1. Senior Adviser, Disability, Mayor s Office

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1 Appendix 1. Senior Adviser, Disability, Mayor s Office Case for the post The Senior Disability Adviser will play a lead role in promoting equality for disabled Londoners. At the Mayor s Disability Conference on 17 March 2005, the Deputy Mayor announced that the Mayor would appoint a Disability Adviser. This post is part of the ring-fence agreed between the Mayor and Assembly for certain posts in the Mayor s Office and the Secretariat 1. Job specification Job Purpose 1. To take the lead role in advising the Mayor on strategic policy issues relating to disabled and Deaf Londoners and to work with the Mayor, the Deputy Mayor and senior officers to deliver high level disability equality initiatives that reflect and support the Mayor s priorities. 2. To provide high level support and expertise to the Mayor in the implementation of relevant strategies and corporate programmes and to work with officers from across the GLA group to coordinate activity in line with the Mayor s priorities for disabled and Deaf Londoners. 3. To provide a major input into the development of the strategic and corporate roles of the Mayor s Office so that its activities reflect and support the objectives and priorities of the Mayor relating to disabled and Deaf Londoners. 4. To lead the Mayor's commitment to the delivery of the public sector duty to promote equality for disabled people 5. To develop, and lead a work programme of equality actions identified in the GLA disability equality scheme. Core tasks 1. Leading and directing officers across the GLA group on activities related to disability equality initiatives, including leading the disability policy team, delivering the disability equality scheme action plan and directing Liberty and Disability Capital. 2. Leading multi disciplinary project teams across the GLA group and external organisations responsible for implementing disability equality initiatives. 3. Advising the Mayor on disability equality issues and working with GLA officers to promote the Mayor s priorities to remove barriers for disabled and Deaf Londoners. 4. Leading the Authority s approach to consultation with disabled and Deaf Londoners on relevant strategic policy documents with a wide range of stakeholders promoting strategies and recommending appropriate policy changes to the Mayor accordingly. 1 Item 10, Business Management & Appointments Committee, 21 July 2004:

2 5. Representing the Mayor on disability equality issues to external bodies including major London and international organisations across all sectors, and exchanging ideas and information. Promoting the work of the Mayor and GLA to a wide range of audiences. 6. Keeping abreast of, and advising the Mayor on, new developments and innovations to help shape the GLA s responses to appropriate strategies, and providing up to date advice to the Mayor on current best practice. 7. Evaluating new Mayoral policy initiatives from the perspective of disabled and Deaf Londoners and promoting these within the GLA group and to external organisations. 8. Contributing to the development of organisational standards and performance targets to help measure the Authority s performance and best value and providing a planning and monitoring framework that reflects and supports the Mayor s disability equality objectives. 9. Contributing to corporate governance and the strategic management approach of the Mayor and GLA group. 10. Managing the resources and staffing allocated to the job in accordance with the Authority s policies and Code of Ethics and Standards. 11. Drafting and contributing to reports, briefings, presentations, speeches and press briefings for the Mayor. 12. Promoting the benefits of London s diversity by promoting and enabling equality of opportunity and promoting the diverse needs and aspirations of London s communities. 13. Undertaking any additional duties commensurate with the level of the post. Key relationships Accountable to: Accountable for: Principal contacts: Director of Major Projects & Service Delivery Resources allocated to the job The Mayor, Assembly Members, senior managers of the Authority and functional bodies, central government, statutory agencies and voluntary bodies. Essential attributes 1. A thorough understanding of the issues facing disabled and Deaf Londoners and the national and regional and international context and an understanding of the legislative context in which the GLA works. 2. A thorough understanding of the social model of disability and disability rights movement in London 3. Proven ability to provide leadership on disability issues in London 4. An understanding of the wider issues that affect the Mayor s approach to strategic planning, including transportation, the environment, housing and social policy. 5. A successful track record of leading and championing strategic policy development in the area of disability equality within a large, complex organisation. 6. A successful track record of organising a high-profile conferences and disability equality events and a proven ability to deliver Key messages to a range of audiences at high-profile public events 7. An understanding of and commitment to promoting the Mayor s agenda for London.

3 8. A record of success in promoting equal opportunities in employment and service delivery within a large, complex organisation. 9. A record of success in leading and managing multi-disciplinary teams on major projects and programmes. 10. A thorough understanding of complex political issues, and ability to work with the Mayor, the Deputy Mayor, members of the London Assembly and political leaders within central and local government. 11. Evidence of success in developing a credible, responsible approach, able to gain the trust of and work with a range of partners across all sectors (public, private, voluntary, community) and different operational boundaries, with probity and integrity. 12. Evidence of success in investigating and analysing problems and creating and recommending solutions to difficult, complex issues. 13. Evidence of success in preparing written reports, other materials and presentations for a wide range of audiences and of undertaking a flexible and responsive approach to dealing with new challenges and of ability rapidly to assimilate new information on policy issues as they arise. 14. High level negotiating, influencing and communication skills together with a successful track record of providing advice to senior politicians and managers on complex and politically sensitive issues.

4 Organisational Chart: Major Projects and Service Delivery, Mayor s Office Director Major Projects and Service Delivery 1 x Senior Adviser, Disability 1 x Policy Officer 2 x Business Manager 1 x Senior Strategy Officer, Projects Children and Young People s Unit

5 2. Policy Officer, Mayor s Office Case for the post At its 19 January 2005 meeting 2, the Committee agree to establish a fixed term post for one year of Policy Officer in the Mayor s Office. Approval is now sought for the post to be extended by a further year. As stated in the initial report to the Committee, the postholder will be expected to: Provide high level advice and expertise to the Mayor and his appointees in developing policies, strategies and communications in order to deliver the GLA s agenda for London Produce policy reports in respect of London-wide issues Research and develop policy and decision making processes to ensure that projects and work programmes reflects the interests of the GLA Analyse complex issues in these areas and offer sound, relevant and reliable advice Commission and procure papers, evidence, research and submissions from a wide range of individuals and organisations Support the GLA and promote its role as a respected and influential organisation at the highest levels of policy making in and for London Establish effective working relationships with a range of bodies in the public, private and voluntary sectors. This post is part of the ring-fence agreed between the Mayor and Assembly for certain posts in the Mayor s Office and the Secretariat 3. Job specification Reports to: Director of Major Projects & Service Delivery Job Purpose 1. To advise allocated Mayors representatives on the effective delivery of major projects and services for the delivery of the Mayor s strategies and policies. 2. To lead and direct resources for the analysis, development and promotion of policy initiatives on behalf of the allocated Mayors representatives to ensure major projects and policy objectives are delivered. 3. To provide high level policy support in leading and representing allocated areas for the delivery of the Mayor s strategies and policies. Delivery and implementation of priorities for major projects and policy objectives together with other appropriate senior managers and stakeholders. 2 Agenda item Item 10, Business Management & Appointments Committee, 21 July 2004:

6 Principal Accountabilities 1. To provide high level advice and expertise in developing policies, strategies and communications in order to deliver the GLA s agenda for London. 2. To produce policy reports in respect of London-wide issues. 3. To research and develop policy and decision making processes to ensure that projects and work programmes reflects the interests of the GLA. 4. To analyse complex issues in these areas and offer sound, relevant and reliable advice. 5. To commission and procure papers, evidence, research and submissions from a wide range of individuals and organisations. 6. To support the GLA and promote its role as a respected and influential organisation at the highest levels of policy making in and for London. 7. To establish for the appropriate Mayors representative effective working relationships with a range of bodies in the public, private and voluntary sectors. 8. Provide advice to the Mayors representatives on all matters that may have bearing on effective leadership of specific policy areas allocated by the Mayor. 9. Develop good relationships with key contacts in London including Government ministers, senior Government officials, Borough Leaders, Councillors, Borough Chief Executives and Chief Officers, Board Members and senior staff of external bodies. 10. Representing the appropriate Mayors representative on issues relevant to the role at meetings, conferences and other public fora on as required 11. Ensure that the job is conducted in such a manner to meet the requirements of best value. 12. Manage allocated staff and resources in accordance with the Authority s policies and Code of Ethics and standards and to ensure that these are implemented and maintained in a demonstrable reasonable way. 13. Realise the benefits of London s diversity by promoting and enabling equality of opportunities and promoting the diverse needs and aspirations of London s communities. 14. Realise the benefits of a flexible approach to work in undertaking the duties and responsibilities of this post and participating in multi-disciplinary cross-department and cross-organisational groups and project teams. 15. Undertake any other duties as appropriate commensurate with the level and role of the job Person Specification 1. Thorough knowledge and understanding of the Mayor s policies and objectives to improve project and service delivery for Londoners. 2. Thorough knowledge and experience of project management in the public and private sectors and wide experience of successfully applying this knowledge to direct the GLA s influence in London.

7 3. Thorough knowledge and experience of the powers, structures and statutory framework of public service bodies and wide experience of successfully applying this knowledge to influence Londonwide policy initiatives. 4. In depth experience of working in the private sector and/or public sector at most senior levels and in achieving results 5. Experience of liaising successfully with chief executives and chair men/women of private and public bodies and influencing outcomes 6. Experience of liaising with government ministers and departments and influencing outcomes 7. Significant experience of management at a senior level and operating effectively with diverse groups of professional staff 8. Ability to build lead and contribute to effective collaborative teamworking and relationships to achieve a high level of performance 9. Needs to demonstrate a high level of analytical and constructive thinking to cope with the varied and challenging situations required by the role 10. Written and verbal skills appropriate to communicate with a wide range of audiences and in the context of a complex political organisation 11. Knowledge and understanding of the diversity of London and strategies to promote equal opportunities within a complex organisation 12. Understanding of the statutory framework in which the Mayor exercises his functions 13. Ability to establish positive relationships with elected Members and others that generate confidence and respect

8 3. Co-ordinator, International Affairs Mayor s Office Case for the post The Mayor supports London s campaign to become a Fairtrade City. The campaign is also supported by the Fairtrade Foundation which was established in 1992 by CAFOD 4, Christian Aid 5, New Consumer, Oxfam, Traidcraft 6 and the World Development Movement. These founding organisations were later joined by Britain's largest women's organisation; the Women's Institute 7. In order to achieve Fairtrade status, London must meet a number of objectives including over half of London s boroughs declaring Fairtrade status, and Fairtrade products being available in a specified number of outlets. The GLA hosts four London Fairtrade Steering Group meetings at City Hall every year. This initiative links to the GLA Business Plan in that it would help achieve the objectives of 'A Fair City' and 'Expanded opportunities within the business community'. The postholder will be responsible for providing secretariat support and a co-ordinating function for the London Fairtrade steering group. This will include liaison with different teams within the GLA and across the GLA family on Fairtrade issues. This post will also support work across a range of other international initiatives. This post is part of the ring-fence agreed between the Mayor and Assembly for certain posts in the Mayor s Office and the Secretariat 8. Job specification Job Purpose 1. Undertake day-to-day work concerning international partner cities and international organisations and other initiatives as directed. 2. Support the partnership and friendship agreements between London and cities around the world. 3. Undertake research and investigations and support the team in developing and organising its international work. 4. Provide a wide range of high-level administrative support to senior members of the team. Principal Accountabilities 1. Undertake day-to-day liaison on international affairs, taking responsibility for particular projects in relation to specific cities, projects and initiatives. 2. Undertake research, fact-finding and analysis activities in support of the international work. 3. Research, investigate and analyse a range of material to support the development of relevant performance indicators and management information systems to assist in international work Item 10, Business Management & Appointments Committee, 21 July 2004:

9 4. Monitor performance indicators, and support senior members of the team in preparing reports for the Authority. 5. Provide support to senior managers in developing strategies for improving performance. 6. Respond appropriately to correspondence and act as an initial point of contact within the Mayor's Office as necessary. 7. Participate in project teams undertaking performance and Best Value reviews and research activities of a complex nature across the Authority and Functional Bodies. 8. Provide support to senior members of the team in the preparation of reports, briefings and presentations to the Mayor, Assembly Members and senior managers on the performance of the Authority and the Functional Bodies. 9. Attend and participate in meetings, provide accurate and concise records, and monitor and progresschase actions taken on decisions made. 10. Provide a full range of high-level administrative support to senior members of the team, including arranging and servicing project groups, planning and delivering all aspects of international conferences and developing and maintaining systems for the storage and retrieval of information, and file documents. 11. Manage resources allocated to the job in accordance with the Authority s policies and Code of Ethics and Standards. 12. Realise the benefits of London s diversity by promoting and enabling equality of opportunities, and promoting the diverse needs and aspirations of London s communities. 13. Realise the benefits of a flexible approach to work in undertaking the duties and responsibilities of this job, and participating in multi-disciplinary cross-department and cross-organisational groups and project teams. Key Relationships Accountable to: Accountable for: Principal contacts: Manager, International Affairs Resources allocated to the job. Staff and managers within the Authority, the Functional Bodies, and London s stakeholders. Key Attributes: 1. Knowledge and understanding of international affairs, including initiatives such as fair trade. 2. Knowledge of countries other than the U.K particularly those involved in the current approach to international relations (i.e. China, United States, Japan, Russia, Germany, France, India, Bangladesh, Jamaica, South Africa, and Ireland.) 3. Understanding of the importance of international relations to London s communities and its population. 4. An awareness of, and ability to operate in, a complex political or policy environment. 5. Evidence of success in preparing clear and concise personal and written reports for a range of different 'audiences'. 6. Ability to manage projects within budget and meet deadlines. 7. Well-developed numerical and analytical skills to undertake a wide range of research and fact finding activities.

