Cash Balances and Transactions Reporting User Guide. J.P. Morgan ACCESS SM

Transcription

1 Cash Balances and Transactions Reporting User Guide J.P. Morgan ACCESS SM J.P. Morgan ACCESS SM

2 Modified: August 2009 This document contains information that is confidential and is the property of J.P. Morgan Chase & Co. It may not be copied, published or used, in whole or in part, for any purpose other than as expressly authorized by J.P. Morgan Chase & Co. All trademarks, trade names, and service marks appearing herein are the property of their respective owners. J.P. Morgan Chase & Co., 2009 All Rights Reserved.

3 Table of Contents Table of Contents...3 Welcome...5 Entitlements...6 Integration with Cash Reporting Scheduler...6 Integration with Cash Position Worksheet...6 About This Guide...7 Additional Product Information...7 Online Help...7 Contacting Technical Support...7 Features and Functions...8 Report Criteria screen...8 Run a Report My Saved Reports Schedule Reports View Status/History Using Cash Reporting Scheduler for Unattended Download View Balance and Transaction Summary Reports Summary of Accounts Amount Links Account Transaction Summary Page Credit Amount Link Transaction Detail Search for a Transaction Transaction Search Page Transaction Detail Page Report Viewer Export Options...44 Export Formats Running a Report as an Export File Retrieving an Exported Report from Secure Retrieving an Exported Report from the View Status/History tab Export Options from the Report Viewer Searching and Exporting Search Results from the Report Viewer Downloading to Excel from the Report Viewer Table of Contents Page 3

4 X Export Format Detail Summary Transaction Set Notes Transaction Set Comments Run a Report Criteria...58 Standard Reports Account Summary View Report Balance Report Balance and Transaction Summary Report Balance and Transaction Detail Report Statement Report by Cumulative Range Statement Report by Cumulative Range Expanded View Statement Report by Location Wire Advice Report Reports Available with Special Entitlements Cash Position Worksheet Checks Paid Ascending/Descending Reports Controlled Disbursements High Order Prefix Reports Controlled Disbursements Funding Report Lockbox Detail Report Lockbox Summary Report Special Reports Returns and Exceptions Report EDI Detail Report EDI Summary Report EDI X Investment Report Loan Summary Report Asia Reports ACH/GIRO Return Report Check/Draft Collections Report Check/Draft Delivery Report Check/Draft Status Report Direct Debit Report Post Dated Check Report Standard Collections Report Withholding Tax Report Index...88 Table of Contents Page 4

5 Welcome 1 Welcome to J.P. Morgan ACCESS Cash Balances and Transactions, the reporting product to check balances, review transaction history, determine incoming cash flows, and more. Use the Product Guides link on the J.P. Morgan ACCESS home page to find the Cash Management Reports Reference Guide and Export Format guides for additional information. FeaturesReports Saved Reports Status and History Summary Search Options to Customize Export Report Viewer Download and Print Scheduled Unattended Download and Print Based on your entitlements, you can run reports to: Review credit/debit information (incomes and outflows), checks paid and cleared, lockbox receipts, ACH Returns, current day electronic and remittance payments, and redeposited items. Assess funding requirements for controlled disbursements. Name and 7Save frequently used report types with your preferred filtering options. Open and 7View reports you have run or scheduled during the last three calendar days. View a 7Balance and Transaction Summary of your accounts. 7Search for prior day, current day, or a date range of your account transactions. Customize all reports by 7date and by 7accounts. You can customize the Account Summary and Balance and Transaction reports by other 7criteria such as debit/credit, high/low amount and Transaction Type. 7Export most reports and then download those export files from 7View Status/History or from your 8Secure . Export Formats: BAI2, CSV, CSV Consolidated,CSV Unicode, MT940, and ANSI X12. This action requires entitlement to Export Files. Note: Not all export format types are available for all reports. Reports open in the 8Report Viewer which offers advanced navigation and search tools. Download all or part of a report in Adobe Acrobat (PDF) or Microsoft Excel format. You can 8print all or part of a report in PDF format. This feature is enabled when the user is entitled to and has installed the J.P. Morgan ACCESS Cash Reporting Scheduler. Welcome Page 5

6 Entitlements Security Administrators (SAs) are entrusted with special duties to create and maintain users, the functions they perform, and the accounts they work with. Using the User Setup Forms application, they grant each user specific capabilities (entitlements) to run reports and to perform functions for selected accounts. Depending upon your entitlements, the User Setup entitlements page for Cash Balances and Transactions includes checkboxes to allow or disallow the following: Access to specific accounts Access to specific lockbox numbers Ability to export files in BAI2, CSV, CSV Consolidated, CSV Unicode, MT940, and ANSI X12 Ability to generate the Lock Box detail report Ability to generate a Balance and Transaction Report for the current day and/or for the previous business day or for a range of days Ability to generate a Balance Report for the current day and/or for the previous business day or for a range of days Ability to generate the Checks Paid Report in either of two formats Ability to schedule reports for unattended downloading and auto-printing (requires Cash Reporting Scheduler entitlement) The J.P. Morgan ACCESS SM Security Administrator User Setup Guide explains these entitlements in detail. Integration with Cash Reporting Scheduler The J.P. Morgan ACCESS Cash Reporting Scheduler is a desktop application that enables you to automate the retrieval and storage of reports and export files in an unattended mode according to your schedule. The Cash Reporting Scheduler works in tandem with the Cash Balances and Transactions application. You can save and schedule reports using the existing Save a Report functionality in J.P. Morgan ACCESS. You can then create a polling schedule and configure the output format for the reports in the client side Cash Reporting Scheduler. Cash Reporting Scheduler automates the entire import and refresh process. You can also print reports automatically. Integration with Cash Position Worksheet J.P. Morgan ACCESS Cash Position Worksheet is a customized Microsoft Excel spreadsheet installed on your desktop that allows you to manage your daily cash position to identify funding or investment opportunities. The worksheet consolidates the cash position for all banks into one spreadsheet. Each day you import current-day data from J.P. Morgan ACCESS Cash Balances and Transactions Reporting without having to re-enter this information. You can then refresh data throughout the day, as well as manually enter anticipated incoming and outgoing transactions to determine a true cash position. By integrating the Cash Position Worksheet with the Cash Reporting Scheduler, you can automate the import and refresh processes. Welcome Page 6

7 About This Guide This guide is prepared for J.P. Morgan ACCESS SM customers who use the Cash Balances and Transactions product. Links Hypertext links in this Adobe Acrobat PDF file appear as blue text. Holding the cursor near hyperlink text causes the cursor to change to a hand. Additional Product Information Click a blue text link to move to the information that it references. Note: Tips and information of special interest are found as notes. Online Help J.P. Morgan ACCESS SM has links to several sources of product information, including: Online Help Helpful hints and Frequently Asked Questions Cash Management Sample Reports Reference Guide CSV Export Format Guide MT94X Export Format Guide BAI2 Export Format Guide Contacting Technical Support Like all applications in J.P. Morgan ACCESS, Cash Balances and Transactions offers Online Help. To launch Help, click the Help link on the J.P. Morgan ACCESS taskbar. J.P. Morgan Client Services & Technical Support staff is ready to assist with all your technical and general inquires. Support numbers appear on the J.P. Morgan ACCESS Logon screen, the Logoff screen and most error messages. Support contact information is also on the Contacts page. Welcome Page 7

8 Features and Functions 2 Report Criteria screen All J.P. Morgan ACCESS SM cash reporting activity begins at the Report Criteria screen, which opens when you select Cash Balances and Transactions on the J.P. Morgan ACCESS dashboard. Report Criteria screen Five tabs across the top of the Report Criteria screen open related screens: The Summary tab opens to a list of your accounts. Select accounts to view the UBalance and Transaction Detail ReportsH. The HSearch Htab opens to the Transaction Search page. Choose filters and accounts to view Transaction Detail reports. 8Run a Report is the default tab. From this tab, select the type of report you want to generate and set criteria to specify the information that should be included in the report. The HMy Saved ReportsH tab opens to a list of report criteria you have named and saved for reuse. The HView Status/HistoryH tab opens to a list of reports you have run in the last three days. The next few pages explain the controls on the HRun a ReportH tab. Features and Functions Page 8

9 Selected Report Type drop-down list Selected Report Type list The reports that appear on the Selected Report Type drop-down list are determined by the entitlements set up for you by your Security Administrators. Custom reports associated with your User ID (standard reports that you have defined and named) are listed on the HMy Saved ReportsH screen. To select a report: Open the Select Report Type drop-down list and highlight the report you want to generate. Note: The report name that appears in Selected Report Type: should match the report name next to Criteria for: Note: When you select a report type, the Report Criteria screen refreshes with the filtering criteria for the report type, based on your entitlements. Depending upon the report selected and your entitlements, there are additional filters for some or all of the following criteria: Features and Functions Page 9

10 Date Date(s) fields on Report Criteria screen The Date(s): section shows options that apply to the selected report type. Note: All date options are based on U.S. Eastern date/time (GMT-5) and the posting status. Prior Day defaults to the prior business day and pulls all data posted to your accounts on that date. For example, Friday s date is the default for Saturday, Sunday and Monday. You can also click the Prior Day radio button and enter/select any prior date in the As Of field. Current Day generates an intraday search for all unposted items for the account(s) selected. The default date value for Current Day is Today, on weekends as well as business days. Please note that some transactions that are processed over the weekend may not appear in current day reports until the next business day, as they appear under their As Of date. The Current Day date displays in the As Of field. Last Access is a variant of Current Day for some reports. It gives an intraday, incremental report. Use this option to retrieve all new unposted data since the last time you (your User ID) ran a current day report for the account(s) selected. For example, if you initially ran a Last Access Balance and Transaction Summary at 11:00 a.m., and then you run a Last Access Balance and Transaction Summary report at noon, the report will include data for memoposted items that came in between 11:00 a.m. and 12:00 p.m. Date Range generates a search on posted data for a span of days. If you select a date range, the FROM and TO dates are required. From: Enter the earliest date that the transaction may have been posted. If you enter a beginning date without an ending date, the search finds account information for that single date. To: Enter the last date that the transaction may have been posted. Features and Functions Page 10

11 Calendar Tool You can manually enter a date in the text box in the format you select in User Preferences, or click the Calendar icon and select a date from the calendar. There are no date entry restrictions; you can enter any past or future dates, or the default date can be accepted. Amount Amount fields on Report Criteria screen Amount: From (low) and To (high) Use these fields to filter transactions within a From (low amount) and a To (high amount) range. Enter amounts in both the From and To fields to view transactions that fall between those amounts. Enter an amount in the From field but not in the To field to view only transactions greater than or equal to that amount. Enter an amount in the To field but not in the From field, to view transactions less than or equal to that amount. Note: You are not required to enter amounts. If you accept the default blank fields, the report will include transactions of all amounts. Features and Functions Page 11

12 Transaction Criteria: and Type: Transaction Criteria fields Transaction Criteria: defaults to Credits and Debits. Select Credits and Debits, Credits Only, or Debits Only. Type: defaults to ALL TRANSACTION TYPES. Select one, multiple or all transaction types from the drop-down list. Cash Balances and Transactions Transaction Types ALL all transaction types DTSO deposit transfer out ABR asset based region FED fed wire transfers ACH automated clearing house FMA funds management accounting ADJ adjustment IBF international banking facility ADT automated dollar transfer INV investment services AT account transfer LBX lockbox BOOK book transfers LOC letter of credit CASH coin and currency MISC miscellaneous transaction CHIP chips transfers ODI overdraft interest CHK checks RLC reimbursement letter or credit CLS commercial loan RTN return items COL documentary collections SEC security activity D/R deposit and remittance TTL treasury tax and loan DTSI deposit transfer in WIRE all funds transfers Features and Functions Page 12

