE ADDITIONAL DUTY HOURS ALLOWANCE Part I f Vlume II JOB DESCRIPTIONS FOR DIRECTORS ACCRA, SEPTEMBER, 2005 Ghana Ministry f Health Ghana Health Services Cnsultants: Cedar Care Trust Internatinal Dnr Organisatin: DANIDA

2 TABLE OF CONTENT 1.0 DIRECTOR GENERAL DEPUTY DIRECTOR GENERAL DIRECTOR AND DEPUTY DIRECTORS, PUBLIC HEALTH DIVISION (PHD) Directr, PHD Deputy Directr, Family Health (Public Health) Deputy Directr, Disease Cntrl and Surveillance (Public Health) Deputy Directr, Nutritin (public Health) Deputy Directr, Health Prmtin (Public Health) DIRECTOR AND DEPUTY DIRECTORS, ICD Directr, ICD Deputy Directr, Quality Assurance (Institutinal Care Divisin) Deputy Directr, Mnitring and Evaluatin (ICD) Deputy Directr, Mental Health (ICD) Deputy Directr, Clinical Services (ICD) DIRECTOR, DEPUTY DIRECTORS, HASS Directr, Health Administratin and Supprt Services (HASS) Deputy Directr, General Administratin (HASS) Deputy Directr, Transprt Management (HASS) Deputy Directr, Estate Management Deputy Directr, Clinical Engineering (HASS) DIRECTOR AND DEPUTY DIRECTORS, SUPPLIES, STORES, AND DRUG MANAGEMENT Deputy Directr, Prcurement Deputy Directr, Lgistics, Clearing and Warehusing (SSDM) DIRECTOR AND DEPUTY DIRECTORS, HUMAN RESOURCES Directr, Human Resurces Develpment Deputy Directr, Human Resurces Planning and Mnitring (HRD) Deputy Directr, Human Resurces Management (HRD) Deputy Directr, Training and Capacity Develpment (HRD ii

3 8.0 DIRECTOR AND DEPUTY DIRECTORS, POLICY PLANNING, MONITORING AND EVALUATION Directr, Plicy Planning, Mnitring and Evaluatin Deputy Directr, Plicy Deputy Directr, Planning and Budgeting (PPME) Deputy Directr, Infrmatin, Mnitring and Evaluatin (PPME) Deputy Directr, Health Reserach (PPME) DIRECTOR AND DEPUTY DIRECTORS, INTERNAL AUDITOR Directr, Internal Audit Divisin Deputy Directr, Cntrl and Cmpliance, Internal Audit Deputy Directr, Perfrmance Audit (Internal Audit) Deputy Directr, Reginal Audit Supervisrs (Internal Audit) REGIONAL, DISTRICT DIRECTORS OF HEALTH SERVICES AND MEDICAL SUPERINTENDENT Reginal Directr f Health Services MEDICAL SUPERINTENDENT District Directr f Health Services EXECUTIVE SECRETARY, GHS Executive Secretary, GHS Cuncil EXECUTIVE SECRETARY, CHAG Executive Secretary, CHAG PROGRAMME MANAGERS Prgramme Manager, Natinal Malaria Cntrl Prgramme Crdinatr, Child Health Prgramme iii

4 1.0 DIRECTOR GENERAL Title f Pst : Directr General Grade : Executive grade C Respnsible t: Accuntable t: Jb Purpse: Chair f the GHS Cuncil Minister fr Health Prvide executive leadership and leading edge strategic directin t enable the Ghana Health Service deliver innvative services and effective healthcare t the ppulatin. Overview f rle This unique rll calls fr a transfrmatinal leader wh will shape an agile and dynamic rganisatin, capable f delivering real strategic value t the general health service delivery frntline. The rle will require effective partnership wrking with the Ministry f Health, external rganisatins, ther agencies and dnrs. The rle demands exceptinal change management expertise and the ambitin fr the GHS t becme an rganisatin f excellence. Jb Summary Lead and manage the GHS Implement health imprvement strategies and plans Lead natinal mdernisatin f services t achieve the GHS plan targets and services that are accessible t the ppulatin Develp and deliver an apprpriate prtfli f directly managed services which will imprve the health f lcal cmmunities Prvide clear, credible and dynamic leadership fr the strategic develpment and peratinal management f the crprate affairs, cmmunicatin and partnership prtfli; Develp a lng term, sustainable, strategic visin and plan fr the GHS and ensure future rganisatinal capacity t deliver it. Key respnsibilities Take crprate respnsibility fr the functins f the GHS and its agencies; Develp an energetic leadership presence as advcate fr innvatin fr health and health care transfrmatin in the GHS; Lead the develpment and implementatin f high-impact slutins t the challenges facing the GHS in areas f strategic pririty; Lead in the develpment f a Mdernisatin Agenda fr the GHS; Cmmunicate the Mdernisatin Agenda f the health service in a way that establishes a clear sense f purpse and ensures strng relatinships with the Ministry f Health, external rganisatins, agencies and dnrs; Develp strategies and framewrks t supprt the GHS in the effective crdinatin f service redesign, unlcking wrkfrce ptential and the harnessing f new technlgies; Develp a cherent strategic framewrk and annual delivery plan t ensure the cntinued imprvement f services and mst effective use f resurces; 1

5 Ensure that health and health services play a strng rle in the cuntry by strng GHS leadership and cntributin t the delivery f strategic prgrammes f wrk which supprt health imprvement, cmmunity develpment/invlvement and effective delivery/cmmissining f health services; Establish rganisatinal strategies t ensure the successful creatin f an effective leadership team; Deliver results, as agreed with the GHS Cuncil and the Minister f Health thrugh the pririty setting mechanisms; Actively create links with verseas health, and ther sectrs, imprvement leaders in verseas health systems and ther sectrs t develp learning; Represent the GHS natinally and internatinally in the prmtin f innvatin fr imprvement in health and healthcare; Wrk clsely with partners t develp capability and capacity in imprvement skills in the GHS; Lead the develpment f a cherent and practive cmmunicatin strategy fr the GHS; Prmte a culture f cllabratin between the GHS and ther partners and stakehlders; Prject a strng and psitive crprate image, demnstrating integrity and a strng cmmitment t service prvisin, bth within the rganisatin and externally; Ensure the mnitring f perfrmance against service agreements within the GHS and ther prviders; Ensure the preparatin f perfrmance management reprts as required, including annual reprts and annual accunts Ensure a strng and effective framewrk f crprate gvernance including risk, clinical gvernance, cntrls assurance, health and safety, etc; Thrugh these respnsibilities t shape and deliver an rganisatin fit fr purpse and t develp the Directr Team as an effective leadership fr delivery. Qualities and experience required Knwledge and Experience A high level f intellectual rigur and credibility at a natinal and/r internatinal level; A track recrd as an agent fr change Substantial management experience at Chief Executive r senir management level; Evidence f cntinuus imprvement appraches t rganisatinal and system dilemmas; An understanding f wrk in health/scial care rganisatins will be an advantage Experience in creating and influencing plitical and multi-rganisatinal level strategies; Knwledge and experience in ne f the fllwing: natinal and internatinal imprvement thinking, methdlgies and innvatin strategies; innvatin f prducts r technlgy; learning; rganisatinal and leadership develpment Evidence f wrking in a cmplex stakehlder envirnment. Skills and Persnal Qualities A creative, innvative leader wh embraces diversity and challenge; 2

6 Experience f driving and implementing substantial rganisatinal change, in particular using new and innvative practices and technlgies t imprve services; Demnstrable flexible relatinship and cmmunicatin skills hat embrace a range f styles; Ability t create partnerships that fster teamwrk and netwrking bth within the rganisatin and acrss rganisatinal bundaries; Skilled perfrmer in a variety f presentatin settings; Significant persnal standing which may include a natinal r internatinal reputatin in a relevant field; Tenacity, integrity, and psitive mtivatinal apprach t peple management and develpment; The drive, enthusiasm and visin needed t lead change in the rganisatin; Excellent persnal cmmunicatin skills, including tact and diplmacy when dealing with ptentially difficult and sensitive issues; A cmmitment t the essence f health service delivery t encurage innvatin and increase the capability f the GHS. 3

7 2.0 DEPUTY DIRECTOR GENERAL Title f Pst : Deputy Directr General Grade : Executive grade C Respnsible t: Chair f the GHS Cuncil Accuntable t: Minister fr Health Jb Purpse: Wrk tgether with the Directr General t prvide executive leadership and leading edge strategic directin t enable the Ghana Health Service deliver innvative services and effective healthcare t the ppulatin Overview f rle This unique rll calls fr a transfrmatinal leader wh will wrk tgether with the Directr General t shape an agile and dynamic rganisatin, capable f delivering real strategic value t the general health service delivery frntline. Yu will lead and be respnsible fr the peratinal functins f the Ghana Health Service. The rle will require effective partnership wrking with the Ministry f Health, external rganisatins, ther agencies and dnrs. The rle demands exceptinal change management expertise and the ambitin fr the GHS t becme an rganisatin f excellence. Jb Summary Wrking tgether with the Directr General Lead and manage the GHS Implement health imprvement strategies and plans Lead natinal mdernisatin f services t achieve the GHS plan targets and services that are accessible t the ppulatin Develp and deliver an apprpriate prtfli f directly managed services which will imprve the health f lcal cmmunities Prvide clear, credible and dynamic leadership fr the strategic develpment and peratinal management f the crprate affairs, cmmunicatin and partnership prtfli; Develp a lng term, sustainable, strategic visin and plan fr the GHS and ensure future rganisatinal capacity t deliver it. Principal Duties Under the directin and n behalf f the GHS Bard, the Deputy Directr General will: Wrk clsely with the Headquarters and Reginal Directrs t develp a strategic directin fr the GHS and lead the creatin f a strng rganisatin with a cherent lng term health strategy fr the prvisin f health care services and deliver wider health imprvement within all regins. Wrk with the Directr General t ensure the effective wrking and develpment f the GHS Executive Cmmittee and Bard. Be respnsible fr the peratinal functin f the service. 4

8 Lead the develping f a Mdernisatin Prgramme reflecting the health status and the health needs f the ppulatin. Ensure that budgeting and financial systems are sund and in accrdance with GHS financial instructins. Maintain financial cntrl within allcated resurces. Ensure the develpment f a financial risk plan and frward financial strategy fr the GHS with a fcus n financial sustainability and advcacy/demnstratin f the GHS belw capitatin and high deprivatin status. Ensure the mnitring f perfrmance against service agreements with GHS agencies and ther prviders. Ensure the preparatin f perfrmance management reprts as required, including annual reprts and annual accunts. Ensure a strng and effective framewrk f crprate gvernance including risk, clinical gvernance, cntrls assurance, health and safety, etc. Wrk in partnership with ther agencies t secure the wider health f the ppulatin. Develp clser integratin f primary and cmmunity health services and ensure clser wrking with ther agencies n bth planning and delivery. Ensure that health and health services play a strng rle in the cuntry by strng GHS leadership and cntributin t the delivery f strategic prgrammes f wrk which supprt health imprvement, cmmunity develpment/invlvement and effective delivery/cmmissining f health services. Facilitate and supprt prfessinal develpment, audit and peer review and the develpment f clinical gvernance. Thrugh these respnsibilities t shape and deliver an rganisatin fit fr purpse and t develp the Directr Team as an effective leadership fr delivery. Persn Specificatin Qualities and experience required Knwledge and Experience A high level f intellectual rigur and credibility at a natinal and/r internatinal level; A track recrd as an agent fr change Substantial management experience at Chief Executive r senir management level; Evidence f cntinuus imprvement appraches t rganisatinal and system dilemmas; An understanding f wrk in health/scial care rganisatins will be an advantage Experience in creating and influencing plitical and multi-rganisatinal level strategies; Knwledge and experience in ne f the fllwing: natinal and internatinal imprvement thinking, methdlgies and innvatin strategies; innvatin f prducts r technlgy; learning; rganisatinal and leadership develpment Evidence f wrking in a cmplex stakehlder envirnment. Skills and Persnal Qualities A creative, innvative leader wh embraces diversity and challenge; Experience f driving and implementing substantial rganisatinal change, in particular using new and innvative practices and technlgies t imprve services; 5

9 Demnstrable flexible relatinship and cmmunicatin skills hat embrace a range f styles; Ability t create partnerships that fster teamwrk and netwrking bth within the rganisatin and acrss rganisatinal bundaries; Skilled perfrmer in a variety f presentatin settings; Significant persnal standing which may include a natinal r internatinal reputatin in a relevant field; Tenacity, integrity, and psitive mtivatinal apprach t peple management and develpment; The drive, enthusiasm and visin needed t lead change in the rganisatin; Excellent persnal cmmunicatin skills, including tact and diplmacy when dealing with ptentially difficult and sensitive issues; A cmmitment t the essence f health service delivery t encurage innvatin and increase the capability f the GHS. 6

10 3.0 DIRECTOR AND DEPUTY DIRECTORS, PUBLIC HEALTH DIVISION (PHD) 3.1 Directr, PHD Jb Title : Directr, Public Health Divisin Grade : Directr Respnsible T : Directr General, GHS Accuntable T : Directr General, GHS Jb Purpse Prvide leadership in the planning and rganizatin f all public health activities in the rganizatin mainly in cmmunicable disease cntrl and surveillance, reprductive, adlescent and child health, nutritin and health prmtin Main Duties and Respnsibilities Prvide technical advise t Directr General n matters relating t public health Lead in the develpment f public health plicies, guidelines, prtcls and standards. Lead in the develpment f interventins and prgrams fr public heath Prvide technical supprt in the implementatin f public health interventins and prgrams Prvide directin in the develpment and peratins f the departments within public health Direct and participate in the preparatin and submissin f grant prpsals n public health interventins and prgrams t health partners Lead in the assessment f public health needs and inequalities Lead in the develpment f systems fr mnitring and evaluatin f public health prgrammes acrss the rganisatin. Lead in the mnitring and evaluatin f public health prgrams and interventins Cntribute t the implementatin quality assurance public health prgrams Cntribute t plicy develpment, analysis and review in the Ghana Health Service (GHS). Lead in the develpment f natinal surveillance and disease cntrl systems Lead in the peridic review f public health interventins. Ensure that effective database n public health interventin is maintained. Cntribute t the prmtin f healthy life style. Cntribute t the implementatin and evaluatin f natinal health plicies within the GHS. Cntribute t the develpment f medium/lng term strategic plans fr the GHS Prepare annual reprts and ther reprts n the Divisin. Cntribute t the develpment f in-service and pst-basic training prgrammes fr public health staff 7

11 Cmmunicatin and Wrking Relatinship Fster gd cmmunicatin and team wrking relatinships within the rganizatin Develp wrking partnership netwrks with individuals, grups, cmmunities and agencies Liaise with Ministry f Health, WHO, UNICEF, ther Health Partners and ther related agencies n issues f public health imprtance. Liaise apprpriately with the GHS Management, ensuring pen and effective cmmunicatin is maintained. Be a visible and apprachable resurce fr staff fr matters relating t public health. Persnal & Peple Develpment Develp and maintain cntinuing persnal and prfessinal develpment t meet the changing demands in the area f public health services. Mnitr wn perfrmance against agreed bjectives. Create an enabling envirnment t prmte staff develpment. Arrange fr cntinuing prfessinal educatin and ensure perfrmance appraisals fr staff in the Divisin. Management Prvide effective leadership in the Divisin. Crdinate activities f all departments within the divisin. Ensure effective use f resurces in the Divisin. Prmte a psitive image f the GHS. Devise imprved jb methds fr increasing efficiency Ensure that cmplete, accurate and up t date recrds are maintained in the Divisin in accrdance with the GHS Guidelines fr recrd keeping and management Plan divisinal wrklad and manage the divisin t accmplish wrk n schedule Prepare and implement divisinal budget accrding t rganizatinal plicies and guidelines. Research C-rdinate and implement R & D prgrammes. Apply relevant evidence-based research findings. Health and Safety Respnsibilities Take care f wn safety and ensure the safety f ther staff in the divisin. Prmte adherence t existing health and safety plicies and prcedures f the GHS/MOH. Prmte maintenance f safe systems and safe wrkplace. Quality Assurance Prmte adherence t the GHS quality assurance plicy and guidelines. 8

12 Act as a rle mdel in quality imprvement. Keep up-t-date with quality develpments relevant t area f wrk and related services. Cntinuusly mnitr activities against quality standards, anticipating factrs that may reduce quality and taking effective actin t address them. Further Infrmatin The pst hlder must at all times: Wrk in accrdance with the GHS Cde f Prfessinal Cnduct and Disciplinary Prcedure. Strictly adhere t the prvisins f the Patient s Charter. Participate in Natinal Health Prgrammes This jb descriptin is intended as a guide t the principal duties and respnsibilities fr the pst and shuld nt be cnsidered an exhaustive list. It is subject t change in line with future develpment f the service Persn Specificatin Directr, Public Health Criteria Essential Desirable Educatinal Qualificatin Senir Health Prfessinal Pstgraduate qualificatin in a Public Health r related field (Masters r equivalent) Evidence f leadership and cntinuing prfessinal develpment and training in Health management Degree in Medicine Member f relevant Prfessinal Bdy (e.g. GPGC) Knwledge & Experience Skills & Abilities A minimum f FIVE (5) years wrking experience in management at senir level. A minimum f FIVE (5) years public health practice Prject management Budget management A brad knwledge base and experience f GHS plicies and perating prcedures. Knwledge and experience f quality assurance. Knwledge in epidemilgy and statistics Knwledge and experience in crdinating and implementing Research and develpment prgrammes. Experience in service develpment. Excellent written and verbal cmmunicatin skills. Strategic thinker Planning, rganizatin and supervisry skills Ability t wrk, lead and manage a multi-disciplinary team Ability t make effective and persuasive speeches and presentatins n cmplex and cntrversial tpics. Ability t rganize and manage wrklad, wrk under pressure t meet tight deadlines. Demnstrated ability t wrk n wn initiative. Cmputer skills. Excellent prblem-slving skills Experience f multiagency netwrking. 9

13 3.2 Deputy Directr, Family Health (Public Health) Jb Title : Deputy Directr, Family Health (Public Health) Grade : Deputy Directr Respnsible T : Directr, Public Health Accuntable T : Directr General, GHS Jb Purpse Prvide leadership in the planning and rganizatin f reprductive, adlescent and child health prgrams in the rganizatin Main Duties and Respnsibilities Lead in the develpment f reprductive, adlescent and child health plicies, strategies, guidelines, prtcls and standards. Prvide directin in the develpment and peratins f the department Directs and participates in the preparatin and submissin f grant prpsals n reprductive, adlescent and child health t health partners Lead in the assessment f reprductive, adlescent and child health needs and inequalities Lead in the develpment f systems fr mnitring and evaluatin f RCH prgrams Lead in the mnitring and evaluatin f RCH and adlescent health prgrams and interventins Prvide technical supprt in the implementatin f RCH and adlescent health prgrams and interventins Cntribute t the preparatin and submissin f grant prpsals n RCH and adlescent health interventins and prgrams t health partners Cntribute t the implementatin quality assurance RCH prgrams Cntribute t plicy develpment, analysis and review in the Ghana Health Service (GHS). Ensure that effective database n RCH interventins and prgrams is maintained. Cntribute t the prmtin f healthy life style. Cntribute t the implementatin and evaluatin f natinal health plicies within the GHS. Participate in the develpment f medium/lng term strategic plans fr the GHS Prepare annual reprts and ther reprts n the Department Cntribute t the develpment f in-service and pst-basic training prgrammes fr RCH. Cmmunicatin and Wrking Relatinship Fster gd cmmunicatin and team wrking relatinships within the rganizatin Develp wrking partnership netwrks with individuals, grups, cmmunities and agencies Liaise with Ministry f Health, WHO, UNICEF, ther Health Partners and ther related agencies n matters relating t family health. 10

14 Liaise apprpriately with the GHS Management, ensuring pen and effective cmmunicatin is maintained. Be a visible and apprachable resurce fr staff fr matters relating t family health. Persnal & Peple Develpment Develp and maintain cntinuing persnal and prfessinal develpment t meet the changing demands in the area f family health services. Mnitr wn perfrmance against agreed bjectives. Undertake training, caching and perfrmance appraisals fr staff in the department. Management Prvide effective leadership in the Department. Crdinate activities within the Department. Ensure effective use f resurces in the Department. Prmte a psitive image f the GHS. Devise imprved jb methds fr increasing efficiency Ensure that cmplete, accurate and up t date recrds are maintained in the Department in accrdance with the GHS Guidelines fr recrd keeping and management Plan departmental wrklad and manage the Department t accmplish wrk n schedule Prepare and implement departmental budget accrding t rganizatinal plicies and guidelines. Research C-rdinate and implement R & D prgrammes. Apply relevant evidence-based research findings. Health and Safety Respnsibilities Take care f wn safety and ensure the safety f ther staff in the department. Prmte adherence t existing health and safety plicies and prcedures f the GHS/MOH. Prmte maintenance f safe systems and safe wrkplace. Quality Assurance Prmte adherence t the GHS quality assurance plicy and guidelines. Act as a rle mdel in quality imprvement. Keep up-t-date with quality develpments relevant t area f wrk and related services. Cntinuusly mnitr activities against quality standards, anticipating factrs that may reduce quality and taking effective actin t address them. Further Infrmatin The pst hlder must at all times: 11

15 Wrk in accrdance with the GHS Cde f Prfessinal Cnduct and Disciplinary Prcedure. Strictly adhere t the prvisins f the Patient s Charter. Participate in Natinal Health Prgrammes This jb descriptin is intended as a guide t the principal duties and respnsibilities fr the pst and shuld nt be cnsidered an exhaustive list. It is subject t change in line with future develpment f the service Persn Specificatin Deputy Directr, Family Health Criteria Essential Desirable Educatinal Qualificatin Knwledge Skills & Abilities Senir Health Prfessinal Pstgraduate qualificatin in a Public Health r related field (Masters r equivalent) Evidence f leadership and cntinuing prfessinal develpment and training in Health management A minimum f five (5) years wrking experience in management at senir level. A minimum f five (5) years public health practice Prject management Budget management A brad knwledge base and experience f GHS plicies and perating prcedures. Knwledge and experience f quality assurance. Knwledge and experience in crdinating and implementing Research and develpment prgrammes. Experience in service develpment. Excellent written and verbal cmmunicatin skills. Strategic thinker Planning, rganizatin and supervisry sklills Ability t wrk, lead and manage a multi-disciplinary team Ability t make effective and persuasive speeches and presentatins n cmplex and cntrversial tpics. Ability t rganise wrklad, wrk under pressure t meet tight deadlines. Demnstrated ability t wrk n wn initiative. Cmputer skills. Excellent prblem-slving skills Member f relevant Prfessinal Bdy MBCHB Experience f multiagency netwrking. 12

