Utah's Annual Medical Association Osteopathic Exhibition and Auction Schedule

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1 UTAH OSTEOPATHIC MEDICAL ASSOCIATION 2014 CME Conference Prevention for Patients, Staff, and Us Exhibitor and Advertising Opportunities August 14-16, Medical Drive Bountiful, Utah Phone: E- Mail: Web:

2 2 About Utah Osteopathic Medical Association and the Annual Convention The mission of the Utah Osteopathic Medical Association is to promote the Osteopathic Medical profession, serve our members, provide Osteopathic continuing medical education, and advocate for access to healthcare and all healthcare concerns locally, nationally and internationally. Utah is one of the newer states for the osteopathic medical profession. This offers our members the opportunity to take a greater leadership role in the profession, both at the state level, and nationally, representing Utah's osteopathic physicians at the American Osteopathic Association. We currently have more than 450 DO's actively practicing in Utah. For the past 17 years we have been holding the Annual CME Symposium to allow osteopathic physicians in our state the opportunity to receive local continuing medical education. We will be changing our CME event to the late summer so that we can have more family participation and fun. In the future we plan on adding a Winter St. George Getaway and a Ski & CME Conference in Utah. We hope you will consider joining us for both of these meetings. Exhibition Dates and Times UOMA expects physicians and allied health professionals to attend this CME, which will offer up to 16 hours of CME. Dates: Friday, August 15 Saturday, August 16, 2014 Tentative Exhibition Hours: FRIDAY 7:00 am 5:00 pm: 6:30 am 7:30 am Exhibits Set- Up 5:00 pm Exhibits Close for the day SATURDAY 7:00 am 5:00pm: 7:00 am 8:00 am Exhibit Hall Opens, Breakfast Served 5:00 pm Hall Closes, break down Exhibits should be set up at least 10 minutes prior to the opening of the exhibit hall Thank you.

3 3 Advertising/Exhibition Opportunities 1. Purchase an Exhibitor Table $700 6 Tabletop exhibit space and chairs in the Exhibit Hall on August 14-16, Access to all events and speakers Does not include electricity and phone lines. To purchase those or other items separately please contact the Purchase a convention Program Ad Convention program booklets are distributed to all attendees, speakers and exhibitors. All ads are printed in full color. Sizes and Pricing: Full page: 7.5 x 10 $250 Half page vertical: x10 $200 Half page horizontal: 7.5 x4.875 $200 Quarter page: x $200 Ad specifications: Deadline: Full Page 7.5 x 10 Half Page Horizontal 7.5 x All ads must be high- resolution (300 dpi) CMYK PDF files with embedded fonts. Please all ads to director@utahosteop athicmedicalassociation.org, and specify in the subject line: 2013 Convention Program Ad. All ads must be received by July 14, Quarter Page x Half Page Vertical 3.65 x Include Inserts in the Convention Packets $200 Each convention attendee, speaker and exhibitor will receive the official convention packet. Specifications:

4 4 o All inserts must not exceed 10 x12 in size and must be sent by July 20, 2014 o Do not send more than 200 copies. All extras will be discarded. o Mailing address for inserts will be confirmed upon receipt of registration. 4. Website Advertising $150/month Your ad on will be seen by a highly targeted group of Osteopathic Physicians and associations in Utah. A link to your website will provide UOMA members and website visitors with easy access to your product. Specifications: o The ad will appear at the top of the website and will potentially appear on each web page. o 480 pixels by 90 pixels; RGB color; 72 dpi; saved as.gif or.jpg file. o Post date will be determined upon registration. 5. UOMA Membership Blast* $100 One promotional sent to UOMA members through UOMA marketing service Constant Contact. must be provided to UOMA a minimum of 24 hours prior to distribution. One proof will be forwarded to advertiser prior to distrubiton. 6. * Best Value Package* Full Exhibitor Advertising Package $900 Includes: o One (1) Exhibitor Table $700 value o One (1) Half- page Program ad OR one (1) Convention Packet Insert $200 value o One (1) website ad to run for one 2014 month $105 value o One Blast $100 value TOTAL PACKAGE VALUE.$1,105 *UOMA will not provide digital files of members mailing or addresses.

5 5 Advertising/Exhibition Information DEADLINES Exhibitor/Advertising registration and payments July 1 Program Ads submitted to UOMA July 14 CANCELLATIONS If space must be canceled, a full refund, minus a $125 administrative fee, will be made if written cancelation notice is received by UOMA prior to July 1, CONTACT INFORMATION Katie Mansell, Executive Assitant Katie@utahosteopathicmedicalassociation.org. Convention Information HOTEL INFORMATION 110 West 600 S RESERVATIONS Please contact Doubletree Suites to reserve your room. We have negotiated a conference rate.