13 H. J.P. Morgan ACCESS sm Your Ref: Your Ref: Range fields on Report Criteria screen Use the From and To fields to create a range of Reference numbers for transactions. Enter the beginning reference number in the From field and the ending number in the To field. Enter a number in the From field to view check numbers greater than or equal to that number. Enter an amount in the To field to view check numbers lower than or equal to that number. Note: The From field value must be less than the To field value if both From and To values are entered. Viewing Option(s) and Notify Me via Viewing Option(s) and Notify Me via appear for all reports except Account Summary View, Lockbox Detail, and Special Reports. Although you cannot export Account Summary View, Lockbox Detail, or the Special Reports from the Run a Report tab, you can export data from these reports from the Report Viewer by selecting: Search and UUUDownloading Search resultsh H Download and Exporting reports to Microsoft Excel H. Features and Functions Page 13

14 Viewing Option(s) fields on Report Criteria screen Viewing Option(s) You can select: View Online to generate the report online. You can view the report as it builds in Report Viewer, and then print and download it in Adobe Acrobat or Microsoft Excel format. Page break at Account to begin a new page with each account. Display only accounts with data to filter out any accounts with no information that meets the criteria selected. Or you can select: Export File and then select an Export Format to create an export file that you can retrieve through your Secure or from the View Status/History screen. BAI2, CSV, CSV Consolidated, CSV Unicode, MT940, and ANSI X12 are the export format options. Refer to 9UExport OptionsH for more information. Notify Me via If you choose to export a file as a BAI2, CSV, MT940, or ANSI X12 download, check this box to receive an notifying you that the export file is available for download. For more information, see HRetrieving an export file from Secure H. Note: This checkbox becomes active on your screen only if you have the entitlement for File Export. Features and Functions Page 14

15 Account Filter Account Filter fields: Bank and Currency Use the Bank field to select one or more banks from the list of banks associated with your accounts for the selected time period (prior day, current day, last access or date range). o o You can choose All banks or select banks individually. Banks are listed in ascending order by Bank ID. Note: If you do not want the report to include all banks, you can choose one bank and run the report. If necessary, select a different bank and run the report again. Use the Currency field to select the currency code(s) associated with your accounts. o Select All to display accounts in all currencies or select a currency code to display only accounts in that currency. o Currencies are listed in ascending order by currency code. o Accounts to include Features and Functions Page 15

16 The Accounts to Include: grid appears for all reports. Accounts to Include selection options on the Report Criteria screen You can customize a report by making account selections in the Accounts to Include section at the bottom of the Report Criteria screen. The accounts you see on this worksheet are based on your entitlements. By default, every account is marked for inclusion in the report. Use Select All or Deselect All, or click in the checkbox next to specific accounts to select or deselect them. Save Report and Run Report buttons Save Report and Run Report buttons on the Report Criteria screen Click Save Report to save and name the report with your selected criteria for reuse. The saved report is listed on the 9UMy Saved ReportsH page. Saved reports can be scheduled to run at specified times and frequencies. Click Run Report to generate the report in a separate 9Report Viewer browser window. Features and Functions Page 16

17 Run a Report 1. Open the Report Criteria screen by clicking the Run a Report tab. 2. Select a Report Type from the drop-down list. Note: The report name that appears in Selected Report Type: should match the report name next to Criteria for: Selecting a Report Type refreshes the Report Criteria screen with the filtering criteria that apply to that report type, based on your entitlements. 3. Select the Udate or date rangeh to include in the report. 4. Select View Online or Export options. Check UNotify Me via H to be notified when the exported report becomes available for download. Features and Functions Page 17

18 in J.P. Morgan ACCESS sm My Saved Reports Notes: The Notify Me via checkbox becomes active on your screen only if you have the entitlement for File Export. This feature is not available for HAsia ReportsH or the 9UStatement Report by Cumulative Range Expanded ViewH. 5. Enter the currency 9Amount from low to high. 6. Choose your 9UTransaction Criteria and Transaction TypeH, or accept the default values. 7. Enter UYour Reference Hnumbers from low to high. Note: The From field must be less than the To field if both From and To values are entered. 8. Choose UAccount filters by Bank and Currency, if applicable. 9. Select the 9UUAccounts to includeh H the report. 10. Click Run Report. A progress bar displays as the report is processed, followed by a confirmation message. 11. View the results online. Refer to 1UView Balance and Transaction Summary ReportsH for more information. Click the My Saved Reports tab to display the list of report templates you have named and saved for reuse. My Saved Reports tab You can save any standard report type with your preferred filter settings under a customized report name. Selecting the report from My Saved Reports opens the Report Criteria screen for that report type with your criteria already selected. After you name and save a report, you can take the following actions with it: Select and run the report without entering any options or filters Modify the saved options and filters before you run the report Rename the report Delete the report Create a schedule for running the report To Create a Saved Report: 1. In the Report Criteria area of the Run a Report tab, select the report type on which you want to base your saved report. Note: This refreshes the Report Criteria screen with the filtering criteria applicable for that report type, based on your entitlements. Features and Functions Page 18

19 2. Select a date or date range to filter the account transaction. 3. Choose your 1Transaction criteria or accept the default, Credits and Debits. 4. Select 1Transaction Type(s) or accept the default, All All Transaction Types. 5. Select View Online or Export File. If you select Export File, pick the Export Format. Check Notify me to receive e- mail notification when the exported report is available for download. Note: The Notify me via check box becomes active on your screen only if you have the entitlement for Export File. 6. Click Save Report. 7. Respond to the prompt to name the report. 8. Click Save again to save the name. To run a report based on this saved report template, select its report name from the 1My Saved Reports tab. To run a Saved Report: Click the link for the saved report name to open the Report Criteria screen for the report with your selected criteria. You may change the filter selections or accept the saved criteria, then simply click Run Report from the Report Criteria screen to generate the report. To modify or clone a Saved Report: 1. Click the link for the saved report name to open the Report Criteria screen with the report type and your saved options already selected. 2. Make any changes you care to. 3. Select Save Report to launch the Save Report dialog box. Features and Functions Page 19

20 4. Keep or change the report name. 5. Select Save or Save As. To delete a Saved Report: 1. Click one or more check boxes next to the reports you want to delete. 2. Click Delete Report. 3. Click Delete again in response to the confirmation message. Note: The reports you name and save are associated with your User ID. You do NOT need approval or authorization to create, maintain, and delete your saved reports. Schedule Reports The My Saved Reports tab includes a Schedule column. Depending on the current scheduling status of the report, the Schedule column may contain: A Create button, when no schedule has been established for the report A link with the text Daily, Weekly, Monthly, or Custom, when an enabled schedule exists for the report A link with the text Disabled, when a schedule exists for the report but has been disabled In the illustration below, no schedule has been created for the first two saved reports. The third report will run on a schedule of selected days. You can assign, modify, disable/re-enable, or delete a schedule for a Saved Report. Features and Functions Page 20

21 You can schedule a Prior Day, Current Day, or Last Access report, and you can schedule reports to view online or export. If you schedule an export-format report, you can receive notification for it. Schedules are tied to your User ID. Creating a schedule does not require an entitlement or approval. Your scheduled reports will appear under View Status/History, just like other reports. A report can have only one schedule. However, you can open a saved report, then save it with a new name (doing a save as ) to create another version of the report. You can then assign a different schedule to the save as version. Scheduled reports are processed even when you are not logged on. After you log on, simply access the HView Status/HistoryH tab to review the reports. Schedule times are set to U.S. Eastern Standard Time (GMT-5). They automatically change to U.S. Daylight Savings Time (GMT-4) during the U.S. summer season. To Schedule a Saved Report: 1. If you have already saved and named a report that you want to schedule, locate it on the My Saved Reports tab. 2. If you have not yet saved a report you want to schedule, create a Saved Report, following the HRunning a Saved ReportH procedure. 3. From the My Saved Reports tab, locate the report and click Create in the Schedule column to open the Schedule Details screen. Click this link to return to My Saved Reports. Schedule Details 4. For all schedules, select a Frequency (Daily, Weekly, Monthly, or Custom). 5. For all schedules, indicate the time of day. Note: The time you enter will be interpreted as GMT-5/EST (United States Eastern Standard Time) or as GMT-4/EDT (United States Eastern Daylight Savings Time) from April through October. If you are not in the U.S Eastern time zone, you need to adjust the time for your location, taking into account U.S. Daylight Savings Time, if applicable. For example, if you Features and Functions Page 21

22 want the report to run at 6:00 p.m. CST in Chicago, set the time as 7:00 pm, which is the EST equivalent. Refer to an online tool such as 1Uhttp://wwp.greenwichmeantime.com/H to determine the EST or EDT time that corresponds to the GMT time when you want the report to run. 6. Enter frequency parameters based on day, week or month: For a Daily schedule, enter a number from 1-31 to indicate the interval between days. For a Weekly schedule, enter a number from 1-52 to indicate the interval between weeks AND check the day of the week. For a Monthly schedule, enter a number from 1-12 to indicate the frequency AND enter either the day of the month OR the pattern. This example shows a schedule that runs on the 15 th of every month: The following example shows a schedule that runs monthly on the second Friday of the month. 2. For a Custom schedule, click the Calendar icon to select a series of dates. The system inserts a semicolon as a separator. Notes: Scheduled dates are NOT removed from a custom schedule after the report has run on those dates. If you modify a custom schedule, delete any past dates before you save your changes. You cannot modify an expired custom schedule. You can delete an expired custom schedule. For any schedule, you can also indicate a range for recurrence, with a start date and an optional end date: Features and Functions Page 22

23 3. Click Save to save the schedule and return to the My Saved Reports tab. The Schedule column shows the report and its schedule. To modify a schedule: 1. From the My Saved Reports tab, locate the report for which you want to modify the schedule. 2. Click the link in the Schedule column. This opens the Schedule Details screen. 3. Change the schedule. 4. Click Save. To disable a schedule: 1. From the My Saved Reports tab, locate the report for which you want to modify the schedule. 2. Click the link in the Schedule column. This opens the Schedule Details screen. 3. Click Disable to change the Schedule Status. 4. Click Save. The schedule column for that report will now show the word Disabled. To re-enable, simply click Enable and Save. (You cannot disable a Custom schedule.) To Rename a scheduled report: You may want to rename your saved reports to reflect the schedules you create for them. For example, you may want to rename your Daily Balance to Daily Balance 9AM. 1. From the My Saved Reports tab, select the report to open it in the Report Criteria screen. 2. Click Save Report to open the Save Report window. 3. Enter the new name and click Save. To Delete a schedule: 1. From the My Saved Reports tab, locate the report to be modified. 2. Click the link in the Schedule column to open the Schedule Details screen. 3. Click Delete. 4. Click Save. The schedule column for that report now shows the Create button. Features and Functions Page 23