16 3.3 Deputy Directr, Disease Cntrl and Surveillance (Public Health) Jb Title : Deputy Directr, Disease Cntrl and Surveillance, Public Health Grade : Deputy Directr Respnsible T : Directr Public Health Accuntable T : Directr General, GHS Jb Purpse Prvide leadership in establishment, mnitring and evaluatin f natinal disease surveillance and cntrl prgrams. Prvide expert advice and directin in the management f epidemics and disease utbreaks Main Duties and Respnsibilities Lead in the develpment f plicies, strategies, guidelines, prtcls and standards n disease cntrl and surveillance. Lead in the develpment f natinal surveillance system Prvide technical supprt t regins/ districts n disease cntrl and surveillance Ensure that effective database n disease surveillance is maintained. Lead in the develpment f systems fr mnitring and evaluatin disease surveillance and cntrl prgrams Prvide expert advice and directin in the management f epidemics and disease utbreaks Prvide regular weekly bulletin n diseases under surveillance Lead in the develpment f training prgrams fr disease cntrl staff Cntribute t the training f disease cntrl staff Prvide directin in the develpment and peratins f the department Cntribute t the preparatin and submissin f grant prpsals n disease cntrl and surveillance t health partners and related agencies Cntribute t the implementatin quality assurance disease cntrl and surveillance prgrams Cntribute t plicy develpment, analysis and review in the Ghana Health Service (GHS). Cntribute t the prmtin f healthy life style. Cntribute t the implementatin and evaluatin f natinal health plicies within the GHS. Cntribute t the develpment f medium/lng term strategic plans fr the GHS Prepare annual reprts and ther reprts n the department. Cmmunicatin and Wrking Relatinship Fster gd cmmunicatin and team wrking relatinships within the rganizatin Develp wrking partnership netwrks with individuals, grups, cmmunities and agencies Liaise with Ministry f Health, WHO, ther Health Partners and ther related agencies n matters relating t disease cntrl and surveillance 13

17 Liaise apprpriately with the GHS Management, ensuring pen and effective cmmunicatin is maintained. Be a visible and apprachable resurce fr staff fr matters relating t disease cntrl and surveillance Persnal & Peple Develpment Develp and maintain cntinuing persnal and prfessinal develpment t meet the changing demands in the area f disease cntrl and surveillance. Mnitr wn perfrmance against agreed bjectives. Undertake training, caching and perfrmance appraisals fr staff in the Department. Management Prvide effective leadership in the Department. Crdinate activities within the Department. Ensure effective use f resurces in the Department. Prmte a psitive image f the GHS. Devise imprved jb methds fr increasing efficiency Ensure that cmplete, accurate and up t date recrds are maintained in the Department in accrdance with the GHS Guidelines fr recrd keeping and management Plan departmental wrklad and manage the Department t accmplish wrk n schedule Prepare and implement departmental budget accrding t rganizatinal plicies and guidelines. Research C-rdinate and implement R & D prgrammes. Apply relevant evidence-based research findings. Health and Safety Respnsibilities Take care f wn safety and ensure the safety f ther staff in the department. Prmte adherence t existing health and safety plicies and prcedures f the GHS/MOH. Prmte maintenance f safe systems and safe wrkplace. Quality Assurance Prmte adherence t the GHS quality assurance plicy and guidelines. Act as a rle mdel in quality imprvement. Keep up-t-date with quality develpments relevant t area f wrk and related services. Cntinuusly mnitr activities against quality standards, anticipating factrs that may reduce quality and taking effective actin t address them. 14

18 Further Infrmatin The pst hlder must at all times: Wrk in accrdance with the GHS Cde f Prfessinal Cnduct and Disciplinary Prcedure. Strictly adhere t the prvisins f the Patient s Charter. Participate in Natinal Health Prgrammes This jb descriptin is intended as a guide t the principal duties and respnsibilities fr the pst and shuld nt be cnsidered an exhaustive list. It is subject t change in line with future develpment f the service Persn Specificatin Deputy Directr, Disease Cntrl and surveillance (Public Health) Criteria Essential Desirable Educatinal Qualificatin Knwledge & Experience Skills & Abilities Senir Health Prfessinal Pstgraduate qualificatin in a Public Health r related field (Masters r equivalent) Evidence f leadership and cntinuing prfessinal develpment and training in Health management A minimum f five (5) years wrking experience in management at senir level. A minimum f Five (5) years public health practice Prject management Budget management A brad knwledge base and experience f GHS plicies and perating prcedures. Knwledge and experience f quality assurance. Knwledge in epidemilgy and statistics Knwledge and experience in crdinating and implementing Research and develpment prgrammes. Experience in service develpment. Excellent writing and verbal cmmunicatin skills. Strategic thinker Plan, rganize and supervise Ability t wrk, lead and manage a multi-disciplinary team Ability t make effective and persuasive speeches and presentatins n cmplex and cntrversial tpics. Ability t rganise and manage wrklad, wrk under pressure t meet tight deadlines. Demnstrated ability t wrk n wn initiative. Cmputer skills. Excellent prblem-slving skills Member f relevant Prfessinal Bdy MBCHB Experience f multiagency netwrking. 15

19 3.4 Deputy Directr, Nutritin (public Health) Jb Title : Deputy Directr, Nutritin (Public Health) Grade : Deputy Directr Respnsible T : Directr, Public Health Accuntable T : Directr General, GHS Jb Purpse Prvide leadership in the planning and rganizatin f nutritin prgrams in the rganizatin Main Duties and Respnsibilities Lead in the develpment f plicies, strategies, guidelines, prtcls n nutritin. Prvide directin in the develpment and peratins f the departments Direct and participate in the preparatin and submissin f grant prpsals n nutritin t health partners Lead in the assessment f nutritinal status Initiate investigatins int nutritinal prblems f natinal imprtance Prvide expert advice n matters relating t fd and nutritin Lead in the develpment f systems fr mnitring and evaluatin f nutritin prgrams Ensure that effective database n nutritin prgrams and interventins is maintained Cntribute t the implementatin quality assurance in nutritin prgrams Cntribute t the develpment f in-service and pst-basic training prgrammes fr nutritin staff. Prvide technical supprt t regins and districts in the implementatin f nutritin prgrams Cntribute t plicy develpment, analysis and review in the Ghana Health Service (GHS). Cntribute t the prmtin f healthy life style. Cntribute t the implementatin and evaluatin f natinal health plicies within the GHS. Cntribute t the develpment f medium/lng term strategic plans fr the GHS Prepare annual reprts and ther reprts n the department. Cmmunicatin and Wrking Relatinship Fster gd cmmunicatin and team wrking relatinships within the rganizatin Develp wrking partnership netwrks with individuals, grups, cmmunities and agencies Liaise with Ministry f Health Divisins, WHO, UNICEF, ther Health Partners and ther related agencies n issues relating t nutritin. Liaise apprpriately with the GHS Management, ensuring pen and effective cmmunicatin is maintained. Be a visible and apprachable resurce fr staff fr matters relating t nutritin. 16

20 Persnal & Peple Develpment Develp and maintain cntinuing persnal and prfessinal develpment t meet the changing demands in the area f nutritin. Mnitr wn perfrmance against agreed bjectives. Undertake training, caching and perfrmance appraisals fr staff in the department. Management Prvide effective leadership in the Department. Crdinate activities within the Department. Ensure effective use f resurces in the Department. Prmte a psitive image f the GHS. Devise imprved jb methds fr increasing efficiency Ensure that cmplete, accurate and up t date recrds are maintained in the Department in accrdance with the GHS Guidelines fr recrd keeping and management Plan departmental wrklad and manage the Department t accmplish wrk n schedule Prepare and implement departmental budget accrding t rganizatinal plicies and guidelines. Health and Safety Respnsibilities Take care f wn safety and ensure the safety f ther staff in the department. Prmte adherence t existing health and safety plicies and prcedures f the GHS/MOH. Prmte maintenance f safe systems and safe wrkplace. Quality Assurance Prmte adherence t the GHS quality assurance plicy and guidelines. Act as a rle mdel in quality imprvement. Keep up-t-date with quality develpments relevant t area f wrk and related services. Cntinuusly mnitr activities against quality standards, anticipating factrs that may reduce quality and taking effective actin t address them. Further Infrmatin The pst hlder must at all times: Wrk in accrdance with the GHS Cde f Prfessinal Cnduct and Disciplinary Prcedure. Strictly adhere t the prvisins f the Patient s Charter. Participate in Natinal Health Prgrammes This jb descriptin is intended as a guide t the principal duties and respnsibilities fr the pst and shuld nt be cnsidered an exhaustive list. It is subject t change in line with future develpment f the service 17

21 Persn specificatin Deputy Directr, Nutritin (Public Health) Criteria Essential Desirable Educatinal Qualificatin Knwledge & Experience Skills & Abilities Senir Health Prfessinal Pstgraduate qualificatin in Nutritin r Public Health r related field (Masters r equivalent) Evidence f leadership and cntinuing prfessinal develpment and training in Health management A minimum f five (5) years wrking experience in management at senir level. A minimum f Five (5) years wrking experience Prject management Budget management A brad knwledge base and experience f GHS plicies and perating prcedures. Knwledge and experience f quality assurance. Knwledge and experience in crdinating and implementing Research and develpment prgrammes. Experience in service develpment. Excellent written and verbal cmmunicatin skills. Strategic thinker Planning, rganizatin and supervisry skills Ability t wrk, lead and manage a multi-disciplinary team Ability t make effective and persuasive speeches and presentatins n cmplex and cntrversial tpics. Ability t rganize and manage wrklad, wrk under pressure t meet tight deadlines. Demnstrated ability t wrk n wn initiative. Cmputer skills. Excellent prblem-slving skills Member f relevant Prfessinal Bdy Experience f multiagency netwrking. 18

22 3.5 Deputy Directr, Health Prmtin (Public Health) Jb Title : Deputy Directr, Health Prmtin (Public Health) Grade : Deputy Directr Respnsible T : Directr Public Health Accuntable T : Directr General, GHS Jb Purpse Prvide leadership in the planning, rganizatin and implementatin f health prmtin prgrams in the rganizatin Main Duties and Respnsibilities Lead in the develpment f plicies, strategies, guidelines, prtcls fr health prmtin. Lead in the design f infrmatin, educatin and cmmunicatin strategies fr pririty health areas. Lead in the develpment f natinal health prmtin materials Crdinate natinal health campaigns, internatinal health days Prvide expert advise n matters relating t health prmtin Prvide technical supprt t divisins, prgram managers, units, in the develpment and implementatin f health prmtin prgrams in their respective areas Prvide technical supprt t regins/districts in the implementatin f health prmtin prgrams Prvide directin in the develpment and peratins f the departments Directs and participates in the preparatin and submissin f grant prpsals n health prmtin t health partners Lead in the develpment f systems fr mnitring and evaluatin f health prmtin prgrams Cntribute t the implementatin quality assurance health prmtin prgrams Cntribute t plicy develpment in the Ghana Health Service (GHS).. Ensure that effective database n Health prmtin prgrams is maintained. Lead in the prmtin f healthy life style. Cntribute t the implementatin and evaluatin f natinal health plicies within the GHS. Cntribute t the develpment f medium/lng term strategic plans fr the GHS Prepare annual reprts and ther reprts n the department. Cntribute t the develpment f in-service and pst-basic training prgrammes fr health prmtin staff Cmmunicatin and Wrking Relatinship Fster gd cmmunicatin and team wrking relatinships within the rganizatin Develp wrking partnership netwrks with individuals, grups, cmmunities and agencies Liaise with Ministry f Health, WHO, UNICEF, ther Health Partners and ther related agencies n issues relating t health prmtin. 19

23 Liaise apprpriately with the GHS Management, ensuring pen and effective cmmunicatin is maintained. Be a visible and apprachable resurce fr staff fr matters relating t health prmtin. Persnal & Peple Develpment Develp and maintain cntinuing persnal and prfessinal develpment t meet the changing demands in the area f health prmtin. Mnitr wn perfrmance against agreed bjectives. Undertake training, caching and perfrmance appraisals fr staff in the department. Management Prvide effective leadership in the Department. Crdinate activities within the Department. Ensure effective use f resurces in the Department. Prmte a psitive image f the GHS. Devise imprved jb methds fr increasing efficiency Ensure that cmplete, accurate and up t date recrds are maintained in the Department in accrdance with the GHS Guidelines fr recrd keeping and management Plan departmental wrklad and manage the Department t accmplish wrk n schedule Prepare and implement departmental budget accrding t rganizatinal plicies and guidelines. Health and Safety Respnsibilities Take care f wn safety and ensure the safety f ther staff in the department. Prmte adherence t existing health and safety plicies and prcedures f the GHS/MOH. Prmte maintenance f safe systems and safe wrkplace. Quality Assurance Prmte adherence t the GHS quality assurance plicy and guidelines. Act as a rle mdel in quality imprvement. Keep up-t-date with quality develpments relevant t area f wrk and related services. Cntinuusly mnitr activities against quality standards, anticipating factrs that may reduce quality and taking effective actin t address them. Further Infrmatin The pst hlder must at all times: Wrk in accrdance with the GHS Cde f Prfessinal Cnduct and Disciplinary Prcedure. Strictly adhere t the prvisins f the Patient s Charter. Participate in Natinal Health Prgrammes 20

24 This jb descriptin is intended as a guide t the principal duties and respnsibilities fr the pst and shuld nt be cnsidered an exhaustive list. It is subject t change in line with future develpment f the service Persn Specificatin Deputy Directr, Health Prmtin (Public Health) Criteria Essential Desirable Educatinal Qualificatin Knwledge Skills & Abilities Senir Health Prfessinal Pstgraduate qualificatin in Health prmtin r related field (Masters r equivalent) Evidence f leadership and cntinuing prfessinal develpment and training in Health management A minimum f FIVE (5) years wrking experience in management at senir level. A minimum f FIVE (5) years wrking experience Prject management Budget management A brad knwledge base and experience f GHS plicies and perating prcedures. Knwledge and experience f quality assurance. Knwledge in crdinating and implementing Research and develpment prgrammes. Experience in service develpment. Excellent writing and verbal cmmunicatin skills. Strategic thinker Planning, rganizatin and supervisry skills Ability t wrk, lead and manage a multi-disciplinary team Ability t make effective and persuasive speeches and presentatins n cmplex and cntrversial tpics. Ability t rganize and manage wrklad, wrk under pressure t meet tight deadlines. Demnstrated ability t wrk n wn initiative. Cmputer skills. Excellent prblem-slving skills Member f relevant Prfessinal Bdy Experience f multiagency netwrking. 21

25 4.0 DIRECTOR AND DEPUTY DIRECTORS, ICD 4.1 Directr, ICD Jb Title : Directr, Institutinal Care Divisin Grade : Directr Respnsible T : Directr General, GHS Accuntable T : Directr General, GHS Jb Purpse Prvide directin and advice in the efficient management and delivery f quality clinical care services within the Ghana Health Service. Main Duties and Respnsibilities Lead in the develpment f clinical care plicies, guidelines, prtcls and standards. Lead in the definitin, type, level, and mix f clinical care services within the GHS Lead in the develpment f systems fr mnitring and evaluatin f clinical care services acrss the rganisatin. Cntribute t the planning f capital develpment prjects fr health facilities. Ensure quality assurance prgrammes are in place in GHS institutins. Lead in the develpment f efficient management system within health institutins in GHS. Cntribute t plicy develpment, analysis and review in the Ghana Health Service (GHS). Cntribute t the implementatin and evaluatin f natinal health plicies within the GHS. Cntribute t the develpment f medium/lng term strategic plans fr the GHS Prepare annual reprts and ther reprts n the Divisin. Cntribute t the develpment f in-service and pst-basic training prgrammes fr clinical care. Cmmunicatin and Wrking Relatinship Fster gd cmmunicatin and team wrking relatinships within the rganizatin Develp wrking partnership netwrks with individuals, grups, cmmunities and agencies Liaise with Ministry f Health Divisins and Units, Natinal Health Insurance Cuncil, Statutry Bdies, Prfessinal Assciatins in Health, Teaching Hspitals, ther nn-public clinical Services prviders - private sectr, Health Partners and ther related agencies n clinical care matters affecting the GHS. Liaise apprpriately with the GHS Management, ensuring pen and effective cmmunicatin is maintained. Be a visible and apprachable resurce fr staff fr matters relating t clinical care. 22

26 Persnal & Peple Develpment Develp and maintain cntinuing persnal and prfessinal develpment t meet the changing demands in the area f clinical care. Mnitr wn perfrmance against agreed bjectives. Create an enabling envirnment t prmte staff develpment. Arrange fr cntinuing prfessinal educatin and ensure perfrmance appraisals fr staff in the Divisin. Management Prvide effective leadership in the Divisin. Crdinate activities f all departments within the Directrate. Ensure effective use f resurces in the Divisin. Prmte a psitive image f the GHS. Devise imprved jb methds fr increasing efficiency Ensure that cmplete, accurate and up t date recrds are maintained in the Divisin in accrdance with the GHS Guidelines fr recrd keeping and management Plan divisinal wrklad and manage the divisin t accmplish wrk n schedule Prepare and implement divisinal budget accrding t rganizatinal plicies and guidelines. Research C-rdinate and implement R & D prgrammes. Apply relevant evidence-based research findings. Health and Safety Respnsibilities Take care f wn safety and ensure the safety f ther staff in the divisin. Prmte adherence t existing health and safety plicies and prcedures f the GHS/MOH. Prmte maintenance f safe systems and safe wrkplace. Quality Assurance Prmte adherence t the GHS quality assurance plicy and guidelines. Act as a rle mdel in quality imprvement. Keep up-t-date with quality develpments relevant t area f wrk and related services. Cntinuusly mnitr activities against quality standards, anticipating factrs that may reduce quality and taking effective actin t address them. Further Infrmatin The pst hlder must at all times: Wrk in accrdance with the GHS Cde f Prfessinal Cnduct and Disciplinary Prcedure. Strictly adhere t the prvisins f the Patient s Charter. Participate in Natinal Health Prgrammes 23

27 This jb descriptin is intended as a guide t the principal duties and respnsibilities fr the pst and shuld nt be cnsidered an exhaustive list. It is subject t change in line with future develpment f the service Persn Specificatin Directr, Institutinal Care Divisin Criteria Essential Desirable Educatinal Qualificatin Knwledge & Experience Skills & Abilities Senir Health Prfessinal Pstgraduate qualificatin in a Health related field (Masters r equivalent). Evidence f leadership and cntinuing prfessinal develpment and training in Health management A minimum f FIVE (5) years wrking experience in management at senir level. A minimum f FIVE (5) years clinical experience in a health facility. A brad knwledge base and experience f GHS plicies and perating prcedures. Knwledge and experience f quality assurance. Knwledge in crdinating and implementing Research and develpment prgrammes. Experience in service develpment. Excellent written and verbal cmmunicatin skills. Ability t wrk, lead and manage a multi-disciplinary team. Ability t rganise and manage wrklad, wrk under pressure t meet tight deadlines. Demnstrated ability t wrk n wn initiative. Cmputer skills. Excellent prblem-slving skills Member f relevant Prfessinal Bdy (e.g. GPGC) Experience f multiagency netwrking. 24

28 4.2 Deputy Directr, Quality Assurance (Institutinal Care Divisin) Jb Title : Deputy Directr, Quality Assurance (ICD) Grade : Deputy Directr, Quality Assurance Respnsible T : Directr, Institutinal Care Accuntable T : Directr General Jb Purpse Lead in develpment and implementatin f quality assurance prgrams in the rganizatin Main Duties and Respnsibilities Crdinate the develpment f clinical care guidelines, prtcls and standards Prvide expert advice n issues relating t quality assurance Lead in develping training prgrams in QA fr health staff Facilitate the establishment f systems fr clinical effectiveness Cntribute t the develpment f systems fr accreditatin Ensure quality assurance prgrammes are in place in GHS institutins Prvide technical supprt t regins and districts in QA implementatin Undertake mnitring/supprt supervisin visits Cntribute in the review f the definitin, type, level, and mix f clinical care services within the GHS Cntribute t the develpment f clinical care plicies Cntribute t the develpment f systems fr mnitring and evaluatin f clinical care services acrss the rganisatin. Participate in plicy develpment, analysis and review in the Ghana Health Service (GHS). Participate in the implementatin and evaluatin f natinal health plicies within the GHS. Cntribute t the develpment f medium/lng term strategic plans fr the GHS Prepare annual reprts and ther reprts n the department. Cmmunicatin and Wrking Relatinship Fster gd cmmunicatin and team wrking relatinships within the rganizatin Develp wrking partnership netwrks with individuals, grups, cmmunities and agencies Liaise with ther Divisins and Units, Natinal Health Insurance Secretariat, Health Partners and ther related agencies n quality issues affecting the GHS. Liaise apprpriately with the GHS Management, ensuring pen and effective cmmunicatin is maintained. Be a visible and apprachable resurce fr staff fr matters relating t quality assurance. 25

29 Persnal & Peple Develpment Develp and maintain cntinuing persnal and prfessinal develpment t meet the changing demands in the area f quality assurance. Mnitr wn perfrmance against agreed bjectives. Undertake training, caching and perfrmance appraisals fr staff in the department. Management Prvide effective leadership in the Department. Crdinate activities within the Department. Ensure effective use f resurces in the Department. Prmte a psitive image f the GHS. Devise imprved jb methds fr increasing efficiency Ensure that cmplete, accurate and up t date recrds are maintained in the Department in accrdance with the GHS Guidelines fr recrd keeping and management Plan departmental wrklad and manage the Department t accmplish wrk n schedule Prepare and implement departmental budget accrding t rganizatinal plicies and guidelines. Health and Safety Respnsibilities Take care f wn safety and ensure the safety f ther staff in the department. Prmte adherence t existing health and safety plicies and prcedures f the GHS/MOH. Prmte maintenance f safe systems and safe wrkplace. Quality Assurance Prmte adherence t the GHS quality assurance plicy and guidelines. Act as a rle mdel in quality imprvement. Keep up-t-date with quality develpments relevant t area f wrk and related services. Cntinuusly mnitr activities against quality standards, anticipating factrs that may reduce quality and taking effective actin t address them. Further Infrmatin The pst hlder must at all times: Wrk in accrdance with the GHS Cde f Prfessinal Cnduct and Disciplinary Prcedure. Strictly adhere t the prvisins f the Patient s Charter. Participate in Natinal Health Prgrammes This jb descriptin is intended as a guide t the principal duties and respnsibilities fr the pst and shuld nt be cnsidered an exhaustive list. It is subject t change in line with future develpment f the service 26

30 Persn Specificatin Deputy Directr, Quality Assurance (ICD) Criteria Essential Desirable Educatinal Qualificatin Knwledge & Experience Skills & Abilities Senir Health Prfessinal Pstgraduate qualificatin in a Health related field (Masters r equivalent) Evidence f leadership and cntinuing prfessinal develpment and training in Health management Training in quality assurance A minimum f FIVE (5) years wrking experience in management at senir level. A minimum f FIVE (5) years clinical experience in a health facility. A brad knwledge base and experience f GHS plicies and perating prcedures. Knwledge and experience f quality assurance. Knwledge in crdinating and implementing Research and develpment prgrammes. Experience in service develpment. Excellent written and verbal cmmunicatin skills. Ability t wrk, lead and manage a multi-disciplinary team. Ability t rganize and manage wrklad, wrk under pressure t meet tight deadlines. Demnstrated ability t wrk n wn initiative. Cmputer skills. Excellent prblem-slving skills 27

31 4.3 Deputy Directr, Mnitring and Evaluatin (ICD) Jb Title : Deputy Directr, Mnitring and Evaluatin (ICD) Grade : Deputy Directr Respnsible T : Directr, ICD /GHS Accuntable T : Directr General, GHS Jb Purpse Prvide directin and advice in the mnitring f clinical care services. Main Duties and Respnsibilities Lead in the develpment f plicies, guidelines, prtcls and standards fr mnitring f clinical care services. Participate in the review f the definitin, type, level, and mix f clinical care services within the GHS Crdinate the develpment f systems fr mnitring and evaluatin f clinical care services. Facilitate the disseminatin f clinical care infrmatin. Participate in plicy develpment, analysis and review in the Ghana Health Service (GHS). Cntribute t the mnitring and evaluatin f natinal health plicies within the GHS. Participate in the develpment f medium/lng term strategic plans fr the GHS Prepare annual reprts and ther reprts n the department. Cmmunicatin and Wrking Relatinship Fster gd cmmunicatin and team wrking relatinships within the rganizatin Develp wrking partnership netwrks with individuals, grups, cmmunities and agencies Liaise with Ministry f Health Divisins and Units, Natinal Health Insurance Cuncil, Statutry Bdies, Prfessinal Assciatins in Health, Teaching Hspitals, ther nn-public clinical Services prviders - private sectr, Health Partners and ther related agencies n clinical care matters affecting the GHS. Liaise apprpriately with the GHS Management, ensuring pen and effective cmmunicatin is maintained. Be a visible and apprachable resurce fr staff fr matters relating t mnitring and evaluatin. Persnal & Peple Develpment Develp and maintain cntinuing persnal and prfessinal develpment t meet the changing demands in the area f mnitring and evaluatin. Mnitr wn perfrmance against agreed bjectives. Undertake training, caching and perfrmance appraisals fr staff in the department. 28

