QUADRANT HUMAN RESOURCES

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1 HUMAN RESOURCES QUADRANT AUTOMATES ANY PROCESS WITH EASY NAVIGATION THROUGH TO COMPLETION The Quadrant HR module was designed recognizing that all organizations have processes that are unique to them one size does not fit all. To ensure maximum flexibility and optimal performance, Quadrant uses the concept of configurable HR Folders to document and automate HR activity. You can get started using an existing template that is easily updated, or you can create an HR Folder from scratch. Every field you define can be reported on for measurement and metrics analysis. Quadrant HR also allows you to control and track any HR process in your organization, such as Performance Management, Succession Planning, Health and Safety, Labour and Employee Relations and Relocation Administration. You are able to focus on getting information you want not on how to get it, by: Documenting the flow of existing Human Resources processes Evaluating the potential for process improvement Streamlining the HR process incorporating improvements Configuring Quadrant HR to replicate best practices Assigning task owners to facilitate accountability Ensuring the process is followed through to successful completion Above: Track any number of processes including Succession Planning.

2 HUMAN RESOURCES KEY FEATURES Users define their workflow, document the process and develop checklists with multiple steps to be carried out in random or sequential order through to completion. From these checklists, key dates for follow-up on critical employee activities are determined and entered into Quadrant. The system then automatically notifies designated users, either internal or external, to trigger next steps. Benefits Provides the mechanism for continual process improvement Streamlines internal processes resulting in increased efficiency Saves money without costly customizations Reduces paper waste Workflow Management provides managers with the tools to effectively monitor employees both in their own department and throughout the organization. Quadrant tracks processes and provides notification of incomplete processes. The software does the thinking for you, by: Streamlining business processes using best practices Eliminating post-it note reminders Assigning tasks to owners to facilitate accountability Above: Retro calculations made simple. Replicating and automating your unique Human Resources processes Tracking, reporting and analyzing unlimited processes that are defined by you Automating and streamlining your processes to ensure efficiency and cost effectiveness

3 PAYROLL QUADRANT HELPS YOU DELIVER TIMELY, RELIABLE, AND ACCURATE PAYROLL TO YOUR STAFF The Quadrant Payroll module automates the administration of payroll processing and gives managers access to critical date sensitive information stored in the database. Quadrant payroll software helps you maximize the control, cost and time benefits of processing your own payroll. The software has been designed to handle the real-world needs of multi-agreement, multi-location and multi-position payroll processing for Canadian health care organizations. Key Features Quadrant Payroll allows users to store all employee data and salary information, manage pay cycles, process special pay and generate ad hoc reporting. The reporting module is flexible and fully compliant with the Ontario Healthcare Reporting Standards. Some key features of the software: Handles retroactive payments and split position processing with ease Allows users to quickly implement and manage direct deposits to multiple bank accounts Catches fluctuations and errors in pay before sending the EFT to the bank Connects management with information that helps support decisions with online and customizable reporting for labour costing, distribution and analysis Modifies payment processing for one individual, a group or all employees Allows the use of different tax methods on different earnings for single cheques for example, bonus method and regular method for semi-monthly pay periods Provides flexible, automated benefits, compensation and pension administration Above: Retro calculations made simple. Integrates with Quadrant HR, Scheduling and Microsoft Dynamics GP financial solution

4 PAYROLL Benefits Reduces administration time and provides more time to focus on other areas Reduces payroll errors, giving you greater confidence and peace of mind Eliminates service provider fees and third-party interface costs Increases control of the payroll process Above: Modify processing with ease: by individual, group or all employees.

5 SCHEDULING SIGNIFICANTLY REDUCE OVERTIME AND SICK LEAVE WHILE BOOSTING EMPLOYEE MORALE Quadrant Staff Scheduling is a robust, accurate and proven Scheduling Software you can rely on. No matter how complex your staff scheduling needs, Quadrant Staff Scheduling will help to quickly, easily and efficiently schedule the: Right people in the Right positions at the Right time, for the Right cost Key Features Position control in a rules based system enables easy schedule creation and administration for organizations with simple and complex scheduling rules with multi-site, multi-position, multi-union work environments Managers can instantly find qualified employees for vacant shifts while adhering to relief and contract or payroll rules; considering employee qualifications, availability and preferences Avoid scheduling mistakes with pre-configured rules that help reduce costs, ensure pay accuracy and avoid shortages Run queries to find open shifts and make sure labour is expensed to the right department Create master rotations for any shift pattern or ad hoc schedules for unique scheduling needs Schedulers can temporarily remove employees from a rotation row in the event of a leave of absence Ability to make master rotation changes where schedules can be rolled back with all exceptions retained Above: Quadrant Staff Scheduling software can handle your unique staffing needs. Ability to view employee absences for easy identification of trends and patterns

