PROFESSIONAL DEVELOPMENT FOR THE ACCOUNTS TEAM

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1 PROFESSIONAL DEVELOPMENT FOR THE ACCOUNTS TEAM Effectively Managing & Organising Accounts Payable: Improving efficiency, productivity and processes 26 & 27 October 2011 Wellington 9 & 10 November 2011 Auckland Managing Credit, Accounts Receivable and Debt Recovery: Essential tools for collection, process and prevention 3 & 4 November 2011 Auckland 16 & 17 November 2011 Wellington Understanding the Personal Property Securities Act for Non Lawyers NEW FOR 2011! 25th October 2011, Auckland 7th November 2011, Wellington Facilitators: Kevin Lee Emma Falconer REGISTER TODAY! (09) Fax (09) Internet

2 Effectively Managing & Organising Wellington 26 & 27 October 2011 Amora Hotel Auckland 9 & 10 November 2011 Mercure Hotel Facilitator: Kevin Lee How does it add value to your organisation? The purpose of Critical factors for successful teams The importance of authority limits Improving performance, efficiency, accuracy & security What AP techniques can you implement in your accounts department to increase efficiency? Staffing requirements for Capitalising on technological developments to enhance the operations of your AP department Techniques for successfully minimising manual work and improving processing methods Developing effective AP management reporting tools within your accounts department Integrating purchasing and Closing the loop between procurement and AP to create a total procurement process Using techniques such as summarised bills for your suppliers Automatic matching of purchase orders, delivery notes and invoices Making the link between capex and AP Re-engineering AP to support your procurement strategies Streamlining your expense processing Key expense processing processes, tips and tricks Learning to quickly identify discrepancies in expense claims Mastering the art of reducing ASAP invoice processing Is the P-card right for your organisation? Effective checks and balances for avoiding abuse of P-cards How technology is changing the operations of AP departments Examining data capture, workflow and document management Integration of placement into electronic format of the purchasing and AP systems Effective AP management and how to detect and correct out-oftolerance transactions Transaction resolution Why it is important to back up AP and other financial data Looking at the current and future trends in transaction processing Maximising your time and cash resources The importance of maintaining accurate AP records and its effect on cash flow forecasting Are the results of AP policies and procedures effectively measured and is cash flow maximised? Did you get what you paid for? Techniques for helping to eliminate duplicate payments Ensuring that your agreed payment terms are a win-win Determining if an early payment discount is a good deal Developing a tracking system that follows an invoice from receipt, through approval and payment Strategies to achieve accurate and timely close-off Standardising procedures and simplifying the process getting your files in order Learning how to delegate tasks to other staff members involved in the process Preparing subsidiary information away from the close-off period to free-up more time Using estimates and accruals effectively during your close-off period Looking at the reports that management actually use and eliminating unnecessary information Year end close-offs: Strategies and tips to make it easier How to reconcile the AP ledger to the general ledger Counteracting employee/customer fraud and theft Authorisation techniques that minimise fraud or theft. Inserting more checks and balances into AP processes Developing a step-by-step fraud prevention strategy Developing effective internal controls within your AP function: Division of responsibilities Rotation of duties Procedures and reviews Management accountability Internal audit Effective filing techniques: How to build a system that coordinates control numbers through the entire payment process Coordinating expenses with accounts and budgets in your business records How to make your records available to those who need them, while protecting against lost, misplaced and misused files What are the IRD record keeping requirements? What are cost centre reports and project reports and how is the information collected? Key communication techniques: Efficiently getting approvals, authorisations and signatures How to deal effectively with the difficult people that you encounter Examining potentially difficult situations that can arise in AP Practical exercise

3 Receivable and Debt Recovery Wellington 16 & 17 November Amora Hotel Auckland 3 & 4 November Mercure Hotel Facilitator: Kevin Lee Managing credit and debt collection: Why is it important and how does it add value to your organisation? Understanding the purpose of Credit Control and Debt Collection Why it is important to collect your money on time Defining the three stages of credit How Receivable and Debt Collection links into the supply chain Critical success factors for Accounts Receivable teams Developing a successful credit policy and collection process Creating a comprehensive credit policy for your organisation Tools and techniques for successful debt collection Designing a good credit application and critical terms that you should include Assessing a customer s creditworthiness: A checklist of factors that you should utilise Strategies for handling customer behaviours Examining the mindset of debtors and why they do not pay their debts on time Techniques for dealing with customer excuses How to handle common responses, lies and delaying tactics Managing disputed accounts correctly Communication methods: written, telephone, in person and Advanced communication techniques: using personality profiling to determine your communication approach and obtain the outcomes you want Making sure your own house is in order: Key areas where performance, efficiency, accuracy and security can be improved Techniques to increase efficiency for Credit Collection Tips for improving staff productivity How to make time for value-added tasks as well as routine tasks Effective filing techniques: How to set up a records system that gives you access to vital information Developing effective performance measures for Credit Management and Debt Collection What steps can you take to minimise fraud in Accounts Receivable and Debt Collection? Using financial and non financial information to identify and manage the risk of default Understanding the types of available information The need for and usefulness of trade references The advantages of using third party reports How to analyse balance sheets of key customers - Understanding the need for customer visits The importance of field sales reports Detecting early warning signals and strategies to counter them Investigating ways in which industry groups can improve the quality of your early warning systems Examining the legal aspects of credit management and debt recovery What are the important factors to consider before taking court action? Examining the court structure and the costs of taking action The steps required for a court judgement Identifying the correct documents to initiate proceedings What are the avenues for enforcement? How to file for bankruptcy The requirements for receiverships and company liquidations Key communication techniques Identifying successful communication methods for dealing with other people Techniques for working with difficult people Using the collection waterfall to resolve problems arising within your organisation Examining potentially difficult situations that may arise Tips for effective credit management and collection Integrating the psychology of customers into your debt collection process Selecting the best communication method The importance of escalation procedures Detecting early warning signals and initiating the right strategy to counter them Collecting and improving the quality of information The vital role of credit policy and collection procedures The importance of a taking a proactive approach Effectively measuring performance The do s and don ts of credit collection REGISTER TODAY! (09) Fax (09) Internet