10 8. A high level of expertise in the operation of standard office information and communication technology applications, including , word processing, spreadsheet, database systems, and presentation software. 9. Evidence of high-level organisational skills, developing and maintaining information/record systems, the ability to work on own initiative, and to prioritise between conflicting demands.

11 Organisation Chart: International Team Head of Government, Stakeholder and International Engagement Manager International Government & Parliamentary Liaison London Stakeholders Team 1 x Friendship City Manager 2 x Senior Co-ordinator 2 x Co-ordinator 1 x Co-ordinator 2 x Business Support Officer 1 x Administrative Officer

12 4. Senior Adviser, Olympics Events & Tourism Mayor s Office Case for the posts (4.) & (5.) The preparations for the 2012 Olympics will involve a significant amount of additional work for the GLA and its partner organisations. The Mayor has indicated that Olympics-related growth in the GLA should be kept to a minimum. As the budget submission in November demonstrated, this has been achieved. A small amount of growth is proposed for the Olympics Team in Policy & Partnerships, supplemented by the addition of a small number of key posts in other parts of the organisation, such as a Legal Adviser in Corporate Services. These two Senior Mayoral Adviser posts will provide the Mayor s Office with additional capacity in providing policy direction in two major areas of Olympics preparation work culture and planning. The job purpose in each of the job specifications provides further details of the posts duties. Job specification Olympics Events & Tourism Job Purpose 1. To take a lead role in developing a strategic approach ensuring that the Mayor s programme of major cultural events is integrated into the promotion of the 2012 Olympics and the other issues related to the staging of the Olympic games in London including co-ordinating relations between the Mayor s Office and LOCOG on cultural issues and ceremonies. 2. To take a lead in ensuring the London cultural and creative sector is engaged with the Olympics and the opportunities they present. 3. To coordinate work across the GLA group and with Visit London to develop activity in line with the Mayor s priorities for the development and promotion of London s cultural and creative offer including internationally in the context of the Olympics. 4. To provide a major input into the development of the strategic and corporate roles of the Mayor s Office so that its activities reflect and support the objectives and priorities of the Mayor. Principal Accountabilities 1. Creating and developing, with the Culture, Events for London and Strategic Project teams, a programme of Olympic linked cultural events, promotions and projects and ensuring that the existing programme of such events in London are integrated with the needs of the Olympics. 2. With the Senior Policy Advisor for Cultural Strategy and Culture team, ensure the programme of activity in the framework of the Olympics creates the maximum benefit for the cultural and creative sectors and for the national and international promotion of London.

13 3. In this framework, leading and directing the Events for London team, ensuring appropriate standards of performance management, staff development and taking responsibility for budget monitoring and co-ordination of the programme of events as agreed by the Mayor. 4. Maintaining an overview of the development of the cultural programme of LOCOG, and the engagement of London s cultural stakeholders especially through the London Cultural Consortium with the Olympic cultural programme and developing additional initiatives to amplify LOCOG s work in line with its strategies. 5. Working with the Senior Policy Advisor on Cultural Strategy, officers across the GLA group and with Visit London on activities related to the preparation and implementation of plans, review of policies and development of frameworks for delivering the Mayor s priorities for major projects, promotions and events involving the cultural and/or creative sectors related to the Olympic Games in 2012 including providing specialist guidance and best practice guidance. Developing and securing political and technical agreement, as required. 6. Leading multi disciplinary project teams across the GLA group and external organisations responsible for implementing these major projects and events promoting and supporting London s cultural and creative sector and contributing to the national and international promotion of London as a visitor destination, place to study and place to do business. 7. Negotiating complex issues related to the Olympic cultural and tourism agendas with cultural and creative sector parties, the private sector, boroughs and other relevant agencies including resolving policy conflicts and promoting collaborative agreements on key initiatives. 8. Representing the Mayor on issues related to this brief on external bodies including national and international organisations across all sectors, and exchanging ideas and information. Promoting the work of the Mayor and GLA to a wide range of audiences. 9. Promoting the benefits of London s diversity by promoting and enabling equality of opportunity and promoting the diverse needs and aspirations of London s communities. 10. Contributing to the development of organisational standards and performance targets to help measure the Authority s performance and best value and providing a planning and monitoring framework that reflects and supports the Mayor s objectives. 11. Contributing to corporate governance and the strategic management approach of the Mayor and GLA group. 12. Managing the resources and staffing allocated to the job in accordance with the Authority s policies and Code of Ethics and Standards. 13. Drafting and contributing to reports, briefings, presentations, speeches and press briefings for the Mayor. Key relationships Accountable to: Accountable for: Principle contacts: Director of Public Affairs and transport A team of 10 staff and resources allocated to the job (Events for London team) The Mayor, Senior Policy Advisor on Cultural Strategy, Head of Events for London, senior managers and officers of the Authority and GLA group and external cultural

14 organisations, senior government officials, government ministers, CEOs of boroughs and private sector organisations and borough leaders. Essential attributes 1. A thorough understanding of the strategic issues facing London relating to culture and the national, regional and international context. 2. An understanding of the wider social and economic issues that affect the strategic planning and implementation of policies for culture. 3. A successful track record of leading strategic policy development and project management in the relevant field. 4. A record of success in promoting equal opportunities in the development and implementation of a cultural programme. 5. A record of significant success in leading and managing multi-disciplinary teams on major projects and programmes. 6. A thorough understanding of complex political issues, and ability to work with the Mayor, members of the London Assembly and political leaders within central and local government demonstrating high level negotiating, influencing and communication skills. 7. Evidence of success in developing a credible, responsible approach, able to gain the trust of and work with a range of partners across all sectors (public, private, voluntary, community) and different operational boundaries, with probity and integrity. 8. Evidence of success in investigating and analysing problems, assimilating new information and creating and recommending solutions to difficult, complex issues. 9. Evidence of success in preparing written reports, other materials and presentations for a wide range of audiences.

15 Organisation Chart: Public Affairs and Transport, Mayor s Office Director Public affairs and Transport 1 x Senior Adviser, Olympics Events & Tourism (0.6 FTE) 1 x Business Manager 1 x Business Support Manager 1 x Business Support Co-ordinator Government, Stakeholder and International Affairs Public Consultation and Communication Events for London

16 5. Senior Adviser, Olympics Planning, Mayor s Office Job specification Olympics Planning Job Purpose 1. To work with the Director (Business Planning and Regeneration) and Senior Policy Adviser in advising the Mayor on strategic planning policy, planning applications and major development issues. 2. To work with the Director (Business Planning and Regeneration) and Senior Policy Adviser on strategic planning and development issues related to the Olympic and Paralympic Games. 3. To provide high level support and expertise to the Director (Business Planning and Regeneration) and Senior Policy Adviser r in the implementation of relevant strategies and corporate programmes and to work with officers from across the GLA group to co-ordinate activity in line with the Mayor s priorities. 4. To develop and provide high level policy advice and analysis to the Policy Directors and Senior Policy Adviser on planning and development issues 5. To promote the Mayor s planning and development policy agenda internally within the GLA and the GLA group and with outside agencies, including central and local government and external stakeholders. Core tasks 1. As requested by the Director (Business Planning and Regeneration) leading and directing officers across the GLA group on activities related to the preparation of London Plan policy review, sub-regional development frameworks, supplementary planning guidance and best practice guidance. Developing and securing political and technical agreement to these documents. 2. As requested by the Director (Business Planning and Regeneration) leading and directing officers across the GLA group on activities related to the implementation of the London Plan including promoting major development schemes and planning frameworks for Opportunity Areas, Areas for Intensification and other priority areas. Working with private sector parties, boroughs and other agencies in these areas. 3. As requested by the Director (Business Planning and Regeneration) leading multi disciplinary project teams across the GLA group and external organisations responsible for implementing major development projects in priority areas across London. 4. As requested by the Director (Business Planning and Regeneration) negotiating complex issues with private sector parties and boroughs including resolving policy conflicts in priority development areas and resolving multi-million pound planning agreements on major development schemes. 5. Advising the Director (Business Planning and Regeneration) on statutory and non-statutory strategic planning proposals and working with GLA officers to promote the Mayor s agenda in all strategic planning proposals.

17 6. As requested by the Director (Business Planning and Regeneration) advising on planning and development issues related to the Olympic and Paralympic Games including high level advice on the 40 pre-commencement strategies, planning issues related to the wider regeneration of the Lower Lea Valley and Thames Gateway and Olympic transport related planning issues. 7. Taking a strategic role in the Authority s approach to consultation on relevant strategic policy documents with a wide range of stakeholders promoting strategies and recommending appropriate policy changes to the Mayor accordingly. 8. As requested by the Director (Business Planning and Regeneration) representing the Mayor on planning and development issues to external bodies including major London and international organisations across all sectors, and exchanging ideas and information. Promoting the work of the Mayor and GLA to a wide range of audiences. 9. Keeping abreast of, and advising the Mayor on, new developments and innovations to help shape the GLA s responses to appropriate strategies, and providing up to date advice to the Mayor on current best practice. 10. Evaluating new Mayoral policy initiatives related to planning and development and promoting these within the GLA group and to external organisations. 11. Developing the relationship with adjoining regions in the context of the Inter Regional Planning Forum and working on specific projects across regional boundaries including the Thames Gateway Inter Regional planning approach and the London Stansted Cambridge study area. 12. Contributing to the development of organisational standards and performance targets to help measure the Authority s performance and best value and providing a planning and monitoring framework that reflects and supports the Mayor s planning objectives. 13. Managing the resources and staffing allocated to the job in accordance with the Authority s policies and Code of Ethics and Standards. 14. Drafting and contributing to reports, briefings, presentations, speeches and press briefings for the Mayor. 15. Promoting the benefits of London s diversity by promoting and enabling equality of opportunity and promoting the diverse needs and aspirations of London s communities. 16. Undertaking any additional duties commensurate with the level of the post. Key relationships Accountable to: Accountable for: Principle contacts: Director of Business Planning and Regeneration Staff and resources allocated to the job The Mayor, the Deputy Mayor, senior managers of the Authority and GLA group and external organisations including senior government officials, government ministers, CEOs of boroughs and private sector organisations and borough leaders.

18 Essential attributes 1. A thorough understanding of the strategic planning issues facing London and the national and regional and international context and an understanding of the legislative context in which the GLA works. 2. An understanding of the wider issues that affect the Mayor s approach to strategic planning, including transportation, the environment, housing and social policy. 3. A successful track record of leading strategic policy development in the relevant field. 4. An understanding of and commitment to promoting the Mayor s agenda for London. 5. A record of success in promoting equal opportunities in employment and service delivery within a large, complex organisation. 6. A record of success in leading and managing multi-disciplinary teams on major projects and programmes. 7. A thorough understanding of complex political issues, and ability to work with the Mayor, the Deputy Mayor, members of the London Assembly and political leaders within central and local government. 8. Evidence of success in developing a credible, responsible approach, able to gain the trust of and work with a range of partners across all sectors (public, private, voluntary, community) and different operational boundaries, with probity and integrity. 9. Evidence of success in investigating and analysing problems and creating and recommending solutions to difficult, complex issues. 10. Evidence of success in preparing written reports, other materials and presentations for a wide range of audiences and of undertaking a flexible and responsive approach to dealing with new challenges and of ability rapidly to assimilate new information on policy issues as they arise. 11. High level negotiating, influencing and communication skills together with a successful track record of providing advice to senior politicians and managers on complex and politically sensitive issues.

19 Organisation Chart: Business Planning and Regeneration, Mayor s Office Director Business Planning and Regeneration 1 x Senior Adviser, Olympics Planning 1 x Policy Adviser, Social Inclusion 1 x Business Manager Borough Liaison Team

20 6. Personal Assistant, Mayor s Office Case for the post In light of the increase of staff in the Mayor's Office to enable the delivery of the 2012 Olympics, the Mayor's Office needs an increase in administrative support. Personal assistant skills would be needed to be able to be deployed in the same way as the other personal assistants in the Mayor's Office. Job specification Job purpose 1 Provide secretarial, administrative and research support services to the director/adviser which are responsive to their needs and contribute to making their role effective. 2 Develop and maintain records and information systems in accordance with office policy and procedures. 3 Provide an effective interface between the Mayor s Office, Directors, Policy Advisers, and the other Executive Offices in the Authority, Assembly Members, senior managers of the Authority, business and voluntary organisations, and members of the communities across London. Principal accountabilities 1 Provide a full range of high level administrative and secretarial support to the director/adviser, including managing a "bring-forward" system, maintaining diaries, arranging meetings, and organising travel and accommodation. 2 Undertake research on behalf of the director/adviser and prepare briefing and position papers. 3 Ensure that the director/adviser are properly briefed on, and familiar with, the agenda in advance of all meetings of the Authority and its related organisations as appropriate. 4 Contribute to the development of effective information systems, in conjunction with the Directorate support team and senior managers of the Authority, to support the director/adviser in fulfilling their role. 5 Support the Mayor s Office Administration Manager and deputise for other personal assistants where necessary. 6 Process, circulate and respond as appropriate to incoming mail record and collate data and statistical information, producing analyses and reports as required. 7 Attend meetings, take formal records or minutes, process these in accordance with the Authority's standards and requirements, and monitor actions taken on decisions made. 8 Assist in organising and maintaining systems for the storage and retrieval of information, and file document, arrange and/or undertake, as appropriate, document production services. 9 Required to work as flexible as possible to cover unpredictable workloads. 10 Respond to internal and external enquiries, and as far as is possible process these through to their resolution. 11 Provide support to the director/adviser across a range of working parties, consultative bodies and project teams.