32 Management Prvide effective leadership in the Department. Crdinate activities within the Department. Ensure effective use f resurces in the Department. Prmte a psitive image f the GHS. Devise imprved jb methds fr increasing efficiency Ensure that cmplete, accurate and up t date recrds are maintained in the Department in accrdance with the GHS Guidelines fr recrd keeping and management Plan departmental wrklad and manage the Department t accmplish wrk n schedule Prepare and implement departmental budget accrding t rganizatinal plicies and guidelines. Health and Safety Respnsibilities Take care f wn safety and ensure the safety f ther staff in the department. Prmte adherence t existing health and safety plicies and prcedures f the GHS/MOH. Prmte maintenance f safe systems and safe wrkplace. Quality Assurance Prmte adherence t the GHS quality assurance plicy and guidelines. Act as a rle mdel in quality imprvement. Keep up-t-date with quality develpments relevant t area f wrk and related services. Cntinuusly mnitr activities against quality standards, anticipating factrs that may reduce quality and taking effective actin t address them. Further Infrmatin The pst hlder must at all times: Wrk in accrdance with the GHS Cde f Prfessinal Cnduct and Disciplinary Prcedure. Strictly adhere t the prvisins f the Patient s Charter. Participate in Natinal Health Prgrammes This jb descriptin is intended as a guide t the principal duties and respnsibilities fr the pst and shuld nt be cnsidered an exhaustive list. It is subject t change in line with future develpment f the service Persn Specificatin Deputy Directr, Mnitring and Evaluatin (ICD) Criteria Essential Desirable Educatinal Qualificatin Knwledge & Experience Senir Health Prfessinal Pstgraduate qualificatin in a Health related field (Masters r equivalent) Evidence f leadership and cntinuing prfessinal develpment and training in Health management A minimum f FIVE (5) years wrking experience in management at senir level. Member f relevant Prfessinal Bdy Experience f multiagency netwrking. 29

33 Skills & Abilities A minimum f FIVE (5) years clinical experience. Experience in mnitring f services A brad knwledge base and experience f GHS plicies and perating prcedures. Knwledge and experience f quality assurance. Knwledge in crdinating and implementing Research and develpment prgrammes. Experience in service develpment. Excellent written and verbal cmmunicatin skills. Ability t wrk, lead and manage a multi-disciplinary team. Ability t rganize and manage wrklad, wrk under pressure t meet tight deadlines. Demnstrated ability t wrk n wn initiative. Cmputer skills. Excellent prblem-slving skills 30

34 4.4 Deputy Directr, Mental Health (ICD) Jb Title : Deputy Directr, Mental Health (ICD) Grade : Deputy Directr Respnsible T : Directr, ICD /GHS Accuntable T : Directr, General, GHS Jb Purpse Prvide directin and advice in the mnitring f clinical care services. Main Duties and Respnsibilities Lead in the develpment f plicies, guidelines, prtcls and standards fr mental health services. Participate in the review f the definitin, type, level, and mix f clinical care services within the GHS Crdinate the develpment f systems fr mnitring and evaluatin f mental health services. Ensure quality assurance prgrams are in place in mental health institutins Cntribute t the develpment f training prgrams and training fr mental health practiners. Participate in plicy develpment, analysis and review in the Ghana Health Service (GHS). Lead in mental health service develpment Cllabrate with mental health institutins t ensure quality service delivery Participate in the develpment f medium/lng term strategic plans fr the GHS Prepare annual reprts and ther reprts n the Department. Prvide mental health services Cmmunicatin and Wrking Relatinship Fster gd cmmunicatin and team wrking relatinships within the rganizatin Develp wrking partnership netwrks with individuals, grups, cmmunities and agencies Liaise with Ministry f Health Divisins and Units, Natinal Health Insurance Cuncil, Statutry Bdies, Prfessinal Assciatins in Health, Teaching Hspitals, ther nn-public clinical Services prviders - private sectr, Health Partners and ther related agencies n matters relating t mental health services Liaise apprpriately with the GHS Management, ensuring pen and effective cmmunicatin is maintained. Be a visible and apprachable resurce fr staff fr matters relating t mental health services. Persnal & Peple Develpment Develp and maintain cntinuing persnal and prfessinal develpment t meet the changing demands in the area f mental health services. Mnitr wn perfrmance against agreed bjectives. 31

35 Undertake training, caching and perfrmance appraisals fr staff in the department. Management Prvide effective leadership in the Department. Crdinate activities within the Department. Ensure effective use f resurces in the Department. Prmte a psitive image f the GHS. Devise imprved jb methds fr increasing efficiency Ensure that cmplete, accurate and up t date recrds are maintained in the Department in accrdance with the GHS Guidelines fr recrd keeping and management Plan departmental wrklad and manage the Department t accmplish wrk n schedule Prepare and implement departmental budget accrding t rganizatinal plicies and guidelines. Health and Safety Respnsibilities Take care f wn safety and ensure the safety f ther staff in the department. Prmte adherence t existing health and safety plicies and prcedures f the GHS/MOH. Prmte maintenance f safe systems and safe wrkplace. Quality Assurance Prmte adherence t the GHS quality assurance plicy and guidelines. Act as a rle mdel in quality imprvement. Keep up-t-date with quality develpments relevant t area f wrk and related services. Cntinuusly mnitr activities against quality standards, anticipating factrs that may reduce quality and taking effective actin t address them. Further Infrmatin The pst hlder must at all times: Wrk in accrdance with the GHS Cde f Prfessinal Cnduct and Disciplinary Prcedure. Strictly adhere t the prvisins f the Patient s Charter. Participate in Natinal Health Prgrammes This jb descriptin is intended as a guide t the principal duties and respnsibilities fr the pst and shuld nt be cnsidered an exhaustive list. It is subject t change in line with future develpment f the service 32

36 Persn Specificatin Deputy Directr, Mental Health (ICD) Criteria Essential Desirable Educatinal Qualificatin Knwledge & Experience Skills & Abilities Senir Health Prfessinal Pstgraduate qualificatin in mental health r a Health related field (Masters r equivalent). Evidence f leadership and cntinuing prfessinal develpment and training in Health management A minimum f Five (5) years wrking experience in management at senir level. A minimum f FIVE (5) years clinical experience in mental health. A brad knwledge base and experience f GHS plicies and perating prcedures. Knwledge and experience f quality assurance. Knwledge in crdinating and implementing Research and develpment prgrammes. Experience in service develpment. Excellent written and verbal cmmunicatin skills. Ability t wrk, lead and manage a multi-disciplinary team. Ability t rganize and manage wrklad, wrk under pressure t meet tight deadlines. Demnstrated ability t wrk n wn initiative. Cmputer skills. Excellent prblem-slving skills Member f relevant Prfessinal Bdy Experience f multiagency netwrking. 33

37 4.5 Deputy Directr, Clinical Services (ICD) Jb Title : Deputy Directr, Clinical Services (ICD) Grade : Deputy Directr Respnsible T : Directr, ICD /GHS Accuntable T : Directr General, GHS Jb Purpse Main Duties and Respnsibilities Crdinate clinical care prgrams and services Ensure develpment f clinical prficiency in clinical services Cllabrate with HRDD t assess training needs and develp in-service training prgrams fr clinical services Cllabrate with Clinical Engineering unit t assess equipment needs f health facilities Participate in the review f the definitin, type, level, and mix f clinical care services within the GHS Facilitate the disseminatin f clinical care infrmatin. Participate in plicy develpment, analysis and review in the Ghana Health Service (GHS). Cntribute t the mnitring and evaluatin f natinal health plicies within the GHS. Participate in the develpment f medium/lng term strategic plans fr the GHS Prepare annual reprts and ther reprts n the Department. Cmmunicatin and Wrking Relatinship Fster gd cmmunicatin and team wrking relatinships within the rganizatin Develp wrking partnership netwrks with individuals, grups, cmmunities and agencies Liaise with Ministry f Health Divisins and Units, Statutry Bdies, Prfessinal Assciatins in Health, Teaching Hspitals, ther nn-public clinical Services prviders - private sectr, Health Partners and ther related agencies n clinical care matters affecting the GHS. Liaise apprpriately with the GHS Management, ensuring pen and effective cmmunicatin is maintained. Be a visible and apprachable resurce fr staff fr matters relating t clinical care. Persnal & Peple Develpment Develp and maintain cntinuing persnal and prfessinal develpment t meet the changing demands in the area f clinical care. Mnitr wn perfrmance against agreed bjectives. Undertake training, caching and perfrmance appraisals fr staff in the department. 34

38 Management Prvide effective leadership in the Department. Crdinate activities within the Department. Ensure effective use f resurces in the Department. Prmte a psitive image f the GHS. Devise imprved jb methds fr increasing efficiency Ensure that cmplete, accurate and up t date recrds are maintained in the Department in accrdance with the GHS Guidelines fr recrd keeping and management Plan departmental wrklad and manage the Department t accmplish wrk n schedule Prepare and implement departmental budget accrding t rganizatinal plicies and guidelines. Health and Safety Respnsibilities Take care f wn safety and ensure the safety f ther staff in the department. Prmte adherence t existing health and safety plicies and prcedures f the GHS/MOH. Prmte maintenance f safe systems and safe wrkplace. Quality Assurance Prmte adherence t the GHS quality assurance plicy and guidelines. Act as a rle mdel in quality imprvement. Keep up-t-date with quality develpments relevant t area f wrk and related services. Cntinuusly mnitr activities against quality standards, anticipating factrs that may reduce quality and taking effective actin t address them. Further Infrmatin The pst hlder must at all times: Wrk in accrdance with the GHS Cde f Prfessinal Cnduct and Disciplinary Prcedure. Strictly adhere t the prvisins f the Patient s Charter. Participate in Natinal Health Prgrammes This jb descriptin is intended as a guide t the principal duties and respnsibilities fr the pst and shuld nt be cnsidered an exhaustive list. It is subject t change in line with future develpment f the service Persn Specificatin Deputy Directr, Institutinal Care Divisin Criteria Essential Desirable Educatinal Qualificatin Knwledge & Experience Senir Health Prfessinal Pstgraduate qualificatin in a Health related field (Masters r equivalent). Evidence f leadership and cntinuing prfessinal develpment and training in Health management A minimum f Five (5) years wrking experience in management at senir level. Member f relevant Prfessinal Bdy Experience f multi-agency 35

39 Skills & Abilities A minimum f FIVE (5) years clinical experience. Experience in prgram management A brad knwledge base and experience f GHS plicies and perating prcedures. Knwledge and experience f quality assurance. Knwledge in crdinating and implementing Research and develpment prgrammes. Experience in service develpment. Excellent written and verbal cmmunicatin skills. Ability t wrk, lead and manage a multi-disciplinary team. Ability t rganize and manage wrklad, wrk under pressure t meet tight deadlines. Demnstrated ability t wrk n wn initiative. Cmputer skills. Excellent prblem-slving skills netwrking. 36

40 5.0 DIRECTOR, DEPUTY DIRECTORS, HASS 5.1 Directr, Health Administratin and Supprt Services (HASS) Jb Title : Directr, Health Administratin and Supprt Services (HASS) Grade : Directr Respnsible T : Directr General, GHS Accuntable T : Directr General, GHS Jb Purpse Prvide directin and advice in the efficient management f General Administratin and Supprt Services (Transprt, Clinical Engineering, and Estates) within the Ghana Health Service. Main Duties and Respnsibilities Lead in the needs assessment f clinical equipments, transprt and estate. Ensure prmpt installatin and maintenance f medical equipments, and plants. Ensure planned preventive maintenance f health estates. Plan fr capital develpment prjects. Supervise the cnstructin and rehabilitatin f health facilities. Lead in the develpment and disseminatin f prcedures and guidelines in general administratin, transprt, estate and clinical engineering. Crdinate request fr medical bards frm MDA fr cmpensatin, medical evacuatin, and retirement n health grunds etc. Facilitate the develpment and maintenance f a central database n health infrastructure, transprt and medical equipment. Cntribute t the dispsal f bslete equipment, plants and transprt. Cntribute t plicy develpment, analysis and review in the Ghana Health Service (GHS). Lead in the develpment f systems fr mnitring and evaluatin f transprt management, general administratin practices, and health prjects acrss the rganisatin. Cntribute t the implementatin and evaluatin f natinal health plicies within the GHS. Cntribute t the develpment f medium/lng term strategic plans fr the GHS Prepare annual reprts and ther reprts n the Divisin. Cmmunicatin and Wrking Relatinship Fster gd cmmunicatin and team wrking relatinships within the rganizatin Develp wrking partnership netwrks with individuals, grups, cmmunities and agencies Liaise with Public Prcurement Bard, Wrld Bank, MFEP, Health Partners and ther related agencies n matters relating t health administratin and supprt services. 37

41 Liaise with the Attrney General s Department n medic-legal matters. Liaise apprpriately with the GHS Management, ensuring pen and effective cmmunicatin is maintained. Be a visible and apprachable resurce fr staff fr matters relating t health administratin and supprt services. Persnal & Peple Develpment Develp and maintain cntinuing persnal and prfessinal develpment t meet the changing demands in the area f health administratin and supprt services. Mnitr wn perfrmance against agreed bjectives. Create an enabling envirnment t prmte staff develpment. Arrange fr cntinuing prfessinal educatin and ensure perfrmance appraisals fr staff in the Divisin. Management Prvide effective leadership in the Divisin. Crdinate activities f all departments within the Directrate. Ensure effective use f resurces in the Divisin. Prmte a psitive image f the GHS. Devise imprved jb methds fr increasing efficiency Ensure that cmplete, accurate and up t date recrds are maintained in the Divisin in accrdance with the GHS Guidelines fr recrd keeping and management Plan divisinal wrklad and manage the divisin t accmplish wrk n schedule Prepare and implement divisinal budget accrding t rganizatinal plicies and guidelines. Research C-rdinate and implement R & D prgrammes. Apply relevant evidence-based research findings. Health and Safety Respnsibilities Take care f wn safety and ensure the safety f ther staff in the divisin. Prmte adherence t existing health and safety plicies and prcedures f the GHS/MOH. Prmte maintenance f safe systems and safe wrkplace. Quality Assurance Prmte adherence t the GHS quality assurance plicy and guidelines. Act as a rle mdel in quality imprvement. Keep up-t-date with quality develpments relevant t area f wrk and related services. Cntinuusly mnitr activities against quality standards, anticipating factrs that may reduce quality and taking effective actin t address them. 38

42 Further Infrmatin The pst hlder must at all times: Wrk in accrdance with the GHS Cde f Prfessinal Cnduct and Disciplinary Prcedure. Strictly adhere t the prvisins f the Patient s Charter. Participate in Natinal Health Prgrammes This jb descriptin is intended as a guide t the principal duties and respnsibilities fr the pst and shuld nt be cnsidered an exhaustive list. It is subject t change in line with future develpment f the service Persn Specificatin Directr, Health Administratin and Supprt Services (HASS) Criteria Essential Desirable Educatinal Qualificatin Knwledge & Experience Skills & Abilities Senir Health Prfessinal Pstgraduate qualificatin in Health Management, Planning and Plicy r related field (Masters r equivalent) Evidence f leadership and cntinuing prfessinal develpment and training in Health management A minimum f FIVE (5) years wrking experience in management at senir level. A brad knwledge base and experience f GHS plicies and perating prcedures. A brad knwledge base and experience f GHS administrative practices and prcedures A brad knwledge base and experience f cntract administratin Knwledge and experience f quality assurance. Knwledge in crdinating and implementing Research and develpment prgrammes. Experience in Prject financing, planning and appraisal Excellent written and verbal cmmunicatin skills. Ability t wrk, lead and manage a multi-disciplinary team. Ability t rganize and manage wrklad, wrk under pressure t meet tight deadlines. Demnstrated ability t wrk n wn initiative. Cmputer skills. Excellent prblem-slving skills Member f relevant Prfessinal Bdy (e.g. MGIM). Experience f multiagency netwrking. 39

43 5.2 Deputy Directr, General Administratin (HASS) Jb Title : Deputy Directr, General Administratin Unit Grade : Deputy Directr Respnsible T : Directr, Health Administratin & Supprt Services (HASS), GHS Accuntable T : Directr General, GHS Jb Purpse Prvide directin and advice in the efficient management f general administratin services within the Ghana Health Service. Main Duties and Respnsibilities Lead in the needs assessment f lapses in general administratin within the GHS. Ensure the prvisin f efficient security services within the rganisatin. Lead in the develpment and disseminatin f prcedures and guidelines in general administratin practices and prcedures, Crdinate request fr medical bards frm MDAs fr cmpensatin, medical evacuatin, and retirement n health grunds etc. Cntribute t the dispsal f ffice equipment. Cntribute t plicy develpment, analysis and review in the Ghana Health Service (GHS). Lead in the develpment f systems fr mnitring and evaluatin f general administratin practices acrss the rganisatin. Cntribute t the implementatin and evaluatin f natinal health plicies within the GHS. Cntribute t the develpment f medium/lng term strategic plans fr the GHS Prepare annual reprts and ther reprts n the Department. Cmmunicatin and Wrking Relatinship Fster gd cmmunicatin and team wrking relatinships within the rganizatin Develp wrking partnership netwrks with individuals, grups, cmmunities and agencies Liaise with MDAs, and related agencies n matters affecting the GHS with respect t request fr medical bards fr cmpensatin, medical evacuatin, retirement n health grunds etc. Liaise with the Attrney General s Department n medic-legal matters. Liaise apprpriately with the GHS Management, ensuring pen and effective cmmunicatin is maintained. Persnal & Peple Develpment Develp and maintain cntinuing persnal and prfessinal develpment t meet the changing demands in the area f health administratin and supprt services. 40

44 Mnitr wn perfrmance against agreed bjectives. Undertake training, caching and perfrmance appraisals fr staff in the department. Management Prvide effective leadership in the Department. Crdinate activities within the Department. Ensure effective use f resurces in the Department. Prmte a psitive image f the GHS. Devise imprved jb methds fr increasing efficiency Ensure that cmplete, accurate and up t date recrds are maintained in the Department in accrdance with the GHS Guidelines fr recrd keeping and management Plan departmental wrklad and manage the Department t accmplish wrk n schedule Prepare and implement departmental budget accrding t rganizatinal plicies and guidelines. Health and Safety Respnsibilities Take care f wn safety and ensure the safety f ther staff in the department. Prmte adherence t existing health and safety plicies and prcedures f the GHS/MOH. Prmte maintenance f safe systems and safe wrkplace. Quality Assurance Prmte adherence t the GHS quality assurance plicy and guidelines. Act as a rle mdel in quality imprvement. Keep up-t-date with quality develpments relevant t area f wrk and related services. Cntinuusly mnitr activities against quality standards, anticipating factrs that may reduce quality and taking effective actin t address them. Further Infrmatin The pst hlder must at all times: Wrk in accrdance with the GHS Cde f Prfessinal Cnduct and Disciplinary Prcedure. Strictly adhere t the prvisins f the Patient s Charter. Participate in Natinal Health Prgrammes This jb descriptin is intended as a guide t the principal duties and respnsibilities fr the pst and shuld nt be cnsidered an exhaustive list. It is subject t change in line with future develpment f the service 41

45 Persn specificatin Deputy Directr, General Administratin (HASS) Criteria Essential Desirable Educatinal Qualificatin Knwledge & Experience Skills & Abilities Senir Health Prfessinal Pstgraduate qualificatin in Health Management, Planning and Plicy r related field (Masters r equivalent) Evidence f leadership and cntinuing prfessinal develpment and training in Health management A minimum f five (5) years wrking experience in management at senir level. A brad knwledge base and experience f GHS plicies and perating prcedures. Knwledge and experience f quality assurance. Knwledge in crdinating and implementing Research and develpment prgrammes. Experience in Prject financing, planning and appraisal Excellent written and verbal cmmunicatin skills. Ability t wrk, lead and manage a multi-disciplinary team. Ability t rganize and manage wrklad, wrk under pressure t meet tight deadlines. Demnstrated ability t wrk n wn initiative. Cmputer skills. Excellent prblem-slving skills Member f relevant Prfessinal Bdy (e.g. MGIM). Experience f multiagency netwrking. 42

46 5.3 Deputy Directr, Transprt Management (HASS) Jb Title : Deputy Directr, Transprt Management (HASS) Grade : Deputy Directr Respnsible T : Directr, (HASS), GHS Accuntable T : Directr General, GHS Jb Purpse Prvide directin and advice in the efficient management f transprt services within the Ghana Health Service. Main Duties and Respnsibilities Lead in the needs assessment f lapses in transprt management within the GHS. Ensure the prvisin f efficient.transprt services within the rganisatin. Lead in the develpment and disseminatin f prcedures and guidelines in transprt management, Cntribute t the dispsal f unserviceable vehicles, mtrbikes etc. Cntribute t transprt plicy develpment, analysis and review in the Ghana Health Service (GHS). Lead in the develpment f systems fr mnitring and evaluatin f transprt services acrss the rganisatin. Cntribute t the implementatin and evaluatin f natinal health plicies within the GHS. Cntribute t the develpment f medium/lng term strategic plans fr the GHS Prepare annual reprts and ther reprts n the Department. Cmmunicatin and Wrking Relatinship Fster gd cmmunicatin and team wrking relatinships within the rganizatin Develp wrking partnership netwrks with individuals, grups, cmmunities and agencies Liaise with MDAs, and related agencies n matters affecting the GHS with respect t transprt services Liaise apprpriately with the GHS Management, ensuring pen and effective cmmunicatin is maintained. Be a visible and apprachable resurce fr staff fr matters relating t transprt services Persnal & Peple Develpment Develp and maintain cntinuing persnal and prfessinal develpment t meet the changing demands in the area f transprt services. Mnitr wn perfrmance against agreed bjectives. Cntribute t training, caching and perfrmance appraisals fr staff in the department. 43

47 Management Prvide effective leadership in the Department. Crdinate activities within the Department. Ensure effective use f resurces in the Department. Prmte a psitive image f the GHS. Devise imprved jb methds fr increasing efficiency Ensure that cmplete, accurate and up t date recrds are maintained in the Department in accrdance with the GHS Guidelines fr recrd keeping and management Plan departmental wrklad and manage the Department t accmplish wrk n schedule Prepare and implement departmental budget accrding t rganizatinal plicies and guidelines. Health and Safety Respnsibilities Take care f wn safety and ensure the safety f ther staff in the department. Prmte adherence t existing health and safety plicies and prcedures f the GHS/MOH. Prmte maintenance f safe systems and safe wrkplace. Quality Assurance Prmte adherence t the GHS quality assurance plicy and guidelines. Act as a rle mdel in quality imprvement. Keep up-t-date with quality develpments relevant t area f wrk and related services. Cntinuusly mnitr activities against quality standards, anticipating factrs that may reduce quality and taking effective actin t address them. Further Infrmatin The pst hlder must at all times: Wrk in accrdance with the GHS Cde f Prfessinal Cnduct and Disciplinary Prcedure. Strictly adhere t the prvisins f the Patient s Charter. Participate in Natinal Health Prgrammes This jb descriptin is intended as a guide t the principal duties and respnsibilities fr the pst and shuld nt be cnsidered an exhaustive list. It is subject t change in line with future develpment f the service 44

