Automated Event Scheduling Assistant. Product Information

Transcription

1 Automated Event Scheduling Assistant Product Information

2 Andrew Gemino Director, Marketing Infomax Consuling Inc. Tel: (604) Dear Customer, Thank you for you interest in AESA the Automated Employee Scheduling Assistant. We are proud to offer what we believe is the most powerful and complete employee scheduling program for the sports and entertainment industry. If you have any questions regarding the product or the services that Infomax will provide, please feel free to call or send an . We look forward to talking in more detail about our product with you. Thank you for your time. Andrew C. Gemino Director, Marketing Infomax Consulting Inc. 2 Infomax Consulting Inc.

3 Introduction: Are you still scheduling your employees by hand? AESA is designed for a large part-time staff......create schedules and track work history......integrate scheduling with payrol... Organizations that host sports and entertainment events face a difficult challenge in scheduling their human resources. Keeping track of employee job types, skills, and availablity or handling changes in events and last minute updates to staffing requirements can sometimes be a little overwhelming. At Infomax, we developed AESA Automated Employee Scheduling Assistant - to help you with this challenge. AESA is a revolutionary automated approach to creating and maintaining employee schedules and work history. AESA offers a complete, customized, and easy to use scheduling solution specially designed to handle large numbers of part time employees in the sports and entertainment industry. AESA works by combining your employee information, the list of upcoming events, and staffing requirements for each event to create your employee schedule. The schedule is created autimatically using your organization s unique scheduling rules and policies. After the schedule has beeen created, AESA tracks all edits to the schedule; records actual hours worked, and keeps record of work performance for each employee. AESA also provides reports at every step in the process giving you access to up to date scheduling and employee information at the click of a button. But that s not all! AESA can be customized to integrate with your payroll system eliminating the need to enter actual hours worked for each employee by hand. There is also a feature to electronically collect employee availability to minimize your manual data input. AESA is the most comprehensive and powerful scheduling software available for the sports and entertainment industry. If you have a large scheduling challenge, give Infomax a call. You ll be glad you did. 3 Infomax Consulting Inc.

4 Features: AESA is a complete, customizable scheduling solution built for the sports and entertainment industry....we ve combined a database with a powerful scheduling algorithm... Scheduling a large group of employees can be a very challenging responsibility. At Infomax, we ve developed AESA to help you with this job to be your personal Automated Employee Scheduling Assistant. With AESA, we ve combined a complete database with a powerful scheduling algorithm to eliminate most of the manual work involved with scheduling. AESA is much more than just scheduling software. Take a look at some of the features AESA offers: Imagine AESA creating a two week schedule while you are on your lunch break......combine work history and work performance in the same program Create employee schedules Imagine a completely automated program that creates a complex two week schedule in less than one hour while on your lunch break! AESA combines your employee availability, staffing requirements, program of events, and your unique scheduling rules to automatically produce an accurate initial schedule. 2. Maintain employee information AESA not only schedules employees, it also provides a complete employee database for collecting employee information including personal information, employee type, skills, hire dates, seniority, and much more. 3. Track employee performance Can your current system track employee work performance? AESA can keep track of employee performance including sick days, lates, no-shows, non-performance, and an unlimited number of others. With AESA an employee s performance history is just a click away. 4. Edit your working schedule Do you have difficulty keeping up to date with all the changes to the schedule? AESA provides a simple and powerful screen for editing your working schedule. This helps you keep scheduling information current so you are always working with the most accurate information available. 4 Infomax Consulting Inc.

5 ... manage your scheduling and human resources together Integrate with your payroll program Are you still adding employee work hours to your payroll system by hand? AESA can electronically transfer employee hours worked to your payroll system for automatic update. The electronic transfer saves time and improves the accuracy of your payroll information. 6. Produce effective management reports What good is data if you can t use it? AESA gives you access to several powerful management reports with the click of a button. AESA puts the power of reporting right at your fingertips. AESA combines sophisticated scheduling software with a human resource system to create the most powerful automated scheduling product available on the market. This powerful combination gives you access to the data you need and puts you in control of your scheduling environment. That s why AESA is the essential tool for automated scheduling. 5 Infomax Consulting Inc.