21 12 Manage staff and resources allocated to the job in accordance with the Authority's policies and Code of Ethics and Standards. 13 Realise the benefits of London's diversity by promoting and enabling equality of opportunities, and promoting the diverse needs and aspirations of London's communities. 14 Realise the benefits of a flexible approach to work in undertaking the duties and responsibilities of this job, and participating in multi-disciplinary cross-department and cross-organisational groups and project teams. Key relationships Accountable to: Administration Manager Accountable for: Resources allocated to the job. Principal contacts: Directors, Policy Advisers, the Mayor s Private Office, GLA officers and support staff, Functional Bodies, external organisations Person specification 1 Evidence of successful experience working in a similar position in a high profile organisation. 2 Well-developed personal and written communication skills, including the ability to communicate with a wide range of senior staff and Members, and to produce clear and concise briefing papers and meeting 3 Evidence of success in building and forming working relationships, and working flexibly, across professional and operational boundaries. 4 An awareness of the complexities and sensitivities of working in a political environment. 5 A high level of expertise in the operation of standard office information and communication technology applications, including , spreadsheet and presentations software. 6 Evidence of proficiency in word-processing (ideally 55 wpm), including design and layout of documents. 7 Ability to develop effective confidential information storage and retrieval systems. 8 An understanding of the GLA s commitment to equality of opportunity and valuing diversity, and the ability to translate this into action. 9 Ability to work on own initiative, accurately to tight deadlines, and to prioritise between conflicting demands. 10 Ability to deal with demanding callers with tact and diplomacy.

22 Organisation Chart: Central Office, Mayor s Office Chief of Staff Administration Manager Directors & Advisers 3 x Research Assistants 1 x Project Manager 1 x Senior Correspondence Co-ordinator 1 x Correspondence Co-ordinator 8 x Personal Assistants 1 x Personal Assistant

23 7. Administrative Officer, Mayor s Office Case for the post The London Cultural Consortium has recently been established. It is comprised of key players from across London s cultural sector and is chaired by Lord Chris Smith of Finsbury. To enable the Consortium to do its job effectively, a dedicated administrative resource is required. A part-time (0.6 FTE) administrator post already exists within the Culture Team to support the work of the team in the delivery of the Mayor s Cultural Strategy. Extending this post by an extra 2 days a week (0.4 FTE) to cover the work required for the London Cultural Consortium represents an efficient use of resources. The existing role involves: Providing comprehensive administrative support to the Culture Strategy team; developing and maintaining administrative systems and procedures to support the delivery of the Mayor s Cultural Strategy through a wide range of projects and initiatives. The additional responsibilities would include: Providing a comprehensive secretariat support to the London Cultural Consortium including administering all meetings and correspondence. Job specification Job purpose 1 Responsible for providing a comprehensive secretariat support to the London Cultural Consortium including administering all meetings and correspondence (received and generated) by the Consortium. 2 Responsible for providing comprehensive administrative support to the Culture Strategy team. 3 Develop and maintain administrative systems and procedures to support the delivery of the Mayor s Cultural Strategy through a wide range of projects and initiatives. Principal accountabilities 1 Provide general administrative support, including: Setting and administering team meetings handling incoming and outgoing post arranging and/or undertaking document production services e.g. bulk photocopying. arranging meetings and managing diaries as requested. responding to correspondence 2 Lead on the co-ordination and management of all correspondence for the Mayor in relation to Culture, drafting replies as well as allocating letters across the team and monitoring delivery to ensure correspondence targets are met.

24 3 Provide main point of contact for all queries relating to the London Cultural Consortium from consortium members, stakeholders and the public. 4 Provide full secretariat function for the London Cultural Consortium, including arranging meetings, producing minutes and monitoring actions arising from the work of the consortium. 5 Plan and organise events, meetings, seminars, conferences, workshops and other projects for the Culture Strategy team. 6 Develop and maintain filing and other office systems. 7 Arrange and provide administrative support to a variety of meetings, including copying and distributing agendas, reports and taking minutes. 8 Ensure the timely ordering of supplies and services, adhering to the Authority s corporate procedures, take responsibility for the bulk distribution of documents. 9 Assist in administrative support to projects, and undertake such other responsibilities as may be required from time to time. 10 Maintain straightforward spreadsheets for statistical and other purposes. 11 Act as a central point of contact for the culture team. 12 Manage resources allocated in accordance with the Authority s policies and Code of Ethics and Standards. 13 Promote and enable equality of opportunity and promote the diverse needs and aspirations of London's communities. 14 Realise the benefits of a flexible approach to work. Key relationships Accountable to: Accountable for: Principal contacts: Culture Strategy Manager Staff and resources allocated to the job The London Cultural Consortium, Mayor s Advisor on Culture and Tourism, Mayor s Office, Culture Strategy and Culture Events Officers, other staff of the Authority, and external organisations. Person specification 1 Experience of using IT systems including word-processing and spreadsheets. 2 An ability to work at a consistently high level of accuracy and to meet tight deadlines. 3 Excellent oral and written communication skills and the ability to work as part of a team with colleagues across professional and operational boundaries. 4 Evidence of success in maintaining office systems and procedures to support the efficient and effective provision of services. 5 Well developed organisational and project co-ordination skills and the ability to work on own initiative. 6 Experience of taking accurate notes of meetings and writing concise summaries for distribution.

25 7 Evidence of working flexibly across professional and operational boundaries. Desirable attribute: Evidence of providing administrative support to cultural projects.

26 Organisation Chart: Cultural Strategy Team Senior Policy Advisor - Cultural Strategy Cultural Strategy Manager 2 x Senior Cultural Strategy Officer Cultural Campaigns Development Manager 2 x Cultural Strategy Officer 1 x Administrative Officer (0.6 FTE) 1 x Administrative Officer (0.4 FTE)

27 8. Media Monitoring Assistant, Media & Marketing Case for the post The in-house media monitoring team was set up over two years ago and this has proved to be a success in terms of achieving an efficient and effective GLA media monitoring service. An increased reading brief and the provision of additional services, such as press cutting summary report, have placed additional pressures on the team. This is particularly apparent during periods with a high level of media coverage e.g. the London bombings on 7 July. In order to continue to provide an effective, comprehensive and enhanced media monitoring service (i.e. broadcast monitoring), there is an urgent need to recruit an additional part-time Media Monitoring Assistant (0.5 FTE). Job specification Purpose of job 1 As part of a small team, assist in providing a press cuttings / media monitoring service for the press offices and staff of the Mayor of London, the London Assembly and functional bodies within the Greater London Authority family, in accordance with Service Standards. Principal accountabilities 1 Assist in providing a media monitoring service that reflects print media coverage of the activities, decisions, policies and strategies of the Mayor of London, the London Assembly and its members, and functional bodies within the GLA. This press cuttings service is to be provided in accordance with a written Service Standard / reading brief. 2 Liaise with the GLA's Research Library to provide complementary media monitoring services 3 Liaise with external contractors to sustain the supplies of materials. 4 Provide other media research support to the press officers for the Mayor and the Assembly 5 Promoting and enabling equality of opportunities, and promoting the diverse needs and aspirations of London s communities. 6 Realising the benefits of a flexible approach to work. 7 Managing resources in accordance with the Authority s policies and codes of ethics and standards. Key relationships Accountable to: Accountable for: Principal contacts: Media Monitoring Team Leader, and through that post to the Head of Media Relations (Mayor) together with an ancillary relationship with Head of Media Relations (Assembly) and the functional bodies Staff, resources and services allocated to the job. Press Officers, other officers of the GLA and functional bodies, contractors and external organisations.

28 Person specification 1 Direct media relations, PR, corporate or public affairs skills and experience. 2 An interest in politics and an understanding of the political and administrative environment within which the GLA operates. 3 A close attention to detail in analysing written material and identifying and classifying its content, and a methodical approach to presentation and record keeping. 4 Ability to identify relevant press cuttings / articles based on a detailed reading brief, and ensure compliance with written service standards. 5 Excellent oral and written communications skills, including verbal reasoning. 6 Good software skills including word processing, spreadsheets and Internet procedures. 7 Experience of adhering to performance and quality standards, working under pressure, balancing priorities and meeting strict daily deadlines with minimum supervision. 8 Willingness to work unsocial and varied hours. 9 Good inter-personal communications skills with an understanding of the value of discretion.

29 Organisation Chart: Press Office and Media Monitoring Teams Head of Media 1 Chief Press Officer 5 x Senior Press Officer 5.8 x Press Officer 1 x Chief Communications Officer 1 x Senior Communications Officer 1 x Press Assistant

30 9. Senior Communications Officer, Media & Marketing Case for the post The Mayor s Media Office has to-date managed and contained the communication and public relations requirements of the Olympics within its existing resources but this approach is no longer tenable due to the increasing and varying demands of the project. Following London s successful bid, it is now necessary to recruit a Senior Communications Officer to deal with the increased workload and also provide a focused and dedicated communication service to this major project. Job specification Job purpose 1. Develop, implement and sustain strategic media and public relations activities to recognise and highlight the impact of the London 2012 Olympic Games and the development of the Thames Gateway, using appropriate political awareness and sensitivity, with due regard to the Mayor s overall policy objectives. 2. Advise upon and strategically manage effective media communication and public relations for the Mayor s decisions, policies and strategies in support of the London 2012 Olympic Games and the development of the Thames Gateway. 3. Respond to media inquiries quickly and efficiently to sustain positive coverage of the Mayor s activities in respect of the London 2012 Olympic Games and the development of the Thames Gateway. 4. Manage and integrate activities of internal staff and external partners for effective communication and promotion of the London 2012 Olympic Games and development of the Thames Gateway. 5. Deputise for the Chief Press Officer and Head of Media Relations on Olympic or Thames Gateway issues when necessary. Principal accountabilities 1. Use political awareness and communications skills to develop and implement media strategies covering specialist areas of the Mayor s decisions, policies and strategies, principally the London 2012 Olympic games and development of the Thames Gateway. 2. Participate or manage involvement in project groups relating to the London 2012 Olympic games and the Thames Gateway, providing advice on press and PR issues as required. 3. Work with senior figures in government departments, functional bodies, London 2012, PR agencies and other external organisations to identify and maximise opportunities to promote the London 2012 Olympic Games and the Thames Gateway. 4. Work with the Director of Planning and Regeneration and members of the planning and regeneration team to identify opportunities to promote the London 2012 Olympic Games and the Thames Gateway and underpin London s role as a world class city.

31 5. Be pro-active in generating news coverage including writing press releases and articles as well as providing briefings for the media. 5. Respond to media enquiries effectively and accurately ensuring that responses meet the agreed line and to sustain positive coverage of the Mayor s activities. 7. Contribute to the development and maintenance of a media grid to underpin the work of the press office and work closely with the Web Team in updating the GLA website and its media centre in particular to underpin the work of the press office. 8. Escort the Mayor to appropriate external engagements and ensure effective media management. Act as effective and committed manager within the rota providing 24-hour, 7-day cover within the press office. 9. Contribute to the regular updating of the GLA website and its media centre in particular. 9. Work closely with the Mayor, policy directors and advisors on the communication of, and responses to, the Mayor s policies and strategies and prepare and co-ordinate written and oral briefings, advice and reports for the Mayor and his advisors. 11. Contribute and manage, the monitoring of news relevant to the Mayor and the GLA and to provide rebuttal or amplification where necessary. 12. Work with other GLA staff and resources in accordance with the authority s policies, and its code of ethics and standards. 13. Understand the benefits of London s diversity by promoting and enabling equality of opportunities and promoting the diverse needs and aspirations of London s communities. Key relationships Accountable to: Accountable for: Principal contacts: Head of Media Relations. Staff and resources allocated to the job. Media and Marketing Director, Head of Media relations, Chief Press Officer, Senior Press Officers, Press Officers, the Mayor, mayoral advisors, media, senior GLA managers public liaison team, and external organisations. Person specification 1. Significant experience (typically over three years) and a proven track record of success of cocoordinating, developing and implementing media and public relations activities, ideally in a political or complex organisation. 2. Demonstrable experience of providing strategic media and public relations advice to support decision making on complex and sensitive issues. 3. Experience of delivering a broad range of press and public relations within a high profile organisation. 4. Knowledge and understanding of the media and experience of using different media to promote strategic policies and priorities.