48 Persn Specificatin Deputy Directr, Transprt Management (HASS) Criteria Essential Desirable Educatinal Qualificatin Knwledge & Experience Skills & Abilities Senir Health Prfessinal Pstgraduate qualificatin in Health Management, Transprt / Lgistics Management r related field (Masters r equivalent) Evidence f leadership and cntinuing prfessinal develpment and training in Health management A minimum f FIVE (5) years wrking experience in management at senir level. A brad knwledge base and experience f GHS plicies and perating prcedures. Knwledge and experience f quality assurance. Knwledge in crdinating and implementing Research and develpment prgrammes. Experience in Prject financing, planning and appraisal Excellent writing and verbal cmmunicatin skills. Ability t wrk, lead and manage a multi-disciplinary team. Ability t rganise wrklad, wrk under pressure t meet tight deadlines. Demnstrated ability t wrk n wn initiative. Cmputer skills. Excellent prblem-slving skills Member f relevant Prfessinal Bdy (e.g. CILT). Experience f multiagency netwrking. 45

49 5.4 Deputy Directr, Estate Management Jb Title : Deputy Directr, Estate Management (HASS) Grade : Deputy Directr Respnsible T : Directr, (HASS), GHS Accuntable T : Directr General, GHS Jb Purpse Prvide directin and advice in the efficient management f estates within the Ghana Health Service. Main Duties and Respnsibilities Lead in the needs assessment and lapses in estates management within the GHS. Ensure the prvisin f efficient estates within the rganisatin. Lead in the develpment and disseminatin f prcedures and guidelines in estate management, Cntribute t the dispsal f bslete plant etc. Cntribute t plicy develpment, analysis and review f estates / capital prjects in the Ghana Health Service (GHS). Lead in the develpment f systems fr mnitring and evaluatin f estate management acrss the rganisatin. Cntribute t the implementatin and evaluatin f natinal health plicies within the GHS. Cntribute t the develpment f medium/lng term strategic plans fr the GHS Cllate Capital Plans / Budgets fr the rganizatin; prepare annual reprts and ther reprts n the Department. Cmmunicatin and Wrking Relatinship Fster gd cmmunicatin and team wrking relatinships within the rganizatin Develp wrking partnership netwrks with individuals, grups, cmmunities and agencies Liaise with MDAs, and related agencies n matters affecting the GHS with respect t estate management Liaise apprpriately with the GHS Management, ensuring pen and effective cmmunicatin is maintained. Be a visible and apprachable resurce fr staff fr matters relating t estate services Persnal & Peple Develpment Develp and maintain cntinuing persnal and prfessinal develpment t meet the changing demands in the area f estate services. Mnitr wn perfrmance against agreed bjectives. Undertake training, caching and perfrmance appraisals fr staff in the Department. 46

50 Management Prvide effective leadership in the Department. Crdinate activities within the Department. Ensure effective use f resurces in the Department. Prmte a psitive image f the GHS. Devise imprved jb methds fr increasing efficiency Ensure that cmplete, accurate and up t date recrds are maintained in the Department in accrdance with the GHS Guidelines fr recrd keeping and management Plan departmental wrklad and manage the Department t accmplish wrk n schedule Prepare and implement departmental budget accrding t rganizatinal plicies and guidelines. Health and Safety Respnsibilities Take care f wn safety and ensure the safety f ther staff in the department. Prmte adherence t existing health and safety plicies and prcedures f the GHS/MOH. Prmte maintenance f safe systems and safe wrkplace. Quality Assurance Prmte adherence t the GHS quality assurance plicy and guidelines. Act as a rle mdel in quality imprvement. Keep up-t-date with quality develpments relevant t area f wrk and related services. Cntinuusly mnitr activities against quality standards, anticipating factrs that may reduce quality and taking effective actin t address them. Further Infrmatin The pst hlder must at all times: Wrk in accrdance with the GHS Cde f Prfessinal Cnduct and Disciplinary Prcedure. Strictly adhere t the prvisins f the Patient s Charter. Participate in Natinal Health Prgrammes This jb descriptin is intended as a guide t the principal duties and respnsibilities fr the pst and shuld nt be cnsidered an exhaustive list. It is subject t change in line with future develpment f the service 47

51 Persn Specificatin Deputy Directr, Estate Management (HASS) Criteria Essential Desirable Educatinal Qualificatin Knwledge & Experience Skills & Abilities Senir Health Prfessinal Pstgraduate qualificatin in Health Management, Estate / Prject Management r related field (Masters r equivalent) Evidence f leadership and cntinuing prfessinal develpment and training in Health management A minimum f FIVE (5) years wrking experience in management at senir level. A brad knwledge base and experience f GHS plicies and perating prcedures. Knwledge and experience f quality assurance. Knwledge in crdinating and implementing Research and develpment prgrammes. Experience in Prject financing, planning and appraisal Excellent writing and verbal cmmunicatin skills. Ability t wrk, lead and manage a multi-disciplinary team. Ability t rganize and manage wrklad, wrk under pressure t meet tight deadlines. Demnstrated ability t wrk n wn initiative. Cmputer skills. Excellent prblem-slving skills Member f relevant Prfessinal Bdy (e.g. members f Chartered Institute f Prject Management) Experience f multiagency netwrking. 48

52 5.5 Deputy Directr, Clinical Engineering (HASS) Jb Title : Deputy Directr, Clinical Engineering (HASS) Grade : Deputy Directr Respnsible T : Directr, (HASS), GHS Accuntable T : Directr General, GHS Jb Purpse Prvide directin and advice in the efficient management f clinical / bimedical equipment within the Ghana Health Service. Main Duties and Respnsibilities Lead in the needs assessment and lapses in clinical engineering services within the GHS. Ensure the prvisin f efficient clinical / bimedical engineering services within the rganisatin. Lead in the develpment and disseminatin f prcedures and guidelines n clinical / bimedical engineering services, Cntribute t the dispsal f bslete bimedical equipment etc. Cntribute t plicy develpment, analysis and review in respect f clinical / bimedical engineering services in the Ghana Health Service (GHS). Lead in the develpment f systems fr mnitring and evaluatin f clinical engineering services acrss the rganisatin. Cntribute t the implementatin and evaluatin f natinal health plicies within the GHS. Cntribute t the develpment f medium/lng term strategic plans fr the GHS Cllate Capital Plans / Budgets n clinical / bimedical engineering services fr the rganizatin; prepare annual reprts and ther reprts n the Department. Cmmunicatin and Wrking Relatinship Fster gd cmmunicatin and team wrking relatinships within the rganizatin Develp wrking partnership netwrks with individuals, grups, cmmunities and agencies Liaise with MDAs, and related agencies n matters affecting the GHS with respect t bimedical / clinical engineering services Liaise apprpriately with the GHS Management, ensuring pen and effective cmmunicatin is maintained. Be a visible and apprachable resurce fr staff fr matters relating t bimedical / clinical engineering services Persnal & Peple Develpment Develp and maintain cntinuing persnal and prfessinal develpment t meet the changing demands in the area f bimedical / clinical engineering services. Mnitr wn perfrmance against agreed bjectives. 49

53 Undertake training, caching and perfrmance appraisals fr staff in the Department. Management Prvide effective leadership in the Department. Crdinate activities within the Department. Ensure effective use f resurces in the Department. Prmte a psitive image f the GHS. Devise imprved jb methds fr increasing efficiency Ensure that cmplete, accurate and up t date recrds are maintained in the Department in accrdance with the GHS Guidelines fr recrd keeping and management Plan departmental wrklad and manage the Department t accmplish wrk n schedule Prepare and implement departmental budget accrding t rganizatinal plicies and guidelines. Health and Safety Respnsibilities Take care f wn safety and ensure the safety f ther staff in the department. Prmte adherence t existing health and safety plicies and prcedures f the GHS/MOH. Prmte maintenance f safe systems and safe wrkplace. Quality Assurance Prmte adherence t the GHS quality assurance plicy and guidelines. Act as a rle mdel in quality imprvement. Keep up-t-date with quality develpments relevant t area f wrk and related services. Cntinuusly mnitr activities against quality standards, anticipating factrs that may reduce quality and taking effective actin t address them. Further Infrmatin The pst hlder must at all times: Wrk in accrdance with the GHS Cde f Prfessinal Cnduct and Disciplinary Prcedure. Strictly adhere t the prvisins f the Patient s Charter. Participate in Natinal Health Prgrammes This jb descriptin is intended as a guide t the principal duties and respnsibilities fr the pst and shuld nt be cnsidered an exhaustive list. It is subject t change in line with future develpment f the service 50

54 Persn Specificatin Deputy Directr, Clinical Engineering (HASS) Criteria Essential Desirable Educatinal Qualificatin Knwledge & Experience Skills & Abilities Senir Health Prfessinal Pstgraduate qualificatin in Clinical / Bimedical Engineering r related field (Masters r equivalent) Evidence f leadership and cntinuing prfessinal develpment and training in Health management A minimum f FIVE (5) years wrking experience in management at senir level. A brad knwledge base and experience f GHS plicies and perating prcedures. Knwledge and experience f quality assurance. Knwledge in crdinating and implementing Research and develpment prgrammes. Experience in Prject financing, planning and appraisal Excellent writing and verbal cmmunicatin skills. Ability t wrk, lead and manage a multi-disciplinary team. Ability t rganise wrklad, wrk under pressure t meet tight deadlines. Demnstrated ability t wrk n wn initiative. Cmputer skills. Excellent prblem-slving skills Member f relevant Prfessinal Bdy Experience f multiagency netwrking. 51

55 6.0 DIRECTOR AND DEPUTY DIRECTORS, SUPPLIES, STORES, AND DRUG MANAGEMENT 6.1 Directr, Supplies, Stres, and Drug Management Jb Title : Directr, Supplies, Stres, and Drug Management Grade : Directr Respnsible T : Directr General, GHS Accuntable T : Directr General, GHS Jb Purpse Prvide directin and advice in the timely prcurement, strage and distributin f drug, equipment and ther medical cnsumables within the Ghana Health Service. Main Duties and Respnsibilities Lead in the planning, prcurement and distributin f drugs, equipment, and medical supplies. Ensure the safe custdy f drugs, equipment, and medical supplies. Lead in the develpment and maintenance f effective distributin systems Ensure the prmpt clearance f gds prcured ff-shre. Lead in the develpment and disseminatin f guidelines fr prcurement planning and distributin. Cntribute t plicy develpment, analysis and review in the Ghana Health Service (GHS). Lead in the develpment f systems fr mnitring and evaluatin f prcurement practices acrss the rganisatin Facilitate the develpment and maintenance f a central database n all supplies. Cntribute t the implementatin and evaluatin f natinal health plicies within the GHS. Cntribute t the develpment f medium/lng term plans f the GHS Prepare annual reprts and ther reprts n Prcurement and Stre required by the Directr-General. Prvide directin and guidelines in the dispsal f bslete equipment and expired cmmdities. Cmmunicatin and Wrking Relatinship Fster gd cmmunicatin and team wrking relatinships within the rganizatin Develp wrking partnership netwrks with individuals, grups, cmmunities and agencies Liaise with Public Prcurement Bard, Wrld Bank, MFEP, Health Partners and ther related agencies n prcurement matters affecting the GHS. Liaise apprpriately with the GHS Management, ensuring pen and effective cmmunicatin is maintained. Be a visible and apprachable resurce fr staff fr matters relating t Prcurement and Stres. 52

56 Persnal & Peple Develpment Develp and maintain cntinuing persnal and prfessinal develpment t meet the changing demands in the area f supplies, stres and drug management. Mnitr wn perfrmance against agreed bjectives. Create an enabling envirnment t prmte staff develpment. Arrange fr cntinuing prfessinal educatin and ensure perfrmance appraisals fr staff in the Divisin. Management Prvide effective leadership in the Divisin. Crdinate activities f all departments within the Directrate. Ensure effective use f resurces in the Divisin. Prmte a psitive image f the GHS. Devise imprved jb methds fr increasing efficiency Ensure that cmplete, accurate and up t date recrds are maintained in the Divisin in accrdance with the GHS Guidelines fr recrd keeping and management Plan divisinal wrklad and manage the divisin t accmplish wrk n schedule Prepare and implement divisinal budget accrding t rganizatinal plicies and guidelines. Research C-rdinate and implement R & D prgrammes. Apply relevant evidence-based research findings. Health and Safety Respnsibilities Take care f wn safety and ensure the safety f ther staff in the divisin. Prmte adherence t existing health and safety plicies and prcedures f the GHS/MOH. Prmte maintenance f safe systems and safe wrkplace. Quality Assurance Prmte adherence t the GHS quality assurance plicy and guidelines. Act as a rle mdel in quality imprvement. Keep up-t-date with quality develpments relevant t area f wrk and related services. Cntinuusly mnitr activities against quality standards, anticipating factrs that may reduce quality and taking effective actin t address them. Further Infrmatin The pst hlder must at all times: Wrk in accrdance with the GHS Cde f Prfessinal Cnduct and Disciplinary Prcedure. Strictly adhere t the prvisins f the Patient s Charter. Participate in Natinal Health Prgrammes 53

57 This jb descriptin is intended as a guide t the principal duties and respnsibilities fr the pst and shuld nt be cnsidered an exhaustive list. It is subject t change in line with future develpment f the service Persn Specificatin Directr, Supplies, Stres, and Drug Management Criteria Essential Desirable Educatinal Qualificatin Knwledge & Experience Skills & Abilities Senir Health Prfessinal Pstgraduate qualificatin in Prcurement and Lgistic Management r related field (Masters r equivalent) Evidence f leadership and cntinuing prfessinal develpment and training in Health management A minimum f FIVE (5) years wrking experience in management at senir level. A brad knwledge base and experience f GHS plicies and perating prcedures. Knwledge and experience f quality assurance. Knwledge in crdinating and implementing Research and develpment prgrammes. Experience f service develpment Excellent written and verbal cmmunicatin skills. Ability t wrk, lead and manage a multi-disciplinary team. Ability t rganise and manage wrklad, wrk under pressure t meet tight deadlines. Demnstrated ability t wrk n wn initiative. Cmputer skills. Excellent prblem-slving skills Member f relevant Prfessinal Bdy (e.g. MCIPS). Experience f multiagency netwrking. 54

58 6.2 Deputy Directr, Prcurement Jb Title : Deputy Directr, Prcurement (SSDM) Grade : Deputy Directr Respnsible T : Directr Supplies, Stres and Drug Management Accuntable T : Directr General, GHS Jb Purpse Develp lng, medium and shrt and annual prcurement plans cnsistent with the natinal GHS strategic plans f actin. The pst hlder will serve as the liaisn fficer with bth gvernment and Internatinal prcurement agencies fr the purpses f prcuring drugs, equipment and ther medical cnsumables fr the Ghana Health Service cnsistent with Natinal and Internatinal prcurement laws. Main Duties and Respnsibilities Ensure that the crrect items are purchased at the right time in the ptimal quantities and at minimum csts. Ensure up-t-date infrmatin n surces f prcurement items fr efficient and ecnmical purchases. Ensure an increasing participatin, especially the small scale enterprises in the divisin s prcurement activities, regularly mnitr and evaluate their perfrmance with a view t setting targets fr, and achieving savings in the prcurement wrk in the Ghana health service. Ensure that preliminary frecasts f drugs, equipment and ther supplies required in the GHS are regularly undertaken.. Develp plicies, systems and prcedures required fr prcurement activities. Cntribute t develpment f a natinal vcabulary f prcurement and supplies items, standardizatin f items and prcedures. plicy develpment, Ensure that items purchased have been prperly specified, prices cmpared, and prperly indented and that the prcess fr tendering is well managed. Ensure that all prcurement persnnel in the GHS update their knwledge n new health prducts and techniques in prcurement and thereby cnstantly imprve their wrk perfrmance. Prepare and submit the departments, plans and budget. Cntribute t the implementatin and evaluatin f natinal health plicies within the GHS. Regularly mnitr and evaluate the perfrmance f supplies. Cmmunicatin and Wrking Relatinship Fster gd cmmunicatin and team wrking relatinships within the rganizatin Develp wrking partnership netwrks with individuals, grups, cmmunities and agencies Liaise with Public Prcurement Bard, Wrld Bank, MFEP, Health Partners and ther related agencies n prcurement matters affecting the GHS. 55

59 Liaise apprpriately with the GHS Management, ensuring pen and effective cmmunicatin is maintained. Be a visible and apprachable resurce fr staff fr matters relating t prcurement services. Persnal & Peple Develpment Develp and maintain cntinuing persnal and prfessinal develpment t meet the changing demands in the area f prcurement services. Mnitr wn perfrmance against agreed bjectives. Undertake training, caching and perfrmance appraisals fr staff in the Department. Management Prvide effective leadership in the Department. Crdinate activities within the Department. Ensure effective use f resurces in the Department. Prmte a psitive image f the GHS. Devise imprved jb methds fr increasing efficiency Ensure that cmplete, accurate and up t date recrds are maintained in the Department in accrdance with the GHS Guidelines fr recrd keeping and management Plan departmental wrklad and manage the Department t accmplish wrk n schedule Prepare and implement departmental budget accrding t rganizatinal plicies and guidelines. Health and Safety Respnsibilities Take care f wn safety and ensure the safety f ther staff in the department. Prmte adherence t existing health and safety plicies and prcedures f the GHS/MOH. Prmte maintenance f safe systems and safe wrkplace. Quality Assurance Prmte adherence t the GHS quality assurance plicy and guidelines. Act as a rle mdel in quality imprvement. Keep up-t-date with quality develpments relevant t area f wrk and related services. Cntinuusly mnitr activities against quality standards, anticipating factrs that may reduce quality and taking effective actin t address them. Further Infrmatin The pst hlder must at all times: Wrk in accrdance with the GHS Cde f Prfessinal Cnduct and Disciplinary Prcedure. Strictly adhere t the prvisins f the Patient s Charter. Participate in Natinal Health Prgrammes 56

60 This jb descriptin is intended as a guide t the principal duties and respnsibilities fr the pst and shuld nt be cnsidered an exhaustive list. It is subject t change in line with future develpment f the service Persn Specificatin Deputy Directr, Prcurement (SSDM) Criteria Essential Desirable Educatinal Qualificatin Knwledge & Experience Skills & Abilities Senir Health Prfessinal Pstgraduate qualificatin in Prcurement and Lgistic Management r related field (Masters r equivalent) Evidence f leadership and cntinuing prfessinal develpment and training in Health management A minimum f FIVE (5) years wrking experience in management at senir level. A brad knwledge base and experience f GHS plicies and perating prcedures. Knwledge and experience f quality assurance. Knwledge in crdinating and implementing Research and develpment prgrammes. Experience f service develpment Excellent written and verbal cmmunicatin skills. Ability t wrk, lead and manage a multi-disciplinary team. Ability t rganize and manage wrklad, wrk under pressure t meet tight deadlines. Demnstrated ability t wrk n wn initiative. Cmputer skills. Excellent prblem-slving skills Member f relevant Prfessinal Bdy (e.g. MCIPS). Experience f multi-agency netwrking. 57

61 6.3 Deputy Directr, Lgistics, Clearing and Warehusing (SSDM) Jb Title : Deputy Directr, Lgistics, Clearing and Warehusing (SSDM) Grade : Deputy Directr Respnsible T : Directr Supplies, Stres and Drug Management Accuntable T : Directr General, GHS Jb Purpse Respnsible fr apprpriate clearing, cnveying, strage and handling f all drugs, chemicals equipment and ther medical cnsumables f the MOH/GHS The pst hlder will: Liaise with the Custms Excise and Revenue Clearing rganizatins fr the quick payment r prcessing f exemptins as well as the clearing and strage f all gds purchased lcally r Internatinally by the MOH/GHS Prvide apprpriate skills required fr the cnveying, strage and handling f all drugs chemicals, equipment and ther medical cnsumables at all levels f the MOH/GHS Main Duties and Respnsibilities Ensure an accurate up t date and database recrd f cmmdities and stck transactins. Ensure the frmulatin, mnitring and evaluatin f plicies and prcedures n warehusing with particular reference t stcking levels, requisitin and supplies prcedures. Ensure apprpriate strage and handling f items t avid wastage and pilfering and thereby save n the cst f warehusing services. Ensure thrugh apprpriate frecasts the inflw and utflw f Drugs, equipment, and ther supplies and thereby prvide fr adequate strage f the same.. Set targets n savings t be made n csts f services and ensure the achievement same. Maintain a natinally integrated stck cntrl system enhancing the swift delivery f drugs, equipment and ther supplies with regard t the state and quantity f the items and t the lcatin required. Maintain a system fr priritising the requests frm cmpeting health institutins and serving them accrdingly. Organize the receipt and inspectin f drugs, equipment and ther supplies t ensure that specificatins and quantities have been cnfrmed t Ensure prmpt establishment f Letters f credit fr the payment f ffshre prcurement deliveries. Cmmunicatin and Wrking Relatinship Fster gd cmmunicatin and team wrking relatinships within the rganizatin 58

62 Develp wrking partnership netwrks with individuals, grups, cmmunities and agencies Liaise with Prt, CEPS and ther related rganizatins fr the prmpt delivery f ffshre cmmdities. Liaise apprpriately with the GHS Management, ensuring pen and effective cmmunicatin is maintained. Be a visible and apprachable resurce fr staff fr matters relating t Lgistics, Clearing and Warehusing Persnal & Peple Develpment Develp and maintain cntinuing persnal and prfessinal develpment t meet the changing demands in the area f Lgistics, Clearing and Warehusing services Mnitr wn perfrmance against agreed bjectives. Undertake training, caching and perfrmance appraisals fr staff in the Department. Management Prvide effective leadership in the Department. Crdinate activities within the Department. Ensure effective use f resurces in the Department. Prmte a psitive image f the GHS. Devise imprved jb methds fr increasing efficiency Ensure that cmplete, accurate and up t date recrds are maintained in the Department in accrdance with the GHS Guidelines fr recrd keeping and management Plan departmental wrklad and manage the Department t accmplish wrk n schedule Prepare and implement departmental budget accrding t rganizatinal plicies and guidelines. Health and Safety Respnsibilities Take care f wn safety and ensure the safety f ther staff in the department. Prmte adherence t existing health and safety plicies and prcedures f the GHS/MOH. Prmte maintenance f safe systems and safe wrkplace. Quality Assurance Prmte adherence t the GHS quality assurance plicy and guidelines. Act as a rle mdel in quality imprvement. Keep up-t-date with quality develpments relevant t area f wrk and related services. Cntinuusly mnitr activities against quality standards, anticipating factrs that may reduce quality and taking effective actin t address them. Further Infrmatin The pst hlder must at all times: 59

63 Wrk in accrdance with the GHS Cde f Prfessinal Cnduct and Disciplinary Prcedure. Strictly adhere t the prvisins f the Patient s Charter. Participate in Natinal Health Prgrammes This jb descriptin is intended as a guide t the principal duties and respnsibilities fr the pst and shuld nt be cnsidered an exhaustive list. It is subject t change in line with future develpment f the service Persn Specificatin Deputy Directr, Lgistics, Clearing and Warehusing Criteria Essential Desirable Educatinal Qualificatin Knwledge & Experience Skills & Abilities Senir Health Prfessinal Pstgraduate qualificatin in Prcurement and Lgistic Management r related field (Masters r equivalent) Evidence f leadership and cntinuing prfessinal develpment and training in Health management A minimum f FIVE (5) years wrking experience in management at senir level. A brad knwledge base and experience f MOH/GHS plicies and perating prcedures. Knwledge and experience f quality assurance. Knwledge in crdinating and implementing Research and develpment prgrammes. Experience f service develpment Excellent written and verbal cmmunicatin skills. Ability t wrk, lead and manage a multi-disciplinary team. Ability t rganize and manage wrklad, wrk under pressure t meet tight deadlines. Demnstrated ability t wrk n wn initiative. Cmputer skills. Excellent prblem-slving skills Member f relevant Prfessinal Bdy (e.g. MCIPS). Experience f multiagency netwrking. 60

