ACG Advertising Opportunities. American College of Gastroenterology ANNUAL SCIENTIFIC MEETING AND POSTGRADUATE COURSE

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1 American College of Gastroenterology ANNUAL SCIENTIFIC MEETING AND POSTGRADUATE COURSE ACG 2015 Advertising Opportunities HOTEL MARKETING Doctor s Bag Exclusive Room Drop CONVENTION CENTER MARKETING... 3 Convention Center Bag CITYWIDE MARKETING... 4 Wrapped Vehicles Airline Boarding Passes

2 HOTEL MARKETING DOCTOR S BAG EXCLUSIVE ROOM DROP With special delivery to attendee hotel room doors at select hotels, the Doctor s Bag offers great visibility for your booth, educational events, and promotional materials. Greet attendees with your message as they return to their hotel rooms. Exclusive Room Drops are an excellent opportunity to stand out. Each daily participant is allowed to distribute one item. DEADLINES September 4 Ad space/prototype/payment September 11 Ad materials due ADVERTISING RATE $5,410 per insert DISTRIBUTION DATES October 16/17 (Same bag distributed over two-day period. The October 16 Doctor s Bag is distributed to ACG hotel guests arriving on or before the morning of the 16th. Distribution on October 17 will reach new attendees arriving after the distribution held on the 16th.) QUANTITY DEADLINES September 11 Ad space/prototype/payment October 5 Finished product samples to TriStar (qty 20) October 14 Finished products due at hotels ADVERTISING RATE $25,500 per drop DISTRIBUTION DATES 2,800 October 18 October 19 PROTOTYPE SUBMISSION QUANTITY Submit prototype to Christina Kopina ckopina@tristarpub.com 2,800 SPECIAL NOTES See page 5 for details. 2

3 CONVENTION CENTER MARKETING CONVENTION CENTER BAG Distributed in high-traffic areas throughout the convention center, this bag will be in every attendee s hand! DEADLINES September 4 Ad space/prototype/payment September 11 Ad materials due ADVERTISING RATE $4,110 per insert, per day DISTRIBUTION DATES October 18 (first day of exhibits) October 19 QUANTITY 2,800 PROTOTYPE SUBMISSION Submit prototype to Christina Kopina ckopina@tristarpub.com 3

4 CITYWIDE MARKETING AIRLINE BOARDING PASSES & WRAPPED VEHICLES Gain unprecedented exposure beyond the convention center with these eye-catching advertising opportunities. Put Your Message Here! SPECIFICATIONS Provided upon inquiry with your TriStar Event Media Strategist, ADVERTISING RATES & DEADLINES Advertising Opportunity Wrapped Vehicles Includes custom signage and one driver operating vehicle on an 8-hour per day repetitive route. Airline Boarding Passes Includes advertising on digital boarding passes delivered through US Airways and American Airlines. Ads are printed on traveler s tickets that are printed at home. Ads also appear on traveler s mobile devices when using digital tickets. Dimensions: 2.5 (w) x 3 (h) Quantity/Duration included in advertising rate Advertising rate Space/ prototype deadline Material deadline 1 minivan 3 days 1 minivan 4 days 1 minivan 5 days $19,750 $24,180 $27,550 September 4 September days Call for pricing September 11 September 18 Marketing opportunities listed above are subject to availability at time of reservation. Opportunities may require prepayment. 4

5 SPECIAL NOTES TERMS & CONDITIONS DOCTOR S BAG & CONVENTION CENTER BAG 1. All inserts must be submitted to TriStar for final approval by ACG regardless of prior approval for other promotional opportunities at the meeting. 2. TriStar will notify you of approval. If changes are necessary, a copy of the corrected insert must be resubmitted, and TriStar will notify you of final approval. 3. Circulation is based on projected attendance and room blocks at the time of rate card distribution. 4. The advertiser is responsible for sending the correct number of pieces. TriStar will not be responsible for shortages due to an incorrect number of pieces being received. 5. TriStar will supply a shipping label for the advertiser to complete and place on the outside of each box that is shipped. 6. Do not ship bag inserts to TriStar s office. The advertiser will be responsible for costs incurred to ship to the insertion fulfillment house. 7. A minimum of four pieces must be reserved per day for bag delivery to occur. 8. Insert Specifications: Maximum dimensions are 8 1/2 x 11 ; maximum weight is 4 ounces. 9. Price based on an average-sized insert. Insertion fee is subject to change at publisher s discretion. 10. Due to weight and bulk of magazines, newspapers and other publications, distribution will not be permitted in the bag. EXCLUSIVE ROOM DROP 1. Participant is allowed to distribute one piece per opportunity. 2. All advertisements and featured products subject to ACG approval. 3. Fee is subject to change pending advertiser s selection of collateral. 4. Participant to supply all advertising material. 5. All shipments must be sent directly to hotels. TriStar will supply a shipping label for the advertiser to complete and place on the outside of each box that is shipped. Quantities may vary due to hotel policies and staff availability. 6. Distribution provided at select hotels only. 7. Due to stringent hotel labor policies, TriStar Publishing is not liable for a hotel s failure to distribute to rooms in the designated hotel room block. There will be no discounts or refunds given. FINANCIAL CONSIDERATIONS 1. All signed agreements are firm. No cancelations accepted. 2. Payment due upon space commitment. 3. Payments may be made via check, wire transfer, or credit card. Payments made by credit card will have an additional fee of 2% added to the total purchase price. This fee cannot be waived. 4. No agency commission or cash discounts permitted. Rate card prices are NET. 5. Additional fees may be incurred for non-compliance with the shipping instructions or failure to fully complete shipping label provided. 6. A minimum $500 late fee will be charged for materials received after the specified due date. 7. Due to stringent hotel labor policies, TriStar Publishing is not held liable for a hotel s failure to deliver to rooms in the designated hotel room block. There will be no discounts or refunds given. 8. Payment is due prior to printing of the publication or services rendered unless otherwise agreed upon with the Publisher. If Publisher agrees, payment shall be made by the responsible party within 45 days of receiving tearsheets or proof of advertisement. In the event payment is not remitted to TriStar by the responsible party within 45 days of receiving proof of advertisement, a late fee of three percent (3%) will be applied to the outstanding balance. In addition, outstanding payments/ invoices not made within the calendar year the advertisement was placed will incur a six percent (6%) late fee applied to all outstanding balances. TriStar reserves the right to prohibit advertising if an account is past due 90 days. 9. TriStar reserves the right to cancel any publication or service in the event of revenue short falls. TriStar shall refund monies paid for participation in the publications or service. TriStar is not obligated to offer or replace the canceled publication or service. 5

6 READY TO ADVERTISE? For reservations, contact NAN BLUNK BRENNAH TATE DARCEY TENBRINK For ad material questions, contact CHRISTINA KOPINA TriStar Publishing, Inc. Tel Fax Send payments to ACCOUNTS PAYABLE TriStar Publishing, Inc W. 132nd Street, Suite 300 Overland Park, KS Payment options Payments may be made via check, wire transfer, or credit card. Payments made by credit card will have an additional fee of 2% added to the total purchase price. This fee cannot be waived. KB