Woodland Trails Scout Reservation. Woodland Trails Scout Reservation

Transcription

1 Woodland Trails Scout Reservation Woodland Trails Scout Reservation

2 i i TABLE OF CONTENTS Administration Section Letter to Unit Leaders 1 Woodland Trails Contact Information 2 Meetings & Dates 3 Important Dates Deadlines to Remember Pre-Camp Meeting Fee & Payment Information 4 Deposits Adult Registration Tag-A-Longs Unit Leadership Campsites 5 Tents Cots Campsite Visitations Wildlife Campsite Equipment Campfires Site Reservations Online Registration system 7 Sign-up Procedures Proof of Insurance Tour Plans Financial Polities 8 Camperships Refund Policy Helpful Hints 9 Online Tips Gen Involved! Unit Leader Responsibilities Homesickness Discipline of Campers Dining Hall 11 Hours of Service Dining Hall Staff Food Allergies Tips to Remember Procedures Waiter Report Times Waiter Responsibilities Camp Rules 13 Prohibited Items Fuels Pets Hazing/Initiations/Secret Ceremonies Pranks Quiet Hours Smoking Off Limits Areas Pocketknives Camper Security Buddy System Firewood Litter Vehicles in Camp Camp Operations 15 Camp Equipment Camp Staff Opportunities CIT Program Shower Facilities Lost & Found Vespers & Chaplain Service Tips for Parents 17 Mail Service Visitor Guidelines Trading Post Camper Release Policy No Show Policy Suggested Packing List Health & Safety 19 Annual Health & Medical Record Health Office Medications Injuries at Camp Emergency Procedures 20 Fire

3 TABLE OF CONTENTS ii ii Tornado Severe Weather Lightning/Thunder Extreme Temps/High Humidity Injury/Illness Lost Camper Program Section Camp-Wide Programs 21 Flags Leader Meetings Senior Patrol Leader (SPL) Meetings Campfires Order of the Arrow Programs 22 Arrowhead Program Scheduled Activities 23 Morning Activities Mealtime Activities Evening Activities Friday Activities Mile Swim Boot Camp Family Night Interfaith Service Special Activities 25 Duty to God CPR Challenge Color Blast Run Adult Leader Activities 26 Merit Badge Program 27 Program Areas Documentation Merit Badge Pamphlets Block Scheduling Kit Cricket Adventure Aquatics 29 Ecology & Conservation 30 Indian Village 31 Branding Scout Skills 32 Shooting Sports 33 Troop Shoot Open Shoot Sports & Wellness 34 Climbing Tower ATVs Human Foosball Horse Ranch Gaga Ball Pit Technology & Life Skills 36 Handicraft STEM NOVA Programs Robotics MB Notes Space Exploration MB Notes Eagle Quest BSA Elite 40 Planning Schedule 41 Appendix Camp Map A Camp Walking Map B Additional Program Fees C Pre-Camp Swim Classification D Special Dietary or Physical Needs Request E Camper Early Release Request F Horseback Riding Waiver G ATV Waiver H Honor Troop Award I Super Troop J Honor Patrol Application K Unit Leader Recognition Form L Scoutmaster Merit Badge M Daily Schedule N Merit Badge Pre-Requisites O

4 1 1 Dear Unit Leaders, Welcome to Woodland Trails Scout Reservation! We re glad that you have chosen to attend summer camp at Woodland Trails. We have lots of new things to offer in 2015 as well as old favorites from years past. Many of our policies and procedures have been updated for 2015 based on feedback we ve received from campers and leaders. Please take the time to carefully review the pages of this guide and share the information with your unit s youth and adult leadership. We are excited to bring a great program to you in Our program offerings were developed by a team of youth and adults including past and current campers, staffers, and leaders. We are recognized throughout Ohio and the surrounding states as having a quality program, top rated staff and great food. This year we will continue to build on that reputation. Our staff is outstanding and goes above and beyond to make your camp experience positive and memorable. Many of your Scouts are looking to advance at camp as well as have fun. Woodland Trails is the place to do both. With over fifty merit badge offerings to choose from, there is something for everyone from American Heritage to Woodwork. Our new Scout program (Kit Cricket Adventure, KCA) will focus on teaching how a troop should function, the fun that can be had in patrols, and the rank advancements that are more difficult for troops to complete on their own. In addition, participants in KCA will earn three merit badges including First Aid. All of our merit badge offerings around camp have been reviewed and many new badges are being offered in Several areas of camp are now on a 2 or 3 year merit badge rotation, so the badges offered this year may not be the same as last year or those available next year. New this year is our Indian Village where Scouts can learn Indian Lore and related merit badges as well as celebrate the 100 th Anniversary of the Order of the Arrow. As a special treat, on June 30, 2015, we will host the Order of the Arrow s Centennial Arrow Tour. We are adding a gaga ball pit, human foosball, and a color run to the fun activities as well as offering a special BSA Elite outdoor program for older Scouts and co-ed Venturing crews that will have high adventure elements such as ropes courses and ATVs in addition to survival skills and loads of fun. Returning again this year is our STEM (Science, Technology, Engineering, & Math) center with more merit badges and fun. We are also adding a special short term STEM camp and partial merit badge completion session. This mini session will have STEM badges that are not offered during the regular weeks of camp. In addition, Scouts may bring any partial merit badges that we offer at camp to complete. Woodland Trails also remains committed to maintaining a horsemanship program that includes not only the chance to complete the merit badge, but also opportunities for lunch rides, horse ranch overnights, and equestrian service projects. There are so many activities to choose from, your Scouts would have to stay all summer to do everything. When it comes time to eat, you will have hot meals served family style in the dining hall. This year we have secured the services of a culinary school trained team of chefs and cooks that will provide a delicious and varied menu you won t be going away hungry. Not only will you get to eat, but you ll be able to see the day in review on the screens around the dining hall. Make sure you bring your camera, take lots of pictures, and share them with us. Then watch during dinner as you are the star of the show. Thank you for choosing Woodland Trails for your unit s summer camp experience. We pledge to do our best to provide an outstanding Scouting experience that will last a lifetime. We hope you will have a great time. If there is anything we can do to make your stay better, please let us know. Yours in service to Scouts, Nancy Wheeler Paula Wathen G. Douglas Nelson Council Program Director / Camp Program Director Scout Executive / CEO Camp Director

