UMB Web Exchange. User s Guide

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1 UMB Web Exchange User s Guide

2 UMB Web Exchange User Guide for Information Reporting, Check Management Check Inquiry and Check Stops, Check Management Positive Pay, and ACH Version 1.1 CONFIDENTIAL INFORMATION This manual contains proprietary and confidential information of UMB Bank ( UMB ) and was prepared by the staff of UMB. This manual may not be reproduced or disclosed to others in whole or in part without the written permission of UMB. Permitted reproductions shall bear this notice and the UMB copyright notice. Users of this manual acknowledge the rights of UMB Bank in the contents and agree to maintain this manual and its contents in confidence. UMB Bank, n.a UMB Bank, n.a. All rights reserved.

3 Table of Contents Chapter 1: Introduction... 1 Navigation...2 Browser Buttions/Menus... 2 Tabs... 2 Drop-down Menus... 3 Screen Attributes...4 Filter Screens... 5 Pop-up Selection Window... 6 Check Box... 6 Drop-down List Box... 7 Free-format Text Entry... 7 Radio Button... 7 Print Icon... 7 Password Entry... 8 Log Off... 8 Help... 8 Chapter 2: System Fundamentals... 9 Reports...10 Working with Reports Report Navigation Types of Reports Standard Report Filter (Adhoc) Report Profile Report Maintenance Overview...14 Alerts Toolbar Adding a Toolbar Deleting a Toolbar UMB Web Exchange User Guide Table of Contents pg.i

4 Chapter 3: Information Reporting Overview of Information Reporting...19 BAI Creation and Exporting...19 Information Reporting Reports...22 Running a Standard Information Report Running a Filter Information Report Create and Run a Profile Information Report Modifying a IR Report Profile Deleting a IR Report Profile Running a IR Profile Report Information Reporting Alerts Closing Available Balances Checking Closing Ledger Balances Checking Transaction Notification Add an Information Reporting Mail Alert Modify an Information Reporting Alert Delete an Information Reporting Alert Chapter 4: Check Management Check Inquiry/Check Stops Check Inquiry...38 Image Retrieval Check Stop...44 Place Stop from the Check Services Enter Menu Place Stop from the Check Inquiry Results grid Cancel Stop from the Check Services Enter Menu Cancel Stop from the Check Inquiry Results grid Approve Stop Delete Stop Check Management Reports...51 Running a Standard Check Management Report Running a Filter Check Management Report Running a Check Management Profile Report Check Management Report Contents...57 Composite Report Place Stop Report Cancel Stop Report pg.ii Table of Contents UMB Web Exchange User Guide

5 Chapter 5: Check Management Positive Pay Web Exchange Check Management Features...59 Bank Match Positive Pay (BMPP) Processing...61 BMPP Decision Screens Overview Accessing BMPP Account Information Paying or Returning Suspect Items Using the BMPP Image Viewer Screen Configuring BMPP Alerts Subscribing to Alerts Modifying an Alert Profile Deleting an Alert Profile Client Match Positive Pay (CMPP) Processing...68 CMPP Decision Screens Overview Accessing CMPP Account Information Updating or Returning Paid Items Using the CMPP Image Viewer Screen Configuring CMPP Alerts Subscribing to Alerts Modifying an Alert Profile Deleting an Alert Profile Check Issue Maintenance (CIM)...75 Submitting and Managing Check Issue and Void Requests Submitting a Check Issue Request Submitting a Check Void Request Modifying a CIM Request Approving a CIM Request Deleting a CIM Request Viewing a CIM Request Importing and Managing Check Issue Files Importing a Check Issue File Approving a Check Issue File Deleting a Check Issue File Check Management Reporting...83 Accessing Check Management Reports Print or Export Check Management Reports Check Management Reports Running Filter Reports Create and Maintain Profile Reports Add a Profile Report Save Filter Criteria Running a Profile Report Modify a Profile Report Delete a Profile Report Reviewing Check Management Report Contents UMB Web Exchange User Guide Table of Contents pg.iii

6 Chapter 6: ACH Overview...91 ACH Transaction Process...91 Know the Rules Using Templates and Batches Import Capabilities ACH Reports ACH Setup...94 Entering ACH Transactions...95 Working With Templates Template and Payment Screen Navigation Template Types Configuring and Managing Templates...98 Creating a Template Creating a Template from an Existing Template Creating a New Template Using Summary Screen Functions Using the Detail Import Function Modifying a Template Approving a Template Unapproving a Template Deleting a Template Inquiring on a Template Configuring and Managing Payment Batches Understanding the Payment Batch Creation Process Payment Types Creating a Payment Batch Creating a Payment from a Template Creating a Non-Recurring Payment Using Summary Screen Functions Modifying a Payment Batch Approving a Payment Batch Unapproving a Payment Batch Deleting a Payment Batch Inquiring on a Payment Batch Create a Scheduled Payment Modifying a Scheduled Payment Using NACHA File Import Importing a File Managing NACHA Payments Creating and Managing Detail Import Maps Creating a Detail Import Map Modifying a Detail Import Map Viewing a Detail Import Map Deleting a Detail Import Map pg.iv Table of Contents UMB Web Exchange User Guide

