PROJECT MANAGEMENT. Project Management Essentials Techniques for achieving 80% results with 20% effort

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1 PROJECT MANAGEMENT Techniques for achieving 80% results with 20% effort 14 & 15 October 1 & 2 November Maximising Productivity and Efficiency in a Multi-Project Environment 8 & 9 November 18 & 19 November Optimising Project Activities 13 October 3 November NEW FOR 2010! Rod Gill, Founder, Project Learning Ltd Phone (09) Fax (09) Internet Earn between 7 and 14 CPD Hours per event

2 Techniques for achieving 80% results with 20% effort 14 & 15 October, Mercure Hotel 1 & 2 November, Duxton Hotel Rod Gill Day One An introduction to project management principles Understanding successful and unsuccessful projects and what drives them Project success factors Corporate strategies and why they are important to projects How to use projects to implement corporate strategies Aligning projects with corporate strategies Understanding the power of the project sponsor Who should be your project sponsor? The role of the project sponsor How project leaders should support the project sponsor The project leader role Leadership and management - which comes first and why do you need both? What makes for a successful project leader? Key skills for a successful project leader Managing expectations Ensuring that the team has established clear performance expectations Taking ownership of your role in the team and assisting with decision making Ensuring buy-in to the project by team members What the project leader must NOT do Developing your communication skills for projects Obtaining support from management and your project team by using communications plans Techniques for getting the right information to the right people at the right time Effective stress management tools and techniques Analysis of common sources of conflict in project management Learning to spot conflict in the early stages of your project Techniques for dealing with difficult project stakeholders and team members Getting the most out of project team meetings and project steering committee meetings Using reporting techniques that will get results Defining success: Getting it right from the beginning Clearly defining the purpose and objectives of your project Tying your project to a strategy Defining what will make the project successful The power of prototypes Identifying the stakeholders of a project The project cost curve: Showing the payback period for a project Day Two Planning for success: Working out HOW to be successful Ensure that project plans are developed and that project activities are organised in the correct sequence Ensuring project scope, plan and measurement systems match the expected project outcomes and client expectations Developing a schedule for your project Making sure all activities required to deliver all requirements are included Building a critical path and when and how to use it Analysis of estimating considerations: - Time - Costs - Resources available and resources required Determining stop/go criteria for each phase Finalising your project plan and the importance of sign-ons Delivering success: Tracking your way to success Tracking methods RAIDing your projects The power of time sheets Knowing when to cancel your project if necessary Reporting to other stakeholders Reporting to the team Reporting to the project sponsor Proving success Realising business value: Implementing your project Just because you ve already done the work, you don t have to go live Why implementations should often become a separate project Why projects always need an implementation and postimplementation phase Methodologies: Why they are critical for successful projects? What does a methodology do for your project? One methodology or many? Defining types of methodologies: - Classic waterfall - Overlapping phases - Rapid methods - Iterative methodology Choosing the best one for your project Mastering project scheduling techniques Analysis of scheduling techniques Basic scheduling and network calculations - Gantt and milestone charts - Arrow diagrams and precedence diagrams Scheduling by phase Using the critical path to success Scheduling time critical projects Scheduling resource constrained projects Planning for using subcontractors Understanding just what you should use project software for Choosing the right scheduling tools for your project Arming yourself with effective tools for assessing and managing project risk What are the key areas of risk in project management? Ensuring risks are mapped to the WBS and are thoroughly identified Mitigating risk by establishing open and productive relationships within your project teams Successfully using risk plan templates Components of risk management: - Identification - Quantification - Response development - Response control Techniques for ensuring that risk strategies are stored in the project plan for use by the team members

