Budapest Cup Announcement

Transcription

1 Budapest Cup Announcement 2nd Budapest Cup International Synchronized Skating Competition 25th - 27th February, 2016 The Hungarian National Skating Federation and Budapest Synchro Club have a great pleasure to invite the ISU Members to participate in 2nd BUDAPEST CUP. Under the authorization of the ISU and in accordance with ISU Regulations 2014 Hosted by the: HUNGARIAN NATIONAL SKATING FEDERATION Organized by the: Budapest Synchro Club and Pegazus Ltd. BUDAPEST, Hungary

2 CATEGORIES The following categories are included: ISU Events: Seniors: Juniors: Advanced Novices: Short Program, Free skating Short Program, Free skating Free Skating Interclub Competition: Adult: Junior B : Mixed Age: Basic Novices: Juvenile: Free skating Free skating Free Skating Free Skating Free skating Please be so kind to notify your intention to participate at the Competition until the 1st November 2015, so we can begin planning for your attendance! Thank you for your kind reply! 2/16

3 ORGANIZING COMMITTEE Budapest Synchro Club Competition Organizer Contact person: Tel: Homepage: Márta Tóth ; Please direct all your inquiries about Budapest Cup 2016 to Pegazus Ltd. Airport/Hotel transfer and hotel reservation Contact person: Homepage: Imola Rohonczy Please direct your inquires to Pegazus Ltd. regarding transportation and hotel information, reservations! VENUE OF BUDAPEST CUP 2016 Jégpalota The ice rink Address: GPS: Web: HU-1046 Budapest, Homoktövis u. 1. N o E o JÉGPALOTA - BUDAPEST has two ice rinks, both ice surfaces are 30 x 60 m, and both airspace are heated. The competition capacity is seats. Tickets will be available for the event for 5/day. Please direct all inquires to: info@sysbudapestcup.com. 3/16

4 ENTRIES AND NOMINATIONS / REGISTRATION Entries of Teams, nominated Judges and Team Managers/Leaders may be made only by the Member concerned on the designated Official Forms. (Rule 115, paragraph 2) All Entries have to be sent by to the Organizing Committee of the BUDAPEST CUP 2016: Preliminary Entries indicating participation of the ISU Member (or Club), have to be submitted not later than, 1st November 2015 (Preliminary Entry Form.), Final Entries with the name of selected Team and Judge, must be submitted not later than 1st December (Form 1.)(Please enclose team photo no coaches included.) The registration for Referees, Technical Specialists, Technical Controller, Judges, Teams, Accredited Coaches and Team Managers/Leaders will take place at Jégpalota Ice Center: Thursday 25th February, 2016 from 08:00 to 18:00. All registered skaters have to enclose a copy of their passport when they sign in. ENTRY FEES ISU Events: Senior: Junior: Advanced Novice: Short Program, Free skating Short Program, Free skating Free Skating Interclub Competition: Adult: Junior B : Mixed Age: Basic Novice: Juvenile: Free skating Free Skating Free Skating Free Skating Free skating Expiry date of entry fee is 1st December Should a team withdraw from the event after that date, Entry Fee will not be refunded. Entry fee payment does not include any extra practice ice. The entry fee has to be transferred to the bank account of the organiser. You will find the details of the bank account on the Payment Summary - Form no.6. 4/16