24 View Status/History Click the View Status/History tab to display the list of reports you have run in the last three days. Columns contain the following information: Timestamp when the report was run Report name Status: o Pending: The Export file is still processing. o Completed o Error: Click the report name to view information on the error. Format: o Online o BAI2 o CSV o CSV Consolidated o MT940 o X12 o File The Submission Date & Time column has a sorting arrow. Click it to reorder the reports in ascending/descending date order. Print-image Report files (format = Online) are stored in PDF format. Opening a report file opens the Report Viewer in a new window. For more information on the Report Viewer window, see HReport ViewerH. Export files (in BAI2, CSV, CSV Consolidated, MT940 and X12 format) are stored in a compressed format and are identified as BAI2, CSV, CSV Consolidated, MT940 and X12. You need a software program such as WinZip to decompress the report files. Retrieve and download export files with a status of Completed by clicking the report name link. Features and Functions Page 24

25 If an export file shows a Pending status, click Refresh Screen until the status shows Completed. When you save an export file to disk, you are prompted for a download path. You can change the default filename (a system-generated string) to something meaningful to you. Refer to 1UExport datah for more information. Opening an export file launches your decompression software. Follow the prompts to open the file. Using Cash Reporting Scheduler for Unattended Download The J.P. Morgan ACCESS Cash Reporting Scheduler is a client application that you install on your local computer or LAN. It enables you to automate the retrieval, storage and printing of J.P. Morgan ACCESS Cash Balances and Transactions reports in an unattended mode according to a preset schedule. If you are entitled to the Cash Reporting Scheduler, you will see the Use Cash Reporting Scheduler option on the Report Criteria screen. To use the Cash Reporting Scheduler: 1. Select the Run a Report tab. 2. Select a Report Type and set options and filters. 3. When you are satisfied with your report selections, click the Use Cash Reporting Scheduler check box. This action disables the Run Report button. 4. Select Save Report. The Save Report screen appears. Features and Functions Page 25

26 5. Enter a name for the report. Reports that are saved with the Cash Reporting Scheduler option selected are displayed on the My Saved Reports tab with an asterisk (*) after the report name. However, this asterisk does not appear when the report is shown on the View Status/History tab. Therefore, we recommend that you add an identifier to the filename when you save the report to indicate that it will be retrieved and printed by the Cash Reporting Scheduler. In this example, we have added _crs to the filename. 6. Click Save. The report now appears on the My Saved Reports tab. 7. Click the Create button associated with the report. The Schedule Details screen appears. Note: A report must be scheduled to run in Cash Balances and Transactions before it can be downloaded and printed in unattended mode by the Cash Reporting Scheduler. Features and Functions Page 26

27 8. Create a schedule to run the report daily or weekly on selected days. Each time the report is run, it is placed in your View Status/History tab, where it will remain for three days. Now you are ready to work with the Cash Reporting Scheduler. For timely downloads, set your polling schedule to occur 5 minutes after reports are scheduled to run in Cash Balances and Transactions. Note: When coordinating schedules, please note that Cash Reporting Scheduler uses the computer s local time, while all times in J.P. Morgan ACCESS are in Eastern Time (GMT 5). View Balance and Transaction Summary Reports Choose the Summary tab to view your account transaction activity online. You can view, print and export current day and prior day account balances for up to 650 accounts. From the summary information for each account by transaction, you can drill down to view detailed credit and debit information. Columns in the Summary of Accounts show the Currency, the opening ledger, closing ledger, closing available amounts, and the total credit and debit amounts. Date Option Prior Day defaults to the prior business day and pulls all data posted to your accounts on that date. For example, Friday s date is the default for Saturday, Sunday and Monday. You can also click the Prior Day radio button and enter/select any prior date in the As Of: field. Current Day generates an intraday search for all unposted items for the account(s) selected. The default date value for Current Day is Today, on weekends as well as business days. Please note that some transactions that are processed over the weekend may not appear in current day reports until the next business day. The Current Day date displays in the As Of: field. Features and Functions Page 27

28 Calendar Tool You can manually enter a date in the text box, or click the Calendar icon and select a date from the calendar. There are no date entry restrictions; you can enter any past or future dates, or the default date can be accepted. View Option You can select from three other information types to view with your balance summary: Debit/Credit Float Investment Note: You may switch the view option. Click Submit to refresh the data. Submit, Print and Export Features and Functions Page 28

29 Choose: Submit to refresh the data each time you change your criteria. Print to print the data displayed on the Summary page. The report opens in Adobe Acrobat. Export to export the data displayed on the Summary page to Microsoft Excel. Summary of Accounts Account Link Click the Account number link to view the1u Balance and Transaction Detail ReportH for the date in the As Of field. Features and Functions Page 29

30 Sample Balance and Transaction Detail Report Features and Functions Page 30

31 Summary of Accounts Amount Links Choose the Total Credits or Total Debits amount link to open the Transaction Summary page for that account. Account Transaction Summary Page Select any linked amount to view the Transaction Details. Features and Functions Page 31

32 Credit Amount Link Transaction Detail Click the link in the Credit Amount column to view the Transaction Detail Report for that account. Sample Credit Report To view a Transaction Summary Report: Open Cash Balances and Transactions to the Summary tab. 1. Select a 1Date Option. 2. Choose a View Option: Debit/Credit, Float or Investment. Note: You must select Submit to refresh the data each time you change your criteria. Features and Functions Page 32

33 3. Select the links in the Total Credits, Total Debits, Total Float or Total Investment column to navigate to the Transaction Detail Report for the selected date and view. Search for a Transaction Transaction Search Page Note: Links are available based on your entitlements to the account. Links are active only if you have Detail entitlements. 4. Choose Print to print the data displayed on the Summary page. The report opens in Adobe Acrobat. In the Print dialog box, indicate the pages and number of copies you want to print. 5. Choose Export to export the data displayed on the Summary page to Microsoft Excel. 6. In the File Download dialog box, select Open or Save. If you are unable to export to Excel, try changing one browser setting: Open your browser. Select Tools Internet Options. Click the Advanced tab. Scroll to the Security section. Clear (uncheck) the checkbox for Do not saved encrypted pages to disk. 7. Click Apply. Choose the Search tab to open the Transaction Search page. Transaction Search allows you to specify search criteria and directly view detail transactions. You can: Specify the account(s), date(s), and transaction type(s), as well as Credits, Debits, or both Credits and Debits. Narrow your search further by entering an Amount range, a Reference range, and/or a Bank and Currency code. From the Transaction Detail screen, view details for an individual transaction. You can choose the amount field links to view and print the details. Note: You can also access the details of these transactions by selecting the Summary tab and clicking amount values on the Summary Report. You can select criteria to search for detailed information about your transactions. Features and Functions Page 33

34 Date(s) Prior Day defaults to the prior business day and pulls all data posted to your accounts on that date. For example, Friday s date is the default for Saturday, Sunday and Monday. You can also click the Prior Day radio button and enter/select any prior date in the As Of field. Current Day generates an intraday search for all unposted items for the account(s) selected. The default date value for Current Day is Today, on weekends as well as business days. Please note that some transactions that are processed over the weekend may not appear in current day reports until the next business day. The Current Day date displays in the As Of field. Date Range creates a report on posted data for a span of days relative to the current date. The default is the first calendar day of the month. Options include: o Month to Date o From 1st of Last Month to Date o Previous Month o Previous 60 Days o Previous 90 Days The default retention period is 45 calendar days. The maximum is one year (by special arrangement with the bank). All report ranges are limited to increments of 90 days. From: Enter the earliest date that the transaction may have been posted. If you enter a beginning date without an ending date, the search finds account information for that date only. To: Enter the latest date that the transaction may have been posted. Calendar Tool You can manually enter a date in the text box, or click the Calendar icon and select a date from the calendar. Features and Functions Page 34

35 There are no date entry restrictions; you can enter any past or future dates, or the default date can be accepted. Amount and Transaction Criteria Amount: From (low) and To (high) Use these fields to filter out transaction amounts that are lower than the From amount and greater than the To (high) amount. Enter amounts in both the From and To fields to view transactions inclusively between those amounts. Enter an amount in the From field but not in the To field to view only transactions greater than or equal to that amount. Enter an amount in the To field but not in the From field to view transactions less than or equal to that amount. Note: You are not required to enter amounts. If you accept the default blank fields, your results are not filtered by amount. Reference Option: Select Your Reference or Customer Reference. Your Ref: Features and Functions Page 35

36 Use the From (low) and To (high) fields to create a beginning/ending reference for transaction numbers within a certain range. Enter a number in the From field to view check numbers greater than or equal to that number. Enter an amount in the To field to view transactions less than or equal to that number. Note: The From field must be less than the To field if both From and To values are entered. Account Filter Use the Bank field to select all banks or an individual bank from the list of banks associated with your accounts for the selected time period (prior day, current day, or last access). Banks are listed by Bank number within the country where it is located. Note: When you select an individual bank, the 11UAccounts to includeh H section refreshes to exclude accounts that are not associated with that bank. Use the Currency field to select the currency code(s) associated with the accounts you want to include in the report. Select a currency code to display only accounts in that currency. Select All to display accounts in all currencies. Currencies are listed alphabetically. Features and Functions Page 36

37 Accounts to Include in Transaction Search Customize a report by making account selections in the Account table at the bottom of the Report Criteria screen. The accounts you see on this table are based on your entitlements. By default, every account is marked for inclusion in the report. Use the buttons to Select All or Deselect All, or click in the check box next to specific accounts to include or exclude them from the report. Submit and Clear Buttons Select Clear to clear your search criteria selections. The page refreshes to the default search criteria. Choose Submit to view the Transaction Detail page containing your search results. Features and Functions Page 37

38 Transaction Detail Page From the Transaction Detail page, you can print or export detailed data for selected transactions. Choose Back to return to the Transaction Search page. Click the link in the Amount column to view the detailed report for that transaction, or check specific transactions and click Print Selected. Print Options One Per Page prints each report on a separate page. Continuous prints reports one after another. Use Select All or Deselect All, or select specific accounts. Use Print Selected to print reports for the accounts you checked. Export Options Use Select All or Deselect All, or select specific accounts. Use Export All to launch the File Download dialog box. The options are to open the file from its current location or to save it locally to disk (the default). Features and Functions Page 38

39 Click Save to open the Save As dialog box. Select a folder from the directory, and then click Save to download. Report Viewer Online (print-image) reports open in the Report Viewer window. The toolbar at the top of this window has a number of links to help you search for specific data, navigate through the report document, or print and download reports. The first page of a report appears in the Report Viewer immediately. For long reports, it may take a few seconds until all pages are available. The report is complete when the TOC, Search, Download, and Print buttons are enabled. A button is enabled if it turns red when you hold the cursor over it: If you close the Report Viewer before those buttons are enabled, you will not be able to access the report from the View Report/History tab. TOC tool Click TOC to open a navigation pane at the left of the Report Viewer window. Each TOC listing is a link to a section of the report. Click the links in this pane to expand a tree hierarchy of sections of the report. This illustration shows a sample TOC: Navigation tools (First, Prev, Next, Last, Go To Page and Zoom box) Features and Functions Page 39

40 Use the navigation links for First, Prev, Next, Last and Go To Page to move through the report. Use the Zoom drop-down to resize of the image on your screen from 25% to 400%. Searching with Report Viewer Clicking Search from the Report Viewer toolbar opens a search pane next to the report. You need to build a search. When you click the value of a field on the report, the field is added to the left pane as search criteria. You can then enter specific information in the fields to narrow the search. In the following example, Account Number has been added to the search criteria. Features and Functions Page 40