32 5. Understanding of the complex political issues involved in managing media relations within a high profile government organisation. 6. Knowledge and understanding of London and the issues facing a major world city. 7. Excellent communications skills with evidence of the ability to write concisely and fluently. 8. Knowledge and understanding of the diversity of London and strategies to promote equal opportunities within a complex organisation. 9. Evidence of success in developing and maintaining effective working relationships across professional and operational boundaries both within the GLA and outside. 10. Ability to manage a demanding workload with conflicting priorities.

33 10. E-Marketing Manager, Media & Marketing Case for the post The GLA s Marketing Manager role has continued to grow with a broad portfolio of activity ranging from overseeing the delivery of PQT to leading on delivering marketing campaigns for large projects such as safer travel at night (STAN) saw a marked increased usage of e-marketing channels within the GLA, with widespread and very successful use of SMS messaging, increased usage of e-fliers and viral marketing campaigns. This has made campaigns more effective and provided Londoners with an innovative new channel for communicating with the GLA. This has created a need for a specialist resource with detailed knowledge of e-marketing. This part time post would continue to deliver and develop our e channels, including the development of an e-marketing strategy/framework, whilst leading on the development strategic partnership with the private sector e.g. mobile phone networks, suppliers, shops etc. Therefore the Marketing Team proposes a new post (0.5 FTE) with special responsibility for e-marketing and marketing planning. Job specification Job purpose To develop and deliver an e marketing strategy for the GLA that integrates ezines, SMS, wap and I kiosk etc, developing strategic relationships with partner organisations Principal accountabilities 1 Develop and deliver an e marketing strategy for the GLA that integrates e zines, SMS, wap and I kiosk etc. 2 Ensure on-going integration of e-marketing techniques into the GLA s marketing of individual projects. 3 Develop a network of industry contacts to keep up to date with a rapidly changing sector. 4 Provide advice and guidance on all aspects of best practice within the e marketing sector. 5 Develop strategic relationships with partner organisation e.g mobile phone operators in order to leverage their communications channels to promote GLA/e- marketing initiatives. 6 Ensure that the job is conducted in such a manner to meet the requirements of best value. 7 Manage allocated staff and resources in accordance with the Authority s policies and Code of Ethics and standards and to ensure that these are implemented and maintained in a demonstrable reasonable way. 8 Realise the benefits of London s diversity by promoting and enabling equality of opportunities and promoting the diverse needs and aspirations of London s communities. 9 Realise the benefits of a flexible approach to work in undertaking the duties and responsibilities of this post and participating in multi-disciplinary cross-department and cross-organisational groups and project teams. Key relationships

34 Accountable to: Accountable for: Principal contacts: Head of Marketing Managing budgets related to e marketing projects Mayor s Office Directors, Mayoral Advisors, Policy Officers, Head of Marketing, Functional Body Staff including Directors of Marketing and Heads of Service, external organisations including Directors of Marketing and suppliers. Person specification 1 In depth knowledge and understanding of planning and executing integrated marketing communications campaigns 2 Detailed knowledge of developing and delivering e marketing campaigns e.g. SMS, WAP etc to support traditional marketing campaigns. 3 Experience of delivering e-marketing campaigns to support traditional media campaigns 4 Demonstrate a technical understanding of new media technologies and current industry trends 5 An ability to develop partnerships and build good working relationships with external organisations including the private sector 6 A thorough understanding of industry best practice around e marketing 7 Understanding of procurement processes within a public sector organisation 8 A good understanding of complex political environments, and significant experience operating effectively within them. 9 Good presentational and interpersonal skills 10 An understanding of how the GLA's wish to take a strategic lead in combating discrimination and promoting equality of opportunity throughout London can be enhanced and supported by this role.

35 Organisation Chart: Sponsorship & Marketing Teams Head of Marketing Sponsorship Manager 1 x E-Marketing Manager (0.5FTE) 1 x Senior Sponsorship Officer 1 x Senior Sponsorship Officer 1 x Sponsorship Officer 1 x Sponsorship Officer

36 11. Senior Sponsorship Officer, Media & Marketing Case for the posts (11.) & (12.) Income generated by GLA sponsorship for projects across the Authority has grown by 120% over the past 12 months. This has not been matched with a commensurate increase in staff or other resource to deal with the significant step change in the sales effort needed as a result of more GLA projects seeking sponsorship, or the incremental growth in time and effort required to service more clients than ever. As the GLA's portfolio of sponsorship opportunities continues to grow rapidly, and as the Authority s reputation for high-quality, relevant sponsorable projects is seized upon by external sponsoring organisations, it is essential that the Sponsorship Team remains capable of selling and servicing projects in an efficient and professional way, at the same time as maximising sponsorship revenue for the Authority. The creation of the proposed two new sponsorship posts will bring the team to a resource level capable of meeting current sales and client relationship demands, and is part of an on-going alignment towards a focused and professional team. The Senior Sponsorship Officer will share responsibility with the current Senior Sponsorship Officer, under the Sponsorship Manager, for highvolume, high-value, external sales pitches for GLA projects. The Sponsorship Officer will work alongside the current Sponsorship Officer in taking primary responsibility for the account management and service of sponsoring partners, as well as leading on lower-value sales pitches. This team structure and division of roles will ensure a competent and successful sponsorship function for the GLA, which is in line with industry standards. All sponsorship posts at the GLA work to a minimum of 4:1 (income : expenditure) ratio. The sponsorship team is therefore self-financing many times over in terms of the costs to the Authority. Job specification Job purpose 1. Generate funding for the Mayor s annual St Patrick s Day Festival, and public sector funding for the annual Respect festival 2. Generate sponsorship for other GLA activities from a wide range of both private and public sector bodies to raise additional revenue to fund GLA led projects. 3. Provide support to the Sponsorship Manager, in particular, to research, cultivate, and maintain the network of GLA sponsorship contacts and to contribute to the smooth running of the GLA sponsorship unit through regular reports to the Sponsorship Manager. 4. Account manage relationships between the GLA and its existing and past sponsors, including, issuing contracts, ensuring all sponsorship benefits are delivered and that open and clear communication is maintained between the Authority and funders.

37 Principal accountabilities 1. Meet the agreed income target for the annual St Patrick s Day Festival through event sponsorship, in-kind sponsorship, exhibition stands and advertising. 2. Work with the GLA Culture team and colleagues in the sponsorship unit on income generation for the annual Respect Festival, with specific responsibility for sponsorship from the not for profit sector, and additional income from the sale of exhibition stands and advertising. 3. Meet agreed income targets for generating income for additional GLA led projects as identified by the Sponsorship Manager. 4. Liaison role across the organisation to identify potential sponsorship opportunities, working on a wide range of promotional activities including new media, printed information, events and exhibitions etc. 5. Work within the Sponsorship Unit s procedures to administer and deliver sponsorship contracts. 6. Deliver sponsorship packages, by acting as the GLA s main point of contact for sponsoring organisations in order to ensure that the sponsorship package is delivered effectively e.g. supply of logos etc. and that the needs and expectations of the sponsoring organisation are met, with particular responsibility for account managing those involved in St Patrick s Day. 7. Ensure that sponsorship packages add value to the GLA brand and do not damage the organisation, demonstrating a knowledge of political sensitivities to sponsorship. 8. Ensure that the GLA corporate identity is recognised at all times in terms of the production of materials to support sponsorship activity. 9. Manage resources allocated to the job in accordance with the Authority s policies and Code of Ethics and Standards. 10. Realise the benefits of London s diversity by promoting and enabling equality of opportunities, and promoting the diverse needs and aspirations of London s communities, operating in a politically restricted post. 11. Realise the benefits of a flexible approach to work in undertaking the duties and responsibilities of this job, and participating in multi disciplinary cross-department and cross-organisational groups and tasks teams.

38 Key relationships Accountable to: Accountable for: Principal contacts: Sponsorship Manager Resources allocated for the job Decision makers in external organisations, Marketing Team, Publications Team, Events and Exhibitions Co-ordinator, Policy and Partnerships, Press Officers, Culture Team, External Liaison Team, Web Development Team, External Relations Team, senior managers in the Authority, including Head of Marketing, Head of Culture, Mayor s Communications Advisor, other Mayor s Advisors, the GLA family, suppliers and other external organisations. Person specification 1. Experienced sponsorship professional, with a proven track record of generating sponsorship for corporate events, campaigns and publications or a background in sponsorship management. 2. Network of live contacts in both the private and public sector. 3. Computer literate, including Word, Access, Excel and PowerPoint experience. 4. Understanding of marketing communications and the role of sponsorship within it. 5. Sensitivity to the political landscape and the impact this can have on sponsorship activities. 6. Strong verbal and written communications skills and good presentation skills. 7. Ability to identify the necessary support processes required to process and deliver effective sponsorship packages. 8. Project management skills with the ability to work on own initiative, accurately to tight deadlines, and to prioritise between conflicting demands. 9. Evidence in building and forming working relationships across professional and operational boundaries within organisations and with external organisations. 10. An understanding of the GLA's commitment to equality of opportunity and valuing diversity, and the ability to translate this into action

39 12. Sponsorship Officer, Media & Marketing Job specification Job purpose 5. To support the Sponsorship Manager whose responsibility is to lead and co-ordinate all GLA sponsorship activities. 6. Under the direction of the Sponsorship Manager, to generate sponsorship for GLA activities from a wide range of both private and public sector bodies to raise additional revenue to fund GLA led projects. 7. Provide administrative support to the Sponsorship Manager, in particular, research, cultivate, and maintain the network of GLA sponsorship contacts. 8. Maintain appropriate contact with all GLA sponsors, issuing contracts and invitations and making follow up calls as required. Principal accountabilities Meet agreed income targets for generating additional revenue for GLA led projects as identified by the Sponsorship Manager. Liaison role across the organisation to identify potential sponsorship opportunities, working on a wide range of promotional activities including new media, printed information, events and exhibitions etc. Administrative function and responsibility for the maintaining of sponsorship contacts, contracts and other communications. To assist with the delivery of sponsorship packages, acting as the GLA s main point of contact for sponsoring organisations in order to ensure that the sponsorship package is delivered effectively e.g. supply of logos etc. and that the needs and expectations of the sponsoring organisation are met. Ensure that sponsorship packages add value to the GLA brand and do not damage the organisation, demonstrating a knowledge of political sensitivities to sponsorship. Ensure that the GLA corporate identity is recognised at all times in terms of the production of materials to support sponsorship activity. Manage resources allocated to the job in accordance with the Authority s policies and Code of Ethics and Standards. Realise the benefits of London s diversity by promoting and enabling equality of opportunities, and promoting the diverse needs and aspirations of London s communities, operating in a politically restricted post. Realise the benefits of a flexible approach to work in undertaking the duties and responsibilities of this job, and participating in multi disciplinary cross-department and cross-organisational groups and tasks teams.

40 Key relationships Accountable to: Accountable for: Principal contacts: Sponsorship Manager Resources allocated for the job Decision makers in external organisations, Marketing Team, Publications Team, Events and Exhibitions Co-ordinator, Policy and Partnerships, Press Officers, Culture Team, External Liaison Team, Web Development Team, External Relations Team, senior managers in the Authority, including Director of Communications, Head of Marketing, Head of Culture, Mayor s Communications Advisor, other Mayor s Advisors, the GLA family, suppliers and other external organisations. Key attributes 11. Experienced sponsorship professional, with a proven track record of generating sponsorship for corporate events, campaigns and publications or a background in sponsorship management. 12. Computer literate, including Word, Access, Excel and PowerPoint experience. 13. Understanding of marketing communications and the role of sponsorship within it. 14. Sensitivity to the political landscape and the impact this can have on sponsorship activities. 15. Strong verbal and written communications skills and good presentation skills. 16. Ability to identify the necessary support processes required to process and deliver effective sponsorship packages. 17. Project management skills with the ability to work on own initiative, accurately to tight deadlines, and to prioritise between conflicting demands. 18. Evidence in building and forming working relationships across professional and operational boundaries within organisations and with external organisations. 19. An understanding of the GLA's commitment to equality of opportunity and valuing diversity, and the ability to translate this into action

41 13. Public Liaison Officer, Media & Marketing Case for post Londoners are beginning to contact the office of the Mayor s Director of Equalities & Policing in increasing numbers on issues which could be classified as casework matters access to justice issues, policing, employment discrimination etc. The majority of these issues cannot be dealt with or effectively addressed within other parts of the GLA and a considerable amount of support is required to facilitate information to address these requests, including obtaining information from across the GLA Group. The increasing number of casework requests directly relates to the high profile nature of the matters being addressed by the Mayor s Director of Equalities & Policing in accordance with the Mayor s priorities (such as gun crime and race equality). Support is required to manage the impact of this high profile work and improve service delivery. Job purpose Contribute as a member of a flexible, multi-skilled team, to a range of customer-focused services for the Authority, including: correspondence management service; a central enquiry and information service; promotion and representation of the GLA both in City Hall and at public events; operate the first line of contact for the public. Principal accountabilities 1 Implementing systems and procedures for handling Mayoral correspondence. 2 Organise the correspondence reply service for the GLA, ensuring that procedures on correspondence handling are adhered to. 3 Operate Responding to Londoners (RTL) the GLA s document management system, to provide information and direct relevant enquiries. 4 Provide an effective customer service for all visitors to the GLA, ensuring queries are dealt with appropriately. 5 Maintain an up-to-date knowledge of the activities and organisation of the GLA and Functional Bodies, in order to provide relevant and accurate information as required. 6 To analyse feedback from the public and identify trends and to communicate this information to staff in the GLA. 7 Provide creative and administrative assistance with the organisation of exhibitions. 8 Represent the GLA at public events such as People s Question Time and deliver presentations as required. 9 Realise the benefits of London's diversity by promoting and enabling equality of opportunities, and promoting the diverse needs and aspirations of London's communities.