5 GENERAL RULES The BUDAPEST CUP 2016 will be conducted in accordance with the ISU Constitution, ISU General Regulations 2014 and Special Regulations & Technical Rules for Synchronized Skating 2014 as well as all pertinent ISU Communications ( ), including ISU Communications 1942 (well balanced programm) The teams must belong to an ISU Member (Rule 109), the ages must fall within the limits specified in Rule 108 paragraph 4. All skaters must qualify with regard to eligibility according to Rule 102 and participation and citizenship requirements according to Rule 109. The final results will be determined according to Rules 843 and the ISU Special Regulations & Technical Rules Synchronized Skating TECHNICAL AND JUDGES PANEL In accordance with Rule 963, paragraph 3, each participating ISU Member may nominate one (1) Judge for international competitions, listed on the ISU List of Referees and Judges for Synchronized Skating 2015/2016. For the Novice and Interclub Event the organizer will accept national judges as well. The Referees, Technical Specialists, Technical Controllers, Data and Replay Operators will be nominated by the Organizing Committee and choosen from the ISU list for Synchronized Skating 2015/2016. The Organizer will cover the travel expenses only for invited Referees, Technical Specialists, Technical Controllers, Data and Replay Operators. Ordered flight tickets should be based on economy airfare. The Organizer will provide ground transportation for invited Technical Panel, the Referees and nominated Judges. The expenses (room and meals) for invited Technical Panel, the Referees and nominated Judges will be borne by the Organizer starting with lunch Thursday 25th February 2016 till breakfast Sunday 28th February 2016, for the European Judges, and from dinner, Thursday 25 th February 2016 to lunch Sunday 28 th February 2016 for the non-european Judges. Spouses and other persons accompanying teams are not included. All other expenses shall be the responsibility of each official. The Draw for the Panel of Judges will be made at the Judges Meeting, which will be held on Thursday, 25 th February 2016, at 19:00 at the Jégpalota Ice Center. The Judges Round Table Discussion will be held on Saturday, 27 th February 2016 after the competition at the Jégpalota Ice Center. TECHNICAL RULES Budapest Cup 2016 will be run in accordance with appropriate ISU Rules for Seniors and Juniors, as well as all pertinent ISU Communications, including ISU Communication 1942 ( ). The following should be noted: Teams may enter more than one category using different music and a different program, with a minimum 50% change in skaters. Only those skaters whose names are listed on the registration form will be allowed to skate. Age requirements: Rule 108, paragraph 4. 5/16

6 ISU CATEGORIES: SENIOR Age must have reached at least the age of 15 by 1 st July Number of skaters 16 skaters+ max. 4 alternates Program Short Program: maximum 2 minutes 50 seconds Free Skating: 4 minutes 30 seconds (± 10 seconds) Factor Short Program: 0,8 Free Skating: 1,6 Components Skating skills, Transitions, Execution, Choreography, Interpretation Official Practice Short Program: 10 minutes Free Skating: 12 minutes Rules, Elements Communication 1942., Communication JUNIOR Age must have reached at least the age of 13 by 1 st July 2015, but not 19 years by 1st July Number of skaters 16 skaters+ max. 4 alternates Program Short Program: maximum 2 minutes 50 seconds Free Skating: 4 minutes (± 10 seconds) Factor Short Program: 0,8 Free Skating: 1,6 Components Skating skills, Transitions, Execution, Choreography, Interpretation Official Practice Short Program: 10 minutes Free Skating: 12 minutes Rules, Elements Communication 1942., Communication ADVANCED NOVICE Age must have reached the age of ten (10) and have not reached the age of fifteen (15), before 1st July Number of skaters 16 skaters+ max. 4 alternates Program Free Skating: 3 minutes 30 seconds (± 10 seconds) Factor Free Skating: 1,0 Components Skating skills, Transitions, Execution, Choreography, Interpretation Official Practice Free Skating: 12 minutes Rules, Elements Communication 1942., Communication /16

7 INTERCLUB CATEGORIES: ADULT Age 75% of the Team must have reached the age of twenty-one (21) before 1 st July Number of skaters 8-16 skaters+ max. 4 alternates Program Free Skating: 3 minutes (± 10 seconds) Factor Free Skating: 1,6 Components Skating skills, Execution, Interpretation Official Practice Free Skating: 10 minutes Rules, Elements Communication 1942., Communication Comment Teams may attempt any level but highest level that will be called for an element will be level 2. Highest difficulty Group of Features may be attempted and will be called. JUNIOR B Age Balance of the team must have reached 13 years but not 19 years by 1 st July Number of skaters skaters+ max. 4 alternates Program Free Skating: 4 minutes (± 10 seconds) Factor Free Skating: 1,6 Components Skating skills, Transitions, Execution, Choreography, Interpretation Official Practice Free Skating: 10 minutes Rules, Elements Communication 1942., Communication Comment The rule of 80% / 20% age rule applies to the total number of skaters involved. At least 80% of those actually performing the programme in the event must meet the age category while 20% or less may be outside the age criteria of the category. If the team comprises of 12, 13 or 14 skaters 2 skaters with no age restrictions are allowed. 15 or 16 skaters 3 skaters with no age restrictions are allowed. 7/16