41 After you build your search, click Search Now to see the list of hyperlink results. In the following example, the search results list the account numbers and total debits for each account. Downloading Search results You can download selected data from the Search results: Select a data link in the search results. Select a download format: Comma delimited data, Tab delimited data, MS Excel File. Click Go. Note: Downloading to Excel from the Search interface (shown below) may provide better formatting than downloading to Excel from the Download dialog box. Sample download in Microsoft Excel To print reports: Click Print from the 1Report Viewer navigation bar to open the entire report in an Adobe Acrobat Reader print output window, superimposed by a print dialog box. You can make selections on the Print dialog to change the page range, number of copies, and other options. You can also close the Print dialog box and use icons on the Adobe toolbar. For example, you can save the file locally by clicking the Adobe Save a Copy button. Save icon on the Adobe toolbar Features and Functions Page 41

42 Downloading Reports Clicking Download opens a dialog box with two sections. Download as Adobe Acrobat PDF Export in Microsoft Excel format Download from Report Viewer To Save/View report in Adobe Acrobat PDF format: Use the top section to select all or part of the report to download in PDF format (all pages, just the current page, or a range of pages). After you specify the page range, you can view the PDF and save it locally. 1. Select All, Current, or enter the number range for the Pages to print. 2. Click View PDF to open the file in PDF format. 3. To download the file, click Save PDF. When the File Download dialog box opens, accept the default to save the file to disk, and click OK. The Save As dialog box opens. Select a folder and click Save. To export reports to Microsoft Excel Use the bottom section of the dialog box to select all or part of the report to export to Microsoft Excel (all pages, just the current page, or a range of pages). After you specify the page range, you can export to Excel. 1. Select All, Current, or enter the number range for the Pages to export. 2. To export the file in a report-format spreadsheet, click Export Report. 3. To export the file in a tabular-format spreadsheet, click Export Table. Features and Functions Page 42

43 The format and content of each report determines whether it exports best as a tabular sheet or in a report format. If you are unable to export to Excel, try changing one browser setting: Open your browser. Select Internet Options from the Tools menu. Click the Advanced tab. Scroll to the Security section. Deselect the check box for Do not saved encrypted pages to disk. Click Apply. Report Viewer Help A full-featured online help system describing the Actuate Report Viewer interface can be viewed by clicking the Help button on the Report Viewer toolbar. Features and Functions Page 43

44 Export Options 3 The J.P. Morgan ACCESS Cash Balances and Transactions application currently offers several options for exporting report data. From the main application window (the Report Criteria window, shown on the next page), you can select a report type and filter the data you want it to include. You can then: Use the Export File option to directly generate a file of report data in CSV, CSV Consolidated, CSV Unicode, BAI2, MT 940, or X format. The X is ONLY for EDI and not an option for any other report. OR Use the View Online option to generate a print-image report. From the Report Viewer print-image interface, you can then: o Run a Search query on the report and export the search results to Microsoft Excel or to a CSV format o Download some or all of the report to Microsoft Excel Viewing Options Export Options Page 44

45 Export Formats BAI2, CSV, CSV Consolidated, CSV Unicode, MT940, X The export format you select must be compatible with the application into which you intend to import the file. BAI2 The information in this guide is based on the Cash Management Balance Reporting Specifications version 2, published by the Bank Administration Institute. BAI2 is the Bank Administration Institute, version 2. It holds full, detailed information about balance and transactions. Use this format if you intend to import the data into a treasury workstation application. To obtain a copy of the BAI specifications, which includes a complete list of all BAI codes, contact the Customer Service Center for the Bank Administration Institute or visit the BAI web site at The direct link to FAQs and to Download a copy now is CSV The Comma-Separated Values (CSV) format is a generic file format used for importing data into databases or spreadsheets. CSV is a simple format and contains balance and transaction information. It is the appropriate format to select if you plan to import the data into another spreadsheet or database application, such as Microsoft Excel or Microsoft Access. Depending on your request, CSV provides separate files for each of the following categories: Debit, Credit, or Balances. CSV Consolidated CSV Consolidated is a Microsoft Excel spreadsheet that is based on criteria that you define. Use it to determine your daily cash position. You can create a Statement Report by Cumulative Range report and export the information to the Cash Position Worksheet, add information directly to the Cash Position Worksheet, and add captions and save them in the spreadsheet for recurring information. CSV Unicode CSV Unicode is a version of the Comma-Separated Values (CSV) format for exporting reports in languages with multi-byte characters, such as Chinese and Japanese. CSV Unicode can be used in place of CSV or CSV Consolidated when report data includes multi-byte characters. MT940 The MT940 export contains prior day balance, credit and debit information using SWIFT formatting standards. The SWIFT MT940 format is available as an Export File option only for the Balance and Transaction Detail Report. X X is used in an Electronic Data Interchange (EDI) environment. The transaction set can be used to make a payment, send a remittance advice, or make a payment and send a remittance advice. Export Options Page 45

46 Export Formats by Report Report Type Account Summary View Export formats for each report type appear in the following table. (no export)* Export format Balance CSV BAI2 Balance and Transaction Detail CSV BAI2 MT940 Balance and Transaction Summary CSV BAI2 Checks Paid Ascending Check Number Checks Paid Descending Dollar Controlled Disbursement High Order Prefix CSV BAI2 Controlled Disbursements Funding CSV BAI2 Deposit Returns Lockbox Detail Special Reports ACH Returns EDI Detail EDI Summary EDI X Export Investment and Loan Sweep Loan Summary Statement report by Cumulative Range Statement Report by Cumulative Range Expanded View (no export)* (no export)* (no export)* (no export)* (no export)* (no export)* (no export)* CSV CSV CSV, CSV Consolidated CSV Consolidated, CSV Unicode BAI2 BAI2 Lockbox Summary CSV BAI2 Statement Report by Location CSV BAI2 Wire Advice Report CSV BAI2 Asia Reports ACH/GIRO Return Report Check/Draft Collections Report Check/Draft Delivery Report Check/Draft Status Report Direct Debit Report Post Dated Check Report Standard Collections Report Withholding Tax Report CSV, CSV Unicode CSV, CSV Unicode CSV, CSV Unicode CSV, CSV Unicode CSV, CSV Unicode CSV, CSV Unicode CSV, CSV Unicode CSV, CSV Unicode text X * Although you cannot export data directly for this report, you can generate an online (print-image) version and then use the download options from the Report Viewer. Export Options Page 46

47 Running a Report as an Export File 1. Select Reporting Cash Balances and Transactions from the J.P. Morgan ACCESS Dashboard to open the application. The application opens to the Run a Report tab and the Report Criteria screen. 2. Select the type of report you want to generate from the Selected Report Type drop-down list. Your selected report type will appear in the Criteria for: field. Export Options Page 47

48 3. Indicate the date option you want. 4. If you have selected a Balance and Transaction Detail or Summary report, select filters for other Amount, Your Ref, Transaction Criteria, and Type. 5. Select or deselect the accounts on which you want to report. 6. For Viewing Option, click Export File and select the Export Format. 7. To receive an notification at your public address when the file is ready, check Notify Me via when Export File is available. Note: The notification option is not available for Asia Reports or the Statement Report by Cumulative Range Expanded View. If you do not check Notify Me, you can retrieve the report file from the View Status/History tab. 8. Click Run Report. You see a progress bar as the report is processed, followed by a confirmation window. 9. Select from two ways to retrieve export data: Retrieve an exported report using Secure Retrieve an exported report from the View Status/History tab Export Options Page 48

49 Retrieving an Exported Report from Secure If you check Notify me via when Export File is available, when the export is complete an is sent to the public address your Security Administrators have entered on your User Setup form. Note: The notification option is not available for all reports. Click the URL in your public Inbox to launch the J.P. Morgan ACCESS SM logon screen. Your logon takes you to the Secure page, where you can locate and open the message and download the attached report. Click the URL in your public message. Log on to J.P. Morgan ACCESS. Retrieving an exported report via Secure Notes: The option to receive notification of an export file is active on the Report Criteria screen only if you have the entitlement for Export File. Your Secure setup should be in place if you have the entitlement for Export File. Export files are not currently sent directly through public . Export Options Page 49

50 To retrieve a file using Secure 1. From Secure Inbox, open the notification message for the exported file. Report Notifications in Secure Inbox The notification file displays. Sample message with link to report 2. Click the Open action button associated with the attached report. The File Download dialog box opens. You can open the file from its current location or save it to a local disk or a network drive. Save this file to disk is the default. Export Options Page 50

51 3. Click OK (Save this file to disk) to open the Save As dialog box. 4. Review and, if necessary, change the download location; then click Save. 5. When the Download complete message appears, click Open to launch your zip file utility. 6. Follow the prompts to unzip and open the file. Notes: Files exported in CSV format have a *.csv extension and open in Microsoft Excel. Files exported in BAI2 and X12 formats have a *.txt extension and open in a text editor such as Microsoft Notepad. Export Options Page 51

52 Retrieving an Exported Report from the View Status/History tab 1. From the View Status/History tab, click the name of the export file you want to download. Only files with the status of Completed are eligible for export. If the status is Pending, clicking Refresh Screen will update the status to Completed if the report is no longer running.. 2. From the File Download dialog box, select Save This File to Disk. Click OK. 3. Select a location to store the file and click Save. Export Options Page 52

53 4. At the Download complete screen, click Open. This creates a compressed file (*.GZ) and automatically launches your zip file utility. 5. Follow the prompts of your program (PKZIP or WINZIP) to save and then decompress the file to a location on your hard drive. Report exports are saved as compressed files. To download them, you need PKZIP, WINZIP, or similar decompression software installed on your computer. Export Options from the Report Viewer When you follow the Running a Report as an Export File procedure, select View Online (and not Export File) as your Viewing Option, the report opens in the Report Viewer window, where you can review and print the results. Report Viewer also offers two export options, as outlined in this section. Searching and Exporting Search Results from the Report Viewer 1. Click Search from the Report Viewer toolbar to open a search pane at the left of the window. 2. Build a search by clicking on report fields. In the example below, clicking on Account Number and then on Debits adds them as search fields. Report Viewer Search Export Options Page 53

54 3. Click Search Now to see the list of hyperlink results. 4. Download selected data from the Search panel in one of three formats. To do this, click the data links in the search results; select the format; then click Go. Downloading to Excel from the Report Viewer Clicking Download on the Report View toolbar opens a dialog box with two sections. Use the bottom section to export to Microsoft Excel. 1. Click All, Current, or Range for the page(s) that you want. 2. To export the file in a report-format spreadsheet, click Export Report. 3. To export the file in a tabular-format spreadsheet, click Export Table. The format and content of each report determines whether it exports best as a tabular sheet or in a report format. Export Options Page 54

55 X Export Format Bank Use Pos. No. Seg. ID If you are unable to export to Excel, you may need to change one browser setting: 1. Open your browser. 2. Select Tools Internet Options from the menu. 3. Click the Advanced tab. 4. Scroll down to the Security section. 5. Clear the checkbox for Do not saved encrypted pages to disk. 6. Click Apply and Okay. X is the Bank s recommended format and data standard to communicate vendor payments in an Electronic Data Interchange (EDI) environment. The transaction set can be used to make a payment, send a remittance advice, or both. X Mapping The X report is made up of the following information. Heading Detail Summary Transaction Set Notes Transaction Set Comments Heading The Heading area contains the total amount being transferred to the supplier. Name Req. Des. M 010 ST Transaction set Header M 1 M 020 BPR Beginning segment for Payment Order/Remittance Advice Max. Use M 1 Loop Repeat Notes and Comments M 035 TRN Trace M 1 C1 O 040 CUR Currency O 1 C2 O 060 DTM Date/Time Reference O 1 LOOP ID N1 1 M 070 N1 Name-Payer M 1 C3 O 090 N3 Address Information O 1 O 100 N4 Geographic Location O 1 O 120 PER Administrative Communications Contact LOOP ID N1 1 O 1 O 070 N1 Name-Payee O 1 C4 O 090 N3 Address Information O 1 O 100 N4 Geographic Location O 1 O 120 PER Administrative Communications Contact O 1 Export Options Page 55