7 Configuring ACH Alerts Subscribing to an Alert Modifying an Alert Profile Deleting an Alert Profile ACH Reporting Accessing ACH Reports Print or Export ACH Reports Running ACH Reports Running Filter Reports Create and Maintain Profile Reports Add a Profile Report Save Filter Criteria Running a Profile Report Modify a Profile Report Delete a Profile Report Reviewing ACH Report Contents Summary View Detail View File Import Status Report Payment Detail Import Status Report Template Reports Accommodating Individual Payment Types Cash Concentration/Disbursements Corporate/Vendor Payments/Corporate Collections Vendor Payments with Remittance Payroll Payments Consumer Collections/Payments Child Support Payments Tax Payments Destroyed Check Batch UMB Web Exchange User Guide Table of Contents pg.v

8 pg.vi Table of Contents UMB Web Exchange User Guide

9 CHAPTER 1 INTRODUCTION Chapter 1 -- Introduction The following subjects are covered in this chapter: Navigation in UMB Web Exchange SM Screen Attributes UMB Web Exchange User Guide Chapter 1 Introduction pg.1

10 CHAPTER 1 INTRODUCTION Browser Buttons/Menus You should not use the navigation buttons and menus on the browser. Use only the navigation tools and menus with UMB Web Exchange modules. Navigation Tabs and drop-down menus are the primary navigation methods used within UMB Web Exchange SM Information Reporting and Check Management modules. Tabs Tabs appear at the top of the main screen. Clicking a tab to bring it in focus allows the User to access a set of features associated with a selected module, such as those associated with Information Reporting or Check Management. If there are more tabs than can be seen on a single screen, a spinner icon the far right, allowing the User to scroll to see additional tabs. will be displayed on NOTE: Your security access will determine the tabs that you will see. pg.2 Chapter 1 Introduction UMB Web Exchange User Guide

11 CHAPTER 1 INTRODUCTION Drop-down Menus Highlighting a feature, such as Reports, will display a drop-down menu containing that feature s available functions. When a User selects a function from the initial menu, there may be additional functions available for that selection; this will be indicated by an arrow icon. These additional functions will be displayed in another drop-down menu, originating from the first. UMB Web Exchange User Guide Chapter 1 Introduction pg.3

12 CHAPTER 1 INTRODUCTION Screen Attributes The User-interface components described below are part of Check Management and Information Reporting navigation. Filter Screens Pop-up Selection Window Check Box Drop-down List Box Free-format Text Entry Radio Button Print Icon Password Entry Log Off Help pg.4 Chapter 1 Introduction UMB Web Exchange User Guide

13 CHAPTER 1 INTRODUCTION Filter Screens Filter screens are used to create specialized reports (e.g. Information Reporting, Check Management). The filter screen allows Users to group data within a report by selecting specific filter criteria. Clicking each hyperlink under the Field Name column launches a pop-up window which will allow the User to input specific selection criteria. A red asterisk (*) in the Mandatory column means that the filter field found in the same row must be completed; it is required to run the report. All User-selected criteria will appear in the Selected Filter box. The User-selected criteria may be modified by double clicking to bring up each item s associated pop-up window. If sorting is available for a specific report, filter screens also allow Users to define if the data should be sorted as Ascending, Descending or None (for no sorting) by selecting one of these choices from a drop-down list box found under the Sort column. Users can also define the order in which the filter fields appear on the final report; simply enter the associated number in to the box under the Sort Order column. When the final report is run, the filter fields will appear in the order assigned by the User. UMB Web Exchange User Guide Chapter 1 Introduction pg.5

14 CHAPTER 1 INTRODUCTION Depending on the type of report a User wishes to run, a variety of buttons will become available on the filter screen. The following chart explains button functions for the filter screens and selection grids. Button Name Enter Reset Profile Save Back Definition Select the Enter button to create a report using the User-selected filter criteria. The system will verify that all of the mandatory fields have been filled. If a mandatory field has not been filled, an error message will appear which will indicate the name of the mandatory field that was left blank. Click the Reset button to clear the User-entered details from the screen. The existing screen will be cleared and the User can enter new details. The Reset button will restore default values for those screens that contain default values. Warning: This does not save details that have already been entered by the User. Click the Profile button to import filter criteria from a previously created Profile report. Click the Save button to save the information that is contained in the filter screen as a Profile report. The system will verify that all of the mandatory fields have been filled. If a mandatory field has not been filled, an error message will appear an error message will appear which will indicate the name of the mandatory field that was left blank. Click the Back button to clear User-entered details from the filter screen and return to the previous screen. Warning: This does not save details that have already been entered by the User. Pop-up Selection Window The pop-up selection window is used for selection of either single or multiple values from either the same or a different database in a new browser session. The entries that appear in a pop-up selection window correspond to the selection of the ellipsis button. When a User clicks the ellipsis button, a popup window containing a data grid will be displayed. This grid allows the User to select either a single row or multiple rows. Data from the selected row(s) is mapped to one or more input fields on the page from which the grid was launched. Check Box Select one or more check boxes for each of the rows that you want to insert into a process. If a check box is not selected, no selection will be made and no data will be sent. A check box is selected by clicking on the desired box; a check mark will appear inside. Once a check box is selected, additional check boxes may be selected. pg.6 Chapter 1 Introduction UMB Web Exchange User Guide

