Centralized Database

Transcription

1 PRODUCT DESCRIPTION The selection of an employee time and attendance system to enforce accurate labor management can be an arduous task when faced with the sheer numbers of employee time clocks and timekeeping systems on the market today. In the past, choices ranged from time consuming manual timesheet entry systems, to the 'old-faithful' mechanical time clocks. The 90's ushered in semiautomated employee time clocks which capture data and deliver it later for payroll calculations, thereby imposing time card exceptions and forcing additional labor for payroll processing. Today's advanced labor management systems are computer based, real-time systems designed to streamline the management of every organization's most important resource - human capital. These employee time tracking systems may be deployed strictly as server-based systems without the need for any ancillary hardware, or as web-based time and attendance systems without geographic limitation as to their use. OPTIMEM time and attendance system is a flexible workforce management solution for any business size; from small growing offices to enterprise class organizations with multi-thousands of employees. Designed with payroll cost reduction in mind, OPTIMEM remains on the forefront of today's technology in delivering necessary employee data in real-time to frontline decision makers to manage costly labor resources. OPTIMEM can be configured to use any type of Time Input Device like Biometric (Finger Scan and Hand Punch) or primary RFID enabled devices.

2 ADMINISTRATION Multiple Companies Management Cost Center Management Department Management Designation Management Shift Management Departmental-Shift Map Leave Management Group Management Search Employee Web-Sign Quota Leave Cancellation INCHARGE Leave Approval Shift Schedule Time Adjustment Calendar Management In/Out Timings Leave/Flexi Chart EMPLOYEE Apply for Leave In/Out Timings Calendar Change Password Centralized Database Database WEB BROWSER

3 Our biometric employee time clocks and desktop/web-based employee time and attendance software solutions each operate in true, un-delayed real-time. Its web interface makes the other processes (including leave management, shift generation and reports) available to employees 24/7, as it can be used at any time from any where in the world! TECHNICAL SPECIFICATIONS Through its strong Database Oracle 9i at the backend and Dynamic JSP technology on the Presentation Tier, OPTIMEM can run virtually on any platform including Windows, Linux, Solaris, HP-Unix, IBM and AIX. SALIENT FEATURES OPTIMEM has many salient features which makes it more advanced and dynamic than other Time & Attendance Management Systems available in the market. Some of these features are as follows. Multiple Companies For Group Companies that seek, to implement a system for multiple companies, OPTIMEM can be the best choice as its one single implementation can serve more than one company. Multiple companies can be created through OPTIMEM, with each having its own Administrator and autonomy within the system. Leave Management OPTIMEM has the most advanced Leave System that one can find. For example, employees can apply for any type of leave online which is approved/ rejected by their incharge. The incharge can further include their additional comments. A workflow is available to automate the leave application/approval request. The system administrator can assign leaves to employees on various occasions, for example, when employees complete their probation or at the end of a fiscal year. Shift Scheduling OPTIMEM manages Shifts efficiently as it rotates them on yearly, monthly or even on a daily basis as per company requirement. Its structure helps in defining shifts for any company whether it operates from 9 to 5, alternate day off, last Saturday off or on 24/7, making OPTIMEM adaptable for almost any industry.

4 How OPTIMEM Will Benefit Your Organization? Reduced error margin Paperless environment Fewer pay check corrections No clumsy usernames or codes to remember, your address is you User ID Comprehensive and sophisticated security features mean you have complete control over who can access and update data 24/7 reporting time or 24/7 accessibility100% Web based application Increased productivity and efficiency Manage time for all divisions and departments in one system Higher functionality Faster, accurate and reliable information Keeps track of the employee s attendance and personal data in an organized & systematic manner Automatic functions allows user to produce a time card report showing Fully calculated employee hours at a click of a button Generates daily report and monthly reports Improve payroll processing performance and makes the pay roll process fair and impartial Improved customer experience Main Features of the System Include Check and maintain employee records in real time environment Keep track of workforce's holidays and absences or periods of sickness Comprehensive flexi time Wide selection of standard break types and working rules to meet business demands Real time monitoring of employees time attendance status Quickly filters and narrows down the information of reports to provide you with exact and focused information Employees are provided read-only access to their own attendance information and they can check the status of pending absence requests from home or anywhere on your network Leaves can be applied and approved online Employees can view their own attendance and leave status without contacting HR System is scalable from 5 to 50,000+ employees Fast Deployment/Customization with Smart Upgrade technology Customizable Terminology & Data Entry Views

5 Unlimited definable companies, organization structure, shift scheduling, employees, etc Employees Group Management A Complete Role Based System Itemized Security Access How OPTIMEM Is Different From Other Time Management Software? It can handle multiple companies of a group with single interface without acquiring separate license or hardware for it User friendly single window user interface to manage multiple departments and designations OPTIMEM has facility to mark attendance both by card reader as well as web based module. In order to keep the system safe from ghost entries, admin of the system can set the quota of web based Sign In/Out via this module Reports & Analysis Extensive reporting capabilities to monitor system data Employees can view their in & out timings in both list and graphical representation. Supervisors have access to a number of reports for analyzing the performance of employees

6

7 Security Role based system provides file level system security which protects illegal usage of system Access to system by username/password only All user and service data stored in central, secure database Remote Control Anywhere to anywhere access via secure web connection Full IT control of remote computer Access to computers and other machines are granted for users working from home or using a remote machine

8 High Level Architectural Diagram of Time Management System Company Department Cost Center Category Shift Province Designation Leaves City Branch Employee