42 10 Realise the benefits of a flexible approach to work in undertaking the duties and responsibilities of this job, and participating in multi-disciplinary cross-department and cross-organisational groups and task teams, as required. Key relationships Accountable to: Principal contacts: Public Liaison Manager. Visitors to the Authority, telephone callers and correspondents, staff of the Authority, Mayor and Assembly Members. Person specification 1 Evidence of providing high quality customer-focused services. 2 Evidence of proficiency in word-processing, including design and layout of letters and documents. 3 An awareness of how this post can contribute to the GLA s commitment to promoting equality of opportunity 4 Knowledge and ability to use proficiently standard office computer software, including word-processing, databases and spreadsheets 5 Effective personal and written communication skills, including the ability to draft standard and/or routine letters and other written material. 6 Ability to absorb and understand a wide range of information concerning the functions of the Authority. 7 Ability to operate effectively in a sensitive political environment. 8 Evidence of success in building and forming working relationships, and working flexibly, across professional and operational boundaries. 9 Ability to work on own initiative, accurately to tight deadlines, and to prioritise between conflicting demands.

43 Organisation Chart: Communication Support Unit Business Manager Public Liaison Unit 1 x Public Services Team Leader 1 x Information Co-ordinator 1 x Correspondence Supervisor 1 x RTL System Co-ordinator 1 x Telephone Desk Supervisor 10 x Public Liaison Officer 1 x Public Liaison Officer 0.5 x Public Liaison Officer Media Monitoring 1 x Team Leader 3 x Media Monitoring Assistant 0.5 x Media Monitoring Assistant

44 14. Sustainable Development Manager, Policy & Partnerships Case for the post Sustainable development is a key cross-cutting theme for the GLA alongside heath and inequalities. Under the GLA Act, the Authority has a duty to : Have regard to the effect of all that we do on the achievement of sustainable development in the UK and the wider GLA Group. When preparing or revising strategies, include policies and proposals best calculated to contribute towards the achievement of sustainable development in the UK. Sustainable development is defined as creating a better quality of life for Londoners, both now and in the future, and involves the pursuit of the Mayor's objectives of economic development, social inclusion and environmental improvement simultaneously over the long term. The only posts in the GLA with a specific sustainable development remit in their job description are the two posts in the Policy Support Unit (Senior Policy Officer and Policy Officer, Sustainable Development). Most of these postholders time (1.5 FTE out of 2.0 FTE) is allocated to supporting the work of the London Sustainable Development Commission. It has became apparent that in order to continue the good work which has been done to mainstream sustainable development in the work of the GLA and the broader GLA Group, there is a need for a new manager level post. This post will provide key advice and support to the Mayor and the Assembly on issues such as the Sustainable Development Budget process, support the work of the Sustainable Development Policy Team and work with colleagues across the GLA Group to ensure that the Authority is an exemplar of sustainable development best practice. With the Government and EU requirements for Sustainability Appraisals, there is a growing need for an expert resource to advise on the most effective and efficient ways of discharging these new responsibilities. This post will provide that resource. Job specification Job Purpose 1. To lead a small team providing expert advice and support to the Mayor and his advisers, the Assembly, GLA staff and the London Sustainable Development Commission in order to promote and champion sustainable development Principal Accountabilities 1. To provide expert advice and support to the Mayor on all aspects of sustainable development in support of the requirement in the GLA Act that the Mayor have regard to the achievement of sustainable development in the UK when exercising the general power and when doing so, to do so in the way best calculated to contribute towards the achievement of sustainable development in the UK

45 2. To ensure that sustainable development policies are integrated across all the GLA s strategic and operational areas 3. To work closely with other managers in the Policy Support Unit including the Head of Social Inclusion and Health to ensure that the cross-cutting themes of sustainable development, health and equalities are mainstreamed in the work of the team 4. To work with and support the London Sustainable Development Commission to develop and implement a programme for promoting sustainable development, using the Commission s Sustainable Development Framework for London, and its accompanying guide 5. To provide expert advice and support to policy leads throughout the GLA on a best practice approach to Sustainability Appraisals and Strategic Environmental Assessments 6. Manage and motivate a team of staff in accordance with the GLA s policies and code of ethics and standards, including health and safety and provide support to the Head of Social Inclusion and Health in the management of the Policy Support Unit 7. Develop and implement the Team Plan and Operational Equalities Action Plan for the sustainable development team, and actively contribute to the corporate business plan and other corporate management activities 8. Establish, develop and maintain close relationships with partners, agencies and other private and public sector stakeholders to promote the GLA s sustainable development policies and objectives 9. Provide written and oral briefings, high level advice and specialist reports for the Mayor and his advisers, Members of the London Assembly and functional bodies, GLA staff, government departments, London based and national organisations and respond to enquiries from Londoners on sustainable development policy issues 10. Present the results of the work of the Mayor s policies, objectives and concerns at conferences, seminars and meetings to the GLA Group and external bodies and organisations 11. Provide expert support and advice to the Mayor s adviser on Sustainable Development on the work of the Sustainable Development Policy Team, a GLA Group policy group which considers policy proposals and reviews progress against the Mayor s strategic priorities and objectives for Sustainable Development 12. Support the Head of Social Inclusion and the Head of Environment in the GLA Group Sustainable Development Budget process and work closely with Finance and Performance colleagues to shape the Budget Guidance and final report and provide support and challenge to the GLA and the functional bodies on SD budget issues to ensure that the GLA Group is an exemplar of SD best practice 13. Identify opportunities for external funding and other income in support of the Mayor s strategies, plans and policies and allocate and manage budgets for projects undertaken by the team 14. Oversee the preparation of briefs and the procurement of consultancy services and undertake project management

46 15. Ensure personal and team awareness of new policy developments and innovations that may impact on the sustainable development aspects of the Mayor s strategies and policies 16. Deputise for the Head of Social Inclusion ( as required ) and represent the GLA at national and regional policy briefings, and on study groups and working parties 17. Establish and maintain internal working relationships, and participate in cross organisational projects to ensure that opportunities for strategic integration across the GLA work programme are achieved 18. Promote and enable equality of opportunities, and promote the diverse needs and aspirations of London s communities 19. Realise the benefits of a flexible approach to work in undertaking the duties and responsibilities of this job, and participating in multi-disciplinary, cross-department and cross-organisational groups and project teams Person specification 1. Significant experience of providing policy support and advice and leading and implementing strategic policy development typically evidenced by at least 5 years experience at a senior management level in a complex political organisation. 2. Detailed and current knowledge in sustainable development. 3. Ability to manage and motivate a tem of people to achieve a high level of performance. 4. Good communication skills, including experience of presenting complex information to different audiences, high level negotiating and influencing skills, and providing professional advice on complex and sensitive issues to politicians and staff at all levels. 5. High-level knowledge of policy, evidence and legislation concerning sustainable development issues. 6. Good research and analytical skills, and ability to work in a flexible and creative way and promote creative solutions to environmental issues. 7. Understanding of the GLA s political structures, and experience of operating in a complex political environment. 8. Evidence of success in preparing clear and concise written reports and briefings on complex and sensitive issues within demanding timescales. 9. Evidence of success in building and maintaining working relationships and partnerships across professional and operational boundaries within and beyond an organisation. 10. Understanding of, and commitment to equal opportunities in employment and service delivery within a complex organisation. 11. Experience of fund raising, budget setting and monitoring in a complex environment.

47 Organisation Chart: Policy Support Unit Head of Social Inclusion and Health Social Policy Manager Health Team 1 x Sustainable Development Manager 1 x Principal Policy Officer, Refugee Int. 7 x Senior Policy Officer 3 x Policy Officers 1 x Policy Officer, Refugee Int. 1 x Carers Development Officer 1 x Senior Policy Officer 2 x Policy Officer

48 Case for the posts (15.) & (16.) 15. Principal Policy Officer, Refugee Integration, Policy & Partnerships In a November 2005 meeting with stakeholders to discuss new arrangements for leadership of refugee integration work in London, the GLA and Home Office confirmed that they were prepared to share the costs of appointing two officers to support the proposed Board for Refugee Integration in London (BRIL), subject to each body s formal approval processes. Central to arrangements for leading refugee integration work in London, now agreed between the GLA and Home Office, is the high-level Board chaired by the Mayor which will prepare and implement the regional strategy for this work. The two BRIL policy officers, indicated above, will play a key role in i) Servicing Board meetings ii) Preparing a draft regional strategy for its approval which implies gathering a wide range of information on need; provision; and shortfalls to be tackled iii) Helping refugee communities and providers to monitor progress towards the goals adopted by the Board s strategy. The Principal Policy Officer post will be funded by the Home Office and will run for two years. The Policy Officer post will be funded by the GLA and will be a permanent addition to the Establishment. Job specification Principal Policy Officer Job Purpose 1. To support the Mayor and his new Board for Refugee Integration, in fulfilling their strategic leadership role for work on refugee integration in London 2. To support the Mayor and Board in developing a London refugee integration strategy, and monitoring its implementation 3. To act as the main point of contact for link bodies working with the Board to build its relationship with London partners. Principal Accountabilities To prepare draft strategy documents and reports for the Board To carry out or commission any research required for the Board To build and maintain effective dialogue with the voluntary and community sector, to enable them to have an effective voice on the board and more generally to inform the Mayor s strategies To provide support to and liaison with the link bodies to enable them to carry out their role effectively in relation to the Board

49 Establish and maintain internal working relationships, and participate in cross-organisational projects, to ensure opportunities for integrating across the work programme of the Authority are identified and realised. Promote and enable equality of opportunities, and promote the diverse needs and aspirations of London s communities. Key Relationships Accountable to: Principal contacts: Team leader - Immigration and asylum Social Policy Manager, Head of Social Inclusion and Health, Mayor s Policy Director, senior managers of the Authority and Functional Bodies, community sector and key stakeholders in the immigration and asylum field. Essential Attributes 1. Excellent understanding of immigration and asylum policy issues in London and nationally 2. Understanding of London regional governance arrangements 3. Familiarity with refugee sector (community and voluntary bodies) 4. Excellent communications and presentation skills in person and in writing e.g. the ability to operate effectively with a range of audiences 5. Evidence of success in preparing clear and concise written strategies, reports, and briefings on complex and/or sensitive issues, which will be accessible to a range of different audiences. 6. Experience of establishing and running effective, user-friendly monitoring systems 7. A track record in successfully undertaking project work and delivering on target and to budget. 8. Partnership working: ability to build excellent working relationships and negotiate confidently with the community sector, statutory sector and within the GLA. Excellent understanding of the constraints on partner/link bodies, and an ability to guide and support them to meet agreed Mayoral objectives. 9. Analytical skills: Ability to research, analyse and interpret the needs of excluded communities and the factors that will determine practical success in meeting those needs. 10. An understanding of outreach and capacity building to ensure that the diverse needs within the voluntary and community sectors are adequately represented 11. Evidence of organisational ability and the ability to manage competing demands- a self starter 12. Understanding of the requirements of developing inclusive consultation exercises on sensitive policy areas, and experience of such consultation 13. Ability to operate in a complex political environment. 14. Understanding of, and commitment to, equal opportunities in employment and service delivery within a large complex organisation. 15. Ability to use IT software including word processing and PowerPoint.

50 16. Policy Officer, Refugee Integration, Policy & Partnerships Job specification Policy Officer Job Purpose 1. To support the Mayor and his new Board for Refugee Integration, in fulfilling their strategic leadership role for work on refugee integration in London 2. To support the Mayor and Board in developing a London refugee integration strategy, and monitoring its implementation 3. To act as a point of contact for link bodies working with the Board to build its relationship with London partners. Principal Accountabilities To carry out or commission any research required for the board To build and maintain effective dialogue with the voluntary and community sector in order to enable them to have an effective voice on the board and more generally to inform the Mayor s strategies To provide support to and liaison with the link bodies to enable them to effectively carry out their role in relation to the board Establish and maintain internal working relationships, and participate in cross-organisational projects, to ensure opportunities for integrating across the work programme of the Authority are identified and realised. Promote and enable equality of opportunities, and promote the diverse needs and aspirations of London s communities. Key Relationships Accountable to: Principal contacts: Team leader-immigration and asylum Social Policy Manager, Head of Social Inclusion and Health, Mayor s Policy Director, senior managers of the Authority and Functional Bodies, community sector and key stakeholders in the immigration and asylum field.

