BoardNox. Secure file sharing solution for Executive Committees and Boards of Directors.

Transcription

1 BoardNox Secure file sharing solution for Executive Committees and Boards of Directors

2 BoardNox Organize meetings (dates, participants, speakers, venues and subjects) Share documents on the agenda while ensuring their confidentiality View the agenda and documents to prepare the meeting 1 2 Organise the meeting and send out the invitations View and annotate the documents associated to the subjects on the agenda 5 View securely the minutes in the application BoardNox Access the documents and notes during the meeting 3 Share the minutes of the meeting & automate notifications to participants 4 BoardNox simplifies the meeting process and secures access to all related documents.

3 BoardNox Organize meetings (dates, participants, speakers, venues and subjects) Share documents on the agenda while ensuring their confidentiality View the agenda and documents to prepare the meeting ORGANIZERS Organizing meetings that deal with sensitive subjects requires the use of special management tools to ensure the confidentiality of discussions. Meeting management tools Organizers plan meetings and invite board members. They can monitor the status of invitations at any time. Create agendas Agendas, complete with subjects and speakers, can be created for each meeting. To make sharing information easier, documents can also be associated with each subject. Manage minutes Minutes can be associated with each meeting. They are shared in a specific, easily accessible area. Board members are automatically notified. Traceability The viewing of documents shared with BoardNox is traceable. Organizers know who has viewed which document and when. Control access rights Control document access on the platform by assigning specific rights to each board member. SECURITY MODULE DEDICATED TO MOBILE APPLICATIONS Stored data encryption Security code configuration Option to impose the use of a security code Data wipe after X failed security code attempts Blocking of the "Open with..." function for better control of documents Remote wipe No caching - Read-only

4 BoardNox Organize meetings (dates, participants, speakers, venues and subjects) Share documents on the agenda while ensuring their confidentiality View the agenda and documents to prepare the meeting BOARD MEMBERS Meeting participants should have easy and secure access to documents on the agenda, under the control of the organizer. Agenda Board members have access to the agendas of meetings to which they are invited. They can view the subjects on the agenda and related documents. Viewer Documents shared with BoardNox can be consulted using the application's multi-format viewer. For security reasons, it is essential that no documents are opened using other applications. Annotations Ahead of each meeting, board members can take notes directly on documents available to them. Notifications An automatic notification system informs board members of changes to meeting details (added subjects, participants, documents and more) made by the organizer. Briefcase Board members can view documents at any time, online or offline, using the BoardNox briefcase.

5 EASE OF USE Intuitive No need for user training Proven user-friendliness optimised over nearly 13 years of use by over 2,500 companies Customer Care : 24/7 User Help Desk in five languages (DE/FR/EN/ES/NE) Platform available in 11 languages APPLICATION SECURITY Access security: Password encryption with choice of signature & password control via the supervision control panel Secure transfers: TLS encryption on all file transfers Secure file storage: Store files securely with data compression and encryption using passphrases chosen by the client Secure encryption keys: Implementation of an HSM box to store data encryption keys Mobile Security Module: TLS channel & data storage encryption, security code setting, remote wipe, option to block certain functions, remote cache control ISAE 3402 certified: Oodrive solutions and services ISAE 3402 certified and hosting ISO certified Strong authentication by certificate or SMS SAAS MODEL Very high availability and faster transfer speeds: Hosting in the country of choice: France, Belgium, Switzerland, Germany and Brazil. High service availability (99.99% availability rate during the past 12 months*) Data replicated in different ISO certified data centers Accelerated flow for improved performance: File transfer time optimized in over 70 countries thanks to AKAMAI technology Interfacing with the company directory and other existing business applications ON PREMISES MODEL Bespoke integration, meeting your requirements and constraints: Interfacing with the LDAP protocol company directories (Active Directory, Open LDAP) Compatible with SAML V2 protocol Interfacing with other existing business applications (through API) * Measured by an independent external organization

6 ID CARD Sharing Storage & Archiving Created in 2000 More than 15 years experience in secure online file management 280 employees 14,500 professional clients More than 1 million users Solutions published in 14 languages and used in more than 90 countries 7 international offices: France, Belgium, Germany, Spain, Switzerland, Brazil and China More than 1,000 reseller partners and 10 strategic partners Renewal rate over 95% CERTIFICATIONS e-trust Smart Browser Oodrive solutions and services are ISAE 3402 Type I certified Our hosting is ISO certified Cloud Confidence : Data protection policy standards OUR AWARDS Copyright Oodrive /RCS Paris / OUR REFERENCES Oodrive has more than 14,500 corporate clients.