8 MIXED AGE Age No age limits. Number of skaters 8-16 skaters+ max. 4 alternates Program Free Skating: 3 minutes 30 seconds (± 10 seconds) Factor Free Skating: 1,6 Components Skating skills, Execution, Interpretation Official Practice Free Skating: 10 minutes Rules, Elements Communication 1942., Communication Comment Rules same as in Advanced Novice BASIC NOVICE Age The team must have not reached the age of fifteen (15), before July 1st Number of skaters 8-16 skaters+ max. 4 alternates Program Free Skating: 3 minutes (± 10 seconds) Factor Free Skating: 1,7 Falls: 0,5 Components Skating skills, Execution, Interpretation Official Practice Free Skating: 10 minutes Rules, Elements Communication 1942., Communication JUVENILE Age The team must have not reached the age of fifteen (13), before July 1st Number of skaters 8-16 skaters+ max. 4 alternates Program Free Skating: 3 minutes (± 10 seconds) Factor Free Skating: 1,7 Falls: 0,5 Components Skating skills, Execution, Interpretation Official Practice Free Skating: 10 minutes Rules, Elements Communication 1942., Communication /16

9 PLANNED PROGRAM CONTENT SHEET Deadline for Program Content Sheet (Rule 834) is 1 st December It is mandatory that the Program Content Sheet is filled in precisely by each team in English using the terminology for the elements listed in the Scale of Value Table published in ISU Special Regulations & Technical Rules for Synchronized Skating 2014 as well as in all pertinent ISU communications. The Planned Program Content Sheet has to be signed by a coach or Team Representative. MUSIC All teams shall provide their competition music of excellent quality, on CD in accordance with Rule 823. The team must submit two (2) copies for each program at the time of registration. All CD s must be properly inserted in their original container and be clearly identified with the name of the team, the category (junior/senior/novice), the type of program (short program/free skating) and must show the exact running time of the music (not skating time). Please see Form 4. In addition music can be sent by to the info@sysbudapestcup.com. Each message should only contain one music file in mp3 format - or file link. The subject of the and THE NAME OF MP3 FILE SHOULD BE: Team name_competition program (Short or Free Program)_Category name. For example: SynchroBudapest_FP_Juvenile.mp3 Teams are encouraged to take advantage of submitting their competition music in advance. TEAM PHOTO In order to prepare the event program, we are requesting you to submit one team photo by at info@sysbudapestcup.com for inclusion in the program book and the website. OPENING CEREMONY The Opening Ceremony will be held at JÉGPALOTA - BUDAPEST on Friday, 26th February No skaters from compeeting teams will take part in this ceremony on ice. 9/16

10 DRAW The Opening Draw Ceremony will be made on: Thursday, 25th February 2016, JÉGPALOTA - BUDAPEST Address of the Ice Center: HU-1046 Budapest, Homoktövis u. 1. Web: The intermediate draw will also take place at the Ice Center immediately after the end of the Short Program. EXTRA PRACTICE ICE The official practice will start on Friday, 26th February Each team will be allowed a 10 minute period of official practice ice for the Short Program and a 12 minute period for the Free Skating Program in the ISU categories, 10 minutes for the Free skating program in the interclub competitions, free of charge. No extra practice ice will be available after the Official Draw. For extra practice ice Wednesday, 24 th February 2016, and Thursday, 25th February 2016 see enclosed Form 6. Extra Practice Ice costs 40 for a session. One session is 10 minutes long. The time is restricted in the Ice Hall. All requests will be reviewed accordingly to the ice rinks availability and in order of incoming Extra Practice Ice Forms to the Organizing Committee of Budapest Cup Extra practice ice must be paid in cash ( ) upon registration. For additional extra practice ice in other days, preceding the competition, and for further information please do not hesitate to contact the Organizing Committee by at info@sysbudapestcup.com. SKATERS PARTY The Competitors party will be held on Saturday, 27th February 2016 at 22:00. AWARDS Trophies will be awarded to the winning team in each category. Medals will be awarded to the top three placed teams in each category. Every participant team will receive a certificate. Every competitor will receive a souvenir medal. 10/16