51 Essential Attributes 1. Good understanding of immigration and asylum policy issues in London and nationally 2. Understanding of London regional governance arrangements 3. Familiarity with refugee sector (community and voluntary bodies) 4. Effective communications and presentation skills in person and in writing e.g. the ability to operate effectively with a range of audiences 5. Evidence of success in preparing clear and concise written reports, briefings and letters on complex sensitive issues for a range of different audiences. 6. Evidence of using effective, user friendly monitoring systems to collect information from a range of agencies 7. A track record in successfully undertaking project work and delivering on target and to budget. 8. Partnership working -ability to build excellent working relationships and negotiate confidently with the community sector, statutory sector and within the GLA. 9. Analytical skills: Ability to research, analyse and interpret the needs of excluded communities and the factors that will determine practical success in meeting those needs. 10. An understanding of outreach and capacity building to ensure that the diverse needs within the voluntary and community sectors are adequately represented 11. Evidence of organisational ability and the ability to manage competing demands- a self starter 8. Understanding and experience of developing and delivering inclusive consultation exercises on sensitive policy areas 9. Ability to operate in a complex political environment. 10. Understanding of, and commitment to, equal opportunities in employment and service delivery within a large complex organisation. 11. Ability to use IT software including word processing and PowerPoint.

52 17. Principal Policy Officer, Climate Change, Policy & Partnerships Case Tackling climate change is a mayoral priority. A Climate Change Adaptation Strategy (CCAS) is currently being prepared which will provide a framework for action to ensure that London is prepared for the inevitable impacts of climate change. London is particularly vulnerable to climate change from overheating, flooding and water shortage. The Climate Change Adaptation Strategy is the first for a world city and therefore reinforces London's international leading role in tackling climate change. The keys aims of the Adaptation Strategy are to ensure that: London is prepared for inevitable climate change Climate change does not increase social inequality All new developments and infrastructure are designed and constructed for the climate change they will experience during their lifetime Appropriate contingency planning exists for predicted extreme climatic events Climate change is factored into business planning The review of the London Plan is fully informed by climate change issues. Development of the CCAS is currently being carried out by a secondee funded by Government Office for London the Assembly and Functional Bodies consultation draft is due in summer 2006 and the secondment ends in March However in order for the proposals in the CCAS to be delivered a new post is needed which will work with the GLA, Functional bodies, London Climate Change Partnership, Environment Agency, boroughs, business and other key agencies and organisations to deliver the Mayor's Climate Change Adaptation Strategy and to assist London to manage these pressure and enable the dramatic growth agenda to be sustainable. Areas of work include work on regional Flood Risk Assessments (as required under the draft Planning and Policy Statement 25); exchanging best practice and developing advice for those sectors identified as most susceptible to climate change. Job specification Job Purpose Lead on the preparation, consultation, implementation, monitoring and review of the Mayor s Environmental Strategies, Plans and Frameworks especially Climate Change.

53 Principal Accountabilities 1. Develop and implement a work programme for Climate Change including developing and undertaking joint work, projects and initiatives across the core GLA and GLA group; identify opportunities for external funding, fund raising and income generation to support this work programme. 2. Build and develop partnerships with a range of external stakeholders including Government departments, the London Boroughs, and other organisations in the public, private and voluntary sectors including international organisations to implement the Mayor s strategies and policies; establish and maintain working relationships in order to identify and realise opportunities for integration and inter-disciplinary working. 3. Exercise statutory powers, which have been delegated by the Mayor to the officers, on behalf of the Mayor. 4. Contribute towards achieving consistency between the Mayoral strategies, plans and policies including responding to statutory consultations on, e.g., Local Development Frameworks, planning applications, Local Implementation Plans, Borough Spending Plans. 5. Commission and manage research and projects that are carried out either internally and externally, either for the Authority or by the Authority on behalf of other organisations, including managing consultants and contractors. 6. Line manage staff working allocated to the area of responsibility to ensure the delivery and implementation of the Mayor s strategies, plans and policies. Ensure that there are regular team meetings/briefings, individual performance reviews are conducted, training and development needs are identified and that good communication is maintained within the team. 7. Ensure that the priorities and achievements in the area of responsibility are promoted including through articles, website, events and the media. 8. Identify opportunities for external funding, fund raising and other income, working with partners, in support of the preparation and implementation of the Mayor s strategies and plans. 9. Provide advice, written and oral, to the Mayor and his staff, senior managers, Members of the Assembly, and Functional Bodies, GLA staff, government departments, London-based and national organisations on matters relating to Climate Change. This includes preparing technical reports, policy briefings, speeches and presentations. 10. Prepare responses to questions and correspondence for the Mayor and from Assembly members, Government departments and other organisations in the public, private and voluntary sectors. 11. Maintain an up-to-date awareness of legislative, technical and policy changes in the fields of Climate Change and the environment, also international comparisons and identification for Best Practice, and ensure that this knowledge is shared and other relevant organisations and individuals. 12. Present the results of the work on the Mayor s policies, objectives and concerns at conferences, seminars and meetings to external bodies and organisations. 13. Contribute to the effective management of the Environment Team through the development of business plans, performance management, team plans, operational equalities action plans, budgets, Corporate Business Plan and other corporate management activities. 14. Realise the benefits of a flexible approach to work in undertaking the duties and responsibilities of this job, and participating in multi-disciplinary, cross-departments and cross-organisational groups and project teams. Lead and/or chair groups as required.

54 15. Realise the benefits of London s diversity by promoting and enabling equality of opportunities, and promoting the diverse needs and aspirations of London s communities. Key Relationships Accountable to: Accountable for: Principal contacts: Strategy Manager Air Quality, Energy and Climate Change Resources allocated to the job (includes line management responsibility for staff up to Band 8) Assembly Members and their staff, Mayoral advisers, senior managers and staff of the GLA and functional bodies, Borough Members and senior officers, senior managers in other public, private and voluntary sector organisations. Person Specification 1. Successful track record of leading strategic policy development in environment as typically evidenced by at least 3 years experience at senior level. 2. A high level of professional expertise and experience, and substantial, up-to-date knowledge, in the field of Climate Change in an urban context. 3. A track record of managing multiple projects and project teams successfully, and delivering results on target and within budget. 4. Knowledge and understanding of, and ability to operate in, a complex political environment. 5. Evidence of successfully developing and maintaining partnerships, and associated fund raising activities, across professional and organisational boundaries, both within an organisation and externally. 6. High level negotiating and communication skills, with a successful track record of giving professional advice to politicians as well as staff at all levels of an organisation on complex and sensitive issues, and of effective influencing of others through clear and persuasive oral, written and personal presentations. 7. Ability to research, analyse and interpret environmental issues in relation to urban areas their causes, effects and possible solutions. 8. Ability to use a range of office and statistical software including word processing and spreadsheet packages to an advanced level. 9. Demonstrable track record of managing staff in a highly pressurised environment, including target setting and meeting deadlines. 10. Ability to work on own initiative and manage conflicting demands in a highly pressurised environment. 11. An understanding of the GLA s commitment to equality of opportunity and valuing diversity and the ability to translate this into action.

55 Organisation Chart: Environment Team Head of Environment Strategy Manager: Waste & Water Biodiversity, Animal Welfare & Noise Partnerships, Projects and Performance 3 x Principal Policy Officer 1 x Principal Policy Officer 4 x Senior Policy Officer 1 x Policy Officer Strategy Manager: Air Quality, Energy and Climate Change 1 x Principal Policy Officer, Air Quality 1 x Principal Policy Officer, Energy 1 x Principal Policy Officer, Climate Change 3 x Senior Policy Officer London Energy / Hydrogen / Climate Change Partnership posts

56 18. Principal Policy Officer, Waste, Policy & Partnerships Case for the post This position is required to fulfil the increasing role of liaison on waste management with London s Waste Authorities. As London s waste management changes to become more sustainable and to deliver the requirement of the EU Landfill Directive, the current contracts and arrangements for waste management are going through a period of intense change. If the Government were to announce the setting up of a London Single Waste Authority, this position would provide key support for the transitional period and liaison with DEFRA and the new authority. If the authority is not set up, it is still expected that there will be a change to the current arrangements, whether structural or cultural. The position will be key to effective liaison with any new arrangements put in place or with the existing 37 waste authorities. A temporary position was agreed through the STAF028 (22/8/05) to assist in progressing the agreed work programme for the Waste Team to free up time to work on the development of a business and environmental case for a London Single Waste Authority. This was identified as one of the key deliverables for the Mayor s second term. Through the development of this case, it has become apparent that there is a need for increased and dedicated liaison with London s waste authorities particularly with regard to their waste disposal and management functions. Job specification Job purpose Lead on the preparation, consultation, implementation, monitoring and review of the Mayor s Environmental Strategies, Plans and Frameworks especially Waste. Principal accountabilities 1 Develop and implement a work programme for Waste including developing and undertaking joint work, projects and initiatives across the core GLA and GLA group; identify opportunities for external funding, fund raising and income generation to support this work programme. 2 Build and develop partnerships with a range of external stakeholders including Government departments, the London Boroughs, and other organisations in the public, private and voluntary sectors including international organisations to implement the Mayor s strategies and policies; establish and maintain working relationships in order to identify and realise opportunities for integration and interdisciplinary working. 3 Exercise statutory powers, which have been delegated by the Mayor to the officers, on behalf of the Mayor. 4 Contribute towards achieving consistency between the Mayoral strategies, plans and policies including responding to statutory consultations on, e.g., Local Development Frameworks, planning applications, Local Implementation Plans, Borough Spending Plans.

57 5 Commission and manage research and projects that are carried out either internally and externally, either for the Authority or by the Authority on behalf of other organisations, including managing consultants and contractors. 6 Line manage staff working allocated to the area of responsibility to ensure the delivery and implementation of the Mayor s strategies, plans and policies. Ensure that there are regular team meetings/briefings, individual performance reviews are conducted, training and development needs are identified and that good communication is maintained within the team. 7 Ensure that the priorities and achievements in the area of responsibility are promoted including through articles, website, events and the media. 8 Identify opportunities for external funding, fund raising and other income, working with partners, in support of the preparation and implementation of the Mayor s strategies and plans. 9 Provide advice, written and oral, to the Mayor and his staff, senior managers, Members of the Assembly, and Functional Bodies, GLA staff, government departments, London-based and national organisations on matters relating to Waste. This includes preparing technical reports, policy briefings, speeches and presentations. 10 Prepare responses to questions and correspondence for the Mayor and from Assembly members, Government departments and other organisations in the public, private and voluntary sectors. 11 Maintain an up-to-date awareness of legislative, technical and policy changes in the fields of Waste and the environment, also international comparisons and identification for Best Practice, and ensure that this knowledge is shared and other relevant organisations and individuals. 12 Present the results of the work on the Mayor s policies, objectives and concerns at conferences, seminars and meetings to external bodies and organisations. 13 Contribute to the effective management of the Environment Team through the development of business plans, performance management, team plans, operational equalities action plans, budgets, Corporate Business Plan and other corporate management activities. 14 Realise the benefits of a flexible approach to work in undertaking the duties and responsibilities of this job, and participating in multi-disciplinary, cross-departments and cross-organisational groups and project teams. Lead and/or chair groups as required. 15 Realise the benefits of London s diversity by promoting and enabling equality of opportunities, and promoting the diverse needs and aspirations of London s communities.

58 Key relationships Accountable to: Accountable for: Principal contacts: Strategy Manager (Waste and Water) Resources allocated to the job (includes line management responsibility for staff up to Band 8) Assembly Members and their staff, Mayoral advisers, senior managers and staff of the GLA and functional bodies, Borough Members and senior officers, senior managers in other public, private and voluntary sector organisations. Person specification 1 Successful track record of leading strategic policy development in environment as typically evidenced by at least 3 years experience at senior level. 2 A high level of professional expertise and experience, and substantial, up-to-date knowledge, in the field of Waste in an urban context, typically exemplified by experience in one or more of the following areas: waste strategy/policy development, strategy implementation and monitoring including data analysis, waste planning policy and development control, waste contracts, waste and recycling strategies, waste and recycling awareness and communications, waste management technologies including recycling and new and emerging waste technologies, waste reduction and reuse, wider waste management issues, waste reprocessing, market development and the green economy or street scene improvements 3 A track record of managing multiple projects and project teams successfully, and delivering results on target and within budget. 4 Knowledge and understanding of, and ability to operate in, a complex political environment. 5 Evidence of successfully developing and maintaining partnerships, and associated fund raising activities, across professional and organisational boundaries, both within an organisation and externally. 6 High level negotiating and communication skills, with a successful track record of giving professional advice to politicians as well as staff at all levels of an organisation on complex and sensitive issues, and of effective influencing of others through clear and persuasive oral, written and personal presentations. 7 Ability to research, analyse and interpret environmental issues in relation to urban areas their causes, effects and possible solutions. 8 Ability to use a range of office and statistical software including word processing and spreadsheet packages to an advanced level. 9 Demonstrable track record of managing staff in a high pressurised environment, including target setting and meeting deadlines. 10 Ability to work on own initiative and manage conflicting demands in a high pressurised environment. 11 An understanding of the GLA s commitment to equality of opportunity and valuing diversity and the ability to translate this into action.