64 7.0 DIRECTOR AND DEPUTY DIRECTORS, HUMAN RESOURCES 7.1 Directr, Human Resurces Develpment Jb Title : Directr, Human Resurces Develpment Divisin Grade : Directr Respnsible T : Directr General, GHS Accuntable T : Directr General, GHS Jb Purpse Prvide directin and advice in the management f Human Resurces in the Ghana Health Service. Main Duties and Respnsibilities Prvide directin in the develpment and management f Human Resurces in the Ghana Health Service. Lead in the plicy develpment, analysis and review in the area f Human Resurces Develpment. Advise and prvide technical and administrative supprt t the Directr General in the planning, recruitment, placement, develpment and management f human resurces fr the Ghana Health Service. Lead in the develpment and maintenance f cmprehensive Human Resurces (HR) database fr GHS. Prepare annual reprts and ther reprts n HR as required by the Directr- General. Lead in the mnitring and evaluatin f HR. Lead in the preparatin f budget fr the HR. Cntribute t the develpment f medium/lng term plans f the GHS Lead in the develpment f in-service and pst-basic training prgrammes. Cntribute t the develpment f pre-service training prgrammes. C-rdinate fellwship awards fr GHS staff. Lead in the develpment f incentives/welfare packages fr GHS staff. Lead in the develpment f guidelines and prtcls n HR fr the Service. Cmmunicatin and Wrking Relatinship Fster gd cmmunicatin and team wrking relatinships within the rganizatin Develp wrking partnership netwrks with individuals, grups, cmmunities and agencies Liaise with MOH-HRD, MFEP, PSC, OHCS, Representative Dnr Agencies, Health Wrkers Unin, MEMD, etc. n HR matters affecting the GHS. Liaise apprpriately with the GHS Management, ensuring pen and effective cmmunicatin is maintained. Be a visible and apprachable resurce fr staff fr matters relating t HR. 61

65 Persnal & Peple Develpment Develp and maintain cntinuing persnal and prfessinal develpment t meet the changing demands in the area f human resurce develpment. Mnitr wn perfrmance against agreed bjectives. Create an enabling envirnment t prmte staff develpment. Arrange fr cntinuing prfessinal educatin and ensure perfrmance appraisals fr staff in the Divisin. Management Prvide effective leadership in the Divisin. Crdinate activities f all departments within the Directrate. Ensure effective use f resurces in the Divisin. Prmte a psitive image f the GHS. Devise imprved jb methds fr increasing efficiency Ensure that cmplete, accurate and up t date recrds are maintained in the Divisin in accrdance with the GHS Guidelines fr recrd keeping and management Plan divisinal wrklad and manage the divisin t accmplish wrk n schedule Prepare and implement divisinal budget accrding t rganizatinal plicies and guidelines. Research C-rdinate and implement R & D prgrammes. Apply relevant evidence-based research findings. Health and Safety Respnsibilities Take care f wn safety and ensure the safety f ther staff in the divisin. Prmte adherence t existing health and safety plicies and prcedures f the GHS/MOH. Prmte maintenance f safe systems and safe wrkplace. Quality Assurance Prmte adherence t the GHS quality assurance plicy and guidelines. Act as a rle mdel in quality imprvement. Keep up-t-date with quality develpments relevant t area f wrk and related services. Cntinuusly mnitr activities against quality standards, anticipating factrs that may reduce quality and taking effective actin t address them. Further Infrmatin The pst hlder must at all times: Wrk in accrdance with the GHS Cde f Prfessinal Cnduct and Disciplinary Prcedure. Strictly adhere t the prvisins f the Patient s Charter. Participate in Natinal Health Prgrammes 62

66 This jb descriptin is intended as a guide t the principal duties and respnsibilities fr the pst and shuld nt be cnsidered an exhaustive list. It is subject t change in line with future develpment f the service Persn specificatin Directr, Human Resurces Divisin Criteria Essential Desirable Educatinal Qualificatin Knwledge & Experience Skills & Abilities Senir Health Prfessinal Pstgraduate qualificatin in Human Resurces Management (Masters r equivalent) Evidence f leadership and cntinuing prfessinal develpment and training in management A minimum f FIVE (5) years wrking experience in Human Resurce management at senir level. A brad knwledge base and experience f GHS plicies and perating prcedures. Brad knwledge base and experience f HR management, administrative and peratinal issues Brad knwledge f staff plicies and regulatins in the Public Service Brad knwledge base f emplyment and labur legislatin Knwledge and experience f quality assurance. Knwledge f crdinating and implementing Research and develpment prgrammes. Experience f service develpment Excellent written and verbal cmmunicatin skills. Ability t wrk, lead and manage a multi-disciplinary team. Ability t rganize and manage wrklad, wrk under pressure t meet tight deadlines. Demnstrated ability t wrk n wn initiative. Cmputer skills. Excellent prblem-slving skills Experience f multiagency netwrking. 63

67 7.2 Deputy Directr, Human Resurces Planning and Mnitring (HRD) Jb Title : Deputy Directr, Human Resurces Planning and Mnitring Grade : Deputy Directr Respnsible T : Directr, HRD Accuntable T : Directr General, GHS. Jb Purpse: Respnsible fr human resurce needs and capacity assessment, nrms and availability mnitring, attritin and relcatin mnitring, mapping, impact evaluatin, infrmatin and data base management Main Duties and Respnsibilities Respnsible fr managing the HR planning department. Develp Staffing nrms t guide pstings and transfers. Initiate HR planning plicies prcedures and guidelines. Supervise HR infrmatin system Manage manpwer ceilings and cntrl f staff csts Supervise prductin f manpwer plans and prjectins Mnitr and evaluate Human Resurce Planning prgrammes Mnitr HR utilisatin and ffer ther technical supprt and advice at Headquarters, reginal and district levels. Prepare and submit rutine and annual reprts Perfrm any ther duties assigned by Directr, HR frm time t time Cmmunicatin and Wrking Relatinship Fster gd cmmunicatin and team wrking relatinships within the rganizatin Develp wrking partnership netwrks with individuals, grups, cmmunities and agencies Liaise with ther divisins, Representatives f Dnr Agencies n matters relating t human resurce planning and mnitring. Liaise apprpriately with the MOH/GHS management, ensuring pen and effective cmmunicatin is maintained. Be a visible and apprachable resurce fr staff n matters relating t human resurce planning and mnitring. Persnal & Peple Develpment Develp and maintain cntinuing persnal and prfessinal develpment t meet the changing demands in the area f human resurce planning and mnitring. Mnitr wn perfrmance against agreed bjectives. Undertake training, caching and perfrmance appraisals fr staff in the Department. 64

68 Management Prvide effective leadership in the Department. Crdinate activities within the Department. Ensure effective use f resurces in the Department. Prmte a psitive image f the GHS. Devise imprved jb methds fr increasing efficiency Ensure that cmplete, accurate and up t date recrds are maintained in the Department in accrdance with the GHS Guidelines fr recrd keeping and management Plan departmental wrklad and manage the Department t accmplish wrk n schedule Prepare and implement departmental budget accrding t rganizatinal plicies and guidelines. Health and Safety Respnsibilities Take care f wn safety and ensure the safety f ther staff in the department. Prmte adherence t existing health and safety plicies and prcedures f the GHS/MOH. Prmte maintenance f safe systems and safe wrkplace. Quality Assurance Prmte adherence t the GHS quality assurance plicy and guidelines. Act as a rle mdel in quality imprvement. Keep up-t-date with quality develpments relevant t area f wrk and related services. Cntinuusly mnitr activities against quality standards, anticipating factrs that may reduce quality and taking effective actin t address them. Further Infrmatin The pst hlder must at all times: Wrk in accrdance with the GHS Cde f Prfessinal Cnduct and Disciplinary Prcedure. Strictly adhere t the prvisins f the Patient s Charter. Participate in Natinal Health Prgrammes This jb descriptin is intended as a guide t the principal duties and respnsibilities fr the pst and shuld nt be cnsidered an exhaustive list. It is subject t change in line with future develpment f the service Persn Specificatin Deputy Directr, HR Planning and Mnitring (HRD) Criteria Essential Desirable Educatinal Qualificatin Senir Health Prfessinal Pstgraduate qualificatin in Human Resurces Management, Health Management, Planning and Plicy r related field (Masters Degree r equivalent).with a minimum f Five (5 ) years wrking experience at Senir level. Evidence f leadership and Cntinuing Prfessinal 65

69 Develpment and training in Health Management. Knwledge & Experience Skills& Abilities A brad knwledge base and experience f MOH/GHS plicies and perating prcedures. Knwledge and experience in Quality Assurance, Research and Develpment Excellent written and cmmunicatin skills Ability t wrk, lead and manage a multi-disciplinary team. Ability t rganize and manage wrklad, wrk under pressure t meet tight deadlines. Demnstrated ability t wrk n wn initiative. Cmputer skills. Excellent prblem-slving skills. 66

70 7.3 Deputy Directr, Human Resurces Management (HRD) Jb Title : Deputy Directr, Human Resurce Management Grade : Deputy Directr Respnsible T : Directr, HRD Accuntable T : Directr General, GHS. Jb Purpse: Ensure the develpment, implementatin and applicatin f HR strategy. Main Duties and Respnsibilities Be respnsible fr persnnel management including: Staff nminal rll administratin Recruitment Deplyment Prmtin Retrenchment Retirement and Staff re-engagements/cntracts Prvide input twards HR plicy frmulatin Draw up, implement and evaluate plans, prgrammes and budgets fr the department Oversee the implementatin f plicies and develpment f prcedures guidelines and systems in the areas f: Emplyment Perfrmance management and cunselling Remuneratin and emplyee relatins Persnnel research and infrmatin Career guidance and cunselling Exiting (resignatin, retirement, dismissals) Prvide technical supprt t the regins and districts Prepare and submit rutine, annual and ther peridic reprts n the unit Perfrm any ther duties assigned by Directr, HR frm time t time Cmmunicatin and Wrking Relatinship Fster gd cmmunicatin and team wrking relatinships within the rganizatin Develp wrking partnership netwrks with individuals, grups, cmmunities and agencies Liaise with ther divisins, Representatives f Dnr Agencies n matters relating t human resurce management. Liaise apprpriately with the MOH/GHS management, ensuring pen and effective cmmunicatin is maintained. Be a visible and apprachable resurce fr staff n matters relating t human resurce management. 67

71 Persnal & Peple Develpment Develp and maintain cntinuing persnal and prfessinal develpment t meet the changing demands in the area f human resurce management Mnitr wn perfrmance against agreed bjectives. Undertake training, caching and perfrmance appraisals fr staff in the Department. Management Prvide effective leadership in the Department. Crdinate activities within the Department. Ensure effective use f resurces in the Department. Prmte a psitive image f the GHS. Devise imprved jb methds fr increasing efficiency Ensure that cmplete, accurate and up t date recrds are maintained in the Department in accrdance with the GHS Guidelines fr recrd keeping and management Plan departmental wrklad and manage the Department t accmplish wrk n schedule Prepare and implement departmental budget accrding t rganizatinal plicies and guidelines. Health and Safety Respnsibilities Take care f wn safety and ensure the safety f ther staff in the department. Prmte adherence t existing health and safety plicies and prcedures f the GHS/MOH. Prmte maintenance f safe systems and safe wrkplace. Quality Assurance Prmte adherence t the GHS quality assurance plicy and guidelines. Act as a rle mdel in quality imprvement. Keep up-t-date with quality develpments relevant t area f wrk and related services. Cntinuusly mnitr activities against quality standards, anticipating factrs that may reduce quality and taking effective actin t address them. Further Infrmatin The pst hlder must at all times: Wrk in accrdance with the GHS Cde f Prfessinal Cnduct and Disciplinary Prcedure. Strictly adhere t the prvisins f the Patient s Charter. Participate in Natinal Health Prgrammes This jb descriptin is intended as a guide t the principal duties and respnsibilities fr the pst and shuld nt be cnsidered an exhaustive list. It is subject t change in line with future develpment f the service 68

72 Persn Specificatin Deputy Directr, HR Management (HRD) Criteria Essential Desirable Educatinal Qualificatin Senir Health Prfessinal Pstgraduate qualificatin in Human Resurces Management, Health Management, Planning and Plicy r related field (Masters Degree r equivalent).with a minimum f Five (5 ) years wrking experience at Senir level. Evidence f leadership and Cntinuing Prfessinal Develpment and training in Health Management. Knwledge & Experience Skills& Abilities A brad knwledge base and experience f MOH/GHS plicies and perating prcedures. Knwledge and experience in Quality Assurance, Research and Develpment Excellent written and cmmunicatin skills Ability t wrk, lead and manage a multi-disciplinary team. Ability t rganize and manage wrklad, wrk under pressure t meet tight deadlines. Demnstrated ability t wrk n wn initiative. Cmputer skills. Excellent prblem-slving skills. 69

73 7.4 Deputy Directr, Training and Capacity Develpment (HRD) Jb Title : Deputy Directr, Training and Capacity Develpment Grade : Deputy Directr Respnsible T : Directr, HRD Accuntable T : Directr General, GHS. Jb Purpse T ensure ptimum human resurces knwledge, skills develpment and perfrmance thrugh planned and crdinated training and educatinal prgrammes within the MOH/GHS and with ther external training agencies Main Duties and Respnsibilities Be respnsible fr pst-basic training including fellwships administratin, learning resurce develpment and in-service training Ensure effective administratin and management f bnds and bnds redemptin and keep an up-t-date recrd f all such issues in cllabratin with the HR Planning and mnitring unit Lead in the training needs assessment f staff and initiate staff training and develpment plicies Manage selectin f trainees Develp and evaluate relevant curricular Supervise and mnitr training institutins Manage the training infrmatin system Prepare and submit rutine and annual reprts Offer HR technical advice and supprt t the regins and districts Prvide input int HR plicy frmulatin Prepare and implement the plans and budget f the department Cmmunicatin and Wrking Relatinship Fster gd cmmunicatin and team wrking relatinships within the rganizatin Develp wrking partnership netwrks with individuals, grups, cmmunities and agencies Liaise with ther divisins, Training Institutins and Representatives f Dnr Agencies n matters relating t staff training and capacity develpment. Liaise apprpriately with the MOH/GHS management, ensuring pen and effective cmmunicatin is maintained. Be a visible and apprachable resurce fr staff n matters relating t staff training and capacity develpment 70

74 Persnal & Peple Develpment Develp and maintain cntinuing persnal and prfessinal develpment t meet the changing demands in the area f staff training and capacity develpment Mnitr wn perfrmance against agreed bjectives. Undertake training, caching and perfrmance appraisals fr staff in the Department. Management Prvide effective leadership in the Department. Crdinate activities within the Department. Ensure effective use f resurces in the Department. Prmte a psitive image f the GHS. Devise imprved jb methds fr increasing efficiency Ensure that cmplete, accurate and up t date recrds are maintained in the Department in accrdance with the GHS Guidelines fr recrd keeping and management Plan departmental wrklad and manage the Department t accmplish wrk n schedule Prepare and implement departmental budget accrding t rganizatinal plicies and guidelines. Health and Safety Respnsibilities Take care f wn safety and ensure the safety f ther staff in the department. Prmte adherence t existing health and safety plicies and prcedures f the GHS/MOH. Prmte maintenance f safe systems and safe wrkplace. Quality Assurance Prmte adherence t the GHS quality assurance plicy and guidelines. Act as a rle mdel in quality imprvement. Keep up-t-date with quality develpments relevant t area f wrk and related services. Cntinuusly mnitr activities against quality standards, anticipating factrs that may reduce quality and taking effective actin t address them. Further Infrmatin The pst hlder must at all times: Wrk in accrdance with the GHS Cde f Prfessinal Cnduct and Disciplinary Prcedure. Strictly adhere t the prvisins f the Patient s Charter. Participate in Natinal Health Prgrammes This jb descriptin is intended as a guide t the principal duties and respnsibilities fr the pst and shuld nt be cnsidered an exhaustive list. It is subject t change in line with future develpment f the service 71

75 Persn Specificatin Deputy Directr, Training and Capacity Develpment (HRD) Criteria Essential Desirable Educatinal Qualificatin Senir Health Prfessinal Pstgraduate qualificatin in Human Resurces Management, Health Management, Planning and Plicy r related field (Masters Degree r equivalent).with a minimum f Five (5 ) years wrking experience at Senir level. Evidence f leadership and Cntinuing Prfessinal Develpment and training in Health Management. Knwledge & Experience Skills& Abilities A brad knwledge base and experience f MOH/GHS plicies and perating prcedures. Knwledge and experience in Quality Assurance, Research and Develpment Excellent written and cmmunicatin skills Ability t wrk, lead and manage a multi-disciplinary team. Ability t rganize and manage wrklad, wrk under pressure t meet tight deadlines. Demnstrated ability t wrk n wn initiative. Cmputer skills. Excellent prblem-slving skills. 72

76 8.0 DIRECTOR AND DEPUTY DIRECTORS, POLICY PLANNING, MONITORING AND EVALUATION 8.1 Directr, Plicy Planning, Mnitring and Evaluatin Jb Title : Directr, Plicy Planning, Mnitring and Evaluatin Grade : Directr Respnsible T : Directr General, GHS Accuntable T : Directr General, GHS Jb Purpse Prvide directin and advice in the frmulatin f Ghana Health Service plans and budgets, and the mnitring f the Service perfrmance. Main Duties and Respnsibilities Lead in the develpment f Ghana Health Service plans and budgets. Lead in the mnitring f the Service perfrmance. Cntribute t plicy develpment, analysis and review in the Ghana Health Service (GHS). Lead in the develpment f systems fr mnitring and evaluatin f varius services and health systems within the service. Cntribute t the implementatin and evaluatin f natinal health plicies within the GHS. Lead in the develpment and disseminatin f guidelines fr planning and budgeting. C-rdinate GHS research centres. Cntribute t the develpment f medium/lng term plans f the GHS Prepare annual reprts and ther reprts n Service perfrmance as required by the Directr-General. Lead in the develpment f guidelines n planning and budgeting within the Service. Cmmunicatin and Wrking Relatinship Fster gd cmmunicatin and team wrking relatinships within the rganizatin Develp wrking partnership netwrks with individuals, grups, cmmunities and agencies Liaise with MOH-PPME, MFEP and Representatives f Dnr Agencies n health plicy matters affecting the GHS. Liaise apprpriately with the GHS Management, ensuring pen and effective cmmunicatin is maintained. Be a visible and apprachable resurce fr staff fr matters relating t PPME. 73

77 Persnal & Peple Develpment Develp and maintain cntinuing persnal and prfessinal develpment t meet the changing demands in the area f plicy planning, mnitring and evaluatin. Mnitr wn perfrmance against agreed bjectives. Create an enabling envirnment t prmte staff develpment. Arrange fr cntinuing prfessinal educatin and ensure perfrmance appraisals fr staff in the Divisin. Management Prvide effective leadership in the Divisin. Crdinate activities f all departments within the Directrate. Ensure effective use f resurces in the Divisin. Prmte a psitive image f the GHS. Devise imprved jb methds fr increasing efficiency Ensure that cmplete, accurate and up t date recrds are maintained in the Divisin in accrdance with the GHS Guidelines fr recrd keeping and management Plan divisinal wrklad and manage the divisin t accmplish wrk n schedule Prepare and implement divisinal budget accrding t rganizatinal plicies and guidelines. Research C-rdinate and implement R & D prgrammes. Apply relevant evidence-based research findings. Health and Safety Respnsibilities Take care f wn safety and ensure the safety f ther staff in the divisin. Prmte adherence t existing health and safety plicies and prcedures f the GHS/MOH. Prmte maintenance f safe systems and safe wrkplace. Quality Assurance Prmte adherence t the GHS quality assurance plicy and guidelines. Act as a rle mdel in quality imprvement. Keep up-t-date with quality develpments relevant t area f wrk and related services. Cntinuusly mnitr activities against quality standards, anticipating factrs that may reduce quality and taking effective actin t address them. Further Infrmatin The pst hlder must at all times: Wrk in accrdance with the GHS Cde f Prfessinal Cnduct and Disciplinary Prcedure. Strictly adhere t the prvisins f the Patient s Charter. Participate in Natinal Health Prgrammes 74

78 This jb descriptin is intended as a guide t the principal duties and respnsibilities fr the pst and shuld nt be cnsidered an exhaustive list. It is subject t change in line with future develpment f the service Persn Specificatin Directr, Plicy Planning, Mnitring and Evaluatin Criteria Essential Desirable Educatinal Qualificatin Knwledge & Experience Skills & Abilities Senir Health Prfessinal Pstgraduate qualificatin in Health Management, Planning and Plicy r related field (Masters r equivalent) Evidence f leadership and cntinuing prfessinal develpment and training in Health management A minimum f FIVE (5) years wrking experience in management at senir level. A brad knwledge base and experience f GHS plicies and perating prcedures. Knwledge and experience f quality assurance. Knwledge in crdinating and implementing Research and develpment prgrammes. Experience f service develpment Excellent written and verbal cmmunicatin skills. Ability t wrk, lead and manage a multi-disciplinary team. Ability t rganize and manage wrklad, wrk under pressure t meet tight deadlines. Demnstrated ability t wrk n wn initiative. Cmputer skills. Excellent prblem-slving skills Experience f multiagency netwrking. 75

79 8.2 Deputy Directr, Plicy Jb Title : Deputy Directr, Plicy Grade : Deputy Directr Respnsible T : Directr PPME, GHS Accuntable T : Directr General, GHS Jb Purpse Supprt in the develpment f plicies and guidelines t cver all activities f the Ministry/Ghana Health Service and its implementatin partners in cllabratin with its agencies and ther MDAs and dnrs. Main Duties and Respnsibilities Cntribute t the develpment f plicies and guidelines t gvern cllabratin with multilateral, bilateral and nn-gvernmental agencies. Cllabrate with relevant bdies t identify dnrs fr the health sectr Ensure that current and prspective dnrs t the sectr have access t infrmatin abut the plicies f the MOH/GHS and its pririty needs. Cllabrate with ther divisins t develp and review prpsals fr external funding fr the MOH/GHS. Develp systems fr the mnitring and evaluatin f externally funded prgrammes and prjects that are cnsistent with the MOH/GHS framewrk fr mnitring and evaluatin. Lead in the frmulatin f strategic Investment plans Carry ut trends assessment fr MOH/GHS by drawing n relevant surces f infrmatin t analyse the verall perfrmance f the MOH/GHS and mnitr prgress in implementing key plicies Translate plicies int peratinal and strategic plans Draw up strategic directin fr issues f Gender and inequalities and fcus n the Ghana Pverty Reductin Strategy Framewrk Develp strategies fr engaging the private sectr and ther sectrs in achieving the gals f the MOH/GHS. Cmmunicatin and Wrking Relatinship Fster gd cmmunicatin and team wrking relatinships within the rganizatin Develp wrking partnership netwrks with individuals, grups, cmmunities and agencies Liaise with MOH-PPME, MFEP and Representatives f Dnr Agencies n health plicy matters affecting the GHS. Liaise apprpriately with the GHS Management, ensuring pen and effective cmmunicatin is maintained. Be a visible and apprachable resurce fr staff fr matters relating t health plicy develpment. 76