6 Benefits: Why automate scheduling? With AESA you ll accomplish more in less time with better accuracy.... having trouble keeping up with changes to the schedule? Producing an employee schedule is a difficult task. Keeping track of the current schedule can be even harder, and trying to produce accurate employee reports after the event has occurred can be downright impossible. If you re having trouble keeping up with all the changes, then AESA may be just what you re looking for. Here s how your organization can benefit from using AESA:...AESA saves time and effort with AESA, the people who need the data get it fast!... tired of producing reports from numerous spreadsheets? 1. Automatically create impartial and accurate employee schedules. Save your scheduling department time and energy by improving accuracy and flexibility. AESA can create weeks of employee schedule in a less than an hour. 2. Integrate employee and schedule information Why keep employee information and scheduling information separate. AESA improves data quality by collecting employee information, availability, work history, schedule history, and performance all in a single application. With AESA, you make the right data more accessible so the people who need the information can get it fast! 3. Track performance and work history Are you still compiling employee performance and work history reports by hand? AESA makes it easy to track employee work history and performance. With AESA, you ll improve staffing decisions and reduce time and costs investigating grievances. Why not let AESA do the work for you? 4. Integrate with your Payroll Application Are you tired of having to manually update your payroll? Imagine inputting payroll data with the click of a button. AESA will reduce manual data input and increase accuracy with electronic data transfers to your payroll application. 6 Infomax Consulting Inc.

7 are you terrified when your schedulers mention vacation?... let AESA be your assistant Create effective reports Have you had enough of creating reports using multiple spreadsheets and other documents? Use AESA to improve the effectiveness of your reporting and make your data more easily accessible to people making decisions. 6. Minimize training costs Are you terrified when your scheduling staff brings up the word holiday? AESA has been designed to deliver powerful features in a simple, easy to use interface. The user friendly screens combined with a complete and informative help file will ensure your schedulers will be comfortable using AESA; and, new users will find the program easy to use. With AESA, you are in control of your scheduling environment. Why not let AESA be your Automated Employee Scheduling Assistant? 7 Infomax Consulting Inc.

8 ... AESA is customized to your scheduling process our price is guaranteed, and you don t pay until the work is complete you re not just buying software, you re buying service... Costs: Why pay for what you don t use? With Application Service fees, you don t pay large up-front costs. You pay for what you use, when you use it. There are two costs involved in purchasing AESA: a one-time customization and training cost, and an annual application service fee. These costs are described below One-Time Customization and Training Cost: AESA will be customized to your scheduling process and scheduling rules. Since every organization s scheduling requirements are different, the cost of customization will vary based on the complexity of your scheduling environment. Our first step will be to review your scheduling requirements. Once Infomax determines your requirements, we will provide you with a guaranteed customization cost before any work begins. Once the customization is completed, we will make sure your staff is properly trained and able to use all the powerful features available in AESA. So what s the guarantee? At Infomax, our policy is that you don t pay in full until the work is done. That s how Infomax guarantees great service every time! Annual Application Service Fee:... application service fees provide quality software at reasonable prices... Infomax s philosophy is to provide continuous support and improvements to our software. When you purchase AESA, you re not just buying a piece of software; you re buying our full service. For a low per employee annual rate, your organization will receive a site license and full software support including maintenance, technical support, and all software upgrades and updates during the year. With the application service fees you don t pay a large up-front cost for the program. You pay for what you use, when you use it. And you never have to worry about costly upgrades as upgrades are included in the annual fee. 8 Infomax Consulting Inc.

9 About AESA: AESA the essential tool for automated employee scheduling.... AESA is powerful and easy to use......orca Bay Sports and Entertainment is highly satisfied with AESA......Infomax has been developing scheduling software since AESA is customizable, powerful, and easy to use scheduling software that places you in control of your scheduling and human resource environment. With AESA, Infomax has introduced a comprehensive and integrated approach to employee scheduling. No other scheduling product can boast of the list of features contained in AESA, and all of this power is delivered in an easy to use package. AESA is the most powerful and effective automated scheduling product available. But don t take our word for it, just listen to the people who work with AESA every day: AESA is user friendly software that s customized to meet our needs. With AESA we create schedules, track work history and performance issues, and produce reports quickly and easily. We are very satisfied with AESA. Leslie Carter Event Staff Coordinator Orca Bay Sports and Entertainment Infomax Software, the developer of AESA, has provided quality scheduling software since Their scheduling software is currently being used at Orca Bay Sports and Entertainment in Vancouver, Canada to schedule a pool of over 600 part-time employees for hockey, basketball, concerts, and other events. If you want to know more about AESA and you are interested in the benefits that automated employee scheduling can bring to your company, please feel free to contact us. Thank you for your time. 9 Infomax Consulting Inc.