5 2 2 A Note from the Council Outdoor Program Chairman I would like to thank the Leaders and parents for the time and effort you spend bringing your youth to camp and am looking forward to seeing you again for another great year at Woodland Trails. This guide has been designed to provide you with information on the Woodland Trails Scout Reservation facilities and program to help you plan your unit s summer camp experience for the week. "Be Prepared" is not just a motto, planning using the guide before arrival at camp will make your experience a great one. The Council Outdoor Program Committee is very excited about the 2015 Miami Valley Council s summer camp program. I believe you will find this year s program developed by Paula Wathen (Camp Program Director) and Nancy Wheeler (Council Program Director), who will be serving as Camp Director, a cut above last year s program. We have also added many new and exciting activities to camp. This is a year you don t want to miss. We would like to invite you to the Miami Valley Council Camp Kick-Off on January 29 which is a great opportunity to learn about camp, tips for your unit s camp promotion, and to learn about upcoming improvements and program updates. Various members of our camp staff will be there to meet with you. Sincerely Yours in Scouting, WOODLAND TRAILS CONTACT INFORMATION Position Name Address Phone Council Program Director / Camp Director Nancy Wheeler Nancy.Wheeler@MiamiValleyBSA.org (937) Program Director Paula Wathen WTSRprogramdirector@gmail.com (937) Customer Service Rep Daryl Reck Daryl.Reck@MiamiValleyBSA.org (937) Camp Ranger John Vest John.Vest@MiamiValleyBSA.org (937) Miami Valley Council Attn: WTSR Summer Camp 7285 Poe Avenue Dayton, Ohio (937) facebook.com/woodlandtrails Woodland Trails Scout Reservation 265 Gasper-Somers Rd. Camden, Ohio (937) (Camp ranger, Year-round) (937) (Camp Office, summer only) twitter.com/woodland_trails

6 3 3 MEETINGS & DATES Why Woodland Trails? The summer camp experience at Woodland Trails allows Scouts to share in fellowship and learn from the experiences of other Scouts in a unique way. Interaction between Scouts and staff encourages Scouts to develop their skills and love of the outdoors. Because the staff is some of the best in the Miami Valley Council and in the country, your Scouts have the opportunity for a great experience at Woodland Trails. The greatest reward at Woodland Trails will be the lasting memories he will carry with him for the rest of his life. Important Dates Camp Session Pre-Camp Meeting Arrival Date Departure Date Boy Scouts Week 1 June 2 June 14 June 20 Boy Scouts Week 2 June 9 June 21 June 27 Boy Scouts Week 3 June 16 June 28 July 4 Boy Scouts Week 4 (Religious Friendly) June 23 July 6 July 11 Cub/Webelos Session 1 July 7 July 12 July 15 Cub/Webelos Session 2 July 7 July 17 July 20 Cub/Webelos Session 3 July 7 July 24 July 27 STEM/Partial Session July 7 July 21 July 24 Deadlines to Remember March 2, 2015 April 15, 2015 April 15, 2015 April 15, 2015 May 15, 2015 May 31, 2015 Individual Registrations & Deposits due Balance of Early Bird Registration Fee Due Campership Applications Due Merit Badge Selection Available T-shirt Pre-orders due All Fees Due Pre-Camp Meeting Each unit is asked to send a unit leader to the pre-camp meeting for their session. This meeting will be held in the Dining Hall at Woodland Trails at 7 p.m. on the date listed in the chart. Get last minute updates before camp Verify tent & cot counts Qualify for Fast Pass Check-in turn in: Medical Forms Pre-Camp Swim Test Checks ATV & Horse Waivers BSA Elite Program Waivers Dietary Restrictions Make Final Payment