15 CHAPTER 1 INTRODUCTION Drop-down List Box The drop-down list box is used for the selection of a single item from a list. By clicking the arrow to the right of the box, a drop-down list will appear allowing the User to make a selection from the items presented. That item will then appear in the box. Free-format Text Entry Free-format entry of data is used for the manual entry of alpha-numeric values by the User. A free-format text field can contain single or multiple lines of text. The maximum allowable length of a text field, along with the display size of the text box, will vary on each page. For example, a text field with a max length of 40 characters and a display size of 25 characters will only display 25 of the 40 allowable characters at a time. Radio Button A radio button is used similarly to a check box. It allows Users to select information used in a process. However, unlike check boxes, the radio button will only allow one selection, deselecting any option previously selected. Print Icon A print icon is available on all report results screens. The print option can be used to print all pages of output or a range of pages. UMB Web Exchange User Guide Chapter 1 Introduction pg.7

16 CHAPTER 1 INTRODUCTION Password Entry Entry of a password into a password field will automatically display asterisks to mask the characters. For security purposes, characters are masked from display and encrypted in the system. The password field will include the same attributes as a text field, such as max length, size, and value. Log Off Select the Log Off tab or Click the Log Off button. Help Access help information by clicking the Help button found in the upper right-hand corner of the application. Information contained within Help will assist with any question. This button can be selected at any point in the application. pg.8 Chapter 1 Introduction UMB Web Exchange User Guide

17 CHAPTER 2 SYSTEM FUNDAMENTALS Chapter 2 System Fundamentals The following subjects are covered in this chapter: Reports Maintenance Overview UMB Web Exchange UMB Web Exchange User Guide Chapter 2 System Fundamentals pg.9

18 CHAPTER 2 SYSTEM FUNDAMENTALS Reports Reports allows Front End Instruction and Reporting Inquiry. Users can perform a Front End Reporting Inquiry with filter values that are product dependent. The following Reports are described in this section: Standard Report Filter (Adhoc) Report Profile Report Working with Reports This section contains general information for working with reports. Note For information on working with a product s (e.g., Information Reporting) specific reports and report types, see that product s chapter of this manual. Report Navigation The Report Print Preview screen allows viewing a report on a scrollable screen. When the Report Print Preview screen is displayed, you are able to preview, size the preview, print, or export the Report. Illustrated below is an example of a Report Print Preview screen for the Information Reporting Product, Current Day Availability report. pg.10 Chapter 2 System Fundamentals UMB Web Exchange User Guide

19 CHAPTER 2 SYSTEM FUNDAMENTALS The following represents the functions that the User can perform by clicking an icon from the Report Print Preview Window, Standard Toolbar Icon Usage Click the Printer icon to send the report's output file to the printer. All pages can be printed, or a range of pages can be selected. Click the Export icon to reveal the Report Viewer Export dialog box. From this dialog box, the User can export data from this report to a file or . The report file formats are as follows: Crystal Report (.rpt), MS Word (.doc), MS Excel (.xls), Rich Text (.rtf) or Adobe Acrobat (.pdf). For example, if the report is exported as an Excel document, then it can be opened in Excel as a regular spreadsheet file. The User can select the format of the export, along with the destination of the export file. Once this information has been selected, the User can click the OK button, and the export process will begin. The User will be prompted further as the export process continues. Click the Go To Page icon to be taken to a specified page of the report after entering the desired page number in the box to the left of the icon. Click the Group Tree icon to toggle the Group Tree's Smart Navigation Pane on and off in the Preview Tab. The Group Tree Smart Navigation Pane appears on the left side of the Report Print Preview Window and contains a listing of report groups. If there is no report group sorting, then there will be no listing of report groups displayed in the Group Tree. Select a percentage (25% - 400%) from the drop-down list to select the magnification factor for viewing the report. UMB Web Exchange SM User Guide Chapter 2 System Fundamentals pg.11

20 CHAPTER 2 SYSTEM FUNDAMENTALS Icon Usage Click the First Page icon to move to the first page in a multi-page report. Click the Previous Page icon to move one page backward in a multi-page report. At the first page of a report, these icons will be grayed out. Additionally, both of the icons will be grayed out for a single page report. Click the Next Page icon to move one page forward in a multi-page report. Click the last page icon to move to the last page in a multi-page report. At the last page of a report, these icons will be grayed out. Additionally, both of these icons will be grayed out for a single page report. Click the Help icon to launch the Help window. Click the Refresh Icon to refresh the view of the report in the Print Preview window Enter search criteria and Click the Find icon in order to search for specific text, or a specific record within the report. Click the Reselect Icon to go back to the filter screen, where you can select specific report filter criteria and run a specialized report. The following represents the scrolling functions that can be performed from the Report Print Preview Window: up, down, right and left within the window. Key Up & Down and Right & Left Usage Click the up and down and right and left Arrows on the scroll bar to scroll up, down, right and left within a page in a report. pg.12 Chapter 2 System Fundamentals UMB Web Exchange User Guide