59 19. & 20. Senior Policy Officer, Olympics, Policy & Partnerships Case for the posts (19.), (20.) & (21.) The Olympics & Thames Gateway team is required to: Provide support to the formal Olympic structures, co-ordination groups and international programmes Manage GLA internal co-ordination and input to Olympic issues Work with partners to develop supporting programmes for London on volunteering, skills, employment, sport etc. Support delivery of the Lower Lea valley regeneration framework, and development of sustainable communities across the London Thames Gateway The three new posts being submitted to the Committee for its approval are fundamental to the Authority delivering on its programme of work in support of the 2012 Olympics. Job purpose To provide policy and administrative support to development of the London 2012 Olympic and Paralympic Games, and ensure that legacy proposals and the Mayor s broader strategies for London are delivered through the Olympics Project. Main accountabilities 1 Provide policy and administrative support to Team Leader in relation to the Olympics projects to enable GLA priorities and commitments to be met. 2 Research and prepare policy documents, briefing notes and responses to public and Assembly questions as required 3 Attend meetings of the delivery bodies as required- Olympic Board, Olympic Steering Group, Olympic Delivery Group to support senior officers. Provide briefing and commission further work as required. 4 Develop and maintain relationships across all GLA Directorates (and wider GLA Family) to coordinate input into the Olympic projects. Ensure, so far as possible, that these are delivered with proper involvement and regard to GLA strategies and specific commitments, especially in relation to sustainable development, design quality, culture and equalities. 5 Develop and maintain relationships with all key Olympics partners including government departments, London Boroughs, London 2012, etc to ensure GLA strategies and commitments are delivered through the Olympics projects 6 Work with other delivery agencies, such as London 2012, to develop positive relationships with wider stakeholder groups the business community, volunteering and community groups, sports

60 organisations etc, so that their concerns and contributions are fed into development of the Olympics projects. 7 Realise the benefits of London's diversity by promoting and enabling equality of opportunities, and promoting the diverse needs and aspirations of London's communities. 8 Realise the benefits of a flexible approach to work in undertaking the duties and responsibilities of this job, and participating in multi-disciplinary, cross-department and cross-organisational groups and project teams. 9 Perform this role in accordance with the GLA s policies and code of ethics and standards, including health and safety. Key relationships Accountable to: Accountable for: Principle contacts: Team Leader Olympics, Thames Gateway, and Architecture and Urbanism Unit resources allocated to the job Mayor s Office Advisors, Director of Policy and Partnerships, staff at GLA, functional bodies and external organisations, including the Olympic Delivery Authority and London Person specification 1 Experience of working in a policy or delivery role, preferably in a public sector, development or regeneration environment. 2 Excellent administrative and communication skills, including experience of preparing policy documents, agendas, presentations, policy papers and minutes of meetings. 3 Experience of effective partnership working with a wide range of different organisations such as government at national, regional and local level, businesses, and communities. 4 A flexible and creative working style, with an innovative approach to policy and operational problems, and a can do approach and strong commitment to making projects happen and promotion of solutions. 5 Strong team working skills, within and between teams, based on a shared sense of purpose and mutual support. 6 An understanding of the political sensitivities surrounding the Olympics projects, and the importance of successfully engaging a wide range of partners. 7 An understanding of relevant legislative and policy issues, ideally with experience of land use planning and/or delivery of major events. 8 An understanding of the GLA s commitment to equality of opportunity and valuing diversity, and the ability to translate this into action.

61 Organisation Chart: Olympics & Thames Gateway Team Team Leader, Olympics and Thames Gateway 2 x Senior Policy Officer 2 x Senior Policy Officer 1 x Project Support Officer

62 21. Project Support Officer, Olympics, Policy & Partnerships Directorate Job specification Project Support Officer Job purpose To provide policy and administrative support to development of the London 2012 Olympic and Paralympic Games. Ensure that legacy proposals and the Mayor s broader strategies for London are delivered through the Olympics Project. Main accountabilities 1. Provide policy and administrative support to Team Leader and Senior Policy officers in relation to the Olympics projects to enable GLA priorities and commitments to be met. 2. Research and prepare policy documents, briefing notes and responses to public and Assembly questions as required 3. Work with GLA Directorates to prepare presentations and develop other communications tools to keep GLA staff up to date on Olympics developments 4. Assist Senior Policy Officers and the Team Leader with development of GLA wide policy on key strategic issues and their applications to the Olympic projects for example on sustainable development, design quality, culture and equalities. 5. Assist with organisation of the Olympic Team meetings, work tracking, budgeting, circulation and saving of key material to ensure efficient operation of the team 6. Attend meetings, provide accurate and concise agendas and minutes, and monitor and chase progress outstanding actions. 7. Realise the benefits of London's diversity by promoting and enabling equality of opportunities, and promoting the diverse needs and aspirations of London's communities. 8. Realise the benefits of a flexible approach to work in undertaking the duties and responsibilities of this job, and participating in multi-disciplinary, cross-department and cross-organisational groups and project teams. 9. Perform this role in accordance with the GLA s policies and code of ethics and standards, including health and safety.

63 Key relationships Accountable to: Accountable for: Principle contacts: Team Leader or one of the SPOs Olympics, Thames Gateway, and Architecture and Urbanism Unit resources allocated to the job Senior Policy Officers, Director of Policy and Partnerships, staff at GLA, functional bodies and external organisations, including the Olympic Delivery Authority and London Person specification 1 Excellent administrative and communication skills, including experience of preparing policy documents, agendas, presentations, policy papers and minutes of meetings, and developing and maintaining information and filing systems 2 A flexible and creative working style, with an innovative approach to policy and operational problems and a can do approach and strong commitment to making projects happen and promotion of solutions. 3 Strong team working skills, within and between teams, based on a shared sense of purpose and mutual support. 4 Strong IT skills including experience of using word processing, spreadsheet and presentations software (preferably Word, Excel, and PowerPoint). 5 Abroad understanding of the political sensitivities surrounding the Olympics projects, and the importance of working in harmony with a wide range of partners. 6 Good organisational skills and the ability to work with minimum supervision in order to prioritise between conflicting demands. 7 An understanding of the GLA s commitment to equality of opportunity and valuing diversity, and the ability to translate this into action.

64 22. Sustainable Procurement Officer, Finance & Performance Directorate Case for the post The GLA group spends in the order of 5bn a year on procurement. The Mayor has indicated his wish to ensure that sustainability is at the heart of the GLA Group s procurement activities and a GLA Group sustainable procurement policy is currently being finalised. Most activity to deliver this policy will take place in the functional bodies and the GLA's own procurement team. However, there is a clear need for a central resource to ensure a coherent approach to implementing the policy and to drive progress. This post will be responsible for developing and implementing these initiatives and for monitoring progress in each functional body. Job specification Job purpose 1. Work proactively with the GLA Group functional bodies and the GLA itself to ensure the Mayors priorities, policies and strategies related to sustainable procurement are embedded in their forward programmes support the Economic Development Performance Manager in actively monitoring delivery. 2. Contribute to GLA inputs to the development of the Olympic procurement strategy and reviews of this strategy, and lead the monitoring of ODA delivery against these priorities. 3. Coordinate GLA engagement with each of the functional bodies procurement planning process, both in development and in monitoring of delivery, ensuring this aligns with Mayoral priorities and the Sustainable Procurement Policy. 4. Work with the Economic Development Performance Manager to ensure there is integrated sustainable procurement and delivery of wider economic development and equality priorities. 5. Undertake policy development and projects, in conjunction with the functional bodies and other partners as appropriate, which take forward Mayoral priorities and the delivery of the Sustainable Procurement policy. Principal accountabilities 1. Monitoring and reporting on the sustainable procurement performance of the functional bodies against agreed performance objectives 2. Contribute to the development and implementation of sustainable procurement initiatives and cooperative working relationships between the functional authorities and the GLA in this area. 3. Ensure that existing LDA programmes including supplier diversity and climate change are well integrated with GLA Group sustainable procurement priorities. 4. Prepare written and oral briefings, high-level advice and reports on sustainable procurement issues for the Mayor s Office and other senior managers of the Authority.

65 5. Advising senior GLA officers and LDA managers on the sustainable procurement work of the functional bodies. 6. Contributing to the development of the GLA s sustainable procurement programme across the Group 7. Realise the benefits of London s diversity by promoting and enabling equality of opportunities, and promoting the diverse needs and aspirations of London s communities. 8. Realise the benefits of a flexible approach to work in undertaking the duties and responsibilities of this job, and participating in multi-disciplinary cross-department and cross-organisational groups and task teams. Key Relationships Accountable to: Accountable for: Principal contacts: Economic Development Performance Manager Staff and resources allocated to the job Head of Economic Development & Transport, Heads of Procurement across the GLA Group, Director of Finance and Performance, senior LDA officers, other officers from the GLA s functional bodies, civil servants dealing with LDA. Person specification 1. A successful track record, in a high profile organisation, of developing policy and ensuring its implementation, including knowledge of the economic development and regeneration sector. 2. Well developed negotiating and communications skills, with a successful track record of working with staff at all levels of an organisation, and effective influencing of others through clear and persuasive written and personal presentations. 3. Knowledge and understanding of the national agenda for sustainable procurement 4. Ability to operate successfully at senior level in a complex organisational or political environment. 5. High-level experience in working with contract development and working with procurement professionals. 6. High-level experience project planning, and in effectively monitoring delivery against plans. 7. Demonstrable evidence of investigating, analysing and recommending solutions for complex policy and delivery issues. 8. Evidence of success in undertaking project-based work and preparing clear and concise reports, presentations and briefings on complex and/or sensitive issues for a range of different 'audiences'. 9. Evidence of ability to influence and manage project teams effectively. 10. An understanding of how the GLA s wish to take a strategic lead in combating discrimination and promoting equality of opportunity throughout London can be enhanced and supported by this role.

66 Organisation Chart: Economic Development Team Head of Economic Development and Transport Economic Development Performance Manager Transport Team 1 x Performance Manager 1 x Sustainable Procurement Officer 2 x Senior Performance & Projects Officers 1 x Performance and Projects Officer 1 x Project Support Officer

67 23. Specialist Applications Support Officer, Corporate Services Case for the post The Authority is now using an increasing number of specialist applications that require intensive support to ensure their availability. For some of these applications, any disruption to the service has a major impact (e.g. Mac support, the MQT Timer, the Agenda Management System, Blackberries for the Mayor s Office and Assembly, the Committee Recording System). Due to the limited number of Support Officers (3 for all the GLA and its systems), support in this area is offered on a best endeavours basis for example, the Technology Group is unable to provide any in-house support for the Apple Mac Computers used and, as a result, customers expectations are not always met. An additional post would enable the Technology Group to provide a rapid response service to key customers such as the Mayor s Office and Assembly Members. Job specification Job purpose Provide service and support delivery for all key and specialist IT systems and applications to a level of quality that is matched to business needs and customer requirements as they emerge. Principal accountabilities 1. Receive calls concerning the operation or interpretation of one or more information systems, and the direct provision of rapid and appropriate responses, including: channelling requests for help to appropriate functions for resolution, monitoring progress, and keeping customers appraised of progress. 2. Support an inventory of equipment supported by the Service Desk together with logs of customer details, problems and resolutions, for administration and planning purposes. 3. Adhere to a controlled management of resolution of incidents and problems including classification, prioritisation and initiation of action and documentation of root causes and implementation of remedies with the assistance of The Live Systems Team. 4. Liaise with fellow engineers in the Live Systems Team to maintain a catalogue of services offered and ensure all systems maintain service levels. 5. Provide support services within agreed service level agreements and report provision of service levels to be compared with the targets set. 6. Use information tools to capture, analyse, store and report accurate service quality details. 7. Understand issues of concern to the customers and service areas and propose solutions within the scope of own expertise, taking into account the needs of those affected.

