Secure file sharing and collaborative working solution

Transcription

1 Secure file sharing and collaborative working solution

2 Collaborate efficiently and in real time with nomad collaborators, subsidiaries, customers, service providers or partners. Make your files available in a single click and convert your folders into on-line workspaces while keeping control of access. Distribute files easily and securely however many there are and whatever their size or format. A TRIPLE APPROACH TO SHARING DISTRIBUTION SUPPLY COLLABORATION

3 Collaborate efficiently and in real time with nomad collaborators, subsidiaries, customers, service providers or partners. Make your files available in a single click and convert your folders into on-line workspaces while keeping control of access. Distribute files easily and securely however many there are and whatever their size or format. THE BASIC PRINCIPLES OF IEXTRANET Management of access permissions and actions The platform lets you define access rights to on-line folders for each user along with action rights specific to each of your contacts to control and optimise file exchanges. Sharing files or folders by sending links The system makes it easy to send large files by . You can send your recipients attachments in the form of download links so that they can view or download your documents, regardless of size or format. Online preview To avoid large numbers of file downloads, the platform also has a "Viewer" for previewing 300 different formats (office documents, videos, audio and pictures). Collaborative tools Annotation: Annotate pictures and PDF files directly within the application's viewer to collect or add comments on each file. Online editing: Edit files directly from your iextranet platform. Memos: Centralise all comments relating to your file in one place. Version management Archive up to 50 versions of a given file to track all changes made with an index number to retrieve previous versions. Traceability A log is kept whenever files are sent by or actions are carried out by their recipients. You can see which attachments have been downloaded, when, by whom and from where. These statistics can then be exported in Excel format. Configurable notifications Notifications, which can be configured for each folder, will be sent only to those users with access to this specific folder. They will be informed of changes and actions carried out on this folder. Search engine Search Word, PDF, Excel and PowerPoint documents using the text search. Searching for information is facilitated and optimised by a search engine which allows searches to be carried out on multiple criteria (last name, contents, Metadata, etc.). Supervision Console This global administration tool is designed for IT managers who want to supervise usage of the solution (user management, right to use and access, etc.). It also allows them to manage a wide range of parameters and to set up security rules. Mobile application Import, access, share and synchronise your files from your devices using the Oodrive Mobile application.

4 Collaborate efficiently and in real time with nomad collaborators, subsidiaries, customers, service providers or partners. Make your files available in a single click and convert your folders into on-line workspaces while keeping control of access. Distribute files easily and securely however many there are and whatever their size or format. ENHANCE YOUR PLATFORM with functional modules tailored to your requirements Advanced security Strong authentication by SMS or certificate. Document sharing in read-only mode. IPDF technology (allowing total control of PDF files once downloaded). Validation workflow "Simple" validation tools (multi-step and multi-user). "Customised" workflows configurable for specific requirements. Automatic synchronization Automatic synchronisation tools (PC and MAC). Creation of a folder synchronised by default or synchronisation with an already-existing tree structure. Electronic signature Sign your PDF documents, have them signed by others on line and/or in Tablet mode giving them probative force and guaranteeing the authenticity of the sender. As Trusted Third-party recognised at national and European level, CertEurope (a company of the Oodrive Group) provides technical and regulatory guarantees essential for giving legal force to your signed documents. Metadata classification tool Classify your documents according to the classification rules specific to your organisation. This business data tool enables you to organise efficiently your files stored in your workspace. Simultaneous modification Edit and change documents in your workspace simultaneously to save time and improve efficiency in your collaborative work. Easydrive Integration of a virtual network reader in your file explorer. Access and change your files stored on iextranet directly from your PC as easily as if they were stored locally. Archiving with probative force Guarantee your documents are held and maintained correctly (contracts, invoices, etc.) by archiving them with probative force. The probative force of your archives is guaranteed by our NF Z certified trusted third party. Customized graphical interface

5 ID CARD Sharing Storage & Archiving Created in 2000 More than 15 years experience in secure online file management 280 employees 14,500 professional clients More than 1 million users Solutions published in 14 languages and used in more than 90 countries 7 international offices: France, Belgium, Germany, Spain, Switzerland, Brazil and China More than 1,000 reseller partners and 10 strategic partners Renewal rate over 95% CERTIFICATIONS e-trust Smart Browser Oodrive solutions and services are ISAE 3402 Type I certified Our hosting is ISO certified Cloud Confidence : Data protection policy standards OUR AWARDS Copyright Oodrive /RCS Paris / OUR REFERENCES Oodrive has more than 14,500 corporate clients.

6 EASE OF USE Intuitive No need for user training Proven user-friendliness optimised over nearly 13 years of use by over 2,500 companies Customer Care : 24/7 User Help Desk in five languages(de/fr/en/es/ne) Platform available in 11 languages Compatible with most operating systems and Web browsers (PC, MAC, Android, Blackberry & ios) APPLICATION SECURITY Access security: Password encryption with choice of signature & password control via the supervision control panel Secure transfers: TLS encryption on all file transfers Secure file storage: Store files securely with data compression and encryption using passphrases chosen by the client Secure encryption keys: Implementation of an HSM box to store data encryption keys Mobile Security Module: TLS channel & data storage encryption, security code setting, remote wipe, option to block certain functions, remote cache control ISAE 3402 certified: Oodrive solutions and services ISAE 3402 certified and hosting ISO certified Strong authentication by certificate or SMS SAAS MODEL Very high availability and faster transfer speeds: Hosting in the country of choice: France, Belgium, Switzerland, Germany and Brazil. High service availability (99.99% availability rate during the past 12 months*) Data replicated in different ISO certified data centers Accelerated flow for improved performance: File transfer time optimized in over 70 countries thanks to AKAMAI technology Interfacing with the company directory and other existing business applications ON PREMISES MODEL Bespoke integration, meeting your requirements and constraints: Interfacing with the LDAP protocol company directories (Active Directory, Open LDAP) Compatible with SAML V2 protocol Interfacing with other existing business applications (through API) * Measured by an independent external organization