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1 Where Identity Matters

2 Where Identity Matters We Matter for Automotive Dealership Owners Automate time and attendance data capture and boost dealership profitability with Dealer id, Actual id s dealer identity management system. It combines our industryleading Fingerscan Time Clock with our cloud-based time and attendance application, enabling automotive dealers to effectively manage hourly and salaried employees with little to no maintenance. Reduce payroll costs already demonstrated through other dealerships Keep accurate track of employees with identity management Manage compliance effectively across multiple jurisdictions Prevent time theft and fraud with biometrics Actual id returns profits to dealers Results from a dealership payroll analysis: Single location, 50 employees Payroll Cost Reduction of 15 minutes (or $4.50) a day per employee, equating to over $3,000/ month in payroll cost reduction Administration savings of 4 hours a week Read the full dealer case study, visit 2

3 Trusted by Dealers Join the growing list of dealerships across leading automotive brands already using the Dealer id. At London Honda, we were impressed with the simplicity and flexibility of Actual id s time and attendance solution. We see Actual id as a great fit for the unique needs of our automotive dealership. Their solution will help us in creating much more accurate and efficient processes for generating everything from weekly payroll reports to creating Records of Employment. Louise Curry, Systems Facilitator at 3

4 Dealer id: A cloud-based time and attendance solution for your dealership Biometric identification like fingerprints can t be shared, lost or stolen. Dealer id identifies employees based on their fingerprints, eliminating the need for non-secure punch cards, PINs or other third party credentials. It s the most effective way to reduce time theft, improve data capture, and increase compliance with local labor laws. Dealer id combines the benefits of biometrics with a cloud-based time and attendance application designed specifically for automotive dealerships. It works with your unique requirements for scheduling, managing overtime, dealing with exceptions and providing alerts through real-time visibility of staff. Use it to track busy parts and service departments, shuttle and valet services, reception, administration, sales, and manage employees in a single building or across multiple locations in a dealer group. Dealer id goes beyond time and attendance management to include HR functionality to effectively manage vacations and sick time as well as compliance with state or provincial labor laws for issues like mandatory breaks and overtime that vary regionally. Customer Videos See how dealers have improved operations with Dealer id: Dealer id includes: 1. Fingerscan Time Clocks: The #1 performing biometric clocks in the world. 2. Cloud-based Time and Attendance Application: Use it with computers, tablets and smartphones. The fact that it s a cloud solution means you ll have access to additional benefits through future software updates. 3. Go Live: Start-up activation service gets you up and running fast. 4. Live Technical Support: Available 12 hours a day, every day. 5. Customer Health Checks: Proactive regular monitoring ensures all employees are realizing maximum benefit. Fingerscan Time Clocks are installed throughout your facility via the cloud and are activated through Go Live services to centrally connect your network of locations. Our complete endto-end solution delivers activation, system configuration, user enrollment, training and a support infrastructure for quick deployment and scalability as your business grows. 4

5 Fingerscan Time Clocks: leading-edge biometrics Our Fingerscan Time Clock represents a great leap forward in biometric technology. Actual id delivers Suprema biometric readers, the world s top ranked biometric family of devices providing the highest possible authentication success rate for your employees. Proven Technology: Suprema s fingerprint matching and extracting algorithms ranked top in the Minutiae Interoperability Exchange (MINEX) test by the National Institute of Standards & Technology (NIST). Suprema s matcher algorithm showed a 99.77% success rate, outperforming all 21 algorithms from 17 vendors, and their Extractor algorithm had a 99.7% success rate, beating out 23 algorithms from 20 vendors. Time and Attendance in the Cloud: secure remote access and storage Our cloud-based application is completely customizable to your dealership, right down to the departmental level; use it to manage time and attendance and automate payroll administration for greater efficiency. Configurable alerts for employees and managers help you manage your team in real-time, with cloud-based access anywhere, anytime. It s easy to activate and use: Simply log in and starting using it no training required. Quick biometric enrollment: It only takes a few minutes for your payroll administrator to enrol a new employee through a Fingerscan Time Clock using a smartphone, tablet or computer. Try the Cloud Now Free 30-day trial available to dealerships contact us today! Cloud-based & centralized: No local IT infrastructure needed just sign in from your smartphone, tablet or computer. All employee info is stored securely and remotely, so hardware failures at your facility have no impact on the availability or security of your data. With a cloud-base service, all future features and benefits are automatically delivered to you. 5