4 Understanding the Personal Property Auckland 25th October 2011 Mercure Hotel Wellington 7th November 2011 Museum Hotel Facilitator: Emma Falconer Introduction to procurement Understanding the background and intention of the legislation Key terminology under the act: attachment, perfection, security interest, possession, knowledge, accounts receivable, chattel paper, commercial consignment, consumer goods, debtor, intangibles, investment security, commingled goods, accessions, perfected money security interests What does the legislation cover? Creation and enforceability why should a security be registered? Attachment and perfection of security interests on different types of property Goods free of security interests including motor vehicles Enforcement of Security interests Communication Provisions Insolvency under the PPSA Determination of Priority what happens when it goes wrong? General Securities v Specific Securities Registered Securities v Unregistered Securities Timing of Registration of Securities Purchase Money Security Interests Preferential creditors Personal Property Securities Registrar Register requirements including: Range documentation, registration, amendment, discharge, monitoring & expiry Register search procedures How to search Emma Falconer Emma is a partner at Stace Hammond, a commercial and commercial litigation firm with offices in Auckland, Hamilton and Tauranga. She is involved in providing general commercial advice to a wide range of clients. She has provided advice to a number of financiers on all aspects of lending, from structuring the loans and securities, through management of the loans and security realisation in the event of a default. Emma has been involved in property transactions from residential sales to large commercial transactions, including complex mortgagee sales. She has worked closely with businesses to develop terms of trade and to assist with recovery of debts and assets. She also works with a number of liquidators and receivers. CUSTOMISED IN-HOUSE TRAINING If you have a number of staff in your organisation who require training, Conferenz offers customised in-house training solutions. Contact us now to discuss how you can SAVE UP TO 40% on public training costs. Call Michael Earley on (09) or

5 About these courses EFFECTIVELY MANAGING & ORGANISING ACCOUNTS PAYABLE Effectively managing & organizing is designed to equip you with an action plan for increased success and efficiency. In just two days you will learn how to improve your overall performance and grasp highly effective strategies for managing workloads. KEY LEARNING OBJECTIVES: Create a smooth-running payment system that saves time, money and resources Utilise essential strategies to achieve accurate and timely close off Gain an insight into how technology is changing AP processes MANAGING CREDIT, ACCOUNTS RECEIVABLE AND DEBT RECOVERY Providing credit to customers and ensuring timely collection forms an integral part of any business. Poor management of debtors stifles growth and is a serious threat to the financial health of any organisation. This seminar will deliver tips, techniques and shortcuts to streamline your organisation s processes, improve risk management and maximise the effectiveness of debt collection techniques. The credit management tools and techniques you ll learn will help you to reduce credit risk and improve the overall collections process. KEY LEARNING OBJECTIVES: Implement a practical and comprehensive credit management strategy Manage the legal aspects of debt recovery Identify a practical approach for balancing credit risk and customer relationships Kevin Lee, Director, Business Skills Training BA (Hons), Pg Dip, MBA, ACMA Kevin Lee is a Chartered Management Accountant with 20 years experience of Government Agencies, Corporates and SME s. Kevin is a member of the New Zealand Association for Training and Development, the Human Resources Institute for New Zealand and accredited as a Belbin Team Role facilitator. His post-graduate qualifications include a post-graduate diploma in business administration with distinction and an MBA in which he majored in finance. Kevin specialises in helping managers and staff to develop practical financial skills and knowledge. He is able to provide real life advice based on his experience in CFO roles and his experience of managing major Capex projects, implementing financial systems, improving financial processes and procedures and achieving ongoing efficiency savings. Kevin s clients include: Ministry of Justice, Department of Internal Affairs, ANZ National Bank, Meridian Energy, Auckland District Health Board and Auckland City Council. UNDERSTANDING THE PERSONAL PROPERTY SECURITIES ACT FOR NON LAWYERS In 2002 The Personal Property Securities Register replaced four separate registries: the motor vehicle securities register, the chattels register at the High Court, and the registers of company charges and industrial and provident society charges at the Companies Office. Security interests over almost all types of personal property, other than land and ships, can now be registered in one place. Understanding the Personal Property will give managers a clear understanding of how the PPSA works in practise, in clear and easy to understand language. KEY LEARNING OBJECTIVES: Gain a clear understanding of the PPSA Understand why securities should be registered? Learn what happens if you don t register a security Understand how to search the register Demystify the PPSA in plain English WHO SHOULD ATTEND? Credit Managers, Controllers & Supervisors Accounts Receivable Officers, Supervisors, Controllers & Clerks Office Managers Administration Personnel involved in the credit function Anyone with responsibility in the area of accounts receivable and credit collection REGISTER TODAY! (09) Fax (09) Internet

