RFP for Case Management & Tracking System for the Office of Advocate General, Madhya Pradesh

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1 MAP_IT Madhya Pradesh Agency for Promotion of Information Technology Corrigendum 2 RFP for Case Management & Tracking System for the Office of Advocate General, Madhya Pradesh Sr.No. RFP Reference Existing Clause Modified/Amended Clause 1 Vol.1 Page 83 BOM for State Data Bill of Material for State Data Center (Including Disaster Recovery Centre) Bill of Material for State Data Center (Including Disaster Recovery Centre) Center (Including Data Centre components provided by SDC: Data Centre components provided by SDC is revised/amended DR) and should be read as follows: Item Description Servers (Application, Backup etc ), Storage, SAN Switch, Automated Tape Library (ATL) with Backup Software, IP Based KVM Switch and Monitor Server Operating System, Backup System, Antivirus, EMS, Server Management, Intranet Portal, MIS & Reporting Dashboard, etc. DMS Application (COTS Solutions), Data Capturing Tools, Case Tracking Solutions, Database, ECMS, etc. Building Monitoring System, Access Control, Physical Security & Surveillance, Power Supply, UPS Backup and Generator, Precision AC, Fire Prevention System, Internet and Intranet Routers, Core switch, Application Switches, UTM Firewall with VPN and IPS, Server racks, Open racks Quantity Estimated No. (s ) to be ascertained and provisioned by IA Not as SDC will provide same. Item Description Servers (Application, Backup etc ), Storage, SAN Switch, Automated Tape Library (ATL) with Backup Software, IP Based KVM Switch and Monitor Server Operating System, Backup System, Antivirus, Server Management, Intranet Portal, MIS & Reporting Dashboard, etc. UTM Firewall with VPN and IPS, Server racks DMS Application (COTS Solutions), Data Capturing Tools, Case Tracking Solutions, Database, ECMS, etc. Building Monitoring System, Access Control, Physical Security & Surveillance, Power Supply, UPS Backup and Generator, Precision AC, Fire Prevention System, Internet and Intranet Routers, Core switch, Firewall, EMS/NMS Quantity Estimated No. (s ) to be ascertained and provisioned by IA Not as SDC will provide same. Corrigendum 1 - Annexure "J" Item no 21, 22 and 24 i.e. Routers, Core Switch and Firewall removed. However, "UTM Firewall with VPN and IPS" is added at item no. 23. Revised Annexure "J" is at Annexure "1" of this corrigendum-2:

2 Sr.No. RFP Reference Existing Clause Modified/Amended Clause 2 Vol 1. Page 8 Last date of bid submission and date of bid opening. Last date of bid submission and date of bid opening is amended. It Clause 6. Key should be read as follows: Activities and Last Date and Time for 22 nd January 2014 on Wednesday till Last Date and Time for 5 th February 2014 on Wednesday till 4:00 Dates and Revised as Submission of Bids 4:00 PM at State IT Center, 47-A, Arera Hills, Bhopal Submission of Bids PM at State IT Center, 47-A, Arera Hills, Bhopal Item 15 of Corrigendum - 1 Date and Time of Opening of Bids 22 nd January 2014 on Wednesday till 4:30 PM at State IT Center, 47-A, Arera Hills, Bhopal Date and Time of Opening of Bids 5 th February 2014 on Wednesday at 4:30 PM at State IT Center, 47-A, Arera Hills, Bhopal 3 Vol. 2 Page 30 Clause COTS Product Requirements and Revised as Item No. 3 of Corrigendum 1 4 Vol. 2 Page 30 Clause COTS Product Requirements and Revised as Item No. 3 of Corrigendum 1 Bullet Point 3 under heading "Proposed COTS solution should comply with following essential criteria:" "The COTS OEM s average annual turnover for the last 3 financial year i.e , & should be more than INR 500 crores. Documentary proof to be submitted for the same." Bullet Point 6 under heading "Proposed COTS solution should comply with following essential criteria:" "The COTS Solution should be platform independent, should support all major Operating System and should support at least 3 industry standard RDBMS." Bullet Point 3 under heading "Proposed COTS solution should comply with following essential criteria:" is revised/amended and should be read as follows: "The COTS OEM s average annual turnover for the last 3 financial year i.e , & should be more than INR 100 (Hundred) crores. Documentary proof to be submitted for the same." Bullet Point 3 under heading "Proposed COTS solution should comply with following essential criteria:" is revised/amended and should be read as follows: "The COTS Solution should be platform independent, should support all major Operating System and should support industry standard RDBMS."