7 Deposits 2015 Woodland Trails Information Guide Administration FEE & PAYMENT INFORMATION 4 4 The camper deposit for the 2015 season is $50.00 and due through the online system to the Miami Valley Council by March 2, All payments are made on behalf of a Scout or Adult by the unit and are attached to individual registrations. For early bird pricing, deposits must be made by March 2 with remaining fees paid by April 15, If fees are not paid by April 15, the registration will be changed to the standard fee. Camper deposits are non-refundable, but are transferable for the Scout to attend another camp session in the current camp season. Description Early Bird Fee Paid by April 15, 2015 Standard Fee Paid after April 15, 2015 Late Registration Paid within two weeks of arrival at camp Camper Fee $ (Includes $50 deposit, paid by March 2) $ (Includes $50 deposit) $ (Includes $50 deposit) STEM/Partial MB Experience $ (Includes $50 deposit, paid by March 2) $ (Includes $50 deposit) $ (Includes $50 deposit) Camper Additional Week of Camp $ (Includes $50 deposit, paid by March 2) $ (Includes $50 deposit) $ Provisional Camper $ (Includes $50 deposit, paid by March 2) $ (Includes $50 deposit) $ (Includes $50 deposit) Extra Adult Fee $90.00 $ $ ADULT REGISTRATION Units with less than 5 scouts at camp may have one adult attend free of charge. Units with 5-10 scouts may have two adults free of charge. Larger units receive one additional adult for each additional complete multiple of 10 scouts. An example is shown in the chart. Tag-a-longs Due to limited space and the goal of establishing the particular setting of a scout camp, tag-a-longs are not permitted to stay with a unit. Please make separate arrangements for non-scout age youth prior to arriving at camp. # Scouts # Adults Free < Unit Leadership Every unit must have at least two adult leaders in camp at all times (one leader must be 21 years of age or older). We want leaders to enjoy camp as much as the scouts, but they are responsible for the discipline of the unit and maintaining a Scouting atmosphere around camp and in your campsite.

8 5 5 CAMPSITES Tents Every campsite at Woodland Trails is a tented campsite. We provide canvas wall tents and wooden platforms suitable to accommodate two campers as a service to units that don t wish to bring their own tents. The number of tents needed must be requested during unit registration and will be verified at the pre-camp meeting. If a unit needs more tents than the maximum listed in the chart, they are responsible for providing the extra needed tents. Units providing their own tens must ensure that they meet the BSA standard of 30-square feet of sleeping space per scout. Units are responsible for setting up their own tents when they arrive at camp including any camp-provided wall tents. This enables them to have the tents placed where they want them. If you are unable to set up your tents, camp staff will set up your camp-provided wall tents prior to your arrival for the nominal fee is $5 per tent, paid during the registration process and paid in full by the pre-camp meeting. The unit is responsible for any camp-supplied tent it uses. There is a fee for any damage done to canvas, poles, or ropes. Aerosol sprays such as insect repellent should never be sprayed inside of a tent, as it will damage the water repellent coating. All campsites will have a NO FLAMES IN TENT sign posted on the bulletin board. A copy of this sign is included in your check-in packet. If your site needs a replacement sign, please contact the Camp Commissioner or the camp office. CAMPSITE VISITATIONS Campsite Platform Tent Capacity Anthony Wayne 10 Baden Powell 18 Barringer Ridge 17 Buckeye 20 Bud Westendorf 12 Buzzard s Roost 50 Crow s Nest 10 Daniel Boone 12 Davy Crocket 21 Eagle s Nest 12 Foxboro 12 Frank Hess 20 George R. Clark 12 Green Meadows 22 Pioneer 10 Raccoon Ridge 12 Sam Houston 15 Surfside 10 Cots Campers must bring their own cots from home or reserve one of the rental cots available during registration. Quantities are limited. Cots are reserved at the same time Merit Badges are selected beginning April 15, Each day, a member of the Commissioner Corps will visit your campsite to look for items such as cleanliness, tent condition, and general appearance. The Camp Commissioner welcomes adult leaders that wish to join the Commissioner Corps for the week. Please speak with the Camp Commissioner if you wish to volunteer. WILDLIFE Raccoons are part of our life at Woodland Trails. Do not leave food or trash unattended in the campsite. Dumpsters are provided behind the dining hall and all campsite trash should be placed in (not next to) the dumpsters each evening before the troop goes to sleep.

9 CAMPSITES 6 6 Campsite Equipment In your campsite, you should expect to find the items listed below. If you need any additional or replacement items, please speak with the camp commissioner. Tents requested during registration Platforms (1 for each tent per capacity listed) 1 Permanent Shelter 1 Toilet Brush 1 KYBO/Latrine 1 Shovel 1 Bulletin Board 1 Fire Pit 1 Broom 1 Spray Bottle 1 Hose Water Stand CAMPFIRES Campfires are encouraged and should always be supervised by adults. Campfires should only occur in the designated campsite fire ring. Ground fires may be suspended during droughts. A member of the Commissioner Corps will advise you of any restrictions in effect. No flames, propane or candles are permitted in any sleeping shelter especially tents. Site Reservations Site reservations will be accepted from any unit agreeing to bring five or more Scouts to summer camp. Units planning to attend camp with less than five Scouts may not reserve a campsite but may work with the camp administration to be co-located with another unit in a site that has not reached capacity. When a unit shares a campsite, the larger unit will have priority to reserve the site and week for the following year. A unit may reserve its site and week of camp for the following year by completing a Campsite Reservation Form and paying the required deposit, e.g., a unit camping in Sam Houston campsite during week one of the camp season may reserve Sam Houston campsite for week one of the following camp season. A unit reservation is made by submitting the Campsite Reservation Form and deposit to the camp office before leaving camp. If a reservation form is not submitted, the site becomes available for other units to reserve the day after a unit leaves camp. Campsite deposits not used do not roll over to future years. A campsite may be reserved for the summer resident camp season at any time provided no other unit has reserved or has rights to reserve the site. Site reservations are handled through our online system on our website under summer camp. A $200 non-refundable deposit fee is required to reserve the site. The deposit may be credited against the summer camp or activity fees in the current year. Woodland Trails may co-locate units in a campsite to optimize space. Unit leaders will be advised if site adjustments are required.