21 CHAPTER 2 SYSTEM FUNDAMENTALS Types of Reports The Reports feature for a product allows access to the three types of predefined reports, as shown below. Standard Report Standard reports are predefined reports that generate reports on an entire database table. Unlike adhoc (filter) reports, where report selection and sort criteria are entered, using a standard report is a quick and efficient way to completely view a populated database table. Standard reports automatically set sort and selection criteria to generate complete reports for an entire database table based on the data type and associated report selected. Unlike filter reports, where report selection and sort criteria are entered by the User, running a standard report is a quick way to view a populated database table completely. Filter (Adhoc) Report Filter (Adhoc) reports allow the User to specify selection criteria on the fly; for example, a User may need a report with all of the checks from the previous day sorted in descending sequence. Filter reports also allow the User to query large quantities of information and specify the filter and sort criteria to suit the requirements of the search. In order to group data within a report, the User can specify the filter fields by clicking the name of each field in the filter screen when available. Report sorting is only available for those reports whose sort filter field's flag was turned on when the report was created. If sorting is available, the User can define if the Sort is Ascending, Descending, or None (for no sorting of data) The User can also define the order in which the fields appear on the final report. Illogical application of Sort criteria will only make the report harder to read. Profile Report Profile reports allow the User to create a report using a profile that was previously created by an Administrator. Typically, reports that are required on a periodic basis by any organization have specific, customized filtering and sorting needs. Rather than having to specify selection and sorting needs every time a report is to be run, these requirements can be stored, so that these User-defined reports can be created with a few clicks. Profile reports are intended to run in unattended mode; the User can select a report profile and then perform other tasks as the report runs. There is no capability for the User to enter a report request from the profile report module.. UMB Web Exchange User Guide Chapter 2 System Fundamentals pg.13

22 CHAPTER 2 SYSTEM FUNDAMENTALS Maintenance Overview With appropriate authority, the user can configure Alerts and design a toolbar. Alerts Toolbar Alerts The Alerts feature is an important part of UMB Web Exchange for events that require User intervention. When an alert is assigned to an area, an alert is sent to a User s account about the event. The alert can either serve as a notification or may indicate that action must be taken. Configuration of an alert notification may be scheduled to one or more recipients upon success or failure of an event. For more information the configuration of specific alerts, see the Alerts section of the chapter dealing with the product (e.g., Information Reporting) for which you want to set an alert. Toolbar The Toolbar Maintenance option under the Utilities tab allows Users to maintain a toolbar using the ADD and DELETE functions. Toolbars are fully customizable for some of the most frequently used functions. A customized Toolbar allows configuration of functions that are most often performed so that they can be launched quickly. Every User can use the Toolbar module to create an efficient way to access functions that are used on a regular basis. The contents of the toolbar will depend on the tasks associated to the toolbar. Toolbar buttons are associated with, and are for the sole use of, the User ID who created them. UMB Web Exchange comes with Toolbar that displays four icons. Each icon is a shortcut for a current day or prior day report in Information Reporting. NOTE: If you do not have access to current day reports, only the two prior day icons will display on the Toolbar. The Current Day Availability report displays all current balances and intraday activity. Balances are calculated by aggregating current-day transaction activity to the opening ledger and available balances. The Current Day Transaction Detail report shows transactions with all details for the current business day. The Account Statement report combines all prior-day balance and transaction information into a single report. The Prior Transaction Detail report shows all - transactions with all details for the previous business day. To generate these reports, click the associated icon. These icons can be removed from the Toolbar using the DELETE function. pg.14 Chapter 2 System Fundamentals UMB Web Exchange User Guide

23 CHAPTER 2 SYSTEM FUNDAMENTALS Adding a Toolbar Once the Toolbar Maintenance - Add options on the Utilities tab are selected, a list of Toolbar Products will appear. Once a Product and Function is selected, the corresponding report types will appear for selection. The report selection will configure the corresponding toolbar used when accessing that report. With the Utilities tab in focus, select Toolbar Maintenance - Add. The following screen will appear. Once you have selected the Product and Function for which you would like to add a toolbar, click Next. The following selection screen will appear. Click Next again to select a group, type, or action. Then, if necessary, click Next again to select a specific report for which you want to create a toolbar. The Toolbar Customization screen will then appear. Click the icon you would like to add to the selected toolbar, and type a tooltip into the given field. The tooltip will display a pop-up description of the functionality of the toolbar when the mouse pointer is UMB Web Exchange User Guide Chapter 2 System Fundamentals pg.15

24 CHAPTER 2 SYSTEM FUNDAMENTALS hovered over the toolbar. If desired, select Run automatically at log on. Click Next to view and confirm your selection. Deleting a Toolbar A toolbar that was previously configured can be removed f using the Toolbar Maintenance - Delete option found on the Utilities tab. To Delete a Toolbar 1 Log on as a valid Client User. 2 With the Utilities tab in focus, highlight Toolbar Maintenance. 3 Select Delete from the drop-down menu. 4 The Select a Button to Delete screen will appear: Caution: There is no undo command for the next step. 5 Select a button to delete and click Delete. or Double-click the button you want to delete. 6 Click OK on the confirmation prompt. 7 Repeat the previous steps as needed to delete additional Toolbar buttons. pg.16 Chapter 2 System Fundamentals UMB Web Exchange User Guide

25 CHAPTER 3 INFORMATION REPORTING Chapter 3 -- Information Reporting This chapter will discuss Information Reporting in and will cover the following: Overview of Information Reporting BAI Creation and Exporting Information Reporting Reports Information Reporting Report Contents Information Reporting Alerts UMB Web Exchange User Guide Chapter 3 Information Reporting pg.17