56 Detail Bank Use Pos. No. Seg. ID The Detail area itemizes the invoices or evaluated receipts being paid. If an 820 contains only payment information without remittance detail, the Detail area is not used. Name Req. Des. Max. Use Loop Repeat O LOOP ID ENT O >1 Notes and Comments O 010 ENT Entity O 1 N1, c5 O LOOP ID NM1 O >1 O 020 NM1 Individual or Organizational Name O 1 C6 O 040 N3 Address Information O >1 O 050 N4 Geographic Information O 1 O 070 PER Administrative Communications Contact O >1 O LOOP ID ADX O >1 O 080 ADX Adjustment O 1 C7 O LOOP ID REF O >1 O 110 REF Reference Identification O >1 O 120 DTM Date/Time Reference O >1 O LOOP ID RMR O >1 O 150 RMR Remittance Advice Account Receivables Open O 170 REF Reference Identification O 1 Must Use 180 DTM Date/Time Reference O 1 O 1 C8 O LOOP ID ADX O >1 O 210 ADX Adjustment O 1 C9 O LOOP ID REF O >1 O 240 REF Reference Identification O 1 O 250 DTM Date/Time Reference O >1 Summary Bank Use Pos. No. Seg. ID Name Req. Des. M 010 SE Transaction Set Trailer M 1 Transaction Set Notes Max. Use Loop Repeat Notes and Comments The ENT loop is for vendor or consumer third party consolidated payments. Export Options Page 56

57 Transaction Set Comments The TRN segment is used to uniquely identify a payment order/remittance advice. The CUR segment does not initiate a foreign exchange transaction. The N1 loop allows for name/address information for the payer and payee which would be utilized to address remittance(s) for delivery. The N1 loop allows for name/address information for the payer and payee which would be utilized to address remittance(s) for delivery. ENT09 may contain the payee's accounts receivable customer number. Allowing the NM1 segment to repeat in this area allows the paying entity within a payer and the paid entity within a payee to be identified (not the payer and payee). This ADX loop contains adjustment items which are not netted to an RMR segment in this transaction set. Loop RMR is for open items being referenced or for payment on account. This ADX loop can only contain adjustment information for the immediately preceding RMR segment and affects the amount (RMR04) calculation. If this adjustment amount is not netted to the immediately preceding RMR, use the outer ADX loop (position 080). Sample X Export Report Export Options Page 57

58 Run a Report Criteria 4 Standard Reports Account Summary View Report J.P. Morgan ACCESS SM offers reports that organize balance, check, controlled disbursements, and lockbox data. The reports and accounts available to you in Cash Balances and Transactions are governed by entitlements approved by your Security Administrators. Data Retention Reporting data is retained for 10, 45, 90 calendar days or a year, depending on your arrangements J.P. Morgan Chase. This report provides a statement view of your cash transaction activity, showing opening balance and closing balance. You can: Generate the report online. You can view the report as it builds in Report Viewer, and then print and download it in Adobe Acrobat or Microsoft Excel format. Create an export file that you can retrieve through your Secure or from the View Status/History screen. Account Summary View Report Criteria screen Run a Report Criteria Page 58

59 H. J.P. Morgan ACCESS sm Balance Report Report criteria: Date, Account, Your Ref, Bank, and Currency You can: Generate the Account Summary Report for Prior Day or a Date Range Filter for: o o o o Amount Range and Transaction Type Debits Only, Credits Only, or both Debits and Credits Checks within a certain range All banks and all currencies or one selected bank and selected currencies Select 1UAccounts to includeh, choosing all or selected accounts Note: Due to the nature of the data gathered from the stored procedure, if you run this report for DEBITS ONLY or for CREDITS ONLY, it is possible that the difference between the opening and closing balances will not equal the net of the debit and credit transactions. The report is organized in sections by bank. Under each bank, accounts are grouped by currency and listed in ascending or descending order. Export format: not yet available for this report from the Run a Report tab. However, you can export Account Summary View data from the Report Viewer by selecting: Search and 1UUDownloading Search resultsh H Download and Exporting reports to Microsoft Excel. This multibank report shows the opening and closing balances for an account. It includes the amount available, the float, the total number of debits and credits, and the total amount of debits and credits across all or selected reporting banks. You can: Access financial data for the previous business day, current day or date range Evaluate account averages for this month, the prior month and year-to-date View balances, credits, debits and future funds availability Review balances, credits and debits by currency when applicable Retrieve posted account balances for overseas accounts on a same day basis (if accessing from the U.S.) Generate the report online. You can view the report as it builds in Report Viewer, and then print and download it in Adobe Acrobat or Microsoft Excel format Create an export file that you can retrieve through your Secure or from the View Status/History screen Export Options Page 59

60 Balance Report Criteria Screen Report criteria: Date, Account, Bank, and Currency You can: Generate the Balance Report for Prior Day, Current Day, or a Date Range. Select HAccounts to includeh, choosing all or specific accounts. Select all banks and all currencies or filter for one selected bank and selected currencies. The report is sorted by country. Within each country, it is sorted by bank. Within each bank, it is sorted by currency. For each currency, it is sorted by Account. Export format: CSV and BAI2. Balance and Transaction Summary Report This report provides the same information as the Balance Report, plus a one-line summary for each credit and debit transaction. The summary lines list the following information: Amount Transaction Description Tran Type Our Ref-No The amount of the transaction The type of transaction The Product Group The Bank Reference Number Avl Time Date S/R When the funds are available. SAME indicates that the funds are available on the same day. If MIX, then availability will be broken out separately below the summary line. The time of the transaction The value date of the transaction Straight/Repair indicator shows whether the transaction was processed straight through or was repaired. You can: Generate the report online. You can view the report as it builds in Report Viewer, and then print and download it in Adobe Acrobat or Microsoft Excel format. Create an export file that you can retrieve through your Secure or from the View Status/History screen. Export Options Page 60

61 Report criteria: Date, Account, Debit/Credit, Amount Range, Product Group, Your Ref, Bank, and Currency Generate the Balance and Transaction Summary Report for Prior Day, Current Day, Last Access or a Date Range.Filter for: o Amount Range and Transaction Type. o Debits only, credits only, or both debits and credits. o Checks within a certain range. o All banks and all currencies or select individual banks and currencies. Select all or specific Haccounts to includeh in the report. The report is sorted by country. Within each country, it is sorted by bank. Within each bank, it is sorted by currency. For each currency, it is sorted by Account. Export format: CSV and BAI2 Balance and Transaction Detail Report This report provides the same information as the Balance and Transaction Summary report, plus comprehensive information on each credit and debit below the summary information line. The detail information is determined by the nature of the transaction. For example, detail for an ACH includes the standard Entry Class code. You can: Generate the report online. You can view the report as it builds in Report Viewer, and then print and download it in Adobe Acrobat or Microsoft Excel format. Create an export file that you can retrieve through your Secure or from the View Status/History screen. Export Options Page 61

62 Balance and Transaction Detail Report Criteria Screen Transaction Types ALL all transaction types DTSO deposit transfer out ABR asset based region FED fed wire transfers ACH automated clearing house FMA funds management accounting ADJ adjustment IBF international banking facility ADT automated dollar transfer INV investment services AT account transfer LBX lockbox BOOK book transfers LOC letter of credit CASH coin and currency MISC miscellaneous transaction CHIP chips transfers ODI overdraft interest CHK checks RLC reimbursement letter or credit CLS commercial loan RTN return items COL documentary collections SEC security activity D/R deposit and remittance TTL treasury tax and loan DTSI deposit transfer in WIRE all funds transfers Report criteria: Date, Account, Debit/Credit, Amount Range, Product Group, Your Ref, Bank, and Currency Generate the Balance and Transaction Summary Report for Prior Day, Current Day, Last Access or a Date Range. Filter for: o Amount Range and Transaction Type. o Debits only, credits only, or both debits and credits. o Checks within a certain range. o All banks and all currencies or select individual banks and currencies. Select all or specific HAccounts to includeh in the report. The report is sorted by country. Within each country, it is sorted by bank. Within each bank, it is sorted by currency. For each currency, it is sorted by Account. Export format: CSV, BAI2, and MT940 Export Options Page 62

63 Statement Report by Cumulative Range The Statement Report by Cumulative Range presents the cumulative total of all debits and credits on the balance within a given account, including the opening ledger balance, recalculated opening balance for back value dated transactions, closing ledger balance, and closing available balance for the selected date range. You can: Create a Statement Report by Cumulative Range using transaction activity for up to one year, according to your arrangement with the Bank. Generate the report online. You can view the report as it builds in Report Viewer, and then print and download it in Adobe Acrobat or Microsoft Excel format. Create an export file that you can retrieve through your Secure or from the View Status/History screen. Statement Report by Cumulative Range Criteria screen Report criteria: Date, Account, Debit/Credit, Amount Range, Product Group, Your Ref, Bank, and Currency You can: Generate the Statement Report by Cumulative Range for Prior Day, Current Day, Last Access, or a Date Range. Filter for: o Amount Range and Transaction Type o Debits only, Credits only, or both Debits and Credits o Checks within a certain range Choose Full Text or No Text. Choose all or selected HAccounts to includeh in the report. The report is sorted by country. Within each country, it is sorted by bank. Within each bank, it is sorted by currency. For each currency, it is sorted by Account. Export format: CSV, CSV Consolidated, and BAI2 Export Options Page 63

64 Statement Report by Cumulative Range Expanded View The cumulative account balance is also available in the Statement Report by Cumulative Range Expanded View. The expanded view provides an option to generate a statement report that better reflects actual DDA statements. It is landscape oriented, with credits and debits commingled, and the default transaction order is by value date. The report is available for current or prior day reporting, for J.P. Morgan Chase and non-j.p. Morgan Chase accounts. The J.P. Morgan ACCESS SM Statement Report by Cumulative Range in expanded view is available to all who have access to Cash Balances and Transactions. To serve users with accounts in Asia, the Report Criteria screen is available in Simplified Chinese, Traditional Chinese (Taiwan and Hong Kong) and English. The report supports local language data in certain fields for prior day only. You can: Create a Statement Report by Cumulative Range Expanded View using transaction activity for 10, 45 or 90 calendar days, or one year, according to your arrangement with the Bank. Generate the report online. As the report builds in Report Viewer, you can view, print and download it in Adobe Acrobat or Microsoft Excel format. Create an export file that you can retrieve from the View Status/History screen. Report criteria: Date, Account, Debit/Credit, Amount Range, Your Ref, Bank, and Currency You can: Generate the Statement Report by Cumulative Range for Prior Day, Current Day, Last Access, or a Date Range Select View Online options Select Expanded View and Layout Options: o Show running balance o Customize the sort order on selected columns Business Date ascending Value Date ascending Description alphabetical Customer Reference alphabetical ascending (a-z) Bank Reference alphabetical/numerical ascending (a-z/1, 2) Credit Amount descending Debit Amount descending Default Sort Filter for: o Amount Range and Transaction Type o Transaction Criteria: Debits only, Credits only, or both Debits and Credits o Your Reference (exact match, contains or range) Choose Full Text or No Text Filter Accounts by Bank and Currency Choose all or selected 1UAccounts to includeh in the report Export Options Page 64