11 TICKETS Each team participating will be provided with 6 free passes - Team Manager, Coach, Assistant Coach, Medical Person, two (2) Team Service Personnel and one (1) for Team Leader - per participating ISU Member. Extra tickets for fans will be available for the event. For additional tickets, please direct all inquiries to: info@sysbudapestcup.com Tickets will be available for the event for 5/day. Please direct all inquires to: info@sysbudapestcup.com. CITIZENSHIP / RESIDENCE REQUIREMENTS In accordance with ISU Rule 109, all skaters who do not have the nationality of the Member by which they have been entered or who, although having such nationality, have in the past represented another Member, must have an ISU Clearance Certificate. LIABILITY In accordance with ISU Rule 119, Hungarian National Skating Federation and the Organizing Committee accepts no liability for injury or damage sustained by competitors or officials at the competition. The Organizing Committee will not be providing participant insurance coverage for the event. Each Member is expected to provide its own insurance protection. The Organizing Committee will provide emergency medical services for all participants during the competition and official practice. "Vis major event" means an event or circumstance which, despite its reasonable effort, and without its fault or negligence, renders the Organizing Committee unable to fulfil its obligations as set out in the Announcement of Budapest Cup 2016 and includes the following: Civil commotion, riot, invasion, war threat or preparation for war and other hostilities; fire, explosion, storm, flood, earthquake, subsidence, epidemic or other natural physical disaster; strikes, lock-outs and other industrial action; impossibility of the use of railways, shipping, aircraft, motor transport or other means of public or private transport; political interference with the normal operations of any Party; and embargo, restrictions or requirements or other acts by any government or other lawful authority. In the event of a vis major event occurring, the Organizing Committee of Budapest Cup 2016 has the right to cancell the venue Whilst the Organizing Committee undertakes to make every effort to continue the competition if a vis major event happens as soon as possible, no warranties are made in this regard and no refund of tuition fees will be made. 11/16

12 MEDICAL INFORMATION Each team manager should be able to give important medical information for each skater for use in case of an emergency or accident. Such information should include but is not limited to the following, and will greatly help local medical and emergency personnel: allergies, existing medical conditions (i.e. asthma), current medications, immunizations, blood type, use of glasses, contact lenses, dental appliances. PUBLICITY WAIVER Each individual and/or team, waive any and all rights to financial remuneration or other compensation for the use or reproduction of their image or likeness, or that of their synchronized skating team, and grant permission to use same, as or in publicity prior to, during or following the Budapest Cup 2016, in Budapest. TRANSPORTATION Teams arriving in Hungary by coach will be independent (parking place at the Ice-rink). Shuttle buses can be ordered by day or by need of transportation (for example: Airport Hotel or Hotel - Ice-rink). Please indicate your needs in Form 9A: Team Travel Information as soon as possible, we will send you an offer. Type and price of shuttles available: 1. One-way (Airport Shuttle) 2. One-way (Airport Shuttle) 3. One-way (Airport Shuttle) 26+1 seats 34+1 seats 49 seats All day (max. 10 hours) 5. All day (max. 10 hours) 6. All day (max. 10 hours) 26+1 seats 34+1 seats 49 seats The Organizing Committee grants the transportation of the invited Technical Panel, Referees and Judges from/to Budapest Airport or Railway Station. 12/16

13 HOTEL ACCOMMODATION Accommodation and meals for participating teams are at their own expense. Official Hotel Danubius Health Spa Resort HELIA Conference Hotel**** and reccommended hotels has special price for the participants of Budapest Cup If you are interested to make reservation in one of the reccommended hotels please send bask as soon as possible Form 9B: Hotel Information. OFFICIAL HOTEL DANUBIUS HEALTH SPA RESORT HELIA CONFERENCE HOTEL**** is the official Hotel for Judges, Referees and Technical Panel. There is an accommodation possibility for teams in the same hotel. The Budapest Cup Organizing Committee arranged special prices for teams attending Budapest Cup 2016 in the following hotels (all hotels in minutes driving distance from the Icerink): Distance from Jégpalota (venue of Budapest Cup) is 10 km-s, about 15 minutes driving. Check-in time: 14:00, Check-out time: 10:00 Prices: Single room: Double room: Triple room: Half board supplement: Prices include breakfast, VAT and city tax. 55,-EUR/person/night 30,-EUR/person/night 38,-EUR/person/night (2 bathrooms) 15,-EUR/person/3-course menu Cancellation policy: In case of cancellation until 23. December the refund is 100% of the total amount. 13/16