3 Maximising Productivity and Efficiency in a Multi-Project Environment 8 & 9 November, Mercure Hotel 18 & 19 November, Museum Hotel Rod Gill Day One DAY ONE focuses on the multi-project aspect of managing single projects Managing multiple projects problems and typical solutions Managing a project in a multi-project environment How to focus on what will make the project successful Managing expectations The project process Different project methodologies Justifying the project Setting success and failure criteria When to freeze the project specification Day Two The importance of a project methodology and what it must include Introducing a process for managing multiple projects There are many methodologies that can be used. This is a general discussion topic to help you decide on the best one for your organisation How to apply a simple queuing theory to managing multiple projects How to reduce and limit fire-fighting How to prioritise different projects and types of projects Benefits of a project office and how to implement one What to look for in a project management information system Prioritising the project Risk management Making project goals measurable Realistic scheduling What to define for each task What to define for each resource Scheduling resources who also have business a usual work (eg support work) to do Risk management Tracking and measurement Best practices for using Microsoft Project This is a full demonstration of how to best use Microsoft Project to manage your project s and project program s information. These best practices include: How to schedule time critical projects How to resource time constrained projects Course notes will include full instructions on how to duplicate what you learn, once you get back to the office. Change control Project report card Resource and knowledge management Phone (09) Fax (09) Internet Phone (09) Fax (09) Internet

4 Optimising Project Activities NEW FOR 2010! 13 October, Mercure Hotel 3 November, Duxton Hotel Rod Gill About added value scheduling Why do you need added value scheduling for successful projects? Success focussed scheduling and turning your schedules into powerful communication tools The schedule structure that adds most value Matching schedule detail to your organization s project maturity level Defining what makes for the most powerful and useful schedules Creating dynamic schedules that communicate critical path correctly and are easy to change and update What to avoid in your schedule Focusing on the business case Ensuring business case deliverables Creating professional schedules Calculating contingency & scheduling risks Scheduling techniques Using lean project management to save labour costs Time critical projects, critical path and more Resource constrained projects Cost constrained projects Managing changes and tracking Scope and other project changes. How to report on project progress Tracking for better reporting and success. Multiple project scheduling Scheduling and reporting across multiple projects - Benefits - Needs - Constraints Rod Gill, Founder, Project Learning Ltd Rod Gill is an experienced Project Manager and user of Microsoft Project. He: Has trained and consulted on project management for over 10 years Is a Microsoft MVP for Microsoft Project Runs a company Project Learning Ltd. that is a Microsoft Project Partner Wrote the two chapters on VBA for the book Special Edition Using Microsoft Project 2000 Rod gained his engineering degree from Lancaster University in the UK. As a Microsoft MVP for Microsoft Project he has been recognised as one of the world s leading experts on the use and effective application of Microsoft Project. Rod specialises in delivering advanced workshops on best practices to show users how best to use Project to help solve project management problems such as scheduling time critical and resource constrained projects. OTHER COURSES YOU MAY ALSO BE INTERESTED IN: People Management Skills for Technical Professionals October 2010 Negotiating,Drafting & Managing Commercial Contracts October & November 2010 CUSTOMISED IN-HOUSE TRAINING If you have a number of staff in your organisation who require training, Conferenz offers customised in-house training solutions. Contact us now to discuss how you can SAVE UP TO 40% on public training costs. Call Michael Earley on (09) or

5 About these courses Techniques for achieving 80% results with 20% effort This course has been designed to provide participants with an intensive two-day introduction to project management tools, techniques and methodologies. You will be taken through a project life cycle from project initiation to the close-out stage, with practical exercises reinforcing learning throughout. TRAINING METHODOLOGY The emphasis is on a practical, easy-to-follow process rather than a rigorous theoretical approach. This intensive two-day training programme will combine tutorial sessions with practical examples and course workbooks will be detailed so that participants can duplicate what is demonstrated at the seminar, back at their workplace. Maximising Productivity and Efficiency in a Multi-Project Environment No project stands in isolation. In most large organisations, the range of projects in operation at any one time means that prioritising and ensuring the most important projects get done is vital in meeting corporate goals. Some studies indicate that in the process of managing multi projects, a minimum of 20% productivity on each individual project is compromised. Manage your portfolio or program of projects effectively, and get that 20% back! Training methodology: This is a two-day course where 1.5 days are on project management principles and latest developments in managing multiple projects. The rest of the seminar will be an interactive show and tell of Microsoft Project. Course workbooks are extremely detailed so participants can duplicate what is demonstrated at the seminar, back at their workplace. Optimising Project Activities If scheduling is the practice of planning and communicating how a project will be successfully completed, then every project manager needs to know how to schedule effectively. * is a must attend course for anyone involved in looking to gain added value from their scheduling. Value-added schedules clearly show and communicate how the project will be successfully completed. This course teaches the scheduling skills and techniques needed to successfully deliver today s projects with added value scheduling. TRAINING METHODOLOGY This intensive one-day training programme will combine tutorial sessions with practical examples. All participants will be provided with a details workbook and certificate of completion. The course is tool agnostic, but Microsoft Project is used for demonstrations. All Scheduling techniques are relevant to any tool, such as Excel, Primavera, Project etc. though obviously some techniques are easier in some tools than others. *Course Pre-Requisites: A clear idea of schedule problem areas you need resolved Experience of working in projects Some skills in using a scheduling (Excel, MS Project etc) tool are useful but not required Phone (09) Fax (09) Internet