6 SCHEDULING Quadrant Staff Scheduling puts you in control of the entire scheduling process, enabling managers and administrators to adjust staffing levels, reallocate resources and send accurate data to payroll with the click of a mouse. It is easy to track shift changes, who approved them and why with Quadrant Staff Scheduling. Whether you run a centralized or de-centralized scheduling environment, staying on top of a complex workforce is possible, from a single screen. Benefits Streamlines scheduling process providing increased efficiency Reduces manual labour resulting in decreased costs Standardizes the consistent application of collective agreements for union employees thereby reducing grievances Above: Shift scheduling is straightforward and effortless to monitor.

7 SELF SERVICE EMPOWER EMPLOYEES WHILE REDUCING HR ADMINISTRATION Self Service is a series of web based modules built on Microsoft.NET. Self Service provides employees and managers with user-friendly and secure capabilities to view, update and approve information in Quadrant HR via the Internet. Employees can update their personal information such as address, phone number and on-line and view pay statements, vacation banks and work schedules. With Self Service Recruiting, employees can also apply for internal job postings while managers and recruiters can instantly weigh and rank incoming resumés. SELF SERVICE MODULES Leave Management: Employees provide leave dates and details then managers can approve, deny or delegate the request online. Both employees and managers can see the status of all current, future and historical leave. Recruiting: Applicant qualifications are automatically compared against pre-defined weighting criteria so recruiters can instantly see the most qualified candidates. Your entire recruiting process can be managed; tracking details, documents and communication along the way. Job postings are easily created by managers or recruiters and added to your corporate website. Key Features Personal Data Management Employees can view and change personal information such as address, phone number and , view emergency contacts, education and competencies Leave Management (Online) Streamlines the process of submitting and approving leave requests Employees can request time off by providing date range, leave type and reason Managers can approve or deny leave request and delegate approvals while away Handles multiple manager approvals Employees and managers can view status of current, future and historical leave Schedule Management: Employees can view their schedule for any month Pay Management: Employees can view pay stub information including gross pay, taxes, other deductions, net pay, pay period and year-to-date earnings and deduction totals Employees can view vacation and sick day balances

8 SELF SERVICE RECRUITING Managers and designated users have the capability to connect to a secure, Internet website to track qualified candidates, post job vacancies and manage the recruiting process. Here are some highlights: Self Service Recruiting is accessible via the Internet giving managers and designated users secure, easy, user-friendly access to applicant and recruiting information Tracks end-to-end recruiting process and related information (for example, interviews, notes, exam results, tests, reference checks) Benefits Reduces administration and incoming traffic to your HR Department giving you more time to focus on strategic initiatives Empowers employees in an efficient way Streamlines and automates leave management and recruiting processes Saves costs by eliminating manual mailing of cheques and/or pay statements Tracks qualified candidates, vacant positions and new hires Automates the process of accepting internal and external job applications against a specific job posting or a generic application Above: Employees can view all of their own personal information online, including pay statements.

9 TIME AND ATTENDANCE MANAGE PEOPLE MORE EFFECTIVELY WITH THE RIGHT INFORMATION Improve employee time tracking, control overtime, improve employee attendance habits, and reduce labor expenses with Quadrant Time & Attendance. EFFICIENTLY CAPTURE AND ACCURATELY PAY TIME WORKED Utilize a time collection device (clock, badge reader etc.) or a web-capture of time to collect time worked more efficiently. This in turn, helps to generate time cards that are more accurate. Key Features Manage only the scheduling exceptions Control overtime costs Simplify attendance tracking Maintain accurate, detailed attendance records for every employee Know who arrives late or leaves early MANAGE EXCEPTIONS, NOT PROCESS Quadrant Time and Attendance lets you define the rules that determine how work is recorded and paid. This increases your organization s efficiency and accuracy. It also reduces the effort needed to approve your schedules. By focusing on the exceptions to your schedule, you will have a more efficient process, better communication and enhanced workforce relations. INTEGRATE WITH QUADRANT PAYROLL AND QUADRANT SCHEDULING Quadrant Time and Attendance integrates with our Payroll and Scheduling modules. You can fully leverage your investment by sourcing employee information from Quadrant Payroll, schedules from Quadrant Scheduling and transferring timecards from Time and Attendance back to Payroll. Above: Dashboards give you an instant view