ARCHIVE FIRST: AN INTELLIGENT DATA ARCHIVAL STRATEGY, PART 1 OF 3

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1 2013 Hitachi Data Systems Corporation. All Rights Reserved. ARCHIVE FIRST: AN INTELLIGENT DATA ARCHIVAL STRATEGY, PART 1 OF 3 PETER SJOBERG, SENIOR DIRECTOR, AMERICAS FILE, CONTENT AND CLOUD SOLUTIONS

2 WEBTECH EDUCATIONAL SERIES ARCHIVE FIRST: AN INTELLIGENT DATA ARCHIVAL STRATEGY For many IT organizations there is simply too much file data to deal with. You may have some of the significant IT challenges, such as inadequate storage space, long backup and restore operations, limitations on available power and floor space, extended or even infinite retention periods, finding the right information in a timely manner, and more. The first step to controlling this file or unstructured data is intelligent archiving, which preserves access to data from its original location, and stores the data elsewhere. Storing that data in a platform that scales while consuming the least resources possible, protects and preserves data, makes it always available and easily accessible, and helps you extract value from previously dark data. Attend this webcast to learn how to Reclaim or defer high performance storage purchases. Save more on all the costs of owning and maintaining growing content. Back up less data and reduce capacity needs. Set yourself up for what s next.

3 CUSTOMER CHALLENGES How do I Reduce the cost of storing data? Reduce the cost of protecting data? Archive first Back up less Consolidate more Gain IT agility? Mitigate data risk? Do more with less? Manage distributed IT more effectively?

4 TYING IT ALL TOGETHER THE POWER OF THE PORTFOLIO Reduce the Archive cost of storing first data Reduce the Back cost of up protecting less data Do Consolidate more with less more Streamline Eliminate Simplify Identify Reduce data overall or management, silos, eliminate backup risk, prevent storage and ensure CAPEX, improve restore sprawl, costs appropriate simplify by operations reduce data reducing protection management, complexity data the by access, 50-60% load and by on reduce offload simplify 50% primary or risk data more compliance storage from primary by at least storage 40% Reduce Improve licensing reliability and with management >24x improvement cost, complexity in RPO, >30x and improvement backup by up in to RTO 75% APPLICATION APPLICATION APPLICATION CLOUD STORAGE MOBILE WORKFORCE HUS FILE MODULE EDGE STORAGE REMOTE OFFICE HDDS SEARCH ACROSS ALTERNATE DATA CENTER

5 ARCHIVING BUSINESS CHALLENGES Unstructured data growth and management 75% to 90% of data is unstructured 50% of unstructured data is inactive after 6 months Requires unique capabilities for archive management Costs to maintain unstructured data Maintaining backups Recovery Space Power and cooling Resistance to change we ll be fine Adherence to compliance regulations and corporate governance to minimize risk Insure ready access Insure integrity Discovery Time is not on your side

6 ARCHIVE OPERATIONAL CHALLENGES: BREAKING UP LEGACY SILOS Ingest Applications Lack of scalability of silos No search across disparate storage systems Server Document Management General Accounting Web Applications Requires management for each silo SMTP CIFS NFS HTTP Increased TCO No automated retention management Performance is affected when calls go to offline media Tape Library Optical Jukebox NAS RAID Array

7 THE NEED FOR AN INTELLIGENT ARCHIVE STRATEGY A company s most valuable asset is we would like to think it is people, but people can leave. Data is a company s lifeblood Data must be retained and managed It must be protected, made available monetized? Information lives forever, governance is a must Are we prudent stewards? The concept applies to ALL companies enterprise, SMB, and even in the home That we haven t been able to do this easily in the past is no reason to assume we can t now

8 TAPE HAS SERVED AS THE ARCHIVE OF OLD For 62 years it has had its place serving the needs of storage, protection and archive Attractive price per unit of storage Portable Relatively stable But: We have accepted the challenges of tape. Why? Lost, broken or other wise unreadable data The recovery process the capacity of a tape has outstripped our ability to recover the data in a meaningful timeframe

9 THE ROLE OF TAPE? The future we seek is extremely limited by tape technology It is offline: How do we index, mine, find value? Complexity of management overwhelms us Co-location of data Migration to what s next Tape has served as the archive of old, but falls short in meeting the needs of the intelligent archive

10 A FUTURE IN THE CLOUDS? The lure of the cloud Pay for what you use Cost per GB is hard to ignore As a service But pay to upload, pay to retrieve The process of Getting it to the cloud Getting it back Applying advanced capabilities Security, reliability, legalities

11 THE DESIRE OF DATA Our storage should Scale and consume the least amount of resources possible Our data desires to be protected, preserved, available, accessible But how do you Migrate to what s next? Index it all? Govern? Monetize information?