26 CHAPTER 3 INFORMATION REPORTING Overview of Information Reporting The Information Reporting module is a flexible and full-featured consolidated real-time balance and transaction reporting solution. The Information Reporting module supports the viewing and printing of reports; downloading of information for integration into business applications; and the creation of alerts which allow clients to monitor balance and transaction activity. Information Reporting combines account statements from client banks into a consolidated database. The Information Reporting module supports the integration of data across multiple standards, including BAI. You can use reporting functions to access data. Standard reports generate a report of the entire database table. In addition, you can use the Filter report function to generate specialized reports using a variety of selection criteria. The following reports are available: Current Day Availability Current Day Availability with Transaction Detail Controlled Disbursements Cash Position Transaction Detail Transaction Summary Account Statement Account Statement with Transaction Detail Balance History pg.18 Chapter 3 Information Reporting UMB Web Exchange User Guide

27 CHAPTER 3 INFORMATION REPORTING BAI Creation and Exporting A portion of the reports are based on the Bank Administration Institute s Cash Management Balance Reporting Specifications (BAI). The BAI formats define a common method for the supply of balance, transaction summary, and transaction detail data in a computer-readable format. The User can create and export BAI information in report format. Creating a BAI report is similar to the process used for creating Filter reports; it allows the User to specify the information contained in the given report. The Export function of BAI creates a standard report and allows the User to download this report in the format of his choice. To Create a BAI Export 1 Log on as a User with Information Reporting privileges. 2 With the GIR tab in focus, highlight Download. 3 Highlight BAI Export from the drop-down menu. 4 Highlight and click Create. 5 The following screen will appear. UMB Web Exchange User Guide Chapter 3 Information Reporting pg.19

28 CHAPTER 3 INFORMATION REPORTING 6 Click Post Date, the first item listed under the Field Name heading, to launch its associated Filter Selection window. 7 One date or a range of dates can be selected. Click the down arrow to the right of the Date field. To select one date, click Is Equal To and click the Calendar icon to the right of the Date field. A calendar will display. Click the Date. Click. OK. Is Greater Than will display all days after the date selected in the Date field. Is Less Than will display all days before the date selected in the Date field. Is Less Than or Equal To will display the date selected in the Date field and all days before. Is Greater Than or Equal To will display the date selected in the Date field and all days after. Is Not Equal To will display all dates but the one selected in the Date field. Is Between will display all dates in the date range selected. A date must be selected in both Date fields for this function. Click Enter. 8 Use the fields provided to enter the filter criteria for the chosen item and click the Enter button (or Save button, depending on the window type). The filter criteria selected will appear on the filter screen in the Selected Filter box as shown below. 9 Repeat the above steps for each remaining item under the Field Name heading. pg.20 Chapter 3 Information Reporting UMB Web Exchange User Guide

29 CHAPTER 3 INFORMATION REPORTING 10 Under the Sort heading, use the drop-down menu to select your sort preference (Ascending/Descending) for each filter item. 11 Under the Sort Order heading, enter a number corresponding to the order in which you would like each filter item to appear on the report. 12 Click Enter to generate the report and go to the BAI Export screen. 13 Illustrated below is an example of the BAI Export screen. 14 Click Download to view the BAI Export report. UMB Web Exchange User Guide Chapter 3 Information Reporting pg.21

30 CHAPTER 3 INFORMATION REPORTING Information Reporting Reports The GIR tab, Reports feature, allows reporting inquiries with filter values that are product dependent. With the GIR tab in focus, highlight Reports. The initial reports menu will appear. Illustrated below is an example of the GIR Reports menu. Standard reports, Filter (also called Adhoc) reports, and Profile reports are accessed using the above menu. Standard reports present data based on a predefined selection criteria for quick generation of reports on key client functions. Filter reports allow the User to specify detailed filter and sort criteria, generating a specialized report. If a report with the same filtering or sorting criteria is run on a regular basis, it can be saved as Profile report. (For more information about reports types, see the System Fundamentals chapter of this manual.) To run a report, first click the GIR tab on the main screen. With the GIR tab in focus, highlight Reports and highlight a report type (Standard, Filter, or Profile). Next, highlight the GIR type (Current Day, Prior Day, ESP or Archive). Finally, click on the specific report you would like to run. The following is an example of the specific reports associated with the GIR type Current Day. pg.22 Chapter 3 Information Reporting UMB Web Exchange User Guide

31 CHAPTER 3 INFORMATION REPORTING Running a Standard Information Reporting Report Note This example demonstrates how to run the Standard Cash Position report for the GIR type Current Day. The same process can be followed for running all reports associated with the four (3) GIR types (Current Day, Prior Day, ESP). 1 Log on as a User with Information Reporting privileges. 2 With the GIR tab in focus, highlight Reports. 3 Highlight Standard from the drop-down menu. 4 Highlight the GIR type Current Day. 5 Highlight and click Cash Position. 6 The Cash Position report will be generated and will appear in the main screen by default. Notes How the report output is displayed is predefined in each of the Standard reports. The Report Print Preview screen allows the User to view the report on a scrollable screen, print it to a selected printer, and/or export it to a file. Standard reports will generate a report of the entire database table and do not allow the User to enter report selection criteria. See Running a Filter Information Report for instructions on generating a specialized report using selection criteria. Illustrated below is an example of the Cash Position report associated with the GIR type Current Day when run as a Standard report. UMB Web Exchange User Guide Chapter 3 Information Reporting pg.23