65 Statement Report by Location For each transaction within an account, the report returns the business date, value date, description, customer reference, bank reference, credit or debit amount, and the cumulative balance. Note: If you filter by Your Ref, Credits Only, or Debits Only, or specify an Amount Range, then transactions that fall outside of the filter criteria are listed as Summary rows in the report. Languages: Field labels, buttons and help text appear in the language selected by the user in User Preferences. Data content is in English except for values in certain fields if the data is received in an Asian language. Columns in the report that support multibyte characters may be sorted by the time of entry if they cannot be sorted alphabetically. Note: You cannot enter a range when using special characters or multibyte characters. When entering a local language value in a reference field, use exact match or contains rather than range. The report is sorted by country. Within each country, it is sorted by bank. Within each bank, it is sorted by currency. For each currency, it is sorted by Account. Export Format: BAI2, CSV Consolidated and CSV Unicode. The Statement Report by Location shows the opening and closing balances for an account, including closing ledger and collected balances, and total amounts for debits and credits. You can: Create a Statement Report by Location using transaction activity for up to one year, according to your arrangement with the Bank. Generate the report online. You can view the report as it builds in Report Viewer, and then print and download it in Adobe Acrobat or Microsoft Excel format. Create an export file that you can retrieve through your Secure or from the View Status/History screen. Statement Report by Location Criteria screen Export Options Page 65

66 Wire Advice Report Report criteria: Date, Account, Debit/Credit, Amount Range, Product Group, Your Ref, Bank, and Currency Generate the Statement Report by Location Report for Prior Day, Current Day, Last Access, or a Date Range. Filter for: o Amount Range and Transaction Type o Debits only, Credits only, or both Debits and Credits o Checks numbers within a certain range Choose Full Text or No Text. Choose all or selected HAccounts to includeh in the report. The report is sorted by country. Within each country, it is sorted by bank. Within each bank, it is sorted by currency. For each currency, it is sorted by Account. Export format: CSV and BAI2. The Wire Advice Report displays incoming and outgoing wire transactions with complete advice level detail. You can: Generate the report online. You can view the report as it builds in Report Viewer, and then print and download it in Adobe Acrobat or Microsoft Excel format. Create an export file that you can retrieve through your Secure or from the View Status/History screen. Wire Advice Report Criteria screen Report criteria: Date, Account, Debit/Credit, Amount Range, Product Group, Your Ref, Bank, and Currency Generate the report for Prior Day, Current Day, Last Access, or a Date Range. Filter for: o Checks within a certain range o All banks and all currencies or one selected bank and selected currencies Export Options Page 66

67 Choose all or selected HAccounts to includeh in the report The report is sorted into credits and debits. Within credits, it is sorted by date, transaction type and amount. It is subtotaled by Your Ref. Export format: CSV. Reports Available with Special Entitlements Cash Position Worksheet Cash Position Worksheet is a Microsoft Excel spreadsheet that is based on criteria that you define. Use it to determine your daily cash position. You can create a Statement Report by Cumulative Range report and export the information to the Cash Position Worksheet. You can also add information directly to the Cash Position Worksheet. Because information recurs routinely, you can add captions and save them in the spreadsheet. Requirement: Microsoft Excel, version 4.0 or higher. The single source file allows you to export balance amounts, credit transactions, debit transactions, and controlled disbursements funding information. The export file status appears on the View Status/History page. You can generate the report online, view the report as it builds in Report Viewer, and then print and download it in Adobe Acrobat or Microsoft Excel format. Export format: CSV Consolidated. Sample Cash Position Worksheet Checks Paid Ascending/Descending Reports There are two J.P. Morgan ACCESS SM Checks Paid reports that give current day and historical information related to checks that have cleared through your J.P. Morgan Chase accounts. The two checks reports have a similar format displaying items in either: Ascending order by check number Descending order by dollar amount For each check, the report shows check amount, check number, and reference number. You can: Generate the report online. You can view the report as it builds in Report Viewer, and then print and download it in Adobe Acrobat or Microsoft Excel format. Create an export file that you can retrieve through your Secure or from the View Status/History screen. Export Options Page 67

68 Checks Paid Ascending Check Number Report Criteria Screen Report criteria: Date, Account, Amount Range, Your Ref, Bank, and Currency You can: Generate the Checks Paid reports for Prior Day, Current Day, or a Date Range Filter for: o Amount range o All banks and all currencies or one selected bank and selected currencies Select all or specific 1UHAccounts to includeh in the report The report is sorted by country. Within each country, it is sorted by bank. Within each bank, it is sorted by currency. For each currency, it is sorted by Account. Export format: CSV. Controlled Disbursements High Order Prefix Reports The High Order Prefix (HOP) report displays a summary of check, ACH, and adjustments. It is similar to the Controlled Disbursements Funding Report, with the additional feature of providing the net amount for locations associated with an account so the customer can see the summary of activity for each location. Export Options Page 68

69 Report criteria: Date and Account, Bank, and Currency You can: Generate the report online. You can view the report as it builds in Report Viewer, and then print and download it in Adobe Acrobat or Microsoft Excel format. Filter the data by Date and Bank Report on transactions for the Current Day or As of a selected Date Filter for all banks or one selected bank Select all or specific HUAccounts to includeh in the report Controlled Disbursements Funding Report Use the Controlled Disbursements Funding report to analyze presentment data across reporting banks. You can view interim and final presentment data for all report types, or review historical presentment data retained for 10, 45 or 90 calendar days. The retention period can be extended to one year by arrangement with J.P. Morgan Chase. Use the Controlled Disbursements Funding Detail report to display existing information from the Controlled Disbursements Funding report and detail information found on existing Checks Paid Ascending Check Number Report and the Checks Paid Descending Dollar Report current day reports. You can: Analyze current day funding requirements by account for J.P. Morgan U.S.- based accounts Generate the report online. You can view the report as it builds in Report Viewer, and then print and download it in Adobe Acrobat or Microsoft Excel format. Create an export file that you can retrieve through your Secure or from the View Status/History screen Set viewing options that let you view only accounts that have data and print data for one account only per page (available for the Detail report only) Controlled Disbursements Funding Report Criteria Screen Export Options Page 69

70 Lockbox Detail Report Report criteria: Date and Account, Amount, Your Ref, Bank, and Currency You can filter for: Checks within a certain range Check amount with summary and detail option All banks and all currencies or individual banks and currencies Summary information only, or summary and detail information 1UHAccounts to includeh in the report The report is sorted by bank. Within each bank, it is sorted by currency. For each currency, it is sorted by account. Export format: CSV and BAI2. The Lockbox Detail Report provides information on lockbox remittances, including check amount and number, as well as remitter name, deposit location and invoice information, as requested. Use this report to facilitate account reconciliation with comprehensive detail (based on your requirements) for each lockbox deposit. Deposit information is provided by 10:00 a.m. and 4:30 p.m. Eastern Time. You can: Generate the report online. You can view the report as it builds in Report Viewer, and then print and download it in Adobe Acrobat or Microsoft Excel format. Create an export file that you can retrieve through your Secure or from the View Status/History screen. Report criteria: Date and Account You can generate this report for Prior Day, Current Day or a Date Range. This report automatically includes all of your Lockbox Accounts. Export Options Page 70

71 H. J.P. Morgan ACCESS sm Lockbox Summary Report The report is sorted by bank. Within each bank, it is sorted by currency. For each currency, it is sorted by account. Export format: not yet available for this report from the Run a Report tab. However, you can export Lockbox Detail data from the Report Viewer by selecting: Search and UUDownloading Search resultsh H Download and UExporting reports to Microsoft Excel H. The Lockbox Summary Report shows the box number, time, total number of items, total deposit, total available, and float breakdown for daily a.m. and p.m. deposits for the date(s) you specify. You can: Generate the report online. You can view the report as it builds in Report Viewer, and then print and download it in Adobe Acrobat or Microsoft Excel format. Create an export file that you can retrieve through your Secure or from the View Status/History screen. Review individual current day deposits for each lockbox and account. Review historical presentment data retained for 45 calendar days. The retention period can be extended to 90 days or one year by arrangement with J.P. Morgan Chase. Display information for all reporting banks. Lockbox Summary Report Criteria screen Report criteria: Date, Account, Bank, and Currency Generate this report for Prior Day, Current Day or a Date Range. Filter for all banks and all currencies or one selected bank and selected currencies. Choose all or selected H1HAccounts to includeh in the report. The report is sorted by bank. Within each bank, it is sorted by currency. For each currency, it is sorted by account. Export format: CSV and BAI2 Export Options Page 71

72 Special Reports Returns and Exceptions Report The J.P. Morgan ACCESS Returns and Exceptions Report provides the information you need to control the impact of return items on your business. With timely and detailed information on your return items, you can limit the potential of multiple returns from the same individual and effectively manage sub-unit accounting. This report conveniently combines check returns, Automated Clearing House (ACH) returns and ACH notification of changes (NOC). The report also includes flexible search filters for date ranges and a Comma Separated Value (CSV) export option. It will enable you to better manage returns from checks, ACH, and ACH-represented checks (RCK). Report information is available for a maximum of 45 days. You can: Generate the report online. You can view the report as it builds in Report Viewer and then print and download it in Adobe Acrobat or Microsoft Excel format. Create a CSV export file that you can retrieve through your Secure or from the View Status/History screen. Returns and Exceptions Report Criteria screen Report criteria: Date, Date Type, Account, Debit/Credit, Amount Range, Status, Beneficiary Name, Your Ref, Bank, and Currency You can: Generate the report for As of or a Date Range. The dates can be either Post Date (default) or Original Date Filter for: o Returns within a certain amount or reference (e.g., check) range o Returns with a certain status (All statuses, ACH Return, ACH NOC, All Check Returns, Chargeback, Redeposit, or RCK) o Returns containing the entered Beneficiary (maker or originator) Name Choose All or select specific Accounts to include in the report The sort order is Bank, Account, Transaction Date, Company/Loc ID, and Amount. It is subtotaled by Company/Loc ID and totaled by Account. Export format: CSV. Export Options Page 72

73 EDI Detail Report EDI reports provide current day electronic and remittance payments and transaction information. The report format may vary according to the source of the information. You must be entitled by your SA to view the special reports. The following special reports provide EDI information: Detail Summary X Detail, Summary, and X Special Report information can be retained for 45 calendar days. EDI Detail and Summary Reports can only be viewed online and cannot be exported. They are available online only to customers with ECD accounts. The EDI Detail report provides detail about current day electronic and remittance payments that you can view online. Report information can be saved in Adobe Acrobat Reader (PDF) format and is retained for 45 calendar days. EDI Summary Report EDI Detail Report Criteria screen You can filter for: Current Day or an As of date 1HAccounts to includeh (all or selected accounts) Export format: X12. You can also export report data from the Report Viewer by selecting either: Search and UUUDownloading Search resultsh H Download and Exporting reports to Microsoft Excel Note: Entitlement to view these special reports is granted by your SA. The EDI Summary report provides current day summary information about electronic and remittance payments in text format that you can view online. Information is retained for 45 calendar days. EDI Summary Report Criteria screen You can: Run the report for Current Day or an As Of date. Choose all or selected 1UHAccounts to includehh in the report. Export Options Page 73