10 7 7 ONLINE REGISTRATION SYSTEM Registration for your unit s stay at Woodland Trails Scout Reservation is managed online through a web-based camp registration system. At least one individual from your unit can be designated as the person who enters names of Scouts and adults attending camp, and Merit Badge class selections. SIGN-UP PROCEDURES 1) Visit the MiamiValleyBSA.org website 2) Click on the green Summer Camp Registration & Resources banner at the top right of the page 3) Scroll down to find the week of Boy Scout Resident Camp you wish to attend and click on the link. 4) From this screen you can investigate the campsites that are available and see what other troops are attending that week. 5) Click on the Orange Register Online button to register your contingent. 6) Follow the prompts selecting the Register Contingent option (There is a $200 deposit to hold your space that will be due at checkout) 7) Enter the Type of unit, unit number, City, State, and Council and click Next 8) Enter your contact information and click Next 9) Enter your anticipated number of youth and adults and choose your campsite and click Next 10) Your summary information will be displayed. You must click Next to save your registration to the shopping cart. 11) You must then go to the shopping cart and pay your deposit. This can be done via credit card or echeck. Your registration is not complete until you finalize your shopping cart. Once you get confirmation that your payment has been received you should be able to revisit the page from Step 4 and see your unit listed beside your chosen campsite. Proof of Insurance Miami Valley Council s Scouts and Scouters are covered by a limited secondary health and accident insurance policy that is included with the unit charter. Out of council units are required to show proof of insurance upon arrival on camp property. The Scouting insurance will be used as a secondary insurance and is only primary if the family has no other insurance coverage. Tour TOUR Permits PLANS Scouting units not part of the Miami Valley Council must file a BSA Tour Plan with their local council office, and provide proof of accident & medical insurance. Proof of insurance and a copy of the Tour Plan must be turned in during the precamp meeting or check-in.

11 FINANCIAL POLICIES 8 8 Camperships Every Scout Deserves a Week at Camp No Scout will miss camp because of a lack of funds. A campership is financial assistance awarded to a Cub Scout or Boy Scout to allow him to attend a Boy Scout or Cub Scout summer camp program within the Miami Valley Council, either residential or day camp. The deadline for campership applications is April 15, Good faith deposits should be made through the council website registration page for camp. The deposit should be made online and paper form turned in by April 15, Camperships only provide partial payment of camp fees. Scouts should coordinate with their unit and participate in fundraising efforts to make up the difference. Scouts will be notified of campership award amounts by May 1 to enable them to pay any remaining balance prior to arrival at camp. Applications for Camperships should be submitted with the deposit by April 15. Deposits should be made online through the unit's registration page on the web based reservation system. Awards made to Scouts will be credited to the Scout once approved. Full payment is due by the precamp meeting for the appropriate session of camp. Please make deposits online; do not send the deposit with the campership form. Refund Policy Once registration fees have been paid, an individual could become ill, injured, or otherwise unable to attend camp. During the preparation for summer camp, the council will have already incurred expenses related to food and program supplies, therefore not all fees may be refunded. Deposits are not refundable. Paid fees are refundable only if a unit or camper cannot be placed in the requested campsite or dates chosen. A 50% refund of fees paid may be issued in the case of accident, illness, or other extreme extenuating circumstances, if requested in writing at least two weeks prior to camp. Conflicts such as sports or band activities are not qualifying circumstances for a refund, however full fees paid may be transferred to another session of camp. No refunds will be given for requests made within two weeks of camp or afterward. Refund requests MUST be in writing, include proof and reason for refund (i.e. a letter from a school official or doctor) and be received at the Miami Valley Council offices by the required date. All camp refund requests must be written directly to the council Scout Executive no refunds or requests may be made at camp. All refund requests will be reviewed by the Scout Executive and processed through the accounting department at the close of camping season. All refunds will be made payable to the unit attending camp, not individual campers.

12 9 9 HELPFUL HINTS ONLINE TIPS A unit can have more than one individual with access to the unit registration for summer camp. To add additional people, Contact Daryl Reck with the name, address and phone number of the individual that you would like to add. Please Include unit number and session of camp. Daryl.Reck@MiamiValleyBSA.org To qualify for early bird rates, Scouts and Adults must be listed by name on the unit registration with deposits made by March 2 and the remainder of camp fees paid by April 15. Scouts and Adults not entered with a deposit by March 2 or paid in full by April 15 will have their registration changed to the standard amount due and updated accordingly. To save time when entering Scouts and Adults, add them first to the unit roster on the unit page accessible once your unit is registered for camp. Names saved in the roster can be selected during the camp registration process. Each unit is able to fund a Contingent Account that is tied to the unit s camp reservation. This is different than the unit account held at the Council Service Center. Your Contingent Account can receive a lump sum deposit from a check, e-check or credit card. From that lump sum the unit can allocate funds to scouts, adults and activities. Some activities have a fee associated with them and will be noted as such in the program section and during schedule selection. Fees will be collected online during the registration process for those activities. All fees must be paid prior to arrival at camp. When coordinating the collection of money from unit scouts, it s wise to include any activity fees. Schedule Selection and unit activity scheduling will be available beginning shortly after midnight on April 15, Prior to this date, scouts and adults can be entered into the system, deposits paid and balance of registration payments made. Please take the opportunity to get involved in the summer camp program. If you or leaders in your unit can provide any assistance, GET INVOLVED! please advise the Program Director or Area Directors. Adult leaders should expect to contribute to the overall success of each camp program area. Adult leaders should also be available to assist the scouts from their unit while at camp.