32 CHAPTER 3 INFORMATION REPORTING Running a Filter Information Report Note The process outlined below can be followed for running all filter reports associated with the four (4) GIR types (Current Day, Prior Day, ESP, Archive). 1 Log on as a User with Information Reporting privileges 2 With the GIR tab in focus, highlight Reports 3 Highlight Filter from the drop-down menu. 4 Highlight the GIR type, e.g. Current Day, Prior Day, ESP or Archive. 5 Highlight and click the report name.. 6 A filter screen will appear. Shown below is an example of a filter screen: 7 Click the Field Name heading, to launch its associated Filter Selection window. Note Required fields are indicated by a red asterisk (*) in the Mandatory field. pg.24 Chapter 3 Information Reporting UMB Web Exchange User Guide

33 CHAPTER 3 INFORMATION REPORTING 8 If a date field is available, one date or a range of dates can be selected. Click the down arrow to the right of the Date field. To select one date, click Is Equal To and click the Calendar icon to the right of the Date field. A calendar will display. Click the Date. Click. OK. Is Greater Than will display all days after the date selected in the Date field. Is Less Than will display all days before the date selected in the Date field. Is Less Than or Equal To will display the date selected in the Date field and all days before. Is Greater Than or Equal To will display the date selected in the Date field and all days after. Is Not Equal To will display all dates but the one selected in the Date field. Is Between will display all dates in the date range selected. A date must be selected in both Date fields for this function. Click Enter. 9 If an amount field is available, one amount or a range of amounts can be selected. Click the down arrow to the right of the Amount field. To select one amount, click Is Equal To and type the dollar amount in the Amount field. Is Greater Than will display all items with an amount greater than the amount entered in the Amount field. Is Less Than will display all items with an amount lesser than the amount entered in the Amount field. Is Less Than or Equal To will display all items with an amount equal to or lesser than the amount entered in the Amount field. Is Greater Than or Equal To will display all items with an amount greater than the amount entered in the Amount field. Is Not Equal To will display all items with an amount not equal to the amount entered in the Amount field. Is Between will display all items in the amount range selected. To select a range of amounts, type the beginning and ending amounts in both Amount fields. Click Enter. UMB Web Exchange User Guide Chapter 3 Information Reporting pg.25

34 CHAPTER 3 INFORMATION REPORTING 10 A selected field may display a Selection List. A list of all possible items will display on the left side of the screen. Only items selected will display on the Filter Report. The Forward and Backward keys at the top of the screen can be used to navigate between pages. You can also search for specific items using the Search fields. To search for a specific item, leave the search parameter to Equals and type the item name in the next field. You can also search for a partial name by changing the search parameter to Starts With or Contains. Type the partial name in the next field. Click the Search icon. To select an item, highlight it and click the right arrow in the item list. It will display in the Selected Items list. You can select multiple items on a page by clicking on each item. NOTE: If the Selection List is more than one page, items from each page of the list must be selected separately. To remove an item from the Selected Items list, highlight it and click the left arrow in the item list. When all items are selected, click Save. 11 The filter criteria selected will appear on the filter screen in the Selected Filter box as shown below. pg.26 Chapter 3 Information Reporting UMB Web Exchange User Guide

35 CHAPTER 3 INFORMATION REPORTING 12 Repeat the above steps for each remaining filter item under the Field Name heading. or Click Profile to select a previously saved filter Profile from a summary grid. or Click Save to save the selected filter criteria as a Profile report. 13 Click Enter. 14 The report will be generated and will appear on the main screen by default. Note How the report output is displayed is predefined in each of the reports. The Report Print Preview screen allows the User to view the report on a scrollable screen, print it to a selected printer, and/or export it to a file. UMB Web Exchange User Guide Chapter 3 Information Reporting pg.27

36 CHAPTER 3 INFORMATION REPORTING Create and Run a Profile Information Report The Profiles feature allows the User to create report profiles for specialized reports that need to be run on a regular basis. The User may select a Profile report to run based on previously created selection criteria. Profile reports may be created by Admin Users only and can only be selected using the Client system. To Create a Profile Report (Adding a Report Profile) Note This example demonstrates how to create a Profile Cash Position report for the Information Reporting type Current Day. The same process can be followed to create report Profiles for all reports associated with the four (4) Information Reporting types (Current Day, Prior Day, ESP, Archive) 1 Log on as a User with Information Reporting privileges. 2 With the GIR tab in focus, highlight Profiles. 3 Highlight Add from the drop-down menu. 4 Highlight Reports. 5 Highlight the GIR type Current Day. 6 Highlight and click Cash Position. 7 The profile report filter screen will appear. pg.28 Chapter 3 Information Reporting UMB Web Exchange User Guide

37 CHAPTER 3 INFORMATION REPORTING 8 Enter a Profile ID and Description in the appropriate fields. (Required fields are indicated with an asterisk.) Note Profile ID and Description must be unique for each filter report created. 9 Click the Shared check box to designate whether this Profile report will be shared or private. A Shared profile report can be accessed by other users. 10 Select the filter criteria. or Click Copy to copy filter criteria from a previously saved Profile report. 11 Click Add to save your completed profile. The report Profile has now been created. It can be accessed via the Reports feature of the Information Reporting tab. UMB Web Exchange User Guide Chapter 3 Information Reporting pg.29

