Test Event Information

Transcription

1 Test Event Information (August/2015) RIO 2016 Test Event Information May 2015 Rio de Janeiro

2 Dear friends in sport, As Executive Director of Sport and Paralympic Integration and Sports Director of the Rio 2016 Organising Committee for the Olympic and Paralympic Games, it is our pleasure to invite you to join us on our testevent journey. Test events are a vital part of an Organising Committee s preparations, allowing us to ensure our readiness and fine-tune the operational plans in order to host the competitions in We also recognise that these events are very important in their own right, and our aim is to deliver technically excellent competitions. An important commitment made by Rio 2016 is to help grow the Olympic and Paralympic Movement in South America, and these events will provide a fantastic stage to engage the local population in Olympic and Paralympic sports. It will be a great opportunity to familiarise many more people with Canoe, and even motivate some to take it up themselves. The transformative power of sport is a central theme of the Rio 2016 project, with a particular emphasis on inspiring young people. With this in mind, we expect that the test event programme will provide unforgettable experiences for thousands, as well as be a crucial stepping-stone for some on their path to Olympic and Paralympic glory. On behalf of Rio 2016, we would like to thank all the Federations for the spirit of partnership they have displayed, for the confidence they have placed in us and for their help in promoting these events. Yours in sport, AGBERTO GUIMARÃES Executive Director of Sport and Paralympic Integration Rio 2016 Organising Committee for the Olympic and Paralympic Games RODRIGO GARCIA Sports Director Rio 2016 Organising Committee for the Olympic and Paralympic Games 1

3 Dear friends, I wish to welcome all competitors, officials, technical officials and ICF members to Rio de Janeiro for the Aquece Rio International Canoe Sprint Challenge. To the competing athletes, I wish you well in your endeavors. To reach the heights of canoe excellence is not an easy task, and, as such, you can be reassured that all of our planning, both for this test event and the Rio 2016 Olympic and Paralympic Games, is focused on providing a competition environment that maximises the performance for everyone involved. One of our main goals is to train our national race management team and develop a working relationship with the ICF Technical Officials. It will be of equally great importance for our workforce to gain the exposure and tangible experience of being involved in such a great international canoe event. Throughout the planning phase, I would like to thank the ICF for having been vital in providing unremitting advisory guidance and support. I wish a successful event for all of you. Yours sincerely, SEBASTIÁN CUATTRIN Canoe Manager Rio 2016 Organising Committee for the Olympic and Paralympic Games RIO 2016 Test Event Information May 2015 Rio de Janeiro

4 CONTENTS 1 GENERAL INFORMATION, RULES AND REGULATIONS GOVERNANCE INVITED FEDERATIIONS COMPETITION INFORMATION EVENT INFORMATION COMPETITION SCHEDULE EVENT DETAILS PARTICIPATION CONFIRMATION AND ACCREDITATION COMPETITION FORMAT VENUE MEDICAL SERVICES RADIO USE AND VIDEO FILMING REGULATIONS LOGISTICS ENTRY INTO BRAZIL ACCOMMODATION & TRANSPORT CATERING USEFUL INFORMATION WEBSITE CONTACT

5 1 GENERAL INFORMATION, RULES AND REGULATIONS The Rio 2016 team is pleased to announce that the Aquece Rio International Canoe Sprint Challenge is scheduled from 4 to 6 September This event, organised by Rio 2016, is part of its test events programme and is a great opportunity for nations to familiarise themselves with the field of play. 1.1 GOVERNANCE The Event will be governed by ICF Rules. 1.2 INVITED FEDERATIONS Invitation letters were sent to athletes by the ICF, according to the 2014 ranking. RIO 2016 Test Event Information May 2015 Rio de Janeiro

6 2 COMPETITION INFORMATION 2.1 EVENT INFORMATION 2.2 COMPETITION SCHEDULE EVENT DETAILS 5

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9 2.3 PARTICIPATION CONFIRMATION AND ACCREDITATION The Aquece Rio International Canoe Sprint Challenge is an invitational event organised for the participation of a maximum of 200 Olympic athletes and 48 Paralympic athletes. PARTICIPATION CONFIRMATION Date 30/05/2015 Activity National Federations (NFs) intending to enter the race need to register an Expression of Interest by sending an to canoe.sprint@aquecerio.com. Important: Each NF can register only one boat per Olympic and Paralympic event. 31/07/2015 Numerical entries deadline 10/08/2015 Nominal entries deadline Besides confirming the athletes names, all Federations must confirm the names of all team members (medical and technical teams and all staff) with the accreditations team by sending an to canoe.sprint@aquecerio.com. RIO 2016 Test Event Information May 2015 Rio de Janeiro