68 8. Ensure that documentation of the supported systems and software is available and in an appropriate form for all those receiving calls, and ensure log entries of customer contact provide a core of knowledge for the resolution of subsequent faults and problems. 9. Ensure that requests for assistance are properly logged, and that all assigned requests are responded to in a timely manner and according to agreed standards and procedures. 10. Provide detailed personal advice and guidance to all customers in the effective use of systems, products and services available to them; including non-standard situations. 11. Assist key customers in making more effective use of desk top systems, products and services, investigating complex problem situations to diagnose underlying causes and helping customers to recover or continue operation. 12. Provide responses to escalated, complex and high impact customer calls in a timely fashion. Responds to set priorities for resolving incidents, reporting on progress and apply escalation procedures for problems not progressing satisfactorily. 13. Propose potential solutions with service providers and implement agreed modifications or workarounds as directed by senior management. 14. Interpret technical manuals and documentation and provides instruction manuals for non-technical customers. 15. Provide training in systems, products and services providing information on the full range of capabilities including dealing with exception conditions. 16. Undertakes site visits to resolve persistent or high impact problems. 17. Following agreed procedures, maintains and reports up to date and accurate inventory information on the GLA s Technology assets. 18. Manage staff and resources allocated to the job in accordance with the Authority s policies and Code of Ethics and Standards 19. Realise the benefits of London s diversity by promoting and enabling equality of opportunities, and promoting the diverse needs and aspirations of London s communities. 20. Realise the benefits of a flexible approach to work in undertaking the duties and responsibilities of this job, and participating in multi-disciplinary cross-department and cross-organisational groups and project teams. Key relationships Accountable to Accountable for Principal contacts Technology Group Operations Manager Resources allocated to the job Mayor s office, Assembly Members, GLA staff, contractors and suppliers

69 Essential attributes 1. Good knowledge of the majority of the software products or platforms with knowledge of supporting and maintaining the following environments. Apple Macs and their connections to TCP/IP networks for file storage, printing and electronic communication; Web-based applications working within WIFI environment running through device-independent portable web browsers; and Portable handheld devices supporting , diaries and task list. 2. Good knowledge of working with the following environments: Windows XP Professional and Office 2000 using Outlook 2003; Windows Advance Server 2003 Stand alone and in clustered environment; and Experience of administrating Microsoft Active Directory. 3. Has a broad knowledge and understanding of ICT concepts and architectures and of the principles and processes of implementing and delivering ICT services. 4. Excellent communication and facilitating skills and the ability to deliver a high level of customer support. 5. Proven experience of working with suppliers and contractors to deliver appropriately targeted service and support delivery. 6. Able to work within a team to meet work targets. 7. Has experience of controlling ICT assets and changes according to established principles. 8. Demonstrable competence in problem solving within the context of logging and controlling queries and requests for information system and related assets and changes to information systems. 9. Good organisational skills and an ability to manage conflicting priorities and a demanding workload. 10. Understanding of how the GLA s wish to take a strategic lead in combating discrimination and promoting equality of opportunity in London can be enhanced and supported by this role.

70 Organisation Chart: Technology Group Head of Technology Group Operations Manager Projects and Consultancy Information Systems & Development 4 x Senior Systems Engineer 1 x Telecoms Engineer 1 x Senior Support Officer 3 x Support Officer 1 x Specialist Applications Support Officer

71 24. Senior Research & Statistical Analyst, Corporate Services Case for the post A temporary additional post (0.5 FTE) was secured via a short-term assignment form (STAF) from November 2005 to the end of April Approval for this arrangement to be made permanent is now sought. Due to a member of staff returning to work from maternity leave and deciding to work part-time, this proposal formalises the existing temporary arrangements in place. Job specification Job Purpose 1. Provide and develop analyses to provide a strong basis for GLA representations to central government on the initiatives that will be required to ensure that London does not undermine the achievement of national poverty reduction targets. 2. Lead on projects monitoring and analysing the above material and other data that is relevant to the Mayor s Case for London. 3. Inform officers of the GLA and other clients about current issues and trends affecting social exclusion via presentations, liaison meetings, reports, bulletins, websites and submissions. Principal Accountabilities Maintain and develop an analysis using the Households Below Average Income dataset, which is used by central government in monitoring poverty levels, to meet the requirements of the GLA primarily, and also major stakeholders including the functional bodies, London boroughs and other clients. Undertake analysis and interpretation with limited supervision, participating in and leading projects dealing with emerging issues and new data relating to child poverty; contribute to dissemination of results via presentations, reports, websites, bulletins, meetings and seminars, etc to encourage soundlybased policy and strategy work. Keep abreast of new developments and innovations that may impact on the GLA s policies and the Mayor s Case for London via liaison with a range of regional, national, international, professional and other bodies dealing with social exclusion issues, proactively developing external links and comparative analysis, initiating new contacts where appropriate and representing the GLA at external meetings. Maintain awareness of, and contribute to other aspects of the work of the Data Management and Analysis Group, for example analysis of Census, Labour Force Survey and Benefits data, and input to demographic topics, in so far as they are relevant to the Mayor s Case for London. Prepare responses on behalf of the Authority to complex issues raised by the public and diverse agencies.

72 Realise the benefits of London s diversity by promoting and enabling equality of opportunities, and promoting the diverse needs and aspirations of London s communities. Realise the benefits of a flexible approach to work in undertaking the duties and responsibilities of this job, and participating in multi-disciplinary cross-department and cross-organisational groups and task teams. Key Relationships Accountable to: Accountable for: Principal contacts: Principal Research and Statistical Analyst (Demographic Consultant) Resources allocated to the job. Head of Strategic Finance and Performance, Mayoral advisors, senior managers of the GLA and FBs, Government departments, staff in London boroughs, health authorities, and London-wide bodies, external consultants and data providers, bodies dealing with relevant data and analysis at borough, London, national and international levels. Essential Attributes 1. A very high level of numeracy, evidenced by a good degree in mathematics, statistics, economics or an allied subject with a high statistical content, or equivalent 2. Skills in the analysis and interpretation of large complex datasets and survey data, including good understanding of the implications of the use of household, family or individual level data and at least three years previous experience of such work in a relevant environment 3. Sufficient knowledge of statistical methodology to enable a good understanding of the data and the construction of deprivation indices. 4. In-depth detailed knowledge of social exclusion statistics and survey methodology, and evidence of commitment to keep abreast of new developments 5. Evidence of success in preparing clear and concise written and oral presentations, reports, briefings etc on complex issues for a range of different audiences. 6. Evidence of success in building and maintaining working relationships across professional and operational boundaries within and beyond an organisation 7. Understanding of, and commitment to equal opportunities in employment and service delivery within a complex organisation 8. Evidence of success in managing project work and delivering on time and to budget 9. Evidence of use of the following software at appropriate levels: spreadsheets (preferably EXCEL) regular use at an advanced level SPSS and/or SAS word processing (preferably WORD) regular use at routine level Regular use at routine level of a mapping package, preferably MapInfo, would be an advantage

73 Organisation Chart: Data Management & Analysis Group (DMAG) Head of DMAG Co-ordinator - Administration Principal R&S Analyst (General Statistics/Education) Principal R&S Analyst (Census) Principal R&S Analyst (SASPAC/GI) Principal R&S Analyst (Demography/Social Exclusion) Senior R&S Analyst (Education) 2 x Senior R&S Analyst (Census) Senior R&S Analyst (Census/GI) Senior R&S Analyst (Soc Excl) 2 x 1.0 FTE Senior R&S Analyst (Soc Excl) (1 x 0.5 FTE) Senior R&S Analyst (Ethnic Demography) R&S Analyst (General Statistics) R&S Analyst (Education) R&S Analyst (GI) R&S Analyst (SASPAC) R&S Analyst (Demography) R&S Analyst (Ethnicity & Health) (0.5 FTE) R&S = Research and Statistical; GI = Geographical Information

74 25. Legal Adviser, Corporate Services Case for the post During the bid phase, and in the months immediately following London's election as Host City, the GLA legal team has provided in depth and on-going advice and assistance to the various stakeholders in or associated with the GLA. Areas of where legal advice and assistance have been essential include the following: 1. Negotiation and agreement of the London 2012 and LOCOG Joint Venture Agreements; 2. Negotiation and agreement of Memoranda of Understanding with the Government (on funding); 3. Negotiation and agreement with Olympic Stakeholders (on governance); 4. Negotiation and agreement with Transport for London (on transport funding); 5. Agreement of the London 2012 Candidate File; 6. Negotiation and agreement of the Mayor's Guarantees to the Candidate File; 7. Work with the DCMS on the London Olympic Games and Paralympic Games Bill; 8. Advice on legacy management arrangements for the new permanent Olympic venues; 9. Advice on the Mayor's signature of the Host City Contract and Joint Marketing Programme Agreement; 10. Advice on the Mayor's direction to TfL and the LDA in their work as the interim Olympic Delivery Authority; 11. Advice on the LDA's land acquisition programme for the Olympic Park; 12. Advice on Olympic-related funding in the Mayor's budget for 2006/7; and 13. Advice on a number of Freedom of Information requests. Support to date has been given in the main by the Senior Legal Adviser in the Commercial and Procurement Law Team (see Organisation Chart). The Head of Law, and the two Team Leaders (Commercial and Procurement Law and Planning and Public Law) have provided additional support. This has proved to be a considerable resource commitment and the need for legal support on many of the issues listed above will continue over the coming months and years. In addition, support will need to be provided in relation to the following matters in particular: 1. Legacy arrangements; 2. The Mayor's ongoing role in the governance of the Olympic programme; 3. Developing and managing the Funding Agreement between the GLA and the Olympic Delivery Authority; 4. Compliance with the Mayor's/GLA s obligations to the IOC under the Host City Contract; and 5. Ensuring that GLA issues and interests are addressed in the Olympic procurement and contracts programme.

75 The proposed new post will help address the resource demands being faced by Legal as a consequence of the Olympic-related work. The Committee should note that as Olympic-related legal expertise and knowledge has built up within the Commercial and Procurement Law Team over the past few years, the intention is that the Legal Adviser will continue as the lead lawyer on Olympic-related matters within that team and the proposed new post will be used to undertake work that would otherwise be undertaken by that role. Job specification Job purpose 1. Assist the Team Leader Commercial and Procurement Law with the provision of high quality legal advice to the Mayor, Assembly and senior managers of the Authority, covering the full range of statutory and related legal issues in the area of Commercial and Procurement law that fall within scope of the Authority s activities. 2. Contribute to the development of a body of statutory legal interpretation relating to the functions, powers, scope, duties and responsibilities of the Authority. 3. Contribute to the development and provision of expert advice and services in respect of any area of statute and case law but in particular domestic and EU relating to procurement, contracts and commercial law. 4. Prepare contracts and documentation and deal with the associated casework. 5. Contribute to the development and implementation of procurement policies and strategies for the Greater London Authority. 6. Contribute to the management of outsourced legal advice, judicial reviews and casework, including allocated budgets, and ensure best value in the provision of legal services to the Authority. 7. Undertake specific projects of a Commercial and Procurement law nature and lead or participate in the work of corporate policy groups and working groups. 8. Provide training and briefings for officers and others on issues of law and practice arising within the remit of the job 9. Carry out any other duties as may be required, within the general remit of the job Principal accountabilities 1. Provide expert advice to the senior managers, elected representatives and working groups on all aspects of Commercial and Procurement law, and advise the Team Leader Commercial and Procurement Law and/or the Head of Legal Services of any implications for the Authority. 2. Assist the Team Leader Commercial and Procurement Law with the management of outsourced casework on behalf of the Authority, including outsourced work on the London 2012 Olympic and Paralympic Games, judicial reviews and seeking Counsel s Opinion. 3. Provide interpretation and advice on standing orders, protocols and legal statutes affecting the Authority, including the Greater London Act 1999 and the wide range of local government statute. 4. Work in partnership with officers of the Functional Bodies on matters of mutual interest to these bodies and the Authority, and build collaborative working relationships. 5. Realise the benefits of London s diversity by promoting and enabling equality of opportunities, and promoting the diverse needs and aspirations of London s communities.

76 6. Realise the benefits of a flexible approach to work in undertaking the duties and responsibilities of this job, and participating in multi-disciplinary cross-department and cross-organisational groups and task teams. Key relationships Accountable to: Accountable for: Principal contacts: Team Leader Commercial and Procurement Law. Staff & resources allocated to the job. Members of the Commercial and Procurement Law Team, the wider Legal and Procurement Group, Director of Corporate Services, officers within Functional Bodies, representatives of contractors/external service providers. Essential attributes 1. Professional qualification as Solicitor or Barrister or equivalent expertise. 2. Experience of advising on contracts and procurement and contract related issues, preferably in a public sector context or with public sector clients. 3. Ability to personally handle and take responsibility for the caseload of contracts and procurement projects associated with the post and to advise on contract related issues. 4. Knowledge of executive arrangements and the decision-making process within public sector bodies and experience of advising on standing orders or such arrangements. 5. Good presentation skills, including the ability to communicate clearly and concisely in writing and orally. 6. Experience of managing project-based work and outsourced legal services. 7. Experience of preparing reports, presentations and briefings in or for a comparable organisation at a comparable level. 8. Ability to develop and maintain good working relations with clients from a wide range of disciplines.

77 Organisation Chart: Commercial & Procurement Law Team Head of Law / Monitoring Officer Team Leader Commercial and Procurement law Senior Legal Adviser London Assembly Senior Legal Adviser Employment and Governance Planning and Public Law Team 1 x Senior Legal Adviser 1 x Legal Adviser 1 x Legal Adviser 1 x Procurement Manager 2 x Procurement Officer 1 x Procurement Assistant