74 You can generate the report online. The report format may vary according to the source of the information. You can view the report as it builds in Report Viewer, and then print and download it in Adobe Acrobat or Microsoft Excel format. Export format: X12. You can also export report data from the Report Viewer by selecting either: EDI X Search and UDownloading Search resultsh H Download and 1UExporting reports to Microsoft Excel Note: Your SA entitles you to view special reports. This report provides current day EDI transaction detail that is exported in downloadable ANSI X12 format. Information is retained for 45 calendar days. Investment Report EDI X Report Criteria screen You can filter for: Current Day or an As of date 1HAccounts to includeh (all or selected accounts) You can generate the report online, view the report as it builds in Report Viewer, and then print and download it in Adobe Acrobat or Microsoft Excel format. Export format: ANSI X12. Note: Entitlement to view the special reports is granted by your SA. The Investment Report shows investment activity for an account and includes the invested/sweep amount, interest rate/yield information, and interest or dividends earned. With this report you can: Review prior business day or up to 45 calendar days of history for the End of Day Investment Sweep, Intraday Sweep and Direct Investment activity Run the report for all accounts or for specific accounts Save report information by downloading data from Search results from the Report Viewer Search utility Export Options Page 74

75 Loan Summary Report Investment Report Criteria Screen The information that displays in the report is determined by the source. It can include the investment account (for Intraday Sweep and Direct Investment), investment type, trade date, investment account balance, total amount invested or sweep amount, interest or dividends earned, total number of days invested for the trade, target balance (for EOD and Intraday Sweep), and month to date and year to date interests/dividends earned. The Loan Summary Report is a special report that provides a preformatted view of the user s loan position. The report is preformatted by the loan system and is not configurable by the user on Cash Balances and Transaction Reporting. Asia Reports With this report you can review prior business day with up to 45 calendar days of history. Daily activity is updated each business day. There are special fees for special reports at the customer and user level. J.P. Morgan ACCESS SM offers a 1set of reports designed for clients with accounts in Asia. The Report Criteria screen for Asia Reports is available in the following languages: Simplified Chinese Traditional Chinese (Taiwan and Hong Kong) English Users can select their preferred language as well as date, time and amount formats in User Preferences. Note: The Withholding Tax Report is available only in a Thai/English version. The procedures for scheduling, running, filtering, saving and viewing Asia Reports are the same as other Cash Balances and Transactions reports. With Asia Reports entitlements, you can: Create a report using transaction activity for 10, 45 or 90 calendar days, or one year, according to your arrangement with the Bank for retaining historical information. Customize the report by setting date and account criteria and optional filters based on the report type. Generate the report online. You can view the report as it builds in Report Viewer, and then print and download it in PDF and Excel format. Export Options Page 75

76 Create an export file in CSV or CSV Unicode format that you can retrieve from the View Status/History screen. Note: Microsoft Excel 2003 is required to open CSV Unicode files properly If you do not have this version of Microsoft Excel, open CSV Unicode files in Microsoft Wordpad or Microsoft Notepad. Features Reports Saved Reports Status and History Dates Options to Customize Export Report Viewer Download and Print Scheduled Unattended Download and Print Reports are available by special 1entitlement to users with accounts in Asia. Report Criteria tab and reports are available in user s preferred language. Certain fields support data with multibyte characters. Reports are in columnar format and print in landscape orientation. UName and save frequently used Asia ReportsH with your preferred filtering options. UOpen and view Hreports that you ran or scheduled during the last three days. Create a report based on transaction data for the prior day or a date range. View current day transaction data in the ACH/GIRO Returns Report, Direct Debit Report, and Standard Collections Report. Customize Asia Reports by setting 1date and 1account criteria. You can also 1UfilterH reports by specific criteria based on the report type and your entitlements. Export a report in CSV or CSV Unicode format and retrieve it from the View Status/History screen. Open reports in the UReporHUt Viewer, Hwhich offers advanced navigation and search tools as well as download and print options. 1UDownload Hall or part of a report in Adobe Acrobat or Microsoft Excel format. You can 1Uprint Hall or part of a report in PDF format. This feature is enabled when the user is entitled to and has installed the J.P. Morgan ACCESS Cash Reporting Scheduler. Languages: Field labels, buttons and help text appear in the language selected by the user in User Preferences. Data content is in English except for values in certain fields that are stored in other languages (currently Simplified Chinese). Columns in the report that support multibyte characters may be sorted by the time of entry if they cannot be sorted alphabetically. The Arial Unicode font is needed for viewing Asian languages. You can download this font from the Client Support tab on the J.P. Morgan ACCESS Dashboard. Select Arial Unicode MS Font under Resources Plugins for a link to download instructions. Note: You cannot enter a range when using special characters or multibyte characters. When entering a local language value in a reference field, use exact match or contains rather than range. Export Options Page 76

77 With the exception of the Withholding Tax Report, Asia Reports are sorted by bank in ascending or descending order. Under each Bank, the report is sorted by currency code. Under each currency, accounts based on that currency are listed in ascending or descending order. Entitlements Asia Report Types ACH/GIRO Return Report The Asia Reports are entitled at the customer level for specified accounts. The entitlement ensures that the Asia Reports are available from the Select a Report drop-down list on the Report Criteria screen. If an account has entitlement to Asia Reports, the 1USecurity AdministratorH can optionally give this entitlement to users on the account. The ACH/GIRO Return Report can include confidential transactions, which are entitled at the customer/product level by the Security Administrator. The Asia Reports with Confidential Trans or Asia Reports w/o Confidential Trans entitlement is inherited or optionally assigned to any account that is given the Asia Reports entitlement. The following J.P. Morgan ACCESS Asia Reports are available: 1UACH/GIRO Return Report Check/Draft Collections Report Check/Draft Delivery Report Check/Draft Status Report 1UDirect Debit Report 1UPost Dated Check Report 1UStandard Collections Report UWithholding Tax Report The J.P. Morgan ACCESS ACH/GIRO Return Report provides information about electronic debit and credit items that have been returned during the clearing process with the Beneficiary Bank or rejected by the Bank, and the reason for rejection or return. You can: Create an ACH/GIRO Return Report using transaction activity for 10, 45 or 90 calendar days, or one year, according to your arrangement with the Bank. Generate the ACH/GIRO Return Report online. As the report builds in Report Viewer, you can view, print and download it in PDF and Excel format. Create an export file in CSV or CSV Unicode format that you can retrieve from the View Status/History screen. Languages: This report is available in Simplified Chinese, Traditional Chinese (Taiwan and Hong Kong) and English. In this report, the beneficiary name and return/reject reason will be in Simplified Chinese, if the data is available. Export Options Page 77

78 Report Criteria: Date, Account, Amount Range, Bank and Currency You can: Generate the ACH/GIRO Return Report for Prior Day or a Date Range Choose All Date Types, Value Date, Return/Reject Date or Transmission Date Select online viewing options Filter for: o Beneficiary Name o Amount Range o All statuses or Rejected or Returned items only o Customer Reference Range Display confidential and/or non-confidential transactions Filter Accounts by Bank and Currency Select 1UUHAccounts to includeh H, choosing all or specific accounts For each transaction within an account, the report returns the selected date type(s), the check s amount and status, return/reject reason, customer reference, confidential (yes/no), and the beneficiary name, account and bank/branch. Note: Transactions can be returned or rejected for the following reason code and description: 1 Invalid BSB No. 2 PD-C Cancelled 3 Account Closed 4 Cust Deceased 5 Invalid AC No 6 Refer to Cust 7 No authority 9 Others The report is sorted by bank. Within each bank, it is sorted by currency. For each currency, it is sorted by account. At the transaction level, the Date Type selected will determine the sort order. Export Options Page 78

79 Check/Draft Collections Report The J.P. Morgan ACCESS Check/Draft Collections Report lists incoming paper payments with detailed information about checks and drafts. In addition to the information provided in the Standard Collections Report, the Check/Draft Collections Report includes additional data, such as invoice date and invoice amount, pick-up location and pick-up date, deposit slip number and deposit date, clearing location and check status. This report is available only to clients with Indian Rupee (INR) accounts with collections service provided by J.P. Morgan. The report can be used to reconcile against receivables or to query for payment status of an instrument. Check/Draft Collections Report Criteria screen You can filter the report for: Date Type: Select All Date Types, Value Date, Deposit Date, Check Date, Expected Credit Date, Pickup Date or Invoice Date Prior Day, Current Day or a Date Range Check Amount, Deposit Amount or Invoice Amount Range Check Number, Invoice Number or Deposit Slip Number Range Deposit Location Clearing Location Customer Reference Number Range Product Type Payer Name You can also: View the report online o Page break at account o Display only accounts with transactions Export the report in CSV or CSV Unicode Filter Accounts by Bank and Currency Export Options Page 79

80 Check/Draft Delivery Report Select 1HAccounts to includeh: Select All, Deselect All, Select individual account(s) Schedule, run and save the report as Microsoft Excel or Adobe Acrobat PDF file The J.P. Morgan ACCESSsm Check/Draft Delivery Report displays a list of transactions according to their delivery status or Airway Bill Number. You can: Create a Check/Draft Delivery Report using transaction activity for 10, 45 or 90 calendar days, or one year, according to your arrangement with the Bank. Generate the report online. You can view the report as it builds in Report Viewer, and then print and download it in Adobe Acrobat (PDF) format. Create an export file in CSV or CSV Unicode format that you can retrieve from the View Status/History screen. Check/Draft Delivery Report Criteria screen Local languages: Data in this report will appear in the language in which it was received. BReport criteria: Date, Account, Amount Range, Bank, and Currency You can: Generate the Check/Draft Delivery Report for Prior Day or a Date Range: o Date Range as Entered o Month to Date o From 1st of Last Month to Date o Previous Month o Previous 60 Days o Previous 90 Days Select Date Type(s): All Date Types, Check Delivery Date or Value Date Select View Online options: Page break at account or Display only accounts with transactions Export File in CSV or CSV Unicode format Export Options Page 80

81 Check/Draft Status Report Filter for: o o o o o Amount Range Check Delivery Status Airway Bill Number Transaction Type: Confidential and Non-confidential Transactions, Confidential Transactions Only, Non-confidential Transactions Only Filter Accounts by Bank and Currency Select UUHAccounts to includeh H, choosing all or specific accounts For each transaction within an account, the report returns the transaction and customer references; check number and check type; Airway Bill number; selected date type, payee name, issuing bank, payable at location, delivery status, and a confidential or non-confidential indicator. The report is sorted by bank. Within each bank, it is sorted by currency. For each currency, it is sorted by account. At the transaction level, the Date Type selected will determine the sort order. Export format: CSV and CSV Unicode. The J.P. Morgan ACCESS Check/Draft Status Report displays the status of all checks and bank drafts issued by the Bank. It can be used as a checklist to see which transactions have cleared or are outstanding. You can: Create a Check/Draft Status Report using transaction activity for 10, 45 or 90 calendar days, or one year, according to your arrangement with the Bank. Generate the report online. You can view the report as it builds in Report Viewer, and then print and download it in PDF format. Create an export file in CSV or CSV Unicode format that you can retrieve from the View Status/History screen. Check/Draft Status Report Criteria screen Local languages: Simplified Chinese, Traditional Chinese (Taiwan and Hong Kong) and English. In this report, the payee name and By Order Of will be in Simplified Chinese, if the data is available. Export Options Page 81