10 ACCREDITATION PROCESS Delegations accreditation requests will be made through the website of the International Canoe Federation. Each NF will be allowed to enter only one boat per competition. The registration process will be closed once the maximum number of 16 boats per event is reached, according to ICF. BOATS MAR Kayaks, manufacturer of Nelo kayaks and canoes, won the bid to supply the boats for the event. Rio 2016 will provide Nelo boats for loan, and requests were to be sent by to until 17 July The applications were considered in the order that the requests were received. Rio 2016 advised the requests could be accepted by July 31, Nelo boats K1M K1ML K1L K1XXL K2M K2ML K2L K2XXL C1L C1XL C1XXL C2 M C2 L ---- K1 L Paralympic K1 ML Paralympic ---- The boats will be delivered to the teams complete and in perfect condition and must be returned in the same condition to Rio 2016, otherwise sanctions will be applied. To receive the boats that his/her team will use, the Team Leader must submit a liability waiver form signed by him/her or the Team Manager. This form will be sent after the confirmation that the request has been accepted. The boats must be returned to the same location where they were received, when the signed form of responsibility will be returned. NFs that choose to bring private boats may do so using the import tax exemption for temporary importation. 9

11 2.4 COMPETITION FORMAT Olympic events Maximum of 200 athletes Races according to the ICF rules Paralympic events Maximum of 54 athletes: o 30 women o 24 men Heats head to head Semi-finals and finals 8 lanes Races according to the ICF rules 3 VENUE Lagoa Stadium will be located in the Lagoa Rodrigo de Freitas near Ipanema beach and the Botanical Garden. The installation includes an eight-lane course, warmup and cool-down course and four lines for training. The depth of the course is over 3m beyond the ICF requirements. 3.1 MEDICAL SERVICES Medical services will be provided at the venue from the start of official training to the end of competition. DESIGNATED HOSPITAL There will be a designated hospital for this event which will be prepared to receive any patient necessary and with which Rio 2016 has an agreement. The hospital for this event will be: Hospital Samaritano Rua Bambina, 98, Botafogo, Rio de Janeiro RJ RIO 2016 Test Event Information May 2015 Rio de Janeiro

12 3.2 RADIO USE AND VIDEO FILMING REGULATIONS NFs can use their own radios; however, it is mandatory to request the necessary frequencies following the instructions available on the Rio 2016 extranet at the following link: If non-licensed radio or any other non-licensed radio frequency emitter equipment is identified, it will be confiscated until the end of the event. NFs can film as long as it is for technical purposes. The images cannot be shared on social media, websites or other ways of distribution. If NFs wish to use the images for these purposes, they must request approval from Rio 2016 in writing. 4 LOGISTICS 4.1 ENTRY INTO BRAZIL VISA PROCESS Rio 2016 has developed a Visa Programme that will also cover those participating in all test events. For those who are nationals from countries that need a visa to enter Brazil (please check page 27 of the guide on Aquece Rio website), Rio 2016 will provide introduction letters that must be submitted with the visa application at the chosen Brazilian Consulate/Embassy abroad. To request an invitation letter, please send an to canoe.sprint@aquecerio.com with a list of the applicants, including their full names (as they appear on their passports), passport numbers, dates of birth and country and city where the visa will be issued. Prior to making the list, we recommend you check the Rio 2016 Visa and Work Permit Guide on the Aquece Rio website. In this document, you will find information on which type of visa you will need to bear. You will also be able to find instructions on how to apply for your visa. It is important to understand that the time frame for issuing a visa for entry into Brazil will depend on the country where the participant is applying. Please check the website of the chosen Brazilian Consulate or Embassy for further information on turnaround times. AIRPORT IN RIO DE JANEIRO International flights to Rio de Janeiro arrive at Tom Jobim International Airport (GIG), or Galeão, as it is popularly known. This is the official port of entry during the test events. Depending on your airline, you may connect through São Paulo, which will add at least three hours to your journey, including the stopover. 11

13 Tom Jobim International Airport (GIG) Avenida 20 de Janeiro, Ilha do Governador Rio de Janeiro, RJ Phone: Distance from downtown Rio: 20 kilometres Santos Dumont Airport (SDU) is the second airport serving Rio de Janeiro, used mainly for short- and medium-haul domestic flights. Santos Dumont Airport (SDU) Praça Senador Salgado Filho Rio de Janeiro, RJ Phone: Location: Guanabara Bay 4.2 ACCOMMODATION & TRANSPORT TEAMS The accommodation and transport costs are under the National Federations financial responsibility. To assist the participating NFs in the accommodation and transport arrangements, Rio 2016 has appointed Alatur as the official Rio 2016 Test Events Agency. Please feel free to contact it. See below their contact details: ALATUR Agency Tel: or The location of the hotel(s) that will be proposed by the agency will be decided upon based on transport operations optimisation and journey duration. BOATS Rio 2016 won t provide equipment transport only the boat, according to the request of the countries and availability. There is a container storage park available that holds a maximum of 14 containers arriving on 29 August until the close of the venue on Tuesday 8 September. There is no storage for the Games boats. Temporary import/export of equipment demands the same method of entry and exit to/from Brazil. More information will be communicated shortly. RIO 2016 Test Event Information May 2015 Rio de Janeiro