13 HELPFUL HINTS Unit Leader Responsibilities Complete the registration process for camp by completing the paperwork necessary for a successful camp experience through the registration website. Provide guidelines on good Scouting behavior while in camp. Review the merit badges and other programs being offered at summer camp with your Scouts, enabling them to effectively schedule their camp experience. Review each Scout s planned program to ensure that he is not reaching beyond his capabilities. This minimizes the possibility of a disappointing experience. Review with your Scouts the required prerequisites for each of the merit badges being offered. Monitor each Scout s daily advancement progress and provide support as needed. Communicate with the Program Director or Camp Director, as soon as possible, should a problem arise between a Scout and any staff member. Provide feedback regarding the program and staff with the camp administration, prior to the end of your summer camp experience. Complete a paper summer camp evaluation form and hand it in before leaving camp and an electronic survey after camp. Verify the printout of the unit s electronic advancement report for any discrepancies and resolve them with the Program Director prior to leaving camp. The unit s Advancement Chair should complete a paper advancement report submit it to the Miami Valley Council Service Center as soon as possible. Homesickness Many Scouts are susceptible to homesickness. Youth and adult leaders need to be alert for symptoms. Keep your Scouts engaged in activities of the camp and your unit. Discourage phoning home as this usually only makes the problem worse. If your families are participating in Family Night, use this as a tool to keep him from phoning home. In extreme circumstances, consider phoning home privately. You want to use the family to encourage a resolution, not make the problem worse. Staff members, the Camp Chaplain or other unit leaders are available for support and encouragement. Discipline of Campers For supervision to be effective, there must be discipline. It is the responsibility of unit leaders to maintain the discipline of their Scouts. Leaders are expected to intervene in situations where campers pose a threat to themselves or others. Discipline of other campers should be deferred to the leader of that unit. Under no circumstances may a camper be deprived of food, isolated, or subjected to abusive exercise as a means of punishment. Always praise campers in public and discipline in private with a second leader present. Never discipline a camper in front of their peers.

14 11 11 DINING HALL DINING HALL STAFF Woodland Trails has a culinary- school trained team of chefs and cooks that will provide a delicious and varied menu for our scouts and leaders. Breakfast DINING HALL 8:00 AM A licensed dietician has reviewed our menus to ensure they are adequate for the activities of the week and contain balanced nutrition for growing youth. Lunch Dinner 11:45 AM- 12:30 PM 6:00 PM Tips to Remember FOOD ALLERGIES It is important that the Camp Administration, Health Officer, and Dining Hall staff are aware of any food allergies. We can accommodate minor requests for menu adjustments, but they must be made in writing and turned in at the pre-camp meeting or during check-in using the Dietary Accommodations form available in this guide and on the council website. Campers and leaders are encouraged to bring any specialty foods that they may need to supplement our regular menu due to complex dietary restrictions. Such foods should be labeled with the individual s name and unit number. In these cases, proper storage will be provided. Table assignments will be made by the dining hall steward. It is recommended that first-year scouts not serve as waiters until the middle of the week. Tables are set for 10 people with at least one position reserved for a camp staff member. Camp staff members have totems which can be found on the mantel of the fireplace. Try not to choose the same totem more than once. This allows our staff to meet more campers. Units should wait outside the dining hall door until told to enter. Please remind scouts to remove hats when entering the dining hall for all meals. Stand behind the benches at tables until after grace has been said and you are told be seated. When seconds are called for your table color, send the waiter to the serving line with an empty plate, bowl, etc. Any food that leaves the kitchen cannot be saved so, we request that groups not take more than they can eat, especially when getting seconds. You do not have to wait for seconds to be called on drinks. Remain in the dining hall until dismissed by camp staff. Only after dismissal, may waiters begin cleaning the table

15 DINING HALL PROCEDURES Balanced, nutritional meals are served family style in the dining hall. Scoutmasters should make sure that each scout gets his fair share of food. If there is a spot for staff to sit at your table, food should be saved for them as well. There should be a fair-sized serving for everyone at the table. Please notify the Camp Director if you are having any problems with meals. Each table requires two (2) waiters to arrive 10 minutes prior to the meal. Each troop is required to send one adult 5 minutes prior to the meal and one to stay afterwards until the waiters have completed the cleaning of the table and are dismissed with the approval of the dining hall steward. WAITER REPORT TIMES Breakfast Lunch Dinner 7:50 AM 11:35 AM 5:50 PM Waiter Responsibilities At Woodland Trails, a major part of the camp meal is the waiters. Waiters are responsible for the preparation of the eating area three times a day. The Senior Patrol Leader should use a Daily Waiter Duty Chart to rotate scouts serving as waiters. Merit badge and activity schedules should be considered when planning who is scheduled for which meal. It is our recommendation that first-year campers not be assigned as a waiter for the first couple of days. Unit adults are expected to understand the dining hall procedures and assist in ensuring they are followed Before & During Meals After Meals Choose a staff totem for the table (please choose a different staffer for each meal) Get plates for the table from the kitchen Ensure table is stocked with plastic flatware, salt, pepper, peanut butter, jelly, bread, paper towels and a water jug. Get food for the table when called Go for seconds if needed when available and called. Scrape all leftover food into one bowl or platter. Stack the plates. Carry dishes to the dish room when called by the dining hall steward. Place paper, plastics, and food into the large trash cans. Pour all liquids into the 5 gallon plastic buckets. Wash the table with sanitizing cloths that have been provided, make sure not to pool the water on the table. Sweep under and all around your table. Waiters may not leave until the dining hall steward has inspected the table.