38 CHAPTER 3 INFORMATION REPORTING Modifying a Report Profile Using the Modify function under the Profiles feature on the GIR tab, you can modify an existing Profile. To Modify a Report Profile 1 With the GIR tab in focus, highlight Profiles. 2 Highlight Modify from the drop-down menu. 3 On the filter screen, select the filter criteria and/or click Enter. 4 A list of report Profiles meeting the filter criteria will appear. 5 Click the Profile you want to modify. 6 On the filter screen, make the necessary modifications to the report Profile. 7 Click Update and OK on the confirmation prompt. You have successfully modified the report Profile. Deleting a Report Profile Using the Delete option under the Profiles feature on the GIR tab, you can delete an existing Profile. To Delete a Report Profile 1 With the GIR tab in focus, highlight Profiles. 2 Highlight Delete from the drop-down menu. 3 On the filter screen, select the filter criteria and/or click Enter. 4 A list of report Profiles meeting the filter criteria will appear. 5 Select the Profile(s) you want to approve by clicking the associated check box(es). 6 Click Delete. Click OK on the success prompt. The report Profile(s) are now deleted. pg.30 Chapter 3 Information Reporting UMB Web Exchange User Guide

39 CHAPTER 3 INFORMATION REPORTING Running a Profile Report To Run a Profile Report 1 Log on as a User with Information Reporting privileges. 2 With the GIR tab in focus, highlight Reports. 3 Highlight Profiles from the drop-down menu. The following screen will appear containing a list of the available Profile reports. 4 Highlight the Profile report you wish to run. 5 Click Enter. 6 The Profile report will be generated and will appear in the main screen by default. Notes The report which corresponds to the Report Profile selected, e.g., Prior Day Transaction Detail report, will automatically run once it is selected and the Enter button has been clicked. Its output will be displayed on screen in a Report Print Preview window from which it can be either exported to a file or printed directly to a printer. Profile reports are just like Standard reports in that the User may not add report selection criteria at the time of the running of the report. To generate a specialized report using User entered report selection criteria, refer to the Running a Filter Information Report section of this chapter. 7 Refer to step 1 to run additional Profile reports. UMB Web Exchange User Guide Chapter 3 Information Reporting pg.31

40 CHAPTER 3 INFORMATION REPORTING Information Reporting Alerts The Information Reporting Alerts feature is an important part of UMB Web Exchange SM Client for events that require a User s action. When an alert is assigned to an area, an alert is sent to a User s account about the assigned event. The alert can either serve simply as notification, or it may indicate that action must be taken by the recipient. Configuration of an alert notification may be scheduled to one or more recipients upon success or failure of an event. The Information Reporting module - Alerts is used for creating, modifying or deleting an alert. Information Reporting provides the following alerts: Closing Available Balances Checking Closing Ledger Balances Checking Transaction Notification. Closing Available Balances Checking This alert notifies the User if there are any closing balances in the prior-day load that meet criteria specified during the creation of the alert. Closing Ledger Balances Checking This alert is very similar to the Closing Available Balances Checking alert. If the closing ledger balance of the account(s) specified in the alert criteria is met, the alert will be created and sent to the recipients. Transaction Notification The Transaction Notification alert allows for the checking of specified transactions. pg.32 Chapter 3 Information Reporting UMB Web Exchange User Guide

41 CHAPTER 3 INFORMATION REPORTING To Add an Information Reporting Alert Note This example demonstrates how to add Closing Available Balance Checking alert. The same process may be followed to add the two (2) other alert types. 1 Log on as a User with Information Reporting privileges 2 With the GIR tab in focus, highlight Alerts. 3 Highlight Add from the drop-down menu. 4 Click Closing Available Balance Checking. 5 A filter screen will appear. 6 Type an Alert Name. 7 On the filter screen, select the filter criteria. The selected filter criteria will appear in the Selected Filter box. Filter items marked with a red asterisk (*) are required. 8 Enter the Recipient address or click the ellipsis button to select the Recipient from a list. 9 Click Add. Click OK on the success prompt. The Alert is now configured. UMB Web Exchange User Guide Chapter 3 Information Reporting pg.33

42 CHAPTER 3 INFORMATION REPORTING The following steps are used to modify an Alert. To Modify an Information Reporting Alert 1 Log on as a User with Information Reporting privileges. 2 With the GIR tab in focus, highlight Alerts. 3 Highlight Modify from the drop-down menu. 4 A filter screen will appear. 5 On the filter screen, select the filter criteria and/or click Enter. 6 An updated filter screen will appear. pg.34 Chapter 3 Information Reporting UMB Web Exchange User Guide

43 CHAPTER 3 INFORMATION REPORTING 7 Make the desired changes to the Alert. Filter items marked with a red asterisk (*) are required. 8 Click Modify. Click OK on the success prompt. The Alert has been successfully modified. The following steps are used to delete an Alert. UMB Web Exchange User Guide Chapter 3 Information Reporting pg.35

44 CHAPTER 3 INFORMATION REPORTING To Delete an Information Reporting Alert 1 Log on as a User with Information Reporting privileges. 2 With the GIR tab in focus, highlight Alerts. 3 Highlight Delete from the drop-down menu. 4 A filter screen will appear. 5 On the filter screen, select the filter criteria and/or click Enter. 6 A list of Alerts meeting the filter criteria will appear. 7 Select the Alert(s) you want to delete by clicking the associated check box(es). 8 Click Delete. Click OK on the success prompt. The Alert(s) are now deleted. pg.36 Chapter 3 Information Reporting UMB Web Exchange User Guide