14 4.3 CATERING TEAMS Refreshments (water, cereal bars, fruits) will be offered by Rio 2016 in the Athletes Lounge. Teams are responsible for their own catering. There are restaurants within the Lagoon complex, and additional restaurants can be found nearby at a shopping mall called Shopping Leblon. LAGOON GIUSEPPE GRILL MAR PAX DELICIA GULA GULA QUADRIFOGLIO CAFFÈ SAN REMO +RJ, ,+Brasil/@ , ,14z/data=!4m2!3m1!1s0x9bd5a5dc217c4d:0x74d4a0279edad16b?hl=pt-BR 13

15 , ,14z/data=!4m13!4m12!1m5!1m1!1s0x9bd5a9323b0a51:0xe3208c576f5cde2d!2m2!1d !2d !1m5!1m1!1s0x9bd5a42cc4b19f:0xd32d788fd0cc7598!2m2!1d !2d RIO 2016 Test Event Information May 2015 Rio de Janeiro

16 5 USEFUL INFORMATION ABOUT RIO DE JANEIRO Rio is a picture-postcard city, with lush green mountains, lakes, blue-green ocean and miles of white sandy beaches. It is the home of the Sugarloaf Mountain, the Maracanã Stadium, Guanabara Bay and the overlooking Christ the Redeemer statue. There is no wonder it is known as the Marvellous City. The friendliness of the Cariocas (as Rio locals are known) can be witnessed on the streets, in the bars and at the beach. The former capital of the Brazilian empire, Rio de Janeiro is located in the state of the same name in the south-eastern strip of Brazil s Atlantic coast. It is the most visited southern hemisphere metropolis. In January 1502, the second exploratory expedition by the Portuguese, led by Captain Gaspar Lemos, reached Guanabara Bay. The legend holds that he entered Guanabara Bay, thinking it was a river, so he named it Rio de Janeiro (River of January). RIO GUIDE RIO MAP BICYCLE PATHS MAP TOP TIPS Iconic sights: Sugarloaf Mountain, Christ the Redeemer, Maracanã Stadium, Arches of Lapa, Selarón staircase. Beaches: Ipanema, Leblon, Grumari, Copacabana, Barra. Walks: Jardim Botânico (Botanical Gardens), Lagoa, Santa Teresa, Parque Nacional da Tijuca. 15

17 METRO RIO RIO 2016 Test Event Information May 2015 Rio de Janeiro

18 BUS MOSTRA-LOCALIZACAO-DOS-ONIBUS-EM-TEMPO-REAL/ 17

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21 EMERGENCIES In case of robberies, contact the Tourist Police (open 24 hours): Tourist Police Corner of Rua Afrânio de Melo Franco and Rua Humberto de Campos Leblon Other emergency numbers Ambulance: 192 Fire Department: 193 Police: 190 SECURITY TIPS FOR VISITORS: Be aware of your surroundings and others when walking along the street, especially at night. Avoid dark or enclosed areas. Be careful when taking public transport at night. Consider taking an official taxi (yellow with blue stripes) late at night, especially when travelling to less secure or unfamiliar locations. Carry only enough cash for your expected purchases and a credit card. Leave your passport and other credit cards in your hotel. Take care when withdrawing money from a cash machine or ATM. It is best to use the machines located inside banks, buildings and shopping centres. Do not keep all your money in one bag or pocket. Make a copy of the photo page of your passport and carry this with you. It makes it easy to get into night clubs and restaurants or to provide identification if you are stopped by the police. Do not walk around wearing expensive looking jewellery or other items. A basic watch or wedding band is okay. Keep cameras, phones and other gadgets in your pocket or in nondescript paper or plastic bags. Stay away from the slum areas (favelas) unless you are with a guide or are part of an organised tour. The city centre should be visited during working hours (but be aware of pickpocketing there) and can be empty and dangerous at night. Remember to be just as vigilant at the beach as elsewhere, keep valuables out of sight and only take essentials with you. Police officers in the street try to be helpful, but most do not speak other languages. If you need to report something stolen for insurance purposes, go directly to the tourist police (see the Emergencies section above for details). RIO 2016 Test Event Information May 2015 Rio de Janeiro

22 6 WEBSITE The test events website is 7 CONTACT For any questions, please contact: Sebastián Cuattrin Rio 2016 Canoe Sprint Manager canoe.sprint@aquecerio.com Phone: +55 (21) This contact should be used solely by NFs in matters relating to the Aquece Rio International Canoe Sprint Challenge. In this respect, please do not hesitate to use it. Any other subject relating to the Rio 2016 Olympic or Paralympic Games must be directed through the relevant NOC/NPC contact. 21

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