12 The Intelligent Archive: One Platform for all Types of Data Laptop/ Workstation Document management File Systems Home-Grown Applications Communications Search and Discover All data types, across applications Unstructured file Database Open protocols Any application that writes data can put it in the archive Protocols supported - REST - NFS, CIFS - SMTP - WebDAV

13 HITACHI INTELLIGENT ARCHIVE USE CASES SUPPORTS MULTIPLE USES CASES WITHOUT CREATING SILOS Data Archiving Protection Web 2.0 Compliance E-discovery Cloud Hitachi Enterprise Archive Solution Horizontal data protection and cloud enablement Vertical applications and workloads Examples include healthcare, life sciences, government, financial services, education

14 THE INTELLIGENT ARCHIVE IN USE AT HDS HDS IS NOT ONLY A BELIEVER IN THESE SOLUTIONS, WE ARE A USER At HDS we journal every into and out of HDS.com by making a copy of the message in our enterprise archive These messages are then indexed by Hitachi Data Discovery Suite (HDDS) and prepared for viewing by HDS Corporate Affairs division the real value from an internal investigative perspective (and from a potential litigation perspective) is the ability to be more nimble and eliminate the need for extensive and/or protracted investigations when unfounded allegations are made. HDDS is a direct interface between investigator and source material (such as , attachments, etc.). It allows me to quickly triage allegations without involvement of IT resources, who typically need to retrieve tapes or other storage media, based on specific date ranges or other parameters. With HDDS I can perform multiple searches, casting as broad or as narrow a net as necessary, and obtain results on my desktop in a matter of minutes, not days, from anywhere I have a secure connection. This allows me to focus critical resources on areas where I have determined a need for more extensive investigations David Karas, vice president of ethics and business conduct, Hitachi Data Systems

15 CONTENT PRESERVATION USING THE INTELLIGENT ARCHIVE NATIONAL ARCHIVE AND RECORDS ADMINISTRATION (NARA) NARA now has electronic archiving that will capture electronic information regardless of format save it permanently, and make it accessible on future generations of hardware and software. Sean Murphy, ERA program director, Lockheed Martin The environment 3.5M records, 200TB of data Grow to 400M and 7PB photos, memos, calendars, meeting minutes and other electronic records Content Generation RECORDS LIFECYCLE MANAGEMENT Workflow Management AQUIRE REPOSITORY REFERENCE AND AND INGEST SEARCH NARA, 25 Agencies, Public Why HCP Flexibility and scalability Ease of management Long term preservation and access

16 CONTENT SHARING USING THE INTELLIGENT ARCHIVE KLINIKUM-WELS The environment Consolidate content from 37 departments 30-year compliant preservation Aggregation, search, and metadata mining Why Hitachi Intelligent data management Improve patient care, research, and education capabilities Reduce costs and complexity of backups Make data independent from applications The Hitachi Content Platform is the brain of our hospital and company, Elmar Flamme, CIO of KWG

17 TYING IT ALL TOGETHER THE POWER OF THE PORTFOLIO Reduce the Reduce the Back cost of up Archive cost of protecting less storing first data data Do Consolidate more with less more APPLICATION APPLICATION APPLICATION CLOUD STORAGE EDGE STORAGE REMOTE OFFICE The intelligent archive is HDDS the strong foundation of the 21st Century SEARCH ACROSS data center! ALTERNATE DATA CENTER

18 BACK UP LESS AND SAVE MORE Use the advanced efficiencies of enterprise archiving with Hitachi Back up less data and reduce capacity needs Eliminate data bloat when you move the right content to HCP and use advanced compression tools Reduce 30% or more of your total backup capacity needs Save more on all the costs of owning and maintaining growing content Lower storage management costs by 25% with simplified administration and overall costs by up to 60% Increase FTE to terabyte ratio by 5 to 1 with automated, superior management such as snapshots at the source Reclaim-defer high-performance storage purchases for up to 2 years when you archive static data on HCP BACK UP LESS

19 QUESTIONS AND DISCUSSION

20 UPCOMING WEBTECHS Archive, Backup and Consolidation (ABC) WebTech Series Reduce Costs and Complexity with Backup-Free Storage, March 20, 9 a.m. PT, noon ET Consolidate More: High Performance Primary Deduplication in the Age of Abundant Capacity, March 27, 9 a.m. PT, noon ET Big Data Webcast Series continues Big Data: Shining the Light on Enterprise Dark Data, April 17, 9 a.m. PT, noon ET HDS Big Data Roadmap, May 1, 9 a.m. PT, noon ET Cloud and Object Store Series Environmental Pressures Driving an Evolution in File Storage, April 3, 9 a.m. PT, noon ET Check for Links to the recording, the presentation and Q&A (available next week). Schedule and registration for upcoming WebTech sessions.

21 THANK YOU

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