Edmonton Catholic Schools is now accepting applications for the position of. A complete job description is shown below.

Transcription

1 Edmonton Catholic Schools is now accepting applications for the position of For additional information on this position please contact Mariel Brochu at Please a letter of interest and resume by 4:00 p.m., Wednesday, February 11, 2015 to: Corinne King, Manager, Staffing Human Resource Services [email protected] Prior to employment, successful candidates will be required to submit Police Information Check and Intervention Record Check documents. We thank all candidates for their interest. Only applicants considered for the position will be contacted. ASSISTANT SUPERVISOR, ELECTRONIC PROJECTS (New position) Edmonton Catholic Schools is a large urban school district whose mission is to provide a Catholic education that inspires students to learn and that prepares them to live fully and to serve God in one another. The District is comprised of over 39,000 students and 3,500 employees in 89 schools and other sites. The job supports the delivery of electronic services to the district by planning, diagramming, scheduling, conducting on-site inspections, and facilitating and coordinating project participants. The job s main focus is to manage requests from all district sites pertaining to electronic maintenance projects, or modernization projects from start to completion by implementing cost effective measures. The job is also responsible for documentation of electronic systems, projects and will assist with the installation and maintenance of electronic systems as required. The job directly supervises ten staff members and oversees the work performed by multiple private sector contractors. This is a 12 month, Out of Scope, Level 5, full-time position with a salary range of $65,534- $81,930 to commence as soon as possible. Note: This job will work a 40 hour week; as a result, a modifier of $9, to $11, will be applied to the annual base salary. Primary Duties and Responsibilities: Coach, train and mentor ten subordinate staff including; assign, delegate and evaluate work of team members to ensure it is completed correctly and within established standards and timelines; Monitor contractor s progress and prepare records and reports to document and track project cost, schedules, quality assurance tests and materials approvals; prepare documentation and make recommendations; Ensure work is done incompliance with Occupational Health and Safety legislation, standard operating procedures and building codes; Monitor and track project budgets, including manpower and materials, to ensure accurate and responsible use of funds within timelines and project estimates; Participate as a member of a project planning and design team; utilize independent judgment and input from team members to develop plans and resources; implement and evaluate projects on completion; Work with Information and Infrastructure Technology Services to prepare schools for the configuration and operation of a wide-range of technology; Produce systems documentation and infrastructure diagrams; develop, update and maintain paper and computerized files, record and databases for electronics systems; Identify problems through on-site inspections and determine alternatives for corrective action and present recommendations to supervisor for resolution; Assist with department projects and other duties as assigned. Qualifications: High school diploma, plus valid qualification as a journeyman electronic technician, or a graduate in electronics/communication from a technical institute with indenture as an apprentice electronic technician; Five years of directly related experience including project management and team leadership; Knowledge of Occupational Health & Safety Legislation, and regulations, Workplace Hazardous Material Information System, Transportation of Dangerous Goods, building codes and architectural practices; Knowledge of tendering process, inventory control principles and practices, basic accounting and financial policies and procedures; Strong supervisory and leadership skills; Strong assessment skills with proven troubleshooting techniques with the ability to work with minimal service information. A complete job description is shown below.

