2015 State Fleet Manager s Workshop Nashville, Tennessee

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1 2015 State Fleet Manager s Workshop Nashville, Tennessee Program Agenda Workshop Registration Hotel Accommodations Our Annual Sponsors Workshop Sponsorship Opportunities Our Mission NCSFA connects managers from state, local, university and department of transportation government fleets and trade representatives to; network, benchmark and share educational opportunities relating to transportation solutions and alternatives for the enhancement of its members and the industry.

2 About the State Fleet Manager s Workshop The 2015 NCSFA State Fleet Manager s Workshop is a joint effort of NCSFA and the State of Tennessee, Fleet Management Services. Special thanks to Bob Williams and Victor Vaughn for hosting this workshop in music city, Nashville Tennessee! We hope you join us for this intensive workshop designed for state and government fleet managers where the presenters and panelists are fleet managers. We trust that you will find the curriculum challenging, discussion sessions invaluable and the networking with your peers worth the trip! There is no registration fee for member fleet managers. Register today and experience a truly unique conference experience. I promise the information sharing and relationships you will build at this workshop can t be beat! Cindy Dixon Bob Williams Victor Vaughn State of Missouri State of Tennessee State of Tennessee NCSFA President Workshop Host Workshop Host

3 2015 ANNUAL SPONSORS NCSFA is grateful to our partners for their sponsorship of the organization in PLATINUM GOLD SILVER

4 WORKSHOP SPONSORSHIP OPPORTUNITIES AVAILABLE Get extra recognition for your company with these individual event sponsorships. Sponsors will get the following: Event specific recognition in the program agenda Verbal recognition during the event Signage during the event Sponsorship Opportunities: Group Outing and Entertainment $12,000 Lunch $5,000 T-shirt Swap $4,000 Continental Breakfast $2,000 Morning and afternoon refreshment breaks $1,500 Roundtable Session & Opening Day Reception $2,000 To inquire about remaining opportunities available, please contact or

5 WORKSHOP HOTEL AND ACCOMODATIONS NCSFA has arranged a block of rooms at our workshop hotel, the Hilton Nashville Downtown for Tuesday, October 6 Thursday, October 8th. All of the workshop sessions will be held at this hotel. Please use this link to book your reservation: Book your reservation here. The group rate is $234 per night.

6 WHAT S NEW THIS YEAR? Attendee Introductions/Fleet Reports to open the workshop Fleet manager introductions and brief five minute fleet reports. Each fleet manager in attendance will be asked to prepare a brief synopsis of the following: What s new in your fleet this year, challenges they may be facing, contracts that will be bid out within the next year, biggest accomplishment, and their must have takeaways from the workshop. More roundtable discussion sessions back by popular demand! Roundtable sessions will close out each day. T-shirt Swap Returns! Our annual T-shirt swap will return to our NCSFA Workshop this year! NETWORKING OPPORTUNTITIES NCSFA Annual T-shirt Swap make plans to join us for the annual T-shirt swap the night before the workshop starts on Tuesday, October 8 th. We will start at around 8:00 p.m., beverages and light appetizers provided. Refreshment breaks each morning and afternoon Opening Night Reception on Wednesday, 10/7 Lunches provided on 10/7 and 10/8 Group dinner and entertainment outing on Thursday, October 8 th, all registered attendees and registered guests are invited to join us for a true Nashville experience at the Wildhorse Saloon! More details to follow.

7 REGISTRATION Register online at Registration Deadline: Wednesday, September 16, 2015 Cancellation policy: One half of registration fee paid if requested by September 16, Registration includes access to all workshop sessions, T-shirt swap, Opening Night Reception, breakfast, lunches, refreshment breaks and the Thursday night group outing. Fleet Managers: Free registration for NCSFA government fleet managers with an active membership. Government fleet managers that are non-members can register for the workshop at the cost of an annual membership ($275 or $350). Included in the workshop registration is membership to NCSFA through June of 2016 that will be activated in October of Corporate Attendees: Member: $300, Non Member: $ Platinum, Gold or Silver NCSFA Sponsors are entitled to free registration(s) based on their sponsorship levels. Guest Registrations: $100 This covers the cost of the T-shirt Swap and Group Dinner/Entertainment night. Adults only please. Guests will not be able to participate in breakfast or lunch events.

8 Daily Agenda Tuesday, October 6 8:00 PM NCSFA Annual T-shirt Swap Sponsored by: Make plans to join us for the annual T-shirt swap the night before the workshop starts on Tuesday, October 6th. We will start at 8:00 p.m., beverages and light appetizers provided. Bring a new T-shirt from your home state to participate. Registered Guests of Attendees are welcome to take part in this event.