6 SEMINAR: SD092/SD093/SD103 A B C D E F G H I J K L M N O P Q R S T U V W X Y Z 2010 Copyright Conferenz Ltd 1st Delegate Name (Mr/Ms/Mrs/Miss/Dr) Position 2nd Delegate Name (Mr/Ms/Mrs/Miss/Dr) Position 3rd Delegate Name (Mr/Ms/Mrs/Miss/Dr) Position Company Details Company Name Postal Address City Telephone Approving Manager Job Title Name of Booking Contact Phone Course Details Fax $1895 plus GST SAVE $100 (26 August 2010*) $1995 plus GST (26 August 2010*) $1195 plus GST SAVE $100 (25 August 2010*) $1295 plus GST (25 August 2010*) $1895 plus GST SAVE $100 (20 September 2010*) $1995 plus GST (20 September 2010*) TEAM YOUR TEAM First name First name First name Register on any two 2-day seminars and save $500 off the full price or on any three 2-day seminars and save $1000 off the full price. For larger bookings call (09) or to discuss further in-house or group training options. Team Discounts EARLY-BIRD SAVER Register & Pay BEFORE date below* Any three 2 day seminars Last name Last name Last name For groups of 4 or more people contact Michael Earley on to discuss group discounts or in-house training options Any two 2 day seminars FULL PRICE Register & Pay AFTER date below* Select City Select City Select City SAVE $500 off total price* SAVE $1000 off total price* (*total price will be based on early-bird or full price depending on booking date. Applies to two day seminars only) *off full price *off full price HOW TO REGISTER Step 1: Phone us and we will take your registration over the telephone TELEPHONE: (09) OR REGISTER ONLINE: OR Fax your registration form to us immediately FACSIMILE: (09) OR POST: Send your registration form to: Conferenz Ltd Freepost 83430, PO Box , A tax invoice will be issued upon receipt of registration. Payment must be received before the event to secure your place. Registration is for named delegate only and cannot be shared. HOW TO PAY Our preference is for you to either, direct credit or mail a crossed cheque. Either: DIRECT CREDIT Direct credit to our bank account (please supply details of remittance) BANK: The National Bank, North Shore Corporate ACCOUNT NAME: Conferenz Ltd ACCOUNT NUMBER: PAY BY CHEQUE Post a crossed cheque payable to Conferenz Ltd PAY BY CREDIT CARD We accept most major credit cards. Please contact our office directly on (09) if you wish to use this method of payment, or register online for this event at GST.No What happens if I have to cancel? Should you be unable to attend, a substitute delegate is welcome. Alternatively, a full refund less $300+GST service charge, per registrant, will be made for cancellations received in writing (letter, fax or ) up to ten working days prior to the event. Regrettably, no refund can be made less than ten working days prior to an event. Delegates are responsible for their own travel/accommodation bookings and no compensation will be made should the seminar be rescheduled or cancelled. Please Note: Conferenz Ltd reserves the right to make any amendments that we may deem to be in the best interest of the seminar. PRIVACY ACT - Please Note: Names recorded above may, from time to time, be provided to other organisations for the purpose of disseminating their product information by mail. I would like to change the details on my address label Conferenz is a Leading Light sponsor of: Conferenz is a member of the Sustainable Business Network and we constantly seek ways in which to improve business practice and minimise the effects on the environment. I no longer wish to receive information on future Conferenz events I do not want to receive information from other organisations

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