6 PROFESSIONAL DEVELOPMENT FOR THE ACCOUNTS TEAM Effectively Managing & Organising Understanding the Personal Property Securities Act Printed on paper produced by a Third Party Certified Mill that follows stringent environmental standards and sources wood products from Certified Well Managed Forests that promote sustainable afforestation. SEMINAR: SE058/SE059/SE090 A B C D E F G H I J K L M N O P Q R S T U V W X Y Z 2011 Copyright Conferenz Ltd 1st Delegate Name (Mr/Ms/Mrs/Miss/Dr) Position 2nd Delegate Name (Mr/Ms/Mrs/Miss/Dr) Position Effectively Managing & Organising 3rd Delegate Name (Mr/Ms/Mrs/Miss/Dr) Position Company Details Company Name Postal Address City Telephone Approving Manager Job Title Name of Booking Contact Effectively Managing & Organising Effectively Managing & Organising Course Details Mobile Fax Effectively Managing & Organising $1895 plus GST SAVE $200 (7 Sept 2011*) $2095 plus GST (7 Sept 2011*) $1895 plus GST SAVE $200 (15 Sept 2011*) $2095 plus GST (15 Sept 2011*) Understanding the Personal Property Securities Act $1195 plus GST SAVE $100 (6 Sept 2011*) $1295 plus GST (6 Sept 2011*) TRAIN YOUR TEAM First name First name First name Register on any two 2-day seminars and save $500 off the full price or on any three 2-day seminars and save $1000 off the full price. For larger bookings call (09) or to discuss further in-house or group training options. Team Discounts Mobile Mobile EARLY-BIRD SAVER Register & Pay BEFORE date below* Any three 2 day seminars Last name Last name Last name For groups of 4 or more people contact Michael Earley on to discuss group discounts or in-house training options Any two 2 day seminars SAVE UP TO $500 * SAVE UP TO $1000 * Understanding the Personal Property Understanding the Personal Property FULL PRICE Register & Pay AFTER date below* SAVE $500 off total price* SAVE $1000 off total price* *off full price Understanding the Personal Property (*total price will be based on early-bird or full price depending on booking date. Applies to two day seminars only) *off full price HOW TO REGISTER Step 1: us and we will take your registration over the telephone TELEPHONE: (09) OR REGISTER ONLINE: OR Fax your registration form to us immediately FACSIMILE: (09) OR POST: Send your registration form to: Conferenz Ltd Freepost 83430, PO Box , Auckland A tax invoice will be issued upon receipt of registration. Payment must be received before the event to secure your place. Registration is for named delegate only and cannot be shared. HOW TO PAY Our preference is for you to either, direct credit or mail a crossed cheque. Either: DIRECT CREDIT Direct credit to our bank account (please supply details of remittance) BANK: The National Bank, North Shore Corporate ACCOUNT NAME: Conferenz Ltd ACCOUNT NUMBER: PAY BY CHEQUE Post a crossed cheque payable to Conferenz Ltd PAY BY CREDIT CARD We accept most major credit cards. Please contact our office directly on (09) if you wish to use this method of payment, or register online for this event at GST.No What happens if I have to cancel? Should you be unable to attend, a substitute delegate is welcome. Alternatively, a full refund less $300+GST service charge, per registrant, will be made for cancellations received in writing (letter, fax or ) up to ten working days prior to the event. Regrettably, no refund can be made less than ten working days prior to an event. Delegates are responsible for their own travel/accommodation bookings and no compensation will be made should the seminar be rescheduled or cancelled. Please Note: Conferenz Ltd reserves the right to make any amendments that we may deem to be in the best interest of the seminar. PRIVACY ACT - Please Note: Names recorded above may, from time to time, be provided to other organisations for the purpose of disseminating their product information by mail. I would like to change the details on my address label I no longer wish to receive information on future Conferenz events Conferenz is a Leading Light sponsor of: Conferenz is a member of the Sustainable Business Network and we constantly seek ways in which to improve business practice and minimise the effects on the environment. I do not want to receive information from other organisations

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