2 JOB IDENTIFICATION: Incumbent: Vacant Current Classification Level: 5 Supervisor s Name: Location: Facilities Services Working Title Assistant Supervisor, Electronic Projects Requested Classification Level: Supervisor s Working Title: Supervisor, Electronic Services Department/Program: Facilities Services/ Maintenance Services PRIMARY FOCUS/OVERALL ACCOUNTABILITY: Provide a brief summary of the job, covering the main responsibilities, the framework within which the job has to operate and the main contribution to the organization. The job supports the delivery of electronic services to the district by planning, diagramming, scheduling, conducting on-site inspections, and facilitating and coordinating project participants. The job s main focus is to manage requests from all district sites pertaining to electronic maintenance projects, or modernization projects from start to completion by implementing cost effective measures. The job is also responsible for documentation of electronic systems, projects and will assist with the installation and maintenance of electronic systems as required. The job directly supervises ten staff members and oversees the work performed by multiple private sector contractors. JOB RESPONSIBILITIES AND ACTIVITIES: Normally a job has four to eight core responsibilities, each of which shows what the job is accountable for, within what framework, and what the added value is. For each responsibility, approximately four major activities should be described. List the core responsibilities in ascending order of importance. 1. Coordinate and facilitate the activities of multiple electronics system projects concurrently. 2. Coach, train and mentor ten subordinate staff including; assign, delegate and evaluate work of team members to ensure it is completed correctly and within established standards and timelines. 3. Oversee the work of external contractors and service providers to ensure projects are completed correctly and within established standards and timelines. 4. Monitor contractor s progress and prepare records and reports to document and track project cost, schedules, quality assurance tests and materials approvals; prepare documentation and make recommendations. 5. Ensure work is done incompliance with Occupational Health and Safety legislation, standard operating procedures and building codes 6. Monitor and track project budgets, including manpower and materials, to ensure accurate and responsible use of funds within timelines and project estimates. 7. Participate as a member of a project planning and design team; utilize independent judgement and input from team members to develop plans and resources; implement and evaluate projects on completion 8. Work with Information and Infrastructure Technology Services to prepare schools for the configuration and operation of a wide-range of technology 9. Assist in development of preventative maintenance program and assess existing electronic system for modernization 10. Participate in the tendering process and communicate directly with engineers and consultants 11. Work with contractors and service providers to obtain costings for a range of electronic work to be performed by external staff 12. Negotiate with contractor and service providers to ensure maximum value for project budgets 13. Produce systems documentation and infrastructure diagrams; develop, update and maintain paper and computerized files, record and databases for electronics systems 14. Identify problems through on-site inspections and determine alternatives for corrective action and present recommendations to supervisor for resolution. Received May 24,

3 JOB RESPONSIBILITIES AND ACTIVITIES: Normally a job has four to eight core responsibilities, each of which shows what the job is accountable for, within what framework, and what the added value is. For each responsibility, approximately four major activities should be described. List the core responsibilities in ascending order of importance. 15. Assist with department projects and provide cover-off during absences 16. Participate on department management team and contribute to short- and long-term strategic planning 17. Maintain technical knowledge through a range of professional activities including conferences, seminars and workshops PROBLEM SOLVING: Describe difficult or challenging situations the position is typically expected to solve; the degree of originality of the solutions; assistance available; and any problems or decisions that must be referred to a supervisor for resolution or approval Increase of project costs and extension of the completion date. Modular moves equipment and parts on back order. Then rescheduling of the projects. Higher degree in the management skills with independent decision making abilities. More involvement in the independent decision making role. Knowledge of the tendering process and working in liaison with engineering consultants. Coordination of multiple projects daily including evenings. The job is required to independently solve problems that vary in complexity with limited assistance. The job provides expertise on project teams in the area of electronic systems. Project problems are generally solved through collaboration with staff, co-workers, or project team members. Although the work is done within established practices, procedures, technical standards and regulations most problems require the incumbent to make quick on-the-spot decisions. The incumbent has the authority to make approximately 90% of decision independently. The job has the authority to determine if work is being done outside of OH & S regulations and to issue a stop work order. Overall, decisions often require innovation and creativity to resolve problems. The incumbent has the authority to negotiate electronic project costs and identifies inconsistences in invoicing and service provided. The job also works with project budgets and has the authority to allocate resources to obtain the desired outcome. The incumbent has contact with principals, administrators, teachers and staff in providing services to meet their respective needs. If the request isn t possible or financially feasible the incumbent identifies alternatives and advises the principal of options. ORGANIZATIONAL DATA: Identify any measurable areas upon which the job has either direct or indirect impact. Measures that may be included are: number of staff supervised, annual operating budget, number and size of projects, clients served or any other significant values. Include examples that indicate the size of the job. Attach a complete Organization Chart that includes supervisor, peers, direct reports and staff. The position is responsible annually for multiple modernization project budgets, along with multiple infrastructure maintenance, portable relocation and construction related projects. Included in this responsibility is the direct supervision of nine tradesmen, as well as numerous contractors performing a variety of construction related tasks on numerous sites (104). The job collaborates with Facilities Services staff on the coordination of work schedules, school up-grade projects, Infrastructure and Maintenance Renewal (IMR) Projects, modernization and specialty projects. The job also collaborates with I & ITS to ensure technology is operational and accessible. REPORTING RELATIONSHIPS: Identify the jobs and the number of incumbents within each job that report directly to you. Provide a brief summary of each subordinate job s purpose. Job Title Job Responsibilities Electronic Technician (eight jobs) Perform electronic systems maintenance, repair and replacement Electrician Perform duties related to installation, repair and replacement of Received May 24,