80 Persnal & Peple Develpment Develp and maintain cntinuing persnal and prfessinal develpment t meet the changing demands in the area f health plicy develpment Mnitr wn perfrmance against agreed bjectives. Undertake training, caching and perfrmance appraisals fr staff in the Department. Management Prvide effective leadership in the Department. Crdinate activities within the Department. Ensure effective use f resurces in the Department. Prmte a psitive image f the GHS. Devise imprved jb methds fr increasing efficiency Ensure that cmplete, accurate and up t date recrds are maintained in the Department in accrdance with the GHS Guidelines fr recrd keeping and management Plan departmental wrklad and manage the Department t accmplish wrk n schedule Prepare and implement departmental budget accrding t rganizatinal plicies and guidelines. Health and Safety Respnsibilities Take care f wn safety and ensure the safety f ther staff in the department. Prmte adherence t existing health and safety plicies and prcedures f the GHS/MOH. Prmte maintenance f safe systems and safe wrkplace. Quality Assurance Prmte adherence t the GHS quality assurance plicy and guidelines. Act as a rle mdel in quality imprvement. Keep up-t-date with quality develpments relevant t area f wrk and related services. Cntinuusly mnitr activities against quality standards, anticipating factrs that may reduce quality and taking effective actin t address them. Further Infrmatin The pst hlder must at all times: Wrk in accrdance with the GHS Cde f Prfessinal Cnduct and Disciplinary Prcedure. Strictly adhere t the prvisins f the Patient s Charter. Participate in Natinal Health Prgrammes This jb descriptin is intended as a guide t the principal duties and respnsibilities fr the pst and shuld nt be cnsidered an exhaustive list. It is subject t change in line with future develpment f the service 77

81 Persn Specificatin Deputy Directr, Plicy (PPME) Criteria Essential Desirable Educatinal Qualificatin Senir Health Prfessinal Pstgraduate qualificatin in Health Management, Planning and Plicy r related field (Masters Degree r equivalent) with a minimum f Five (5 ) years wrking experience at Senir level. Evidence f leadership and Cntinuing Prfessinal Develpment and training in Health Management. Member f relevant Prfessinal Bdy. Knwledge & Experience Skills& Abilities A brad knwledge base and experience f MOH/GHS plicies and perating prcedures. Knwledge and experience in Quality Assurance, Research and Develpment Excellent written and cmmunicatin skills Ability t wrk, lead and manage a multi-disciplinary team. Ability t rganize and manage wrklad, wrk under pressure t meet tight deadlines. Demnstrated ability t wrk n wn initiative. Cmputer skills. Excellent prblem-slving skills. Experience f multiagency netwrking. 78

82 8.3 Deputy Directr, Planning and Budgeting (PPME) Jb Title : Deputy Directr, Planning and Budgeting Grade : Deputy Directr Respnsible T : Directr PPME, GHS Accuntable T : Directr General, GHS Jb Purpse Develp and crdinate shrt, medium and lng-term MOH/GHS and financial plans and synthesise these plans int an integrated MOH/GHS develpment plan cnsistent with existing Gvernment plicy Main Duties and Respnsibilities Crdinate the preparatin f shrt term (annual), medium and lng term plans and synthesise these plans int an integrated GHS health develpment plan. Develp indicatrs fr mnitring health plans and implementatin and fr assessing equity and efficiency in the distributin f resurces Review and develp health-financing strategies. Translate peratinal plicies and bjectives int prpsals fr resurce allcatin. Identify needs in relatin t the develpment f management and supprt systems thrughut the GHS and prvide supprt systems fr develpment. Prmte the apprpriate use f research findings fr planning. Prepare and update guidelines fr planning at the sub-district, district, reginal and natinal levels. Cllabrate with the Finance Divisin t develp and update guidelines fr budgeting in the MOH/GHS. Develp medium and lng-term health sectr financial plans fr bth capital and recurrent expenditure. Analyse trends in the allcatin and disbursement f funds within the MOH/GHS. Direct the develpment f unit csting fr MOH/GHS prgrammes and services. Cmmunicatin and Wrking Relatinship Fster gd cmmunicatin and team wrking relatinships within the rganizatin Develp wrking partnership netwrks with individuals, grups, cmmunities and agencies Liaise with MOH/GHS PPME, MFEP, Representative Dnr Agencies n matters relating t planning and budgeting. Liaise apprpriately with the MOH/GHS management ensuring pen and effective cmmunicatin is maintained. Be a visible and apprachable resurce fr staff fr matters relating t planning and budgeting. 79

83 Persnal & Peple Develpment Develp and maintain cntinuing persnal and prfessinal develpment t meet the changing demands in the area f planning and budgeting Mnitr wn perfrmance against agreed bjectives. Undertake training, caching and perfrmance appraisals fr staff in the Department. Management Prvide effective leadership in the Department. Crdinate activities within the Department. Ensure effective use f resurces in the Department. Prmte a psitive image f the GHS. Devise imprved jb methds fr increasing efficiency Ensure that cmplete, accurate and up t date recrds are maintained in the Department in accrdance with the GHS Guidelines fr recrd keeping and management Plan departmental wrklad and manage the Department t accmplish wrk n schedule Prepare and implement departmental budget accrding t rganizatinal plicies and guidelines. Health and Safety Respnsibilities Take care f wn safety and ensure the safety f ther staff in the department. Prmte adherence t existing health and safety plicies and prcedures f the GHS/MOH. Prmte maintenance f safe systems and safe wrkplace. Quality Assurance Prmte adherence t the GHS quality assurance plicy and guidelines. Act as a rle mdel in quality imprvement. Keep up-t-date with quality develpments relevant t area f wrk and related services. Cntinuusly mnitr activities against quality standards, anticipating factrs that may reduce quality and taking effective actin t address them. Further Infrmatin The pst hlder must at all times: Wrk in accrdance with the GHS Cde f Prfessinal Cnduct and Disciplinary Prcedure. Strictly adhere t the prvisins f the Patient s Charter. Participate in Natinal Health Prgrammes This jb descriptin is intended as a guide t the principal duties and respnsibilities fr the pst and shuld nt be cnsidered an exhaustive list. It is subject t change in line with future develpment f the service 80

84 Persn Specificatin Deputy Directr, Planning and Budgeting (PPME) Criteria Essential Desirable Educatinal Qualificatin Senir Health Prfessinal Pstgraduate qualificatin in Health Management, Planning and Plicy r related field (Masters Degree r equivalent) with a minimum f Five (5 ) years wrking experience at Senir level. Evidence f leadership and Cntinuing Prfessinal Develpment and training in Health Management. Member f relevant Prfessinal Bdy. Knwledge & Experience Skills& Abilities A brad knwledge base and experience f MOH/GHS plicies and perating prcedures. Knwledge and experience in Quality Assurance, Research and Develpment Excellent written and cmmunicatin skills Ability t wrk, lead and manage a multi-disciplinary team. Ability t rganize and manage wrklad, wrk under pressure t meet tight deadlines. Demnstrated ability t wrk n wn initiative. Cmputer skills. Excellent prblem-slving skills. Experience f multiagency netwrking. 81

85 8.4 Deputy Directr, Infrmatin, Mnitring and Evaluatin (PPME) Jb Title : Deputy Directr, Infrmatin, Mnitring and Evaluatin Grade : Deputy Directr Respnsible T : Directr PPME, GHS Accuntable T : Directr General, GHS Jb Purpse Prduce and manage health infrmatin as a management decisin supprt system, made accessible t all functinaries f the GHS fr effective decisin making. Main Duties and Respnsibilities Develp level specific perfrmance indicatrs and cntracts cnsistent with natinal, bilateral and Internatinal expectatins. Crdinate the publicatin f dcuments relating t the GHS activities (annual reprts and ther peridic reprts) and ensure that the activities are prperly dcumented and relevant infrmatin is disseminated. Cllabrate with all ther directrates t set up a health and management infrmatin system fr planning, mnitring and evaluatin. Mnitr the implementatin f health plicies, the utilisatin f health resurces and the attainment f targets fr cverage utilisatin f services and health status. Develp systems fr mnitring and evaluatin f varius services and health within GHS. Develp and update apprpriate health data cllectin frms t facilitate planning fr health imprvement and mnitring f perfrmance. Carry ut trends assessment fr GHS by drawing n relevant surces f infrmatin t analyse the verall perfrmance f GHS and mnitr prgress in implementing key plicies. Liaise with the HRDD t develp apprpriate training prgrammes fr the staff in the department. Design and apply mnitring and evaluatin systems and tls fr purpses f assessing the peratinal effectiveness f prgrammes f the GHS as well as prgrammes f implementatin partners. Cmmunicatin and Wrking Relatinship Fster gd cmmunicatin and team wrking relatinships within the rganizatin Develp wrking partnership netwrks with individuals, grups, cmmunities and agencies Liaise with Divisins and Representative Dnr Agencies n matters relating t health infrmatin, mnitring and evaluatin. Liaise apprpriately with the MOH/GHS management ensuring pen and effective cmmunicatin is maintained. 82

86 Be a visible and apprachable resurce fr staff fr matters relating t health infrmatin, mnitring and evaluatin Persnal & Peple Develpment Develp and maintain cntinuing persnal and prfessinal develpment t meet the changing demands in the area f health infrmatin, mnitring and evaluatin Mnitr wn perfrmance against agreed bjectives. Undertake training, caching and perfrmance appraisals fr staff in the Department. Management Prvide effective leadership in the Department. Crdinate activities within the Department. Ensure effective use f resurces in the Department. Prmte a psitive image f the GHS. Devise imprved jb methds fr increasing efficiency Ensure that cmplete, accurate and up t date recrds are maintained in the Department in accrdance with the GHS Guidelines fr recrd keeping and management Plan departmental wrklad and manage the Department t accmplish wrk n schedule Prepare and implement departmental budget accrding t rganizatinal plicies and guidelines. Health and Safety Respnsibilities Take care f wn safety and ensure the safety f ther staff in the department. Prmte adherence t existing health and safety plicies and prcedures f the GHS/MOH. Prmte maintenance f safe systems and safe wrkplace. Quality Assurance Prmte adherence t the GHS quality assurance plicy and guidelines. Act as a rle mdel in quality imprvement. Keep up-t-date with quality develpments relevant t area f wrk and related services. Cntinuusly mnitr activities against quality standards, anticipating factrs that may reduce quality and taking effective actin t address them. Further Infrmatin The pst hlder must at all times: Wrk in accrdance with the GHS Cde f Prfessinal Cnduct and Disciplinary Prcedure. Strictly adhere t the prvisins f the Patient s Charter. Participate in Natinal Health Prgrammes 83

87 This jb descriptin is intended as a guide t the principal duties and respnsibilities fr the pst and shuld nt be cnsidered an exhaustive list. It is subject t change in line with future develpment f the service Persn Specificatin Deputy Directr, Infrmatin, Mnitring and Evaluatin (PPME) Criteria Essential Desirable Educatinal Qualificatin Senir Health Prfessinal Pstgraduate qualificatin in Health Infrmatin and Management r related field (Masters Degree r equivalent) with a minimum f Five (5 ) years wrking experience at Senir level. Evidence f leadership and Cntinuing Prfessinal Develpment and training in Health Management. Member f relevant Prfessinal Bdy. Knwledge & Experience Skills& Abilities A brad knwledge base and experience f MOH/GHS plicies and perating prcedures. Knwledge and experience in Quality Assurance, Research and Develpment Excellent written and cmmunicatin skills Ability t wrk, lead and manage a multi-disciplinary team. Ability t rganize and manage wrklad, wrk under pressure t meet tight deadlines. Demnstrated ability t wrk n wn initiative. Cmputer skills. Excellent prblem-slving skills. Experience f multiagency netwrking. 84

88 8.5 Deputy Directr, Health Reserach (PPME) Jb Title : Deputy Directr, Health Research Grade : Deputy Directr Respnsible T : Directr PPME, GHS Accuntable T : Directr General, GHS Jb Purpse T cnduct and crdinate research activities related t health issues t imprve the develpment f service. Main Duties and Respnsibilities Cnduct research int health issues t facilitate plicy frmulatin qnd prgramme implementatin. Crdinate research activities related t health issues. Ensure the prvisin f training and capacity building in health/peratinal research. Prvide technical supprt in the area f peratinal research at the Divisinal, Reginal, District and prgramme level Prvide technical supprt and guidance t the varius Health Research Centres. Mnitr and evaluate peratinal research at the varius levels f health delivery. Ensure the develpment f capacity in the area f writing fr publicatin in peer reviewed jurnals. Crdinate activities f the Ethics Review Cmmittee Cmmunicatin and Wrking Relatinships Fster gd cmmunicatin and team wrking relatinships within the rganizatin Develp wrking partnership netwrks with individuals, grups, cmmunities and agencies Maintain cllabrative links with ther research and Academic institutins n health research issues. Liaise apprpriately with the MOH/GHS management ensuring pen and effective cmmunicatin is maintained. Be a visible and apprachable resurce fr staff fr matters relating t health research Persnal & Peple Develpment Develp and maintain cntinuing persnal and prfessinal develpment t meet the changing demands in the area f health research Mnitr wn perfrmance against agreed bjectives. Undertake training, caching and perfrmance appraisals fr staff in the Department. 85

89 Management Prvide effective leadership in the Department. Crdinate activities within the Department. Ensure effective use f resurces in the Department. Prmte a psitive image f the GHS. Devise imprved jb methds fr increasing efficiency Ensure that cmplete, accurate and up t date recrds are maintained in the Department in accrdance with the GHS Guidelines fr recrd keeping and management Plan departmental wrklad and manage the Department t accmplish wrk n schedule Prepare and implement departmental budget accrding t rganizatinal plicies and guidelines. Health and Safety Respnsibilities Take care f wn safety and ensure the safety f ther staff in the department. Prmte adherence t existing health and safety plicies and prcedures f the GHS/MOH. Prmte maintenance f safe systems and safe wrkplace. Quality Assurance Prmte adherence t the GHS quality assurance plicy and guidelines. Act as a rle mdel in quality imprvement. Keep up-t-date with quality develpments relevant t area f wrk and related services. Cntinuusly mnitr activities against quality standards, anticipating factrs that may reduce quality and taking effective actin t address them. Further Infrmatin The pst hlder must at all times: Wrk in accrdance with the GHS Cde f Prfessinal Cnduct and Disciplinary Prcedure. Strictly adhere t the prvisins f the Patient s Charter. Participate in Natinal Health Prgrammes This jb descriptin is intended as a guide t the principal duties and respnsibilities fr the pst and shuld nt be cnsidered an exhaustive list. It is subject t change in line with future develpment f the service Persn Specificatin Deputy Directr, Health Research (PPME) Criteria Essential Desirable Educatinal Qualificatin Senir Health Prfessinal Pstgraduate qualificatin in Health Management, Planning and Plicy r related field (Masters Degree r equivalent) with a minimum f Five (5 ) years wrking experience at Senir level. Evidence f leadership and Cntinuing Prfessinal Develpment and training in Health Management. Member f relevant Prfessinal Bdy. 86

90 Knwledge & Experience Skills& Abilities A brad knwledge base and experience f MOH/GHS plicies and perating prcedures. Knwledge and experience in Quality Assurance, Research and Develpment Excellent written and cmmunicatin skills Ability t wrk, lead and manage a multi-disciplinary team. Ability t rganize and manage wrklad, wrk under pressure t meet tight deadlines. Demnstrated ability t wrk n wn initiative. Cmputer skills. Excellent prblem-slving skills. Experience f multiagency netwrking. 87

91 9.0 DIRECTOR AND DEPUTY DIRECTORS, INTERNAL AUDITOR 9.1 Directr, Internal Audit Divisin Jb Title : Directr, Internal Audit Divisin Grade : Directr Respnsible T : Directr-General, GHS Accuntable T : Directr General, GHS Jb Purpse T assist the GHS Cuncil t maintain effective Internal Audit functin within the Service t serve as an verall cntrl measure, and prvide an invaluable and independent service t all levels f management in achieving the gvernment s imprtant gals and bjective f the Health Sectr Main Duties and Respnsibilities Draft and update prcedures (Audit Prgrams) t guide audit staff n the apprach and methds t be used t cnduct audits, assess cntrls, verify assets, inspect recrds, ascertain cmpliance, evaluate perfrmance, and fllwup n recmmendatins- all in accrdance with the standards fr the Prfessinal Practice f Internal Auditing, as applicable t the Service. Determine the adequacy f audit cverage and the ptimal use f human, material and financial resurces t achieve the desired level f reasnable assurance t the Cuncil that: Infrmatin reprted by management is reliable: Activities are carried ut in cmpliance with all relevant laws, rules, regulatins, plicies and prcedures; Resurces are used with due regard t ecnmy and efficiency; and Prgramme results are cnsistent with established gals and bjectives; Maintain a system f quality assurance within the Divisin t ensure that staff are adequately supervised, and that wrk is adequately planned, crdinated, carried ut and reviewed in accrdance with established prcedure. Bring t the attentin f higher levels f management, pinins r suggestins f staff that seem t warrant serius cnsideratin, even if immediate supervisrs have already rejected them. Maintain the results f audits and evaluatins in the strictest cnfidence, subject t any legal r ethical requirements fr disclsure t utside authrities. Prvide annual Plans and Budget f the Divisin t the Directr-General and the Audit Cmmittee f Cuncil fr apprval and inclusin in the Service s annual plans and budget. Prvide a detailed reprt f all internal auditing activities, including cmparisn f actual wrk perfrmed t plan, t the Directr-General f the Service and the Internal Audit Agency Bard within frty-five (45) days f the end f each quarter. Crdinate the ttal auditing effrt, bth internal and external, in the interest f minimizing duplicate effrts and in cntributing, as far as prfessinally permissible, t the wrk f the external auditr(s) bearing in mind that final determinatin f the extent f such cntributin rests with the external auditr(s). 88

92 Cmmunicate with the external auditrs(s) n all significant matters, which will be brught t the attentin f the Audit Cmmittee f Cuncil. Perfrm ther fficial duties assigned by the Directr-General frm time t time. Cmmunicatin and Wrking Relatinship Fster gd cmmunicatin and team wrking relatinships within the rganizatin Liaise with Directr-General, Audit Cmmittee f Cuncil, Divisinal and Reginal Directrates, Financial Cntrller s Office, Internal Audit Agency, Audit Service, Cntrller and Accuntant-General s Department and ther related agencies n issues relating t internal audit. Liaise apprpriately with the GHS Management, ensuring pen and effective cmmunicatin is maintained. Be a visible and apprachable resurce fr staff fr matters relating t internal audit. Persnal & Peple Develpment Develp and maintain cntinuing persnal and prfessinal develpment t meet the changing demands in the area f internal audit. Mnitr wn perfrmance against agreed bjectives. Create an enabling envirnment t prmte staff develpment. Arrange fr cntinuing prfessinal educatin and ensure perfrmance appraisals fr staff in the Divisin. Management Prvide effective leadership in the Divisin. Crdinate activities f all departments within the Directrate. Ensure effective use f resurces in the Divisin. Prmte a psitive image f the GHS. Devise imprved jb methds fr increasing efficiency Ensure that cmplete, accurate and up t date recrds are maintained in the Divisin in accrdance with the GHS Guidelines fr recrd keeping and management Plan divisinal wrklad and manage the divisin t accmplish wrk n schedule Prepare and implement divisinal budget accrding t rganizatinal plicies and guidelines. Research C-rdinate and implement R & D prgrammes. Apply relevant evidence-based research findings. Health and Safety Respnsibilities Take care f wn safety and ensure the safety f ther staff in the divisin. Prmte adherence t existing health and safety plicies and prcedures f the GHS. Prmte maintenance f safe systems and safe wrkplace. 89

93 Quality Assurance Prmte adherence t the GHS quality assurance plicy and guidelines. Act as a rle mdel in quality imprvement. Keep up-t-date with quality develpments relevant t area f wrk and related services. Cntinuusly mnitr activities against quality standards, anticipating factrs that may reduce quality and taking effective actin t address them. Further Infrmatin The pst hlder must at all times: Wrk in accrdance with the GHS Cde f Prfessinal Cnduct and Disciplinary Prcedure. Strictly adhere t the prvisins f the Patient s Charter. Participate in Natinal Health Prgrammes This jb descriptin is intended as a guide t the principal duties and respnsibilities fr the pst and shuld nt be cnsidered an exhaustive list. It is subject t change in line with future develpment f the service Persn Specificatin Directr, Internal Auditr Criteria Essential Desirable Educatinal Qualificatin Relevant prfessinal qualificatin (ICA, ACCA, and CPA) with a minimum f 8 years pst qualificatin experience in similar psitin in the public sectr r prfessinal accunting firm. Evidence f leadership and cntinuing prfessinal develpment and training in Audit/Accunts/Finance Pstgraduate qualificatin in Audit/Accunts/Finan ce Health Ecnmics/Public Health Knwledge & Experience Skills & Abilities A brad knwledge base and experience f GHS plicies and perating prcedures. A brad knwledge base f standards fr the Prfessinal Practice f Internal Auditing A brad knwledge base f Financial Rules and Regulatins particularly with regard t health sectr Knwledge and experience in crdinating and implementing Research and develpment prgrammes. Experience in service develpment. Excellent written and verbal cmmunicatin skills. Gd planning and reprt writing skills Ability t mbilize necessary resurces fr achieving gals Ability t spell ut and assign rles and respnsibilities Sensitivity and ability t ensure efficient use f resurces Ability t rganize and manage wrklad, wrk under pressure t meet tight deadlines. Demnstrated ability t wrk n wn initiative. Cmputer skills. Excellent prblem-slving skills Firm, fair, tactful and tlerant. Wrking experience in the Health sectr 90

94 9.2 Deputy Directr, Cntrl and Cmpliance, Internal Audit Jb Title : Deputy Directr, Cntrl and Cmpliance, Internal Audit Grade : Deputy Directr Respnsible T : Directr, Internal Audit, GHS Accuntable T : Directr General, GHS Jb Purpse T assist the Directr t carry ut Cntrl & Cmpliance audit t prvide reasnable assurance t GHS Cuncil that GHS activities are carried ut in cmpliance with relevant laws, rules, regulatins, plicies and prcedures: and financial peratinal returns submitted by management are accurate and reliable Main Duties and Respnsibilities Assist the Directr in drafting and updating audit prgramms t guide staff n the apprach and methds t be used t cnduct Cntrl and Cmpliance Audits. Crdinate all planning effrts aimed at fulfilling the minimum annual cntrl and cmpliance audit cverage requirement. Prepare wrk plans and budget fr the Cntrl and Cmpliance Department in accrdance with laid dwn prcedures fr Directr s cnsideratin and apprval. Serve as the fcal pint fr the determinatin f apprpriate Internal Audit actins when instances f fraud are suspected by Internal Auditrs. Review all Cntrl & Cmpliance Audit Reprts frm the Regins n a rutine basis fr quality f presentatin, technical adequacy, and advises the Audit Supervisrs as apprpriate. Prvide a detailed reprt f all Cntrl and Cmpliance auditing activities, including cmparisn f actual wrk perfrmed t plan, t the Directr f Audit within thirty (30) days f the end f each quarter. Maintain the results f audits and evaluatins in the strictest cnfidence, subject t any legal r ethical requirements fr disclsure t utside authrities. Oversee implementatin f all nn-audit related tasks f the Cntrl and Cmpliance department including participatin in planned prfessinal develpment effrts by staff f the department. Assume all duties f the Internal Audit when s delegated in writing. Perfrm any additinal duties assigned by Directr f the Divisin. Cmmunicatin and Wrking Relatinship Fster gd cmmunicatin and team wrking relatinships within the rganizatin Liaise with Divisinal and Reginal Directrates, Other Heads f Departments f the Divisins, Financial Cntrller s Office, Cntrller and Accuntant-General s Department and ther related agencies n issues relating t internal audit. Liaise apprpriately with the GHS Management, ensuring pen and effective cmmunicatin is maintained. Be a visible and apprachable resurce fr staff fr matters relating t internal audit. 91

