FreeConference SharePlus TM. Desktop Sharing User Guide. SharePlus TM Desktop Sharing User Guide

Transcription

1 FreeConference SharePlus TM Desktop Sharing User Guide Use this guide as a tool to familiarize yourself with all the features of SharePlus Desktop Sharing. You can also refer to the FAQ s if you have additional questions Overview System Requirements Setting up a SharePlus Session Inviting Participants Installing the Screencaster Software Pg 1 Pg 2 Pg 3 Pg 3 Pg Selecting a Different Presenter Restoring Presenter Control Sharing Your Desktop Sharing a Document Setting a Participant s Mood Changing Display Name Removing a Participant Exiting a SharePlus Session Customer Support Pg 5 Pg 5 Pg 6 Pg 6 Pg 7 Pg 7 Pg 8 Pg 8 Pg 9

2 Overview SharePlus Desktop Sharing is a web conferencing product that lets you share applications, presentations, photos, websites and more on your desktop safely and securely. With no separate limits on participants, you can invite as many people as you wish to your conference. 1

3 Figure 1 System Requirements When entering your SharePlus session, SharePlus will perform an operating system check, a browser check and a Flash Player check (see figure 1) 1. SharePlus supports the following operating systems: Windows 2000/XP/2003/Vista, Mac OS X, Linux 2. SharePlus works with the following web browsers: Internet Explorer 6/7, FireFox 2/3, Safari 3. SharePlus requires Adobe Flash Player (version 9 or higher) and JavaScript enabled. Click here to download and install Adobe Flash Player. 2

4 Setting up a SharePlus Session 1. Log in to your FreeConference account 2. Schedule a conference as usual 3. Under conference options, select Share my desktop during this conference (see figure 2) 4. You will receive a confirmation with a link to enter your SharePlus session Figure 2 Inviting Participants When scheduling your conference, an invitation is sent to your Participants which includes the conference information and a link to enter the SharePlus session. Once in a SharePlus session, Participants can also be invited on-the-fly. The SharePlus invitation tool will simply send an with a link to enter the SharePlus session. Both the Presenter and Participants can send invitations. Figure 3 1. Select Invite... in the drop-down menu (see figure 3) 2. Enter addresses separated by a semicolon (;) (see figure 4) 3. Enter a personal message (optional) 4. You may send your invitation either via your own local by selecting the Local button, or via the SharePlus invitation tool by selecting the Web Meeting button Figure 4 3

5 Figure 5 Installing the Screencaster Software The first time the Presenter shares their desktop, they will need to install the Screencaster software. Participants do not need to install the software. 1. Select Share Desktop in the Show Items section (see figure 5) 2. You will be notified that Screencaster Plug-in 4.0 needs to be installed. Select OK. 3. Click the Install button (see figure 6) 4. Click Run or Save (see figure 7) You can either click Run to install the Plug-in now or Save to save the Plug-in and install later. 5. Click Run (see figure 8) At this step the publisher is being installed on your machine. As soon as the installation is complete you will be sent back to your SharePlus session. Note: The Screencaster software is only required to share your desktop and is NOT required when using the Upload Tool to upload and share a PowerPoint or PDF file within SharePlus. Figure 6 Figure 7 Figure 8 4

6 Selecting a Different Presenter 1. Select the drop-down menu for the Participant you wish to make the Presenter 2. Select Make Presenter (see figure 9) 3. Participant will be notified that they are now the Presenter (see figure 10) Note: If the new Presenter has not installed the Screencaster software, they will be prompted to do so when they select Share Desktop in the Show Items section. As soon as the installation is complete they will be sent back to the SharePlus session. Figure 9 Figure 10 Restoring Presenter Control 1. Select the drop-down menu next to your screen name 2. Select Take Control Back (see figure 11) 3. Participant will be notified that they are no longer the Presenter (see figure 12) Figure 11 Figure 12 5

7 Figure 13 Sharing your Desktop 1. Select Share Desktop in the Show Items section (see figure 13) 2. Minimize the SharePlus window to reveal your desktop 3. Anything that you open on your desktop will be visible to Participants Sharing a Document Using the Upload tool, the Presenter can upload a PowerPoint or PDF file instead of sharing their desktop. 1. Select the Upload... button in the Show Items section (see figure 14) Figure In the Select Document window, locate the file on your computer and select Upload (see figure 15) Note: You can easily switch between multiple files in the Show Items section by clicking on the file name. Figure 15 6

8 Figure 16 Setting a Participant s Mood Both the Presenter and Participants can edit their Moods. A Participant s Mood is a helpful tool for situations such as voting. 1. Select the drop-down menu for the Participant you would like to edit 2. Select Set Mood (see figure 16) 3. Select between list of Moods Changing Display Name 1. Select the drop-down menu for the Participant you would like to edit 2. Select Set Display Name (see figure 17) Figure Enter your desired screen name, 12-character limit (see figure 18) Figure 18 7

9 Figure 19 Removing a Participant 1. Select the drop-down menu for the Participant you would like to remove 2. Select Remove From Meeting (see figure 19) Exiting a SharePlus Session There are two ways to end a SharePlus session: 1. Select End Meeting in the Participants section s drop-down menu (see figure 20) 2. Close your SharePlus window The Participants will be notified when the Presenter leaves the SharePlus session (see figure 21) Figure 20 Figure 21 8

10 Customer Support 1. Send Feedback to FreeConference: Select the Feedback link at the top of your SharePlus window to rate your experience (see figure 22) 2. Rapid Response Click Here to send a question directly to our Customer Support team Figure 22 9