4 Electronics Coordinator all types of electrical and electronic systems. Maintains and repairs to electrical and control systems Perform preventative maintenance tasks for security and communication systems. Organizational Chart Assistant Superintendent Manager, Maintenance Services Electronics Supervosor OOS Level 7 Electronic Services Coordinator AS 4 Assistant Supervisor, Electronics Projects Electronics Coordinator Labourer AUPE Electronic Technician (8 jobs) AUPE Electrician AUPE Electronic Services Maintenance Services November 2013 CONTACTS: Identify internal and/or external contacts such as co-workers, clients, stakeholders and partners. Indicate the nature and purpose of contact (i.e. to deliver information, present data, negotiate contracts, etc.) and frequency (daily, weekly, monthly etc.). Contact Nature and Purpose Frequency Facilities Services staff I & ITS staff Principal and administrators Business Managers To provide and obtain information To collaborate on projects and resolve problems To collaborate on construction installation. To provide and obtain information To provide guidance and resolve problems To address facility issues and project schedules To coordinate the use of school facilities To manage project budgets, scope and design Weekly Monthly Received May 24,

5 Teachers To address classroom specific concerns As needed To provide advice and resolve problems Warehouse Services staff To obtain and coordinate materials, equipment and supplies To provide and obtain information and resolve problems Building Contractors (50) To coordinate schedules on renovation projects To provide guidance and resolve problems Vendors (100) To obtain information and resolve problems To obtain equipment, materials and supplies. Government Inspectors (12) To provide and obtain information Monthly To conforming to code compliances and resolve problems. Maintenance Manager To provide information regarding protocol, reports, etc. Monthly Hazardous Materials To obtain vital information on hidden danger Weekly Specialist Maintenance Supervisors To provide information and history of sites. Monthly Consultants/Engineers (20) To provide information and recommendations, as well as history of sites As needed and building systems. To resolve problems Network of technical contacts To provide and obtain information To resolve problems and share best practices As needed Job Qualifications: Include a list of the most important knowledge factors, including knowledge about practical procedures, specialized techniques etc. Outline specific training that is needed to do the work and any occupational certification/registration required for the job. Include a list of competencies (skills and abilities) critical in performing the job. Knowledge and Experience Competencies High school diploma, plus valid qualification as a journeyman electronic technician, or a graduate in electronics/communication from a technical institute with indenture as an apprentice electronic technician. Five years of directly related experience including project management and team leadership Considerable experience in estimating and preparing project schedules. Considerable knowledge of the industry, trades and maintenance practices Knowledge of Occupational Health & Safety Legislation, and regulations, Workplace Hazardous Material Information System, Transportation of Dangerous Goods, building codes and architectural practices. Knowledge of supervisory techniques, Human Resource policies, procedures and principles and the AUPE Collective Agreement Knowledge of project management, inventory control and records management principles and practices Knowledge of tendering process, inventory control principles and practices, basic accounting and financial policies and procedures Knowledge of Microsoft programs including Word, Excel, Access, PowerPoint and MS projects General understanding of the district s operations and facilities Strong supervisory and leadership skills Strong assessment skills with proven troubleshooting techniques with the ability to work with minimal service information. Strong problem solving skills with the ability to resolve disputes and misunderstandings between groups and individuals. Ability to work independently and to make on-the-spot decisions Good written and oral communication skills Good consultation and negotiation skills and the ability to influence decision making Good presentation skills and the ability to relay technical information to a varied Strong project and time management skills and the ability to manage multiple projects and deadlines Ability to handle physical work including bending, stooping, climbing, crawling, and walking over uneven terrain; to work at heights and in tight spaces; lifting or carrying between up to 30 kilograms. Attention to detail and the ability to work with numbers Ability to respond to emergency calls emergency calls 24 hours a day, 7 days a week Ability to travel throughout Edmonton o various sites Received May 24,

6 Signatures The signatures below indicate that the incumbent, supervisor and manager have read, discussed, and agreed that the information accurately reflects the work assigned. Incumbent Supervisor Manager Name Signature Date Name Signature Date Name Signature Date This information is being collected under the authority of Board Governance Policy EL# 5 relating to Freedom of Information and Protection of Privacy (FOIP) Act and will be used to allocate positions within a classification plan and to manage the Edmonton Catholic School District s human resources program. If you have any questions about the collection of this information, contact the Assistant Superintendent, Human Resource Services Received May 24,