45 CHAPTER 4 CHECK INQUIRY/CHECK STOPS Chapter 4 Check Management Check Inquiry/Check Stops The Check Management Check Inquiry/Check Stops module consists of four basic functions, and allows you to inquire on issued checks, place stop payments, cancel stop payments, and request an image of an issued check. Assuming you have the proper permissions, you can carry out the following check management actions that will be discussed in this chapter. Check Inquiry Check Stop Check Management Reports Check Management Report Contents UMB Web Exchange User Guide Chapter 4 Check Inquiry/Check Stops pg.37

46 CHAPTER 4 CJECK INQUIRY/CHECK STOPS Check Inquiry Check Inquiry allows a User to view a range of checks that meet filtered criteria specified by the User in the Check Inquiry Filter screen. pg.38 Chapter 4 Check Inquiry/Check Stops UMB Web Exchange User Guide

47 CHAPTER 4 CHECK INQUIRY/CHECK STOPS Each item on the grid is an active item that can be clicked to reveal detailed information and also allows the User to view and perform certain item-specific functions such as Image Retrieval, Place Stop and Cancel Stop. The available actions depend on the status of the item as displayed in the results grid. The following table details the possible check statuses for inquiry and their available actions. Filter Code INQOUT INQSTOP Status Description Results Grid Status Available Functions The item has not been paid nor has it been ISSUED Outstanding stopped. The item may be an issuance or NOF (Not on File) Place Stop an item that has no record at the bank Stopped The item has been stopped and has not been paid INQSTC Void/Cancel The item has been canceled. INQPNP INQPNC Paid No Issue Paid with Issue The item has cleared the bank. The item has cleared the bank. INQPNC Paid The item has cleared the bank. ISSSTOP (Issued and Stopped) STOPPED, (Stopped) CANSTOP (Canceled and Stopped) ISSTCN (Issued, Stopped and Canceled) ICAN (Issued and Canceled) CANCEL (Canceled) CANSTOP (Canceled and Stopped) PNI (Paid, Not Issued) Matched Matched PNI (Paid, Not Issued) FORCEPD (Force Paid) Cancel Stop Place Stop Cancel Stop Image Retrieval Image Retrieval Image Retrieval UMB Web Exchange User Guide Chapter 4 Check Inquiry/Check Stops pg.39

48 CHAPTER 4 CJECK INQUIRY/CHECK STOPS To Carry Out a Check Inquiry 1 Log on as a User with Check Management privileges. 2 With the Check Management tab in focus, highlight Check Services. 3 Select Inquire. 4 Select the required filter criteria by clicking the field name. Account Number and Serial Number are required fields. 5 Only one account number may be selected. From the selection list of account numbers, click the appropriate account. 6 One serial number or a range of serial numbers can be selected. Click the down arrow to the right of the Serial Number field. To select one serial number, click Is Equal To. Type the serial number in the Serial Number field. Is Between will display all the items in the serial number range. To select a range of serial numbers, type the beginning and ending numbers in both Serial Number fields. Click Enter. 7 An amount or a range of amounts can be selected. Click the down arrow to the right of the Amount field. To select one amount, click Is Equal To and type the dollar amount in the Amount field. Is Greater Than will display all items with an amount greater than the amount entered in the Amount field. Is Less Than will display all items with an amount lesser than the amount entered in the Amount field. Is Less Than or Equal To will display all items with an amount equal to or lesser than the amount entered in the Amount field. Is Greater Than or Equal To will display all items with an amount greater than the amount entered in the Amount field. Is Not Equal To will display all items with an amount not equal to the amount entered in the Amount field. Is Between will display all items in the amount range selected. To select a range of amounts, type the beginning and ending amounts in both Amount fields. Click Enter. pg.40 Chapter 4 Check Inquiry/Check Stops UMB Web Exchange User Guide

49 CHAPTER 4 CHECK INQUIRY/CHECK STOPS 8 A Check Issue Date and/or Paid Date can be selected. One date or a range of dates can be selected. Click the down arrow to the right of the Date field. To select one date, click Is Equal To and click the Calendar icon to the right of the Date field. A calendar will display. Click the Date. Click. OK. Is Greater Than will display all days after the date selected in the Date field. Is Less Than will display all days before the date selected in the Date field. Is Less Than or Equal To will display the date selected in the Date field and all days before. Is Greater Than or Equal To will display the date selected in the Date field and all days after. Is Not Equal To will display all dates but the one selected in the Date field. Is Between will display all dates in the date range selected. A date must be selected in both Date fields for this function. Click Enter. 9 Only one check status may be selected. From the selection list of status options, click the appropriate status. 10 When all filter criteria has been selected, click Enter. 11 If the search parameters return a result over more than 150 items, only the first 150 items will display. You will have to search again to view additional items. By default, only 10 items will display on a screen. To view all items, click the drop down arrow in the Rows Per Page field at the top of the screen in the blue navigation bar. Select a higher number. The screen will reformat with additional items. From this results grid, you may click on an item to view the image or place a stop pay. 12 If desired, and depending on the selected check s status, you may carry out one of the following functions: Image Retrieval, Place Stop, or Cancel Stop. You have now completed a Check Inquiry. UMB Web Exchange User Guide Chapter 4 Check Inquiry/Check Stops pg.41

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