6 Mobile-friendly: Stay connected through any web-enabled device the browser-based solution supports any screen size. Enrolling a new employee can be completed by HR/Payroll either on a desktop PC or mobile device. Report usability: Simple-to-use reporting allows users to get to the information they want easily. View summary reports to drill down to employee-level detail. 1 click to full suite of reporting to manage payroll, resolve exceptions and more One more click to see realtime status of employees by department or location. 6

7 Real-time, customized alerts and notifications: Comply with labor regulations by sending real-time mobile notifications for mandated breaks. Send alerts to managers about employee absences, overtime triggers and shift exceptions to resolve in realtime. Information can be configured by shift and location to support varied compliance regulations, with electronic proof in case of an audit or employee claim. Have lunch deduction automatically calculated. Implement shift rounding rules to ensure employees are only paid for hours they are scheduled to work. Configurable to comply with your local labor regulations. Enable managers to be alerted of shift exceptions via or text messaging. 7

8 Role-based views: Different views offer quick access to functions that are most important to different users including employees, department managers, payroll administrators and executives. Employees can check hours worked the previous day, view upcoming shift, receive alerts for shift exceptions or submit vacation requests. Department managers can see who is working at any given time (across all locations), resolve employee/shift exceptions, manage overtime and approve work hours for a designated department. One click to view current status of payroll by department Payroll administrators can easily manage payroll approval processes across one or many locations, audit reports and effectively manage all pay-related issues. Payroll reporting allows administrators to easily pinpoint any outstanding issues to resolve before a payroll run. Senior executives can see who is working across departments and locations in real-time, and view reports on consolidated payroll and overtime summaries. One more click to view hourly totals by employee. One more click to drill down to individual employee s time card to edit and/or resolve exceptions. 8

9 Cloud-based time and attendance that meets a dealership s top 5 requirements Requirement Actual id features Convenient wireless mobility 90% of employees use smartphones at work Dealer id can be accessed from any Internet-connected device. Easy-to-use software Responsive styling dynamically adjusts layout to ensure information is always easy to view and use, no matter what web-enabled device you use. Simple reporting Reporting summarizes information into logical categories: Time Cards, Payroll Approval, Audit Report, ho s Here and more. All reports are searchable and customizable by users. Compliance handling Shift and location level customization meets different state/province level compliance issues regarding overtime, mandatory breaks, minimum hours worked and more. Future proof Cloud-based application ensures future functionalities and version upgrades are automatically available to existing customers. 9

10 Go Live Activation and Support Services: gets you up and running fast Go Live activation: Our Go Live service ensures Dealer id is configured and ready to go in record time, with reliable one-on-one support including super-fast system activation, biometric enrollment assistance, and system configuration. 1 Activation Dealer id orientation Pay period parallel monitoring Shift, schedule creation & compliance management 2 System Configuration Designed specifically for your dealership Employee database import Time clock configuration 3 Enrollment Assist with employee enrollment Advanced template management Live technical support: Remote support is available every day from 8:30 am to 8:30 pm Eastern Time by phone, or a remote desktop connection directly with your administrator s computer ACTUAL Quick Remote Desktop Support Customer health checks: Proactive monitoring ensures all employees are realizing maximum benefits. If an Actual id Health Check detects places where your Dealer id solution can be optimized for efficiency, time savings or payroll savings, we will contact your administrator right away. 10

11 Why biometrics? Actual id s biometric system helps dealership owners manage the true identity of their employees through biometrics, and eliminate keys, time cards, PINs and other third party credentials, which are all prone to manual errors or being forgotten, lost or stolen. It also prevents fraud by cutting out time theft and buddy punching. Activity Manual Punch Clock Cloud-based Application Actual id Why Choose Actual id? Payroll Employee Fraud Time Theft Buddy Punching Time Theft Buddy Punching Time Theft Eliminated Accurate Identity Actual id eliminates time theft because biometric readers provide the only accurate method for true identity management. Tabulation Time Manual Entry Errors Automated Electronic Records All employee data is automated and electronically captured, which vastly reduces administration time. Record Keeping Time Consuming Admin Audit Compliance Comprehensive reporting provides access to historical employee data for tracking absenteeism or audit compliance. Actual id leads to success Actual id eliminates the administrative pain and risks of managing a cumbersome manual time and attendance system. Customized solutions: A purpose-built, complete dealer identity management system streamlines time and attendance for single or multi-location automotive dealership operations. Painless transition: A simple activation and enrollment process results in a quick, painless transition from your current system. 11 Real payroll cost reduction: Our clients have experienced ROI in less than 3 months through payroll savings, administration efficiencies and automation.

12 ACTUAL Copyright 2014, Actual id. All rights reserved. Any product names, logos, brands, and other trademarks featured or referred to above are the property of their respective trademark holders.

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