6 6 Exhibitor/Advertiser Registration Contact Information Company Name: Contact Name: Address: City: State: Phone: Fax: Major products/services to be exhibited: Exhibitor Registration Names (available only to the organizations purchasing the Full Exhibitor Package or Exhibit Table)

7 7 Advertising/Exhibit Information I would like to purchase the following (please check all that apply): Cost x Quantity Full Exhibitor Package $900 x Please choose one option each: ½ Page Program Ad OR Convention Packet Insert Advertising: Exhibitor Table $700 x Convention Packet Inserts $200 x I tem Description: Website Advertising (per month) $150 x Please check advertising month(s): August September October November December Program Ads Full- Page Ad (7.5 x 10 ) Half- Page Ad Vertical (3.625 x 10 ) Half- Page Ad Horizontal (7.5 x 5 ) Quarter- Page Ad (3.625 x ) $250 x = $ $200 x = $ $200 x = $ $200 x = $ Blast Blast to UOMA Membership $100 x = $ TOTAL ADVERTISING/EXHIBITING DUE $ PAYMENT I will pay by check Please send check, payable to Utah Osteopathic Medical Association UOMA Federal ID number is ), or credit information with the registration form, to c/o Brian Rodgers, DO 425 Medical Drive #205 Bountiful, Utah I will pay by credit card Card Information:

8 8 Visa Mastercard AMEX Discover Card Number: Expiration Date: Name On Card: Signature: We desire to exhibit on August 14-16, 2014 at the UOMA CME Conference to be held at The, Salt Lake City, UT. Please enter our order for space to be assigned by the Conference Exhibit Chair. Each exhibitor will have a 6 classroom table. Signature: Date: EXHIBIT SPACE Exhibit space at will accommodate a limited number of booths. EXHIBITOR PERSONNEL Only persons with official badges will be admitted to the exhibit area and conference sessions. MODE OF EXHIBITING UOMA will not permit exhibitor companies to offer premiums such as TV sets, ipods, etc. at booths to attract physicians to buy directly from the company. Products and services offered by the exhibitor may be given away or purchased by order. Any practice in contradiction to t hese limitations will result in immediate removal of the exhibit and related personnel from the exhibit area. CHARACTER OF EXHIBITS 1. Selling Outside Exhibit Space. Booth personnel, including demonstrators, are required to confine their activities within the exhibitor s booth space. Canvassing or distributing advertising material beyond the exhibitor s own booth is not permitted. Persons from non- exhibiting firms are prohibited from canvassing or selling within the conference areas or the exhibit hall. 2. Soliciting. No exhibitor may invite a visitor out of one exhibit space into his or her own exhibit space. 3. Attire. Representatives should be conservatively attired to maintain the professional and businesslike climate of the exposition. 4. Noise and Odors. If the operation of any equipment or apparatus produces noises or vibration of sufficient volume or odors found to be annoying to neighboring exhibitors or guests it will be necessary to discontinue such operation. 5. Hazardous Materials. X - ray equipment may be exhibited but not operated. Volatile or flammable oils, gases, unprotected movie film and other explosive or hazardous materials are not permitted on the premises.

9 9 HOLD HARMLESS CLAUSE The exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out of injury or damage to an exhibitor's display, equipment and other property brought upon the premises of the hotel and shall indemnify and hold harmless the hotel agents, servants and employees from any and all such losses, damages and claims. NOT INCLUDED WITH EXHIBIT SPACE Exhibit rental does not include 1. Security guard services 2. Drayage and placement of display equipment 3. Decoration and related expenses 4. Labor (i.e. carpentry, electricians) 5. Receipt of shipped materials 6. Storage of any exhibit related material 7. Lighting, electrical power, or Internet to the booths 8. Gas, water or phone line Requests for any of the above must be made, in advance, to the hotel. Any expenses incurred shall be the responsibility of the individual making the request. RULES & REGULATIONS UOMA reserves the right to make such amendments and additions to these rules and regulations as shall be considered necessary for the proper conduct of the convention. All such rules are made in the best interest of all exhibitors. It is unlikely that any modification of the space allotted or diagram will be necessary. UOMA reserves the right to make adjustments and add or delete exhibit space, if necessary. FAILURE TO HOLD EXHIBIT In the event the show is canceled because of reasons beyond the control of UOMA, space rental fees already made will be returned to exhibitors on a pro- rata basis, after all related show expenses incurred by UOMA through the date of cancellation have been met plus an administrative fee and overhead charges. FORCE MAJEURE In the event that the DoubleTree by Hilton or any part of the exhibit area thereof, is unavailable, whether for the entire event, or a portion of the event, as a result of fire, flood, tempest or any such cause or as a result of governmental intervention, malicious damage, acts of war, strike, lockout, labor dispute, riot or any other cause or agency over which UOMA or its representatives have no control, or should UOMA decide that because of any such cause it is necessary to cancel, postpone, or re- site the Exhibit or reduce the installation time, exhibit time, or move- out time, UOMA or its representatives shall not be liable to indemnify or reimburse the Exhibitor in respect of any damage or loss, direct or indirect, arising as a result thereof.