14 RECOMMENDED HOTELS HOLIDAY BEACH BUDAPEST WELLNESS & CONFERENCE HOTEL**** Distance from Jégpalota (venue of Budapest Cup) is 11 km-s, about 13 minutes driving. Check-in time: 14:00, Check-out time: 11:00 Prices: Single room: 44,-EUR/person/night Double room: 26,-EUR/person/night Triple room: 26,-EUR/person/night Half board supplement: 13,-EUR/person/3-course menu Half board supplement: 18.-EUR/person/buffet (min.20 person) Prices include breakfast, VAT and city tax. Cancellation policy: In case of cancellation until 12. January the refund is 100% of the total amount. Between 13. January and 22. January the refund is 50% of the total amount. Between 23. January and 05. February the refund is 30% of the total amount. After 05. February the refund is 0% of the total amount. HOTEL HUNOR*** Distance from Jégpalota (venue of Budapest Cup) is 10 km-s, about 10 minutes driving. Check-in time: 14:00, Check-out time: 10:00 Prices: Single room: 37,-EUR/person/night Double room: 23,-EUR/person/night Triple room: 22,-EUR/person/night Half board supplement: 11,-EUR/person/3-course menu Prices include breakfast, VAT and city tax. Cancellation policy: In case of cancellation until 22. January the refund is 100% of the total amount. 14/16

15 HOTEL KARIN*** Distance from Jégpalota (venue of Budapest Cup) is 4 km-s, about 6 minutes driving. Check-in time: 12:00, Check-out time: 11:00 Prices: Single room: 45,-EUR/person/night Double room: 25,-EUR/person/night Triple room: 22,-EUR/person/night Half board supplement: 9,-EUR/person/3-course menu Prices include breakfast, VAT and city tax. Cancellation policy: In case of cancellation until 23. December the refund is 100% of the total amount. HOTEL RILA** Distance from Jégpalota (venue of Budapest Cup) is 16 km-s, about 25 minutes driving. Check-in time: 14:00, Check-out time: 11:00 Prices: Single room: 31,-EUR/person/night Double room: 20,-EUR/person/night Triple room: 19,-EUR/person/night Quadrouple room: 18,-EUR/person/night Five bed room: 16,-EUR/person/night Half board supplement: 8,-EUR/person/2-course menu Half board supplement: 10,-EUR/person/3-course menu Prices include breakfast, VAT and city tax. Cancellation policy: In case of cancellation until 01. February the refund is 100% of the total amount. Between 02. February and 08. February the refund is 75% of the total amount. Between 09. February and 14. February the refund is 50% of the total amount. Between 15. February and 18. February the refund is 25% of the total amount. After 19. February the refund is 0% of the total amount. 15/16

16 Please note that this schedule is subject to change. If there are as many entries as last year, we will use Thursday as well for the competition! PRELIMINARY SCHEDULE TENTATIVE May be changed according to the number of entries of the teams. Thursday, 25th February 2016, Venue: JÉGPALOTA - BUDAPEST 08:00-18:00 08:00-22:00 18:00 18:30 19:00 19:30 20:00 21:30 Arrival and registration of participants Extra practice ice Technical Controller and Referees Meeting Technical Specialist Meeting Judges Meeting Team Leaders / Coaches Meeting Draw Ceremony for all categories: Juvenile, Basic Novice, Advanced Novice, Junior, Senior, Junior B, Mixed Age Officials Dinner Friday, 26th February 2016, Venue: JÉGPALOTA - BUDAPEST 08: :00 09:30 09:30 11:00 11:00 14:00 14:00 14:30 15:00 16:00 16:30-17:30 18:00-20:00 20:30 21:00 21:30 Arrival and registration of participants Official Practice - Junior Short Program Official Practice - Senior Short Program Official Practice - Juvenile, Basic Novice, Advanced Novice Free skating Opening Ceremony Competition - Junior Short Program Competition - Senior Short Program Competition - Juvenile, Basic Novice, Advanced Novice Free skating Award Ceremony Juvenile, Basic Novice, Advanced Novice Draw Junior, Senior Round Table Discussion Juvenile, Basic Novice, Advanced Novice Saturday, 27th February 2016, Venue: JÉGPALOTA - BUDAPEST 08: :00 10:00 10:00 11:00 11: :00 12:00 14:00 14:00 15:30 15:30 17:00 17:00 18:00 18:00 19:00 19:30 20:30 21:00 22:00 Arrival and registration of participants Official Practice Mixed Age, Adult Official Practice - Junior Free Skating Official Practice Junior B Free Skating Official Practice - Senior Free Skating Competition Competition Mixed Age, Adult Free Skating Competition - Junior B Free Skating Competition Junior Free Skating Competition - Senior Free Skating Award Ceremony Mixed Age, Adult, Junior B, Junior, Senior Round Table Discussion Mixed Age, Adult, Junior, Junior B, Senior Officials Dinner Skaters Party 16/16