Commercial Bill of materials for Implementation of Web based Job Card Management System

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1 Central Institute of Road Transport Post Box No. 1897, Pune Nasik Road, Pune Commercial Bill of materials for Implementation of Web based Job Card Management August 2015 Central Institute of Road Transport Post box No. 1897, Pune Nasik Road, Pune Tel. No , Fax No. : Page 1 of 8

2 Contents 1 Format for Bill of Materials 1 2 Software Cost Training Software & Hardware Cost Cost of Ownership 6 Page 1 of 8

3 1 Format for Bill of Materials The Bidder should ensure that this document contains data pertaining to the Technical Bill of Materials. The Bidder needs to ensure that there are no commercial details provided as a part of this document. Revealing of Commercial requirements in this document would lead to disqualification of the bidder without any other considerations The Bidder should ensure that each Item of this technical bid format will have a One One correspondence with the Commercial Bid format The Bidder should ensure that each item of this format is to be explained in detail in the technical bids by furnishing appropriate technical documents and the reference page numbers and sections are to be provided in the appropriate column of this format. For example, for Hardware items, the Bidder has to furnish detailed configuration, features, Server Management features etc., in the technical document. Page 1 of 8

4 2 Software Cost Application Software and Implementation Cost Sl. No. 1 Description Web based job card management system (off-the-shelf solution) No. of Units Unit Price Amount % amount 2 Technical Directorate All Labs mentioned in RFP document Safety & Homologation Division Accounts Document Mgt. Software (TD, Accounts & S&H) Any other module required for smooth functioning of JCMS One qualified Software engineer onsite support for one year once software goes live Months In Words Company Seal Name & Signature Date Page 2 of 8

5 2.1.2 (b) Customization Sl. No. Particulars Project Manager Efforts (Man days) Team members effort (in mandays) effort (Man days) Unit Price Amount % amount 1 Software customization 2 Additional customization (if required) In Words Note: Bidder needs to provide additional customization effort for 200 man-days under point 2 above and the same would be considered for arriving at the Cost of Ownership (TCO) of the solution. However, the same would not be considered for payment to the Bidder unless the additional customization effort is utilized by CIRT within the three years. Company Seal Name & Signature Date Page 3 of 8

6 2.2 Training Category No of No of perso Batches ns (a) (b) No of days of Training Trainin g effort / per person / per day (c ) (d) Unit Price Amount % amount Cost Executives hours IT and DB team days End Users hours to 2 days* In Words *Refer to the table list of trainings Training at CIRT, Pune Class rooms, projector will be arranged by CIRT. Note: (d) = (a) * (b) * (c) Company Seal Name & Signature Date Page 4 of 8

7 2.3 Software & Hardware Cost S. No. Items Qty (a) UOM (b) Unit Rate without (c) without tax (d) Add (e) Inclusive of all es (f) 1. Database Cost inclusive of users if any 2 Application Servers 3 Database Servers 4 UTM / Firewall 5 Backup Server / Device 6 High Speed Scanner 3 7 Document Mgt. Software (For TD, Accounts & S&H Section) 8 Any other items required for smooth functioning of JCMS. 3 Note: CIRT is authorized to purchase all Academic version of Microsoft products. All OEM Servers to cover 5 years on site comprehensive warranty: Recommended Servers IBM / Lenevo / Dell / HP. All Hardware supplied should be certified and to supply Genuine perpetual software license. Any single point failure should not stop the operation of the system. Sufficient redundancy in hardware to be maintained. Uptime 99% Company Seal Name & Signature Date Page 5 of 8

8 2.4 Cost of Ownership Summary of Project Cost for 5 Years Sr. No. AMC Cost Hardware Software *Resident engineer Amount Add taxes if any inclusive of all taxes (C+D+E) (G+H) (A) (B) (C) (D) (E) (F) (G) (H) 1 Application Software Cost "JCMS" with Customization & Training - 2 Comprehensive AMC 2 nd year Comprehensive AMC 3 rd year Comprehensive AMC 4 th year Comprehensive AMC 5 th year 0 0 Project Cost Note Server Comprehensive Warranty for 5 years (Server Hosting location will be Pune or Mumbai) Server Installation cost including all travel, lodging & boarding charges etc. All Core Routers, Switches, Firewall / UTM Warranty 3 years. After three years CIRT will take care of Hardware warranty under AMC with direct OEM or through vendors Once software is go live for TD, S&H, Accounts, Labs etc One qualified technical Resident engineer required full time at CIRT as per CIRT office timings Monday to Friday a.m. to 1730 hrs Company Seal : Signature Date: Page 6 of 8

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