82 Direct Debit Report Report criteria: Date, Account, Amount Range, Bank, and Currency You can: Select Date Type(s): All Date Types, Value Date, Issue Date, Effective Date Generate the Check/Draft Status Report for Prior Day or a Date Range Select View Online options: Page break at account or Display only accounts with transactions Export File in CSV or CSV Unicode format Filter for: o Customer Reference Range o Amount Range and Check Number Range o Check and Draft, Check Only, or Draft Only o Payee Name o Check Status: All Check Statuses, Cancelled, Outstanding, Presented, Stale, Stopped Select the Delivery Method(s) you want to include: o All Delivery Methods o HLD hold for pickup o MAP mail to payee o MPE messenger to payee o MPR messenger to payer o RMP registered mail to payee Filter Accounts by Bank and Currency Select 11HAccounts to includeh H, choosing all or specific accounts For each transaction within an account, the report returns the transaction and customer references; check number, transaction type and amount; selected date type, payee name, By Order Of, delivery method and status. The report is sorted by bank. Within each bank, it is sorted by currency. For each currency, it is sorted by account. At the transaction level, the Date Type selected will determine the sort order. Export format: CSV Unicode or CSV. The J.P. Morgan ACCESS Direct Debit Report provides information about direct debit transactions and the status of the transactions. You can: Create a Direct Debit Report using transaction activity for 10, 45 or 90 calendar days, or one year, according to your arrangement with the Bank. Generate the Direct Debit Report online. As the report builds in Report Viewer, you can view, print and download it in Adobe Acrobat (PDF) and Microsoft Excel format. Create an export file in CSV or CSV Unicode format that you can retrieve from the View Status/History screen. Export Options Page 82

83 UDirect Debit Report Criteria screen LanguagesH: Simplified Chinese, Traditional Chinese (Taiwan and Hong Kong) and English. The payee name and payee reference data will be in Simplified Chinese, if available. The Return/Reject Reason code and description will appear in the language in which the data was received. Report criteria: Date, Account, Amount Range, Bank, and Currency You can: Generate the Direct Debit Report for Prior Day or a Date Range View online with page break at account or view only accounts with transactions Export File in CSV or CSV Unicode format Filter for: o Amount Range o Value Date, Return/Reject Date, Transmission Date or all date types o Customer Reference (range) or Payment Reference (exact match, contains, range) o Payer Name o Processed, Rejected, Returned or All Statuses Filter accounts by bank and currency Select 1UUHAccounts to includeh H, choosing all or specific accounts For each transaction within an account, the report returns the amount and status of the transaction, return/reject reason, selected date type(s), and payment or customer reference. Note: Transactions can be returned or rejected for the following reason code and description: 1 Invalid BSB No. 2 PD-C Cancelled 3 Account Closed 4 Cust Deceased Export Options Page 83

84 Post Dated Check Report 5 Invalid AC No 6 Refer to Cust 7 No Authority 9 Others The report is sorted by bank. Within each bank, it is sorted by currency. For each currency, it is sorted by account. At the transaction level, the Date Type selected will determine the sort order. The J.P. Morgan ACCESS Post Dated Check Report is used to review the status of future dated checks that have been deposited. You can: Create a Post Dated Check Report using transaction activity for 10, 45 or 90 calendar days, or one year, according to your arrangement with the Bank. Generate the Post Dated Check Report online. As the report builds in Report Viewer, you can view, print and download it in PDF format. Create an export file in CSV or CSV Unicode format that you can retrieve from the View Status/History screen. Post Dated Check Report Criteria screen Languages: Simplified Chinese, Traditional Chinese (Taiwan and Hong Kong) and English. In this report, the payment reference and the drawee s name, bank and branch will be in Simplified Chinese, if the data is available. Report criteria: Date, Account, Amount Range, Bank, and Currency You can: Generate the Post Dated Check Report for Prior Day or a Date Range Choose All Date Types, Deposit Date or Value Date Select View Online options: Page break at account and Display only accounts with transactions Export the report in CSV or CSV Unicode format Export Options Page 84

85 Filter for: Standard Collections Report o o o Amount Range Reference Option All Check Statuses or Cancelled, Cleared, In Collection Process, In Custody, Lost, Mutilated, Rejected or Withdrawn Filter Accounts by Bank and Currency Select 1UUHAccounts to includeh H, choosing all or specific accounts For each transaction within an account, the report returns the selected date type, amount and status of the check; the payer s name, check number, deposit date, and branch; the drawee s bank/branch, and other references. The report is sorted by bank. Within each bank, it is sorted by currency. For each currency, it is sorted by account. At the transaction level, the Date Type selected will determine the sort order. Export format: CSV Unicode and CSV. The J.P. Morgan ACCESS Standard Collections Report lists incoming payments, with detailed information about incoming wires, direct debits, check deposits, cash deposits, drafts and lockbox deposits. The report can be used to reconcile against receivables, to query for payment status or to check specific data such as third-party payments or timeliness of payment. You can: Create a Standard Collections Report using transaction activity for 10, 45 or 90 calendar days, or one year, according to your arrangement with the Bank. Generate the report online. You can view the report as it builds in Report Viewer, and then print and download it in Adobe Acrobat PDF format. Create an export file in CSV or CSV Unicode format that you can retrieve from the View Status/History screen. Standard Collections Report Criteria screen Languages: This report is available in Simplified Chinese, Traditional Chinese (Taiwan and Hong Kong) and English. In this report, the payer name and transaction reference will be in Simplified Chinese, if available. Report criteria: Date, Account, Amount Range, Bank, and Currency Export Options Page 85

86 You can: Withholding Tax Report Generate the Standard Collections Report for Prior Day or a Date Range Set online viewing options: Page break at account or Display only accounts with transaction data Export the file in CSV or CSV Unicode format Filter for: o Payment Amount Range o Payer Name o Invoice Number Range o Reference Option Select the types of incoming instruments to include in the report: o All Instrument Types o Cash Deposits o Check Deposits o Direct Debits o Drafts o E-Banking o Lockbox Deposits o Miscellaneous o Non-urgent Wires o Phone Banking o Urgent Wires o Wires Filter the Accounts by Bank and Currency Select HAccounts to includeh, choosing all or specific accounts For each transaction within an account, the report returns the check number, selected date type, amount, invoice number, currency, instrument type, customer and bank references, and the payer s name and bank. The report is sorted by bank. Within each bank, it is sorted by currency. For each currency, it is sorted by account. At the transaction level, the Value Date and Time Posted determine the sort order. The J.P. Morgan ACCESS Withholding Tax Report provides a monthly list of tax paid. This report is for use in Thailand and is available only in a Thai/English version. You can: Generate monthly reports Set online viewing options: Page break at account or Display only accounts with transaction data Export the report in CSV or CSV Unicode format Filter for Payee Name Filter accounts by Bank and Currency Select UHAccounts to includeh: Select All, Deselect All, Select individual account(s) Export Options Page 86

87 Withholding Tax Report Criteria screen Languages: The Withholding Tax Report appears only in the Thai/English version For each Tax ID (of person who has received income), the report returns the payment and instrument date, the type of withholding tax, the amount of payment before tax deduction, the amount of tax deducted, and other payment details. The report also returns the cumulative payment and tax deduction amount for the six payees per page who received taxable income. The following report information appears below the table: Remarks (1) To specify the assessable payment type, for example, Rental, Audit fee, Legal fee, Hire of work, Transportation fee, etc. (2) Condition for tax deduction, to be complete per the following: 1 Withhold 2 Always absorb 3 Absorb one time only Also included is an area for the payee s stamp and signature. Export Options Page 87

88 Index Account Summary Drilldown, 18, 27 Account Summary View report, 58, 65 accounts for reports, 16 Adobe Acrobat, 42 Amount From/To, 11, 35 amounts for reports, 11, 35 back-valued transactions, 63 BAI2, 51 Balance and Transaction Detail report, 61 Balance and Transaction Summary report, 60 Balance report, 59 Cash Balances and Transactions default screen, 8 online help, 7 user setup for, 6 Cash Position Worksheet, 67 Checks Paid reports, 67 Controlled Disbursement report, 69 CSV, 41, 51 CSV Consolidated, 5, 6, 24, 63, 67 Current Day reports, 10, 27, 34 daily schedule, 22 data export, 24 data retention, 58 date range, 11, 28 dates for reports, 10 deleting reports, 20 deleting schedules, 23 disabling schedules, 23 downloading reports, 5, 42, 54, 76 Downloading to Excel, 54 EDI Detail Report, 73 EDI Summary Report, 73 EDI X12 820, 74 entitlements, 6 Excel export, 5, 41, 76 Export File option, 44 export files downloading, 38 Excel, 5, 41, 76 Export formats BAI2, 45 CSV, 45 CSV Consolidated, 45 CSV CSV Unicode, 45 CSV Unicode, 45 MT940, 45 Export formats by Report, 46 Export Options X12 820, 45 exporting data, 5, 24, 41, 42 J.P. Morgan ACCESS home page, 8 technical support, 7 Last Access reports, 10 Lockbox Detail report, 70 Lockbox Summary report, 66, 71 modifying reports, 19 modifying schedules, 23 monthly schedule, 22 My Saved Reports, 18 My Saved Reports tab, 18 Notify Me, 14 Notify me via , 49 online help Cash Balances and Transactions, 7 PDF download, 5, 24, 42, 76 PDF format, 73 printing reports, 5, 41, 42, 76 Prior Day reports, 10, 27, 34 recurrance for schedule, 22 report filenames, 25 Report Viewer, 24, 53, 76 download, 42, 54 Export to Excel, 42 print, 41 Search tool, 40, 53 TOC, 39 Zoom tool, 40 Export Options Page 88

89 reports accounts options, 16 amount options, 11, 35 data, 58 date options, 10 downloading, 38, 42, 54 exporting, 14, 58, 59, 60, 61, 64, 65, 66, 67, 70, 71, 74, 77, 81, 82, 84, 85 exporting to Excel, 40, 41, 42, 53, 54 filenames, 25 history, 24 printing, 41 saving, 18 scheduling, 20, 21 searching, 40, 53 time zone, 21 viewing, 14, 58, 59, 60, 61, 64, 65, 66, 67, 70, 71, 74, 77, 81, 82, 84, 85 Retrieving an exported report, 49 Run a Report tab, 8, 25 accounts to include, 16 amount range, 11, 13, 35, 36 date selection, 10 Notify Me, 14 running reports, 16, 17 saving reports, 16, 18 viewing options, 14, 58, 59, 60, 61, 64, 65, 66, 67, 70, 71, 74, 77, 81, 82, 84, 85 Running a report, 47 running reports, 16, 17 SAs. See Security Administrators saved reports, 9, 18, 76 deleting, 20 modifying, 19 naming, 18 running, 19 saving reports, 18, See also My Saved Reports Schedule Details screen, 26 scheduled reports, 20 schedules creating, 21 custom, 22 daily, 22 deleting, 23 disable, 23 modifying, 23 monthly, 22 recurrance, 22 weekly, 22 search download, 41, 54 Search Tab, 33 searching report data, 40, 53 Secure , 14, 49 Security Administrators, 6 Statement Report by Cumulative Range, 63, 64 Statement Report by Cumulative Range Expanded View, 64 Statement Report by Location, 65 Summary Tab, 18, 27 tab delimited report export, 41 technical support, 7 time zone for scheduled reports, 22 TOC, 39 Transaction Set Comments, 57 Use Cash Reporting Scheduler check box, 25 User Setup Forms, 6 View Online option, 44 View Status/History, 24 View Status/History tab, 24, 33, 52, 76 Viewing Options, 44 weekly schedule, 22 Wire Advice Report, 66 X Export Report, 55 X Mapping, 55 Export Options Page 89