16 13 13 CAMP RULES Prohibited Items FUELS PETS The following items are not permitted on camp property Alcoholic beverages Illegal narcotics Fireworks Sparklers Personal Firearms or archery equipment including ammunition, arrows, and safety equipment. Hazing / Initiations / Secret Ceremonies Hazing does not contribute to a youth s character training or personal development, and will not be tolerated in any form at Woodland Trails. PRANKS Pranks are not part of the camp program and are not appreciated. They waste time, damage or lose resources and generally set a bad example for other Scouts. Please do not encourage or allow your Scouts to participate in pranks. Quiet Hours Quiet hours start at 10:30 PM. After this time, all Scouts and leaders should be in their campsite. In the event that your unit needs assistance after this time, please contact your Commissioner or a Camp Staff member. Smoking Please refrain from smoking in front of Scouts or when a fire hazard exists. Smoking is only permitted in the designated Smoking Areas. No smoking is allowed in or around tents, campsites, or camp buildings. This includes the use of electronic cigarettes, personal vaporizers or electronic nicotine delivery systems which s i m u l a t e t o b a c c o smoking. Designated smoking areas are in the main parking lot and behind the dumpsters at the Dining Hall. OFF LIMITS AREAS POCKETKNIVES Pocketknives are used in some camp programs, but sheath knives and survival knives should not be brought to camp. Pocketknives must be no longer than three inches when closed. Units are encouraged to use the Totin Chip. Pocketknives may be purchased in the Trading Post only if the Scout can show his Totin Chip.

17 CAMP RULES VEHICLES IN CAMP BUDDY SYSTEM No one should be alone when fun is being had. Scouts are friendly and should travel through camp in pairs or larger groups. All adults should help enforce the Buddy System. Youth protection guidelines and Two-Deep leadership must be followed at all times. Firewood No outside firewood is permitted at camp to help prevent the spread of Emerald Ash Borer. Please refrain from cutting standing trees. Gather fallen wood for campfires. If additional wood is needed, please contact the Camp Commissioner. Litter Help us to keep camp clean. Please dispose of trash properly in trash receptacles located throughout camp. Remember, a clean camp is a safe camp.

18 15 15 CAMP OPERATIONS CAMP EQUIPMENT The assigned Unit Staff Advisor will verify assigned equipment number and condition with the unit leader during check-in at the campsite. Units are responsible for any camp equipment negligently damaged or not returned. Camp equipment will be verified during check-out in the campsite. Please help us to maintain our camp equipment and facilities. Any missing or damaged equipment must be paid for prior to departure on Saturday. CAMP STAFF OPPORTUNITIES While we are fortunate to have a significant amount of returning camp staff at Woodland Trails, we are always looking for new dynamic staff members. If you have scouts aged 15 to 20 in your unit that would make good camp staff members at Woodland Trails, please encourage them to fill out a camp staff application. We try to have our staff in early in the year, so applications should be submitted as soon as possible. Please have interested scouts contact the Miami Valley Council offices at , or retrieve an application and additional information at UNIFORMS Scouts and Scouters are required to wear the official B.S.A. field (Class-A) uniform to dinner each evening. During other times, Scouts should dress in activity (Class-B) uniform or other appropriate attire for their activities. There may be times when due to weather conditions the field uniform will not be required. In these cases, the decision will be made by the Camp Administration and communicated to units in camp. Please remind Scouts that shirts with crude wording and military style camo gear are not appropriate in a Scouting setting. Encourage Scouts to leave those items at home.

19 CAMP OPERATIONS SHOWER FACILITIES Leaders are expected to abide by BSA Youth Protection guidelines at all times. Both the pool and North Shower House have youth and adult sides. Due to the presence of female campers and leaders the following procedures will be in place for the shower houses. Both the adult (over 18) and youth sides of the Pool Shower House are available around the clock for female use. They are, however, shared with the males in camp. Please encourage female campers to consider the entry and exit needs of males at the pool when choosing to use this facility for showers. There is a sliding sign outside the entrance to indicate Male or Female use of the facility. Please make sure to slide the sign to the appropriate side when entering and exiting. It is advisable to post a lookout to ensure privacy. If showering at the pool shower house, please wear a swimsuit. Both sides of the North Shower House will have special times assigned for female use daily from 10:00 a.m. Noon and 8:00 p.m. 10:00 p.m. To avoid potentially embarrassing situations, it is advisable to use a lookout or have someone guard the door, as the males in camp are not in the habit of sharing this space. The single restroom at the north end of the North Shower House is reserved for female Staff Use Only. Lost & Found Please encourage your scouts to leave valuable possessions at home, including radios, MP3 players, and cellular phones. Encourage all campers to label their belongings with their name and unit number. Individuals who lose items should file a police report for insurance purposes, if necessary. Found items should be brought to the camp office. We will do our best to reunite campers with their lost items especially if they are properly labeled. Unit leaders should check at the camp office at check-out for any found items. Upon the close of camp, all lost and found items will be donated to charity. Recognizing that reverence is an integral part of the characterbuilding process of the Boy Scouts of America, special arrangements will be made to accommodate the religious needs of our Scouts. An interfaith service will be offered each week on Tuesday evening. Our goal is to instill respect for all beliefs while giving pause to examine the strength and comfort we derive from our own convictions. VESPERS & CHAPLAIN SERVICE 16 16