95 Persnal & Peple Develpment Develp and maintain cntinuing persnal and prfessinal develpment t meet the changing demands in the area f internal audit Mnitr wn perfrmance against agreed bjectives. Undertake training, caching and perfrmance appraisals fr staff in the Department. Management Prvide effective leadership in the Department. Crdinate activities within the Department. Ensure effective use f resurces in the Department. Prmte a psitive image f the GHS. Devise imprved jb methds fr increasing efficiency Ensure that cmplete, accurate and up t date recrds are maintained in the Department in accrdance with the GHS Guidelines fr recrd keeping and management Plan departmental wrklad and manage the Department t accmplish wrk n schedule Prepare and implement departmental budget accrding t rganizatinal plicies and guidelines. Health and Safety Respnsibilities Take care f wn safety and ensure the safety f ther staff in the department. Prmte adherence t existing health and safety plicies and prcedures f the GHS/MOH. Prmte maintenance f safe systems and safe wrkplace. Quality Assurance Prmte adherence t the GHS quality assurance plicy and guidelines. Act as a rle mdel in quality imprvement. Keep up-t-date with quality develpments relevant t area f wrk and related services. Cntinuusly mnitr activities against quality standards, anticipating factrs that may reduce quality and taking effective actin t address them. Further Infrmatin The pst hlder must at all times: Wrk in accrdance with the GHS Cde f Prfessinal Cnduct and Disciplinary Prcedure. Strictly adhere t the prvisins f the Patient s Charter. Participate in Natinal Health Prgrammes This jb descriptin is intended as a guide t the principal duties and respnsibilities fr the pst and shuld nt be cnsidered an exhaustive list. It is subject t change in line with future develpment f the service 92

96 Persn Specificatin Deputy Directr, Cntrl and Cmpliance, Internal Audit Criteria Essential Desirable Educatinal Qualificatin Knwledge & Experience Skills & Abilities Relevant prfessinal qualificatin (ICA, ACCA, and CPA) with a minimum f 5 years pst qualificatin experience in similar psitin in the public sectr r prfessinal accunting firm. Evidence f leadership and cntinuing prfessinal develpment and training in Audit/Accunts/Finance A brad knwledge base and experience f GHS plicies and perating prcedures. A brad knwledge base f standards fr the Prfessinal Practice f Internal Auditing A brad knwledge base f Financial Rules and Regulatins particularly with regard t health sectr Knwledge and experience in crdinating and implementing Research and develpment prgrammes. Experience in service develpment. Excellent written and verbal cmmunicatin skills. Gd planning and reprt writing skills Ability t mbilize necessary resurces fr achieving gals Ability t spell ut and assign rles and respnsibilities Sensitivity and ability t ensure efficient use f resurces Ability t rganize and manage wrklad, wrk under pressure t meet tight deadlines. Demnstrated ability t wrk n wn initiative. Cmputer skills. Excellent prblem-slving skills Firm, fair, tactful and tlerant. Pstgraduate qualificatin in Audit/Accunts/Finance Health Ecnmics/Public Health Wrking experience in the Health sectr 93

97 9.3 Deputy Directr, Perfrmance Audit (Internal Audit) Jb Title : Deputy Directr, Perfrmance Audit, Internal Audit Grade : Deputy Directr Respnsible T : Directr, Internal Audit, GHS Accuntable T : Directr General, GHS Jb Purpse T assist the Directr t cnduct perfrmance audits t prvide reasnable assurance t Cuncil that GHS resurces are used judiciusly with due regard t ecnmy and efficiency: and prgramme results are cnsistent with the Health Sectr gals and bjectives. Main Duties and Respnsibilities Assist the Directr in drafting and updating Audit Prgramms t guide staff n the apprach and methds t be used t cnduct Perfrmance Audits. Crdinate all planning effrts aimed at fulfilling the annual perfrmance audit requirement. Prepare plans and budgets fr the department in accrdance with laid dwn prcedures. Review all perfrmance audit reprts frm the Regins n a rutine basis fr quality f presentatin, technical adequacy, and advise the Audit Supervisrs as apprpriate. Prvide a detailed reprt f all perfrmance auditing activities, including cmparisn f actual wrk perfrmed t plan, t the Directr within thirty days (30) days f the end f each quarter. Maintain the results f perfrmance audits and evaluatins in the strictest cnfidence, subject t any legal r ethical requirements fr disclsure t utside authrities. Oversee implementatin f nn-audit related tasks f the Perfrmance Audit Department including participatin in planned prfessinal develpment effrts by staff f the department. Prvide detailed reprt f actual perfrmance t planned activities. Undertake ther fficial duties as may be directed frm time t time Cmmunicatin and Wrking Relatinship Fster gd cmmunicatin and team wrking relatinships within the rganizatin Liaise with Divisinal and Reginal Directrates, Other Heads f Departments f the Divisins, Financial Cntrller s Office, Cntrller and Accuntant-General s Department and ther related agencies n issues relating t internal audit. Liaise apprpriately with the GHS Management, ensuring pen and effective cmmunicatin is maintained. Be a visible and apprachable resurce fr staff fr matters relating t internal audit. 94

98 Persnal & Peple Develpment Develp and maintain cntinuing persnal and prfessinal develpment t meet the changing demands in the area f internal audit Mnitr wn perfrmance against agreed bjectives. Undertake training, caching and perfrmance appraisals fr staff in the Department. Management Prvide effective leadership in the Department. Crdinate activities within the Department. Ensure effective use f resurces in the Department. Prmte a psitive image f the GHS. Devise imprved jb methds fr increasing efficiency Ensure that cmplete, accurate and up t date recrds are maintained in the Department in accrdance with the GHS Guidelines fr recrd keeping and management Plan departmental wrklad and manage the Department t accmplish wrk n schedule Prepare and implement departmental budget accrding t rganizatinal plicies and guidelines. Health and Safety Respnsibilities Take care f wn safety and ensure the safety f ther staff in the department. Prmte adherence t existing health and safety plicies and prcedures f the GHS/MOH. Prmte maintenance f safe systems and safe wrkplace. Quality Assurance Prmte adherence t the GHS quality assurance plicy and guidelines. Act as a rle mdel in quality imprvement. Keep up-t-date with quality develpments relevant t area f wrk and related services. Cntinuusly mnitr activities against quality standards, anticipating factrs that may reduce quality and taking effective actin t address them. Further Infrmatin The pst hlder must at all times: Wrk in accrdance with the GHS Cde f Prfessinal Cnduct and Disciplinary Prcedure. Strictly adhere t the prvisins f the Patient s Charter. Participate in Natinal Health Prgrammes This jb descriptin is intended as a guide t the principal duties and respnsibilities fr the pst and shuld nt be cnsidered an exhaustive list. It is subject t change in line with future develpment f the service 95

99 Persn Specificatin Deputy Directr, Cntrl and Cmpliance, Internal Audit Criteria Essential Desirable Educatinal Qualificatin Knwledge & Experience Skills & Abilities Relevant prfessinal qualificatin (ICA, ACCA, and CPA) with a minimum f 5 years pst qualificatin experience in similar psitin in the public sectr r prfessinal accunting firm. Evidence f leadership and cntinuing prfessinal develpment and training in Audit/ Accunts/Finance A brad knwledge base and experience f GHS plicies and perating prcedures. A brad knwledge base f standards fr the Prfessinal Practice f Internal Auditing A brad knwledge base f Financial Rules and Regulatins particularly with regard t health sectr Knwledge and experience in crdinating and implementing Research and develpment prgrammes. Experience in service develpment. Excellent written and verbal cmmunicatin skills. Gd planning and reprt writing skills Ability t mbilize necessary resurces fr achieving gals Ability t spell ut and assign rles and respnsibilities Sensitivity and ability t ensure efficient use f resurces Ability t rganize and manage wrklad, wrk under pressure t meet tight deadlines. Demnstrated ability t wrk n wn initiative. Cmputer skills. Excellent prblem-slving skills Firm, fair, tactful and tlerant. Pstgraduate qualificatin in Audit/Accunts/Finance Health Ecnmics/Public Health Wrking experience in the Health sectr 96

100 9.3 Deputy Directr, Reginal Audit Supervisrs (Internal Audit) Jb Title : Deputy Directr, Reginal Audit Supervisr, Internal Audit Grade : Chief Internal Auditr Respnsible T : Directr, Internal Audit, GHS Accuntable T : Directr General, GHS Jb Purpse Respnsible fr ensuring that the IAD s peratinal activities at the reginal level are carried ut in accrdance with IAD,s plicies and directives as set frth in the IAD Plicies and Prcedures Manual ( PPM ), and as issued frm time-t-time by the IAD Directr. In this capacity, Reginal Audit Supervisr is held accuntable by the IAD Directr fr the effective planning, executin, and reprting f all IAD audit results within their purview. Main Duties and Respnsibilities Cnduct annual planning meetings with the Reginal Directr f Health Services and Senir management t: Agree n the initial number f auditees t be included in the audit cverage and three-year audit cycle target grups, Agree n any GHS prgrammes that warrant audit emphasis. Ensure that the draft IAD Reginal Office Wrk Plan and Budget are submitted t IAD HQ in accrdance with the instructins given by the Directr. Direct and therwise take charge f all phases f Cntrl & Cmpliance audits as required by the IAD PPM and, in s ding: Represent the IAD in all verbal and written cmmunicatins with target auditees; Ensure that IAD Staff Auditrs are prperly supervised and that their audit wrk is cnducted in accrdance with the IAD PPM; Ensure that Audit Wrking Papers are cmplete, and meet IAD quality standards prir t cncluding field wrk; Ensure that IAD draft Audit Reprts are cnsistent with all relevant sectins f the Audit Wrking Papers; and Ensure that clsure is nt brught t an audit until all fllw-up actins have been cmpleted. Oversee implementatin f all nn-audit related tasks f the IAD Reginal Office including, participatin in planned prfessinal develpment effrts by Reginal Staff Auditrs. Ensure that the IAD Reginal Office Wrk Plan and Budget Status Reprts are submitted timely and accurately. Attend meetings f the Reginal Health Cmmittee as required by the Reginal Directr f Health t reprt n significant audit findings relevant t auditees in the regin. Cmmunicatin and Wrking Relatinship Fster gd cmmunicatin and team wrking relatinships within the rganizatin 97

101 Liaise with Reginal Health Directr and ther Heads f Departments f the Reginal Health Directrate and ther related agencies n issues relating t internal audit. Liaise apprpriately with the GHS Management, ensuring pen and effective cmmunicatin is maintained. Be a visible and apprachable resurce fr staff fr matters relating t internal audit. Persnal & Peple Develpment Develp and maintain cntinuing persnal and prfessinal develpment t meet the changing demands in the area f internal audit Mnitr wn perfrmance against agreed bjectives. Undertake training, caching and perfrmance appraisals fr staff in the Department. Management Prvide effective leadership in the Unit. Crdinate activities within the Unit. Ensure effective use f resurces in the Unit. Prmte a psitive image f the GHS. Devise imprved jb methds fr increasing efficiency Ensure that cmplete, accurate and up t date recrds are maintained in the Unit in accrdance with the GHS Guidelines fr recrd keeping and management Plan unit wrklad and manage the unit t accmplish wrk n schedule Prepare and implement departmental budget accrding t rganizatinal plicies and guidelines. Health and Safety Respnsibilities Take care f wn safety and ensure the safety f ther staff in the unit. Prmte adherence t existing health and safety plicies and prcedures f the GHS/MOH. Prmte maintenance f safe systems and safe wrkplace. Quality Assurance Prmte adherence t the GHS quality assurance plicy and guidelines. Act as a rle mdel in quality imprvement. Keep up-t-date with quality develpments relevant t area f wrk and related services. Cntinuusly mnitr activities against quality standards, anticipating factrs that may reduce quality and taking effective actin t address them. Further Infrmatin The pst hlder must at all times: Wrk in accrdance with the GHS Cde f Prfessinal Cnduct and Disciplinary Prcedure. Strictly adhere t the prvisins f the Patient s Charter. Participate in Natinal Health Prgrammes 98

102 This jb descriptin is intended as a guide t the principal duties and respnsibilities fr the pst and shuld nt be cnsidered an exhaustive list. It is subject t change in line with future develpment f the service Persn Specificatin Reginal Internal Audit Supervisr Criteria Essential Desirable Educatinal Qualificatin Relevant prfessinal qualificatin (ICA, ACCA, and CPA) with a minimum f 3 years pst qualificatin experience in similar psitin in the public sectr r prfessinal accunting firm. Evidence f leadership and cntinuing prfessinal develpment and training in Audit/Accunts/Finance Pstgraduate qualificatin in Audit/Accunts/Finance Health Ecnmics/Public Health Knwledge & Experience Skills & Abilities A brad knwledge base and experience f GHS plicies and perating prcedures. A brad knwledge base f standards fr the Prfessinal Practice f Internal Auditing A brad knwledge base f Financial Rules and Regulatins particularly with regard t health sectr Knwledge and experience in crdinating and implementing Research and develpment prgrammes. Excellent written and verbal cmmunicatin skills. Gd planning and reprt writing skills Ability t mbilize necessary resurces fr achieving gals Ability t spell ut and assign rles and respnsibilities Sensitivity and ability t ensure efficient use f resurces Ability t rganize and manage wrklad, wrk under pressure t meet tight deadlines. Demnstrated ability t wrk n wn initiative. Cmputer skills. Excellent prblem-slving skills Firm, fair, tactful and tlerant. Wrking experience in the Health sectr 99

103 10.0 REGIONAL, DISTRICT DIRECTORS OF HEALTH SERVICES AND MEDICAL SUPERINTENDENT 10.1 Reginal Directr f Health Services Jb Title : Reginal Directr f Health Services Grade : Directr Respnsible T : Directr-General, GHS Accuntable T : Directr General, GHS Jb Purpse T ensure plicy translatin, implementatin, crdinatin, mnitring and evaluatin; prvide directin in the management f all areas f health services delivery and t advise the RCC n health matters in the regin Main Duties and Respnsibilities Be respnsible fr the day-t-day administratin f the Service in the regin Ensure the implementatin f decisins f the Reginal Health Cuncil Set and crdinate wrk prgrammes t achieve set targets in the Regin Prvide leadership and supervisry rle in the executin f all health prgrammes and health activities in the regin Lead in the develpment and implementatin f systems fr mnitring and evaluatin f clinical care and public health prgrammes in the Regin. Lead in the planning and crdinatin f capital develpment prjects fr health facilities in the Regin. Ensure efficient management system within health institutins in the Regin. Prvide quality directin and feedback t the districts n their perfrmance Ensure the translatin and adaptatin f natinal health plicies fr the regin Ensure the executin f perfrmance cntracts signed with the districts and ther health service prviders in the regin Oversee plans and budget preparatin and implementatin as well as cntrl and mnitring f finances in the Reginal Health Directrate Ensure the develpment and effective management f the financial and human resurces f the regin Prmte the crprate image f the Service in the regin Cntribute t the implementatin and evaluatin f natinal health plicies within the GHS. Cntribute t plicy develpment, analysis and review in the Ghana Health Service (GHS). Cntribute t the develpment f medium/lng term strategic plans fr the GHS Prepare and submit annual, rutine and ther reprts t the DG Cmmunicatin and Wrking Relatinship Fster gd cmmunicatin and team wrking relatinships within the rganizatin 100

104 Develp wrking partnership netwrks with individuals, grups, cmmunities and agencies Liaise with ther Natinal, Reginal and District Directrs in GHS, Reginal Crdinating Cuncil, Directr-General f GHS, Health Partners, NGOs, Cmmunity leaders and ther external health related agencies n issues f health imprtance in the Regin Liaise apprpriately with the GHS Management, ensuring pen and effective cmmunicatin is maintained. Be a visible and apprachable resurce fr staff and general public fr health matters in the regin. Persnal & Peple Develpment Develp and maintain cntinuing persnal and prfessinal develpment t meet the changing demands in the area f health service management. Mnitr wn perfrmance against agreed bjectives. Create an enabling envirnment t prmte staff develpment. Arrange fr cntinuing prfessinal educatin and ensure perfrmance appraisals fr staff in the Reginal Health Directrate. Management Prvide effective leadership in the Reginal Health Directrate. Crdinate activities f all departments within the Reginal Health Directrate. Ensure effective use f resurces in the Directrate. Prmte a psitive image f the GHS. Devise imprved jb methds fr increasing efficiency Ensure that cmplete, accurate and up t date recrds are maintained in the Directrate in accrdance with the GHS Guidelines fr recrd keeping and management Plan divisinal wrklad and manage the Directrate t accmplish wrk n schedule Prepare and implement the directrate budget accrding t rganizatinal plicies and guidelines. Research C-rdinate and implement R & D prgrammes. Apply relevant evidence-based research findings. Health and Safety Respnsibilities Take care f wn safety and ensure the safety f ther staff in the Directrate. Prmte adherence t existing health and safety plicies and prcedures f the GHS/MOH. Prmte maintenance f safe systems and safe wrkplace. Quality Assurance Prmte adherence t the GHS quality assurance plicy and guidelines. Act as a rle mdel in quality imprvement. Keep up-t-date with quality develpments relevant t area f wrk and related services. 101

105 Cntinuusly mnitr activities against quality standards, anticipating factrs that may reduce quality and taking effective actin t address them. Further Infrmatin The pst hlder must at all times: Wrk in accrdance with the GHS Cde f Prfessinal Cnduct and Disciplinary Prcedure. Strictly adhere t the prvisins f the Patient s Charter. Participate in Natinal Health Prgrammes This jb descriptin is intended as a guide t the principal duties and respnsibilities fr the pst and shuld nt be cnsidered an exhaustive list. It is subject t change in line with future develpment f the service Persn Specificatin Reginal Directr f Health Services, GHS Criteria Essential Desirable Educatinal Qualificatin Senir Health Prfessinal Pstgraduate qualificatin in a Public Health r related field (Masters r equivalent) Evidence f leadership and cntinuing prfessinal develpment and training in Health management Degree in Medicine Member f relevant Prfessinal Bdy (e.g. GPGC) Knwledge & Experience Skills & Abilities A minimum f FIVE (5) years wrking experience in management at senir level. A minimum f FIVE (5) years public health practice Prject management Budget management A brad knwledge base and experience f GHS plicies and perating prcedures. Knwledge and experience f quality assurance. Knwledge in epidemilgy and statistics Knwledge and experience in crdinating and implementing Research and develpment prgrammes. Experience in service develpment. Excellent written and verbal cmmunicatin skills. Strategic thinker Planning, rganizatin and supervisry skills Ability t wrk, lead and manage a multi-disciplinary team Ability t make effective and persuasive speeches and presentatins n cmplex and cntrversial tpics. Ability t rganize and manage wrklad, wrk under pressure t meet tight deadlines. Demnstrated ability t wrk n wn initiative. Cmputer skills. Excellent prblem-slving skills Experience f multiagency netwrking. 102

106 10.2 MEDICAL SUPERINTENDENT Jb Title : Medical superintendent Grade : Deputy Directr Respnsible T : Reginal Directr Accuntable T : Directr General Jb Purpse Take a lead rle in the management f the facility. Jb Summary Be respnsible fr the verall management f the facility Ensure the delivery f quality clinical services in the facility Ensure effective human and material resurce management in the facility Prvide clinical services Main Duties and Respnsibilities Lead in the develpment, mnitring, evaluatin and implementatin f clinical services in the facility in accrdance with the natinal health plicy. Ensure that high clinical standards are met in the prvisin f medical services. Ensure quality clinical practice thrugh perfrmance standards and statistical infrmatin Set and crdinate wrk prgrammes t achieve set targets in the facility Facilitate the develpment f peratinal plicies, systems and prcedures fr efficient service delivery and fr assessing and minimizing risk t all staff Ensure that clinical services prvided in the facility meet the physical, scial and emtinal needs f patients/clients. Allcate at least 30% f time t direct clinical services Ensure that the waiting time bjectives are met. Prvide leadership and technical supprt in the develpment f clinical prtcls and guidelines using a multidisciplinary team. Lead in the preparatin f strategic plan fr the hspital and advcate fr its implementatin Lead in the establishment and implementatin f effective mnitring and supervisin system fr the facility. Prvide leadership fr the develpment f plans and budget fr the facility Play a lead rle in the develpment f services t meet lcal needs. Prmte evidence-based practice Cntribute t plicy frmulatin fr the rganizatin Cmmunicatin and Wrking Relatinship Fster gd cmmunicatin and team wrking relatinships in the facility Develp wrking partnership netwrks with individuals, grups, cmmunities and agencies 103

107 Liaise with ther Medical Superintendents, Reginal and District Health Directr, District Assembly, NGOs, Cmmunity leaders and ther external health related agencies n issues f health imprtance in the cmmunity. Liaise apprpriately with the Head f Departments in the facility, ensuring pen and effective cmmunicatin is maintained. Be a visible and apprachable resurce fr staff and general public fr health matters in the cmmunity. Lead in ensuring that patients right are prtected. Be able t wrk with and direct all categries f staff in the facility in a fair and impartial manner Persnal & Peple Develpment Develp and maintain cntinuing persnal and prfessinal develpment t meet the changing demands in the area f health service management. Mnitr wn perfrmance against agreed bjectives. Create an enabling envirnment t prmte staff develpment. Arrange fr cntinuing prfessinal educatin and ensure perfrmance appraisals fr staff in the facility. Keep up t date with current develpments in clinical services. Lead in the develpment f skills thrugh small grup teaching in the facility. Ensure rientatin f new health persnnel in the facility. Management Prvide effective leadership in the facility. Crdinate activities f all departments within the facility. Ensure prper dcumentatin and prudent use f resurces in the facility. Ensure regular availability f lgistics, drugs, supplies and equipment in the facility Ensure that the equipment needs f the facility are met. Ensure 24 hur service delivery in the hspital. Prmte a psitive image f the GHS. Devise imprved jb methds fr increasing efficiency in the facility. Ensure that cmplete, accurate and up t date recrds are maintained in the facility in accrdance with the GHS Guidelines fr recrd keeping and management Oversee the preparatin and implementatin f the facility plans and budget accrding t rganizatinal plicies and guidelines. Be ultimately respnsible fr the prvisin f managerial and technical supprt fr all clinical and supprt services in the facility. Research Prvide technical supprt t and direct staff undertaking clinical research Cnduct peratinal research Make use f the research findings Mbilize funding fr research Health and Safety Respnsibilities Prmte adherence t existing health and safety plicies and prcedures f the GHS/MOH. 104