9 Wednesday, October 7 7:30 a.m 8:30 a.m. Registration & Continental Breakfast Sponsored By 8:30 a.m Welcome/Orientation Welcome from NCSFA President, Cindy Dixon 8:45 a.m. Welcome from State of Tennessee (speaker TBD) 9:00 Attendee Introductions and Fleet Reports New this year! Fleet manager introductions and brief five minute fleet reports. Each fleet manager in attendance will be asked to prepare a brief synopsis of the following: What s new in your fleet this year, challenges they may be facing, contracts that will be bid out within the next year, biggest accomplishment, and their must have takeaways from the workshop. (To be continue after morning break) 9:45 Networking Break Sponsored By 10:15 Thought Leadership Brought to you by: WEX Inc. 10:30 Attendee Introductions and Fleet Reports (continued) 12:00 Lunch at Merchants Sponsored by We will take a brief walk just around the block from the Hilton to have lunch at the historic Merchants restaurant in downtown Nashville. Registered attendees only.

10 Wednesday, October 7 1:15 Leasing Panel Learn from three of our member fleet managers that have experience with leasing in their fleets. Panelists: Joyce Van Couevering, State of Michigan Amanda Wilson, Indiana Univeristy Bob Williams, State of Tennessee 2:00 Regulatory Update Ted Sears with NREL, National Renewable Energy Laboratory will give us a regulatory update. 2:45 Networking Break Sponsored By 3:15 Thought Leadership Brought to you By: GPS Insight 3:30 Case Study: Clean Cities Grant Funding Helps University Implement Telematics Solution for their Electric Vehicle Fleet. Speaker Chris Facente: University of North Carolina, Charlotte 4:15 Roundtable Session What s your issue or question? Get tips and advice from your fellow fleet managers and corporate experts in our popular roundtable discussion sessions.

11 5:00 5:45 Opening Night Networking Reception Sponsored By Thursday, October 8 7:45 a.m 8:30 a.m. Continental Breakfast Sponsored by 8:30 KEYNOTE SPEAKER Derek Young Making the Bad Apples Good Derek Young will share his process for converting the behavior of negative people who perform well or negative/positive people who perform poorly; Going beyond traditional conflict management, this session moves leaders from confrontations to straightforward conversations that improve performance. 9:45 Networking Break Sponsored By 10:15 Thought Leadership Brought to You by NJPA 10:30: Vehicle Replacement Practices Learn how the Commonwealth of Pennsylvania has changed their vehicle replacement practices and policies over the past few years and improved the condition of their fleet. Speaker: Jim Fiore, Fleet Manager, Commonwealth of Pennsylvania

12 11:15 Safety Panel Discussion Panelists: James Chavez, State of New Mexico Ed Finnegan: State of Georgia Thursday, October 8 12:00 Lunch Sponsored by 12:45 NCSFA Annual Awards Presentation and NCSFA Business Meeting 1:30 Minnesota s Green Initiatives Learn what s new in the State of Minnesota as they strive to green their fleet. Speaker: Paul Hanson, State of Minnesota 2:15 Past President s Panel Discussion Learn from seasoned fleet professionals and prior NCSFA Past Presidents as they discuss things they have learned throughout their careers. Panelists: Chris Hoffman, Oklahoma State University Barb Bonansinga, State of Illinois Scott Madsen, State of Colorado Steve Saltzgiver, Former NCSFA Executive Director and current fleet manager for Republic Services (invited) 3:00 Networking Break Sponsored by -

13 Thursday, October 8 3:15 Maintenance and Repair Panel Discussion Panelists: Chris Facente, University of North Carolina, Charlotte Stan Perkins, State of Missouri (Moderator) 4:00 5:00 Roundtable Session What s your issue or question? Get tips and advice from your fellow fleet managers and corporate experts in our popular roundtable discussion sessions. Thursday Night Networking and Group Outing Sponsored by Join us for dinner at the famous Wildhorse Saloon (TENTATIVE) Beginning at 6:00 P.M. NCSFA has booked the second floor of the Wildhorse for dinner. Join us to experience this Nashville hotspot with great food and live music! Registered Guests of Attendees are welcome to take part in this event.

14 Friday, October 6 th 7:45 a.m 8:30 a.m. Continental Breakfast Sponsored By 8:30 Thought Leadership Brought to You by Bridgestone 8:45 Cooperative Purchasing Panel Discussion learn what s new from cooperative purchasing experts and what fleet related cooperative purchasing contracts are available. Mike Smith: Strategic Sourcing Solutions Mike Wenzel: NASPO ValuePoint Tony Glenz: National Joint Powers Alliance (NJPA) 9:30 Telematics Panel Discussion Panelists Beth Neeman, State of Delaware State of Oklahoma (invited) State of Kentucky (invited) 10:15 Networking Break Sponsored By 10:45 Roundtable Discussion What s your issue or question? Get tips and advice from your fellow fleet managers and corporate experts in our popular roundtable discussion sessions. 11:30 Noon: Workshop Review and Closing