20 17 17 TIPS FOR PARENTS MAIL SERVICE Mail is delivered Monday Friday to Woodland Trails. Mail received at camp will be given to the unit leader. Please make sure to send mail with sufficient time to be received. Encourage families to send mail before the Scout leaves home to ensure timely delivery. DO NOT send mail or packages with a signature required. This will delay the delivery of your mail by several days as the letter carrier will not bring the mail to the office for a signature. The camp mailing address is: Woodland Trails, BSA Attn: Scout s Name, Session #, Campsite and Unit number 265 Gasper-Somers Road Camden, OH Visitor Guidelines Visitors are always welcome at Woodland Trails. Visitors must check in and out at the camp office. Visitors are required to wear a visitor badge while in camp Visitors staying overnight must provide a health history form to the health officer. Visitors may participate in meals at the dining hall, providing that payment is made in advance. Pricing is listed below and must be paid 30 minutes before the meal. Breakfast $6.00 Lunch $7.00 Dinner $8.00 Trading Post The Woodland Trails Trading Post provides a selection of souvenirs, scouting items and snacks for sale during your stay at camp. A brief selection of some of our more popular items is listed below: WT Souvenirs Camp T-Shirts Custom WT Gear Hiking Medallions Merit Badge Pamphlets Merit Badge Kits Flashlights Pocket Knives Cooking Gear Fishing Supplies Walking Staves Hats Soft Drinks Candy Ice Cream Soap To cover expenses, it is recommended that each scout bring no more than $100 for the week. Hours of Operation Sunday 2:00 PM 5:30 PM 6:30 PM 9:00 PM Monday - Friday 8:30 12:00 NOON 1:00 PM 5:30 PM 6:30 PM 9:00 PM Saturday 8:30 AM 10:00 AM Hours Subject to Change. The trading post will also open for 30 minutes following each campfire.

21 TIPS FOR PARENTS CAMPER RELEASE POLICY No Show Policy The safety of our campers is a shared responsibility. Please ensure the Camp Director is informed of any situation which could result in a Scout leaving camp early or being released to someone other than a parent or guardian. Child custody disputes are especially sensitive and should be shared with the Camp Director. Before a Scout can leave camp the adult escort signing out the Scout must be identified by the unit leader. If the escort is not the Scout s parent or guardian, a letter from the parent authorizing release of the Scout is required. The adult taking a Scout out of camp must first sign in at the camp office and be identified, a picture ID is required. The Scout and a unit leader should meet the visitor at the camp office. When identity or authorization to pick up a Scout cannot be determined, the camper s family will be called to get authorization to release their son to the person at camp. Only the Camp Director, Assistant Camp Director, Program Director or Camp Commissioner can approve a Scout s release from camp. In the event of a no-show at check in, the unit leader should verify why the Scout did not arrive at camp and inform the Camp Director. If the absence cannot be explained, the Camp Director will call the Scout s family to verify the reason(s) for his absence from camp. If you know a Scout will not be coming to camp, please cancel his registration before check-in and/or inform the Camp Director. SUGGESTED PACKING LIST Flashlight with extra batteries Official Scout Uniform Scout knife or pocket knife Extra shirts and shorts Scouting-related t-shirts Swim suit Belt Socks for each day Cap or hat Underwear for each day Pajamas Sleeping bag or blankets Towels Toilet articles toothbrush, toothpaste, soap & holder, comb, etc. Sleeping pad and/or cot Spending money for the Trading Post Pack, bag or foot locker Extra shoes and/or boots (NO OPEN-TOED SHOES) Water bottle/canteen/ hydration system Poncho or rain jacket Sunscreen Lip balm Optional Items: Completed Merit Badge work Scout Handbook for your program level Merit Badge pamphlets Totin Chip Firem n Chit Order of the Arrow Sash Order of the Arrow attire Insect repellant Writing materials Small, metal mirror Camera Sewing kit Bible or prayer book Watch Sunglasses Pillow Compass Personal first aid kit