108 Ensuring that: Apprpriate resurces fr safety practices are available in the varius units within the facility Equipment is maintained accrding t GHS Plicy Training in health and safety hazards is up t date Staff cmply with infectin preventin prtcls Ensure persnal safety, staff safety and that f clients/patients in the facility Quality Assurance Ensure that quality assurance systems are in place fr mnitring quality and fr investigating incidents and cmplaints in the Health Facility Cllabrate with health team members t assess and evaluate clinical practice. Supprt the management f clinical audit, prmting and participating in Quality Assurance issues including multidisciplinary audit and quality initiatives. Ensure that staff cmply with the GHS/MOH quality assurance guidelines. Serve as a rle mdel in quality imprvement, ffering advice and supprt t thers. Keep up-t-date with quality develpments relevant t area f wrk and related services, alerting thers t new develpments and the implicatins f these fr their practice. Cntinuusly mnitr activities against quality standards, anticipating factrs that may reduce quality and taking effective actin t address them. Lead in the prmpt identificatin and investigate pr quality services, the cntributing factrs and methds fr addressing them. Further Infrmatin The pst hlder must at all times: Wrk in accrdance with the GHS/Medical and Dental cuncil Cde f Prfessinal Cnduct and Disciplinary Prcedure. Strictly adhere t the prvisins f the Patient s Charter. Participate in Natinal Health Prgrammes This jb descriptin is intended as a guide t the principal duties and respnsibilities fr the pst and shuld nt be cnsidered an exhaustive list. It is subject t change in line with future develpment f the service Persn Specificatin Medical Superintendent Criteria Essential Desirable Educatinal Qualificatin Knwledge & Experience MB ChB,MD, BDS OR equivalent A relevant Pstgraduate MPH,MSc(Health plicy and management), MA (hspital management) MSc(health sevices planning and management) OR Pst Graduate diplma r Certificate in Management. Evidence f leadership and cntinuing prfessinal develpment and training in Health management A minimum f 5 years satisfactry service. Prject and budget management A brad knwledge base and experience f GHS plicies and perating prcedures. Experience f multiagency netwrking. 105

109 Skills & Abilities Knwledge and experience f quality assurance. Experience f wrking in a multi-disciplinary team envirnment Supervisry/team leader experience Wide range f experience in all aspects f hspital services Research experience Clinical experience Excellent written and verbal cmmunicatin skills. Planning, rganizatin and supervisry skills Ability t wrk, lead and manage a multi-disciplinary team Ability t rganize and manage wrklad, wrk under pressure t meet tight deadlines. Demnstrated ability t wrk n wn initiative. Cmputer skills. Excellent prblem-slving skills 106

110 10.3 District Directr f Health Services Jb Title : District Directr f Health Services, GHS. Grade : Deputy Directr Respnsible T : Reginal Directr f Health Services Accuntable T : Directr General, GHS Jb Purpse T ensure plicy translatin, implementatin, crdinatin, mnitring and evaluatin; prvide directin in the management f all areas f health services delivery in the district and t advise the District Assembly n health matters in the district Main Duties and Respnsibilities Be respnsible fr the day-t-day administratin f the Service in the district Prvide leadership and supervisry rle in the executin f all health prgrammes and health activities in the district Mnitr the implementatin f bth clinical and public health interventins including cmmunicable disease cntrl and surveillance, reprductive, adlescent and child health, nutritin and health prmtin in the district. Ensure the implementatin f decisins f the District Health Management Cmmittee/Team Ensure the translatin and adaptatin f natinal and reginal health plicies fr the district Lead in the preparatin f strategic plan fr district health services and advcate fr its implementatin Lead in the establishment and implementatin f effective mnitring and supervisin system fr service delivery in the district. Plan and rganize human and material resurces fr health service delivery in the district. Prvide expert advice n health t the District Assembly. Prvide quality directin and feedback t the sub-districts n their perfrmance Develp and implement plans t supprt EPI and ther targets in the District. Investigate disease utbreaks Ensure emergency preparedness frm a public health perspective. Prvide leadership and technical supprt t develp prtcls and guidelines fr medical services in th using a multidisciplinary team. Oversee plans and budget preparatin and implementatin as well as cntrl and mnitring f finances in the District Health Administratin Cmmunicatin and Wrking Relatinship Fster gd cmmunicatin and team wrking relatinships within the District Health Directrate. Develp wrking partnership netwrks with individuals, grups, cmmunities and agencies 107

111 Liaise with Medical Superintendents, Reginal and ther District Health Directrs, District Assembly, NGOs, Cmmunity leaders and ther external health related agencies n issues f health imprtance in the District. Liaise apprpriately with the District Health Management Team, ensuring pen and effective cmmunicatin is maintained. Be a visible and apprachable resurce fr staff and general public fr health matters in the District. Be able t wrk with and direct all categries f health staff in the District Health Directrate in a fair and impartial manner Persnal & Peple Develpment Develp and maintain cntinuing persnal and prfessinal develpment t meet the changing demands in the area f health service management. Mnitr wn perfrmance against agreed bjectives. Create an enabling envirnment t prmte staff develpment. Arrange fr cntinuing prfessinal educatin and ensure perfrmance appraisals fr staff in the District Health Directrate. Keep up t date with current develpments in health service delivery. Ensure rientatin f new health persnnel in the District Health Directrate. Management Prvide effective leadership in the District Health Directrate. Crdinate activities f all sub-districts in the district. Ensure prper dcumentatin and prudent use f resurces in the District Health Directrate. Ensure regular availability f lgistics, drugs, supplies and equipment in the District Health Directrate and the sub-districts Prmte a psitive image f the GHS. Devise imprved jb methds fr increasing efficiency. Ensure that cmplete, accurate and up t date recrds are maintained in the District Health Directrate in accrdance with the GHS Guidelines fr recrd keeping and management Crdinate the preparatin and implementatin f the sub-district plans and budget Research Prvide technical supprt t and direct staff undertaking research Cnduct peratinal research Make use f the research findings Mbilize funding fr research Health and Safety Respnsibilities Prmte adherence t existing health and safety plicies and prcedures f the GHS/MOH. Ensure persnal safety, staff safety and that f clients in the District Health Directrate 108

112 Quality Assurance Ensure that quality assurance systems are in place fr mnitring quality and fr investigating incidents and cmplaints in the health facilities in the district Supprt the management f clinical audit, prmting and participating in Quality Assurance issues including multidisciplinary audit and quality initiatives. Ensure that staff cmply with the GHS/MOH quality assurance guidelines. Serve as a rle mdel in quality imprvement, ffering advice and supprt t thers. Keep up-t-date with quality develpments relevant t area f wrk and related services, alerting thers t new develpments and the implicatins f these fr their practice. Further Infrmatin The pst hlder must at all times: Wrk in accrdance with the GHS Cde f Prfessinal Cnduct and Disciplinary Prcedure. Strictly adhere t the prvisins f the Patient s Charter. Participate in Natinal Health Prgrammes This jb descriptin is intended as a guide t the principal duties and respnsibilities fr the pst and shuld nt be cnsidered an exhaustive list. It is subject t change in line with future develpment f the service Persn Specificatin District Directr f Health Services, GHS Criteria Essential Desirable Educatinal Qualificatin Senir Health Prfessinal A relevant Pstgraduate MPH,MSc(Health plicy and management), MA (hspital management) MSc(health sevices planning and management) Degree in Medicine Knwledge & Experience Skills & Abilities Evidence f leadership and cntinuing prfessinal develpment and training in Health management A minimum f 5 years satisfactry service. Prject and budget management A brad knwledge base and experience f GHS plicies and perating prcedures. Knwledge and experience f quality assurance. Experience f wrking in a multi-disciplinary team envirnment Supervisry/team leader experience Wide range f experience in all aspects f hspital services Research experience Excellent written and verbal cmmunicatin skills. Planning, rganizatin and supervisry skills Ability t wrk, lead and manage a multi-disciplinary team Ability t rganize and manage wrklad, wrk under pressure t meet tight deadlines. Demnstrated ability t wrk n wn initiative. Cmputer skills. Excellent prblem-slving skills Experience f multi-agency netwrking. 109

113 11.0 EXECUTIVE SECRETARY, GHS 11.1 Executive Secretary, GHS Cuncil Jb Title Grade Respnsible T Accuntable T : Executive Secretary, GHS Cuncil. : Executive Secretary : Directr General, GHS. : Chairman, GHS Cuncil. Jb Purpse T be respnsible fr the smth running f the Secretariat f Cuncil and t have an versight respnsibility fr the effective running f the Structures f Cuncil at bth Natinal and Reginal levels. Main duties and Respnsibilities: Prvide managerial and administrative supprt t the GHS Cuncil, including planning and rganizing the activities f Cuncil. Advise Cuncil n matters f Plicy, peratinal prcedures, rules and guidelines. Initiate and r draft prpsed plicies fr Cuncil. Review draft plicies presented t Cuncil by the Executive. Establish and maintain effective dcumentary supprt fr the activities f Cuncil and its Cmmittees. Fllw-up Cuncils decisins fr implementatin. Review reprts f Reginal Health Cmmittees and prvide feedback. Prvide supprt t Reginal and District Health Cmmittees. Prvide input fr Cuncils budget. Prduce peridic reprts n Cuncil s activities. Play a leading rle in the annual perfrmance review f Cuncil. Cmmunicatin and Wrking Relatinships Prvide Cuncil (Members) with the needed/relevant infrmatin fr effective perfrmance. Fster gd cmmunicatin and wrking relatinship amngst Cuncil members. Wrk t sustain gd relatinship between the GHS Cuncil and the MOH and Bards/ Cuncils f its ther Agencies. Participate in multi- prfessinal meetings and Cnference. Cnvene Meetings f Cuncil and Cmmittees f cuncil. Staff Develpment Develp and maintain cntinuing persnal and prfessinal develpment t meet the changing demands in the area f wrk Mnitr wn perfrmance against agreed bjectives. 110

114 Prvide a system that will ensure the speedy prcessing f Cuncil s apprval fr the recruitment, distributin, prmtin and disciplining f staff. Management Crdinate activities in the Cuncil Secretariat. Ensure effective use f resurces in the Secretariat. Prmte a psitive image f the GHS. Devise imprved jb methds fr increasing efficiency in the Secretariat. Ensure that cmplete, accurate and up t date recrds are maintained in the Secretariat. Plan the Secretariat wrklad and manage secretariat t accmplish wrk n schedule Prepare and implement the secretariat budget accrding t rganizatinal plicies and guidelines. Health and Safety Respnsibilities Take care f wn safety and ensure the safety f ther staff in the secretariat. Prmte maintenance f safe systems and safe wrkplace. Quality Assurance Prmte adherence t the GHS quality assurance plicy and guidelines. Act as a rle mdel in quality imprvement. Keep up-t-date with quality develpments relevant t area f wrk and related services. Further Infrmatin The pst hlder must at all times: Wrk in accrdance with the GHS Cde f Prfessinal Cnduct and Disciplinary Prcedure. Strictly adhere t the prvisins f the Patient s Charter. Participate in Natinal Health Prgrammes This jb descriptin is intended as a guide t the principal duties and respnsibilities fr the pst and shuld nt be cnsidered an exhaustive list. It is subject t change in line with future develpment f the service Persn Specificatin: Executive Secretary, GHS Cuncil Criteria Essential Desirable Educatinal Qualificatin A B.Sc. Degree (Health Service Administratin ptin) plus a Masters Degree in Health Service Administratin/Management r ther related field. Membership f recgnized relevant prfessinal bdy. Wrking Experience. Five years wrking experience as a Deputy Chief Health Service Administratr and/r Tw r mre years wrking experience at the level f Deputy Directr f the GHS. 111

115 Knwledge and General Experience Skills Persnal Attributes A brad knwledge base and experience f GHS plicies, rules, regulatins and perating prcedures. Experience in plicy frmulatin Experience in planning and implementatin f peratinal and strategic actin plans. Excellent writing and verbal cmmunicatin skills. Ability t wrk with peple f high prfile with diverse rich experience and qualificatins. Ability t rganize and wrk under pressure. Ability t wrk n wn initiative. Cmputer skills. Excellent prblem-slving/ arbitratin skills. Be patient and persuasive Be factually judgmental Ability t think n the feet 112

116 12.0 EXECUTIVE SECRETARY, CHAG 12.1 Executive Secretary, CHAG Jb Title Respnsible T Accuntable T : Executive Secretary, CHAG : Executive Bard, CHAG : Executive Bard, CHAG. Jb Purpse T crdinate the affairs f all CHAG members t prmte the healing ministry amng CHAG members Main duties and Respnsibilities: Prvide managerial and administrative supprt t the CHAG Executive Bard, including Planning and Organizing the activities f CHAG. Advise the CHAG Executive Bard n matters f Plicy, peratinal prcedures, rules and guidelines. Initiate and r draft prpsed plicies fr the Executive Bard. Supprt and participate in the develpment and implementatin f natinal health plicies. Establish and maintain effective dcumentary supprt fr the activities f CHAG. Fllw-up Executive Bard s decisins fr implementatin. Strengthen capacity f CHAG members thrugh training prgrammes. Prvide administrative supprt t Reginal CHAG directrates. Prepare annual budget fr the CHAG Executive Bard Prduce peridic reprts n activities f CHAG Play a leading rle in the annual perfrmance review f CHAG. Ensure that the health needs f the pr and the marginalized are addressed thrugh advcacy public relatins and netwrking. Cmmunicatin and Wrking Relatinships: Prvide Executive Bard f CHAG with the needed/relevant infrmatin fr effective perfrmance. Fster gd cmmunicatin and wrking relatinship amngst CHAG members. Wrk t sustain gd relatinship between the CHAG, the MOH, GHS, Dnrs, NGOs ther Agencies assciated with health service prvisin. Participate in multi- prfessinal meetings and Cnference. Staff Develpment Develp and maintain cntinuing persnal and prfessinal develpment t meet the changing demands in the area f wrk. Mnitr wn perfrmance against agreed bjectives. Prvide a system that will ensure the speedy prcessing f Executive Bard s apprval fr the recruitment, distributin, prmtin and disciplining f staff. 113

117 Management Crdinate activities in the CHAG Secretariat. Ensure effective use f resurces in the Secretariat. Prmte a psitive image f CHAG. Devise imprved jb methds fr increasing efficiency in the Secretariat. Ensure that cmplete, accurate and up t date recrds are maintained in the Secretariat Plan the Secretariat wrklad and manage secretariat t accmplish wrk n schedule Prepare and implement the secretariat budget accrding t rganizatinal plicies and guidelines. Health and Safety Respnsibilities Take care f wn safety and ensure the safety f ther staff in the secretariat. Prmte maintenance f safe systems and safe wrkplace. Quality Assurance Prmte adherence t the GHS/CHAG quality assurance plicy and guidelines. Act as a rle mdel in quality imprvement. Keep up-t-date with quality develpments relevant t area f wrk and related services. Further Infrmatin The pst hlder must at all times: Wrk in accrdance with the CHAG Cde f Prfessinal Cnduct and Disciplinary Prcedure. This jb descriptin is intended as a guide t the principal duties and respnsibilities fr the pst and shuld nt be cnsidered an exhaustive list. It is subject t change in line with future develpment f the service Persn Specificatin: Executive Secretary, CHAG Criteria Essential Desirable Educatinal Qualificatin A B.Sc. Degree in Health Service Administratin, Health Ecnmics, Health Plicy plus a Masters Degree in Health Service Administratin/Management r ther related field. Membership f recgnized relevant prfessinal bdy. Wrking Experience. Knwledge and General Experience Five years wrking experience as a Senir Health Persnnel and/r tw r mre years wrking experience at the level f Deputy Directr f the GHS. A brad knwledge base and experience f CHAG and public health plicies, rules, regulatins and perating prcedures. Experience in plicy frmulatin Experience in planning and implementatin f 114

118 Skills Persnal Attributes peratinal and strategic actin plans. Excellent writing and verbal cmmunicatin skills. Ability t wrk with peple f high prfile with diverse rich experience and qualificatins. Ability t rganize and wrk under pressure. Ability t wrk n wn initiative. Cmputer skills. Excellent prblem-slving/ arbitratin skills. Be patient and persuasive Be factually judgmental Ability t think n the feet 115

119 13.0 PROGRAMME MANAGERS 13.1 Prgramme Manager, Natinal Malaria Cntrl Prgramme Jb Title : Prgramme Manager, Natinal Malaria Cntrl Prgramme Grade : Public Health Specialist Respnsible T : Directr, Public Health, GHS Accuntable T : Directr General, GHS Jb Purpse Prvide leadership t ensure that malaria des nt remain as a public health prblem in Ghana Main Duties and Respnsibilities Plan fr malaria cntrl at the natinal level Develp malaria related plicies and strategies Ensure implementatin f malaria interventins Facilitate the disseminatin f malaria cntrl plicies and strategies Develp capacity at all levels f the Service t manage malaria Crdinate all malaria cntrl activities inter-sectrally Estimate and manage lgistics and supplies fr the prgramme Undertake rutine mnitring, supervisin and evaluatin f malaria cntrl interventins Manage human resurce needs fr the Cllate and submit rutine, quarterly and annual reprts f the prgramme t relevant stakehlders Cmmunicatin and Wrking Relatinship Fster gd cmmunicatin and team wrking relatinships within the rganizatin Develp wrking partnership netwrks with individuals, grups, cmmunities and agencies Liaise with Ministry f Health, WHO, ther Health Partners and ther related agencies n matters relating t malaria cntrl Liaise apprpriately with the GHS Management, ensuring pen and effective cmmunicatin is maintained. Be a visible and apprachable resurce fr staff fr matters relating t malaria cntrl Persnal & Peple Develpment Develp and maintain cntinuing persnal and prfessinal develpment t meet the changing demands in the area f malaria cntrl. Mnitr wn perfrmance against agreed bjectives. 116

120 Keep up t date with current develpments in malaria cntrl and public health services. Management Prvide effective leadership fr the Malaria Cntrl Prgramme. Crdinate activities f all prgramme fficers, data managers, technical fficers etc within the prgramme. Ensure effective use f resurces fr the Prgramme. Prmte a psitive image f the GHS. Ensure that cmplete, accurate and up t date recrds are maintained Prepare and implement prgramme budget accrding t rganizatinal plicies and guidelines. Research C-rdinate and implement R & D prgrammes. Apply relevant evidence-based research findings. Health and Safety Respnsibilities Take care f wn safety and ensure the safety f ther staff in the department. Prmte adherence t existing health and safety plicies and prcedures f the GHS/MOH. Prmte maintenance f safe systems and safe wrkplace. Quality Assurance Prmte adherence t the GHS quality assurance plicy and guidelines. Act as a rle mdel in quality imprvement. Keep up-t-date with quality develpments relevant t area f wrk and related services. Cntinuusly mnitr activities against quality standards, anticipating factrs that may reduce quality and taking effective actin t address them. Further Infrmatin The pst hlder must at all times: Wrk in accrdance with the GHS Cde f Prfessinal Cnduct and Disciplinary Prcedure. Strictly adhere t the prvisins f the Patient s Charter. Participate in Natinal Health Prgrammes This jb descriptin is intended as a guide t the principal duties and respnsibilities fr the pst and shuld nt be cnsidered an exhaustive list. It is subject t change in line with future develpment f the service 117

121 Persn Specificatin Prgramme Manager, Natinal Malaria Cntrl Criteria Essential Desirable Educatinal Qualificatin Senir Health Prfessinal Degree in Medicine plus relevant pstgraduate Degree (Masters degree in Public Health, Epidemilgy, Malarilgy) Register with relevant Prfessinal Bdy (e.g. GMDC, West Africa Cllege f Physicians). Knwledge & Experience Skills & Abilities Evidence f leadership and cntinuing prfessinal develpment and training in Health management A minimum f FIVE (5) years wrking experience in management at senir level. A brad knwledge base and experience in public health services A brad knwledge base and experience in prject and budget management A brad knwledge base and experience f GHS plicies and perating prcedures. Knwledge and experience in research prpsal writing, research disseminatin, Knwledge in crdinating and implementing Research and develpment prgrammes. Excellent reprt writing and verbal cmmunicatin skills. Ability t wrk, lead and manage a multi-disciplinary team. Ability t rganise wrklad, wrk under pressure t meet tight deadlines. Demnstrated ability t wrk n wn initiative. Cmputer skills. Excellent prblem-slving skills Experience f multiagency netwrking. Interpersnal skills in management and grup decisin-making 118

122 13.2 Crdinatr, Child Health Prgramme Jb Title : Crdinatr, Child Health Prgramme Grade : Public Health Specialist Respnsible T : Directr, Public Health, GHS Accuntable T : Directr General, GHS Jb Purpse T crdinate the child health prgrammes f GHS Main Duties and Respnsibilities Advise GHS/Ministry n plicies related t child health Be respnsible fr child health plicies Wrk in cllabratin with relevant units, and individuals in the develpment f guidelines and prtcls fr the implementatin f child health prgrammes Prvide technical supprt t Regins and districts where necessary in the frmulatin f plans fr implementing Child Health Prgrammes Advise n essential inputs and lgistic supprt fr child health activities Mnitr and evaluate child health prgramme Liaise with external supprt agencies in cllabratin with External Aid Crdinatr Prepare quarterly, semi and annual reprts fr review Cmmunicatin and Wrking Relatinship Fster gd cmmunicatin and team wrking relatinships within the rganizatin Develp wrking partnership netwrks with individuals, grups, cmmunities and agencies Liaise with Ministry f Health, WHO, ther Health Partners and ther related agencies n matters relating t child health Liaise apprpriately with the GHS Management, ensuring pen and effective cmmunicatin is maintained. Be a visible and apprachable resurce fr staff fr matters relating t child health Persnal & Peple Develpment Develp and maintain cntinuing persnal and prfessinal develpment t meet the changing demands in the area f malaria cntrl. Mnitr wn perfrmance against agreed bjectives. Keep up t date with current develpments in malaria cntrl and public health services. Management Prvide effective leadership fr the Child Health Prgramme. 119

123 Crdinate activities f all prgramme fficers, data managers, technical fficers etc within the prgramme. Ensure effective use f resurces fr the Prgramme. Prmte a psitive image f the GHS. Ensure that cmplete, accurate and up t date recrds are maintained Prepare and implement prgramme budget accrding t rganizatinal plicies and guidelines. Research C-rdinate and implement R & D prgrammes. Apply relevant evidence-based research findings. Health and Safety Respnsibilities Take care f wn safety and ensure the safety f ther staff in the department. Prmte adherence t existing health and safety plicies and prcedures f the GHS/MOH. Prmte maintenance f safe systems and safe wrkplace. Quality Assurance Prmte adherence t the GHS quality assurance plicy and guidelines. Act as a rle mdel in quality imprvement. Keep up-t-date with quality develpments relevant t area f wrk and related services. Cntinuusly mnitr activities against quality standards, anticipating factrs that may reduce quality and taking effective actin t address them. Further Infrmatin The pst hlder must at all times: Wrk in accrdance with the GHS Cde f Prfessinal Cnduct and Disciplinary Prcedure. Strictly adhere t the prvisins f the Patient s Charter. Participate in Natinal Health Prgrammes This jb descriptin is intended as a guide t the principal duties and respnsibilities fr the pst and shuld nt be cnsidered an exhaustive list. It is subject t change in line with future develpment f the service Persn Specificatin Crdinatr, Child Health Prgramme Criteria Essential Desirable Educatinal Qualificatin Knwledge & Experience Senir Health Prfessinal Degree in Medicine plus relevant pstgraduate Degree (Masters degree in Public Health, Epidemilgy, Malarilgy) Evidence f leadership and cntinuing prfessinal develpment and training in Health management A minimum f FIVE (5) years wrking experience in management at senir level. Register with relevant Prfessinal Bdy (e.g. GMDC, West Africa Cllege f Physicians). Experience f multiagency netwrking. 120

124 Skills & Abilities A brad knwledge base and experience in public health services A brad knwledge base and experience in prject and budget management A brad knwledge base and experience f GHS plicies and perating prcedures. Knwledge and experience in research prpsal writing, research disseminatin, Knwledge in crdinating and implementing Research and develpment prgrammes. Excellent reprt writing and verbal cmmunicatin skills. Ability t wrk, lead and manage a multi-disciplinary team. Ability t rganise wrklad, wrk under pressure t meet tight deadlines. Demnstrated ability t wrk n wn initiative. Cmputer skills. Excellent prblem-slving skills Interpersnal skills in management and grup decisin-making 121