3 Annexure 1 Revised/Amended Annexure-J COMMERCIAL BID Item Wise Price Schedule A. Commercial Bid for supply, installation, commissioning and integration of components at all the project locations A1: Bid Price for Equipments, Material, Other articles, Software, COTS Application, Customization, etc S.No. Equipments, Material, Other articles, Software, COTS Application, Customization, etc. DMS, Case Management, Workflow, etc. related cost including the licenses 1 COTS/DMS License Cost 2 Case Management System 3 Workflow 4 MIS and Reporting tool 5 Data Capturing Tool 6 HR Management 7 Library Management Development and Customization of enterprise DMS, Case 8 Management & workflow System Any other item.. Other Software Components 9 RDBMS 10 Operating System 11 Web Server 12 Application server Any other item.. Hardware Components (For Both DC & Qty (A) Specifications Base Unit Cost in INR inclusive of packaging, transportation and warranty (for entire project period) (B) Total Base Cost in INR (C = A X B) CST/ VAT in Percentage CST/ VAT in INR (D) in INR (C+D)

4 DR) 14 Application cum Web Server 15 Database Server 16 SAN Storage 17 SAN Switch 18 Automated Tape Library 19 Backup Software 20 IP Based KVM Switch & Monitor 21 Application Switch 22 Server Rack 23 UTM Firewall with VPN and IPS Any other item. Client side Hardware 23 PC s Laptops Network Printer 6 26 Document Scanner 7 27 Multi-Function Laser Printer UPS (1 KVA) 10 Min Backup Barcode Printer & Scanner 3 Network Switch 32 Ports /100 Managed (Primary & Secondary) 31 Network Switch 16 Ports 6 10/100 Managed (Primary & Secondary) Site Preparation 32 Furniture (Computer Tables & 45 Chairs) 33 Electrical Cabling, 34 Wall Mountable Network Rack

5 35 Patch Panel 12 Ports CAT 6 36 Information Outlet CAT 6 37 Cat 6 Cable 38 Patch Cords 39 Any other item Software 40 Operating System windows 7 or Office Client Antivirus A1: Total (In Figures) Rs. A2: Bid Price for User Trainings Sr. No Trainings Duration No. of Batches (A) 1 Change Sensitization Training One Day 4 2 Orientation Training Half Day 10 3 Core Application Training Half Day 10 4 Computer Training 3 Days 10 5 Technical training on Application Maintenance, User 2 Day 1 Management, Hardware Maintenance, Network troubleshooting, Backup & Restore, Data digitization handholding, SLA Monitoring, etc. 6 Leadership alignment workshop 1 Day 1 (shall include external stakeholders also) Any other training as proposed by bidder A2: Total (In Figures) Rs. Cost per Batch (B) Training Cost (C = A x B) Taxes (D) Total Training Cost (C+D)

6 A3: Bid Price for Data Digitization Sr. No. Type of Data Measurement unit Total units (A) 1 HR Detail Employee Record Library Books Details Books Record 75,000 3 Case Files File 3,00,000 4 Any other as proposed by bidder A3: Total (In Figures) Rs. Cost per unit/entry (B) Data Entry Cost (C=AXB) Taxes (D) for Data Entry (C+D Total Bid Price for A: Bid Price Groups A1: Bid Price for Equipments, Material, Other articles, Software, COTS Application, Customization, etc A2: Bid Price for User Trainings A3: Bid Price for Data Digitization Total Bid Price for A (In Figures) Rs. Total Bid Price for A (In Words) Rs. Total Bid Price B. Commercial Bid for Regular Manpower Support (To be deployed within 30 days of signing of contract) Sr. No. Manpower Type Number of Persons for 1 st Year for 2 nd Year for 3 rd Year for 4 th Year for 5 th Year for 1 to 5 Years 1 Data Entry Operator cum Steno typist 31 2 Computer Programmer 3 Total Bid Price for B (In Figures) Rs. Total Bid Price for B (In Words) Rs.

7 C. Commercial Bid for Operations & Maintenance of the entire project for a period of 5 Years S.No. Item Description Cost in INR (including all taxes & levies) 1 Total cost for Operations and Maintenance of the entire project for a period of 5 Years Total Bid Price for C (In Figures) Total Bid Price for C (In Words) D. Commercial Bid Summary Sr. No. Item Description Bid Price in INR 1 Total Bid Price for A: Commercial Bid for supply, installation, commissioning and integration of components at all the project locations 2 Total Bid Price for B: Commercial Bid for Regular Manpower Support (To be deployed within 30 days of signing of contract) 3 Total Bid Price for C: Commercial Bid for Operations & Maintenance of the entire project for a period of 5 Years Grand Total Finally Quoted Bid Price (In Figures) Rs. Grand Total Finally Quoted Bid Price (In Words) Rs. Signature Date: Place: Name and Designation with Seal

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