22 19 19 HEALTH & SAFETY ANNUAL HEALTH & MEDICAL RECORD BSA requires a physical evaluation be completed annually for adults and Scouts attending resident camps. A health form signed by a licensed health care provider and dated within one year of the month attending camp must be on file at the camp s medical facility. The form is good through the last day of the month the physical was done, one year later. This form can be found on the council website. Each Scout and adult staying in camp more than 24 hours must have a completed medical form on file at the Camp Health Lodge. Incomplete medical forms must be completed to the satisfaction of the Health Officers before the individual may stay or participate in camp activities. Please review forms prior to submittal for completeness. Health Office The health office is located at the south end of Pointner Lodge. This facility also provides refrigerated storage for medication. A health officer is on duty 24 hours a day. Please note that our health officer is not prepared to offer physical examinations. Units must have these completed prior to arriving at camp. Injuries at Camp All injuries requiring more attention than could be rendered using a standard scout first aid kit must be reported to the camp health office. Injuries will be recorded in the medical log book and are reviewed to determine areas where health and safety can be improved. MEDICATIONS Only refrigerated, injectable medications, and controlled substances must be stored at the health lodge with the medical officer. Other medications will be kept by the unit leaders, and it becomes their responsibility to properly secure, store, and administer those medications. During check-in, the medical officer will provide unit leaders with a medical log and lockable container to use in storing the unit s medications. It is the responsibility of the unit leader to ensure timely distribution and logging of all medications given to members of the unit. Units may request a vehicle pass for securing the medications if a trailer is not kept in the campsite. Medications can still be dispensed through the health lodge, if desired by the parent or guardian, but the unit leader retains responsibility for ensuring the Scout arrives to take the medicine. Any medications distributed by the Health Office for your unit must be turned in during Sunday Check-in. Please include separate containers for each scout, including instructions for dispensing. Campers are requested to bring only prescription drugs or medication being taken under a physician s direction. These medications must be in the original container, clearly marked as to the contents and dosage instructions along with the name and unit number.

23 EMERGENCY PROCEDURES The staff at Woodland Trails has undergone extensive training so that they are prepared for any emergency situation that may arise. The camp has emergency information posted near all phones. Written agreements have been established with all local fire & rescue squads, local law enforcement and hospitals. During an emergency, your responsibility is for YOUR unit. The camp staff will coordinate all emergency responses. Please do not call from your cell phone at camp unless directed to do so by a staff member. Local authorities will contact the camp administration prior to dispatch. FIRE In the event of a fire, mobilize your unit and meet at the flag quadrangle. Take immediate account of your campers. In this situation, the emergency siren will sound for 30 seconds on, 30 seconds off, and repeat three times. TORNADO In the event of a tornado, campers should lie in an open area, preferably in a ditch. Stay away from tree and power lines. In this situation, the emergency siren will sound and remain on. SEVERE WEATHER In the event of severe weather, seek shelter immediately. In this situation, the emergency siren will sound and alternate from high volume to low. Stay away from the flag quadrangle during severe weather. EXTREME TEMPS/HIGH HUMIDITY In the event of extreme temperatures or high humidity, activities will continue with modification to avoid over exertion. Encourage campers to drink plenty of water. Limit strenuous physical activity. LIGHTNING/THUNDER In the event of lightning or thunder being spotted or heard, the swimming pool, lakefront, and climbing tower will close until they are deemed safe to operate. Stay away from open fields and the flag quadrangle. INJURY/ILLNESS If the victim can be moved, bring them to the health lodge. If not, dispatch runners to the health officer using the buddy system. Report all illnesses to the health officer, no matter how minor. LOST CAMPER Report all missing campers to the camp office. Be prepared with a description and recent location.

24 2015 Woodland Trails Information Guide Program CAMP-WIDE PROGRAMS FLAGS Each morning at 7:45 a.m., we begin the day with a flag ceremony. After flags are raised, we will have a little fun before heading into the dining hall for breakfast. Scouts and leaders should wear activity uniform for the morning flag ceremonies. Prior to dinner at 5:45 p.m., flags will be lowered. Scouts and leaders should wear their field uniform for flag lowering. LEADER MEETINGS Sunday at 7:15 p.m. we will hold a combined leader and SPL meeting held in the Dining Hall. This meeting is designed to take care of last minute merit badge placements, discuss the week s schedule, and provide an opportunity for the leaders and SPLs to ask any questions they may have concerning camp. Daily leader meetings will be held at 9:00 a.m. in the Program Center. The purpose of these meetings is to relay specific information about the day s schedule, answer questions about program areas and camp in general, and allow leaders to meet with Council representatives. SENIOR PATROL LEADER (SPL) MEETINGS In addition to the combined leader meeting on Sundays at 7:15 p.m., on Tuesdays and Thursdays, at 12:30 p.m., after lunch, there will be a SPL meeting in the Shoup Shelter. These meetings will allow the SPLs to choose some of the week s activities and provide more detailed information about upcoming events. They will also have the opportunity to schedule the following: participation in flag ceremonies, saying grace before meals, and leading mealtime activities. The SPL should be prepared to share information from these meetings with his unit. Opening Campfire Sunday 8:30 9:30 p.m. (Week 4 Monday) Council Ring There is no better way to start the camping week than with a roaring campfire and an awesome campfire program. The Woodland Trails staff will provide fabulous entertainment as well as introducing themselves to campers. Closing Campfire CAMPFIRES Friday 8:30 9:30 p.m. Council Ring Our closing campfire will be a tremendous event because we draw on the talents of campers. Units are encouraged to demonstrate their showmanship and add to the fun by participating in the campfire program. During the closing campfire we will also highlight some of the accomplishments earned by the campers throughout the week. It promises to be the perfect ending of a fun-filled week.