BOYERTOWN AREA SENIOR HIGH SCHOOL International Performing Arts Tour Spain 2018

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1 BOYERTOWN AREA SENIOR HIGH SCHOOL International Performing Arts Tour Spain 2018 October 2016 Following several months of careful review and discussion, the BASH Music Department is pleased to announce the School Board of Directors approval of a Performing Arts Tour of Spain in the Spring of The music department ensembles will travel to Spain to participate in a performing tour of Barcelona, Palencia, Burgos, and Madrid and surrounding smaller towns and villages. The choir and orchestra will have the opportunity to perform in some of the finest cathedrals and venues in Europe. The Marching Band, Concert Band, and Jazz Ensemble will participate in parades and present concerts in some of the most scenic palatial settings. This performing tour is open to all members of the Band, Chorus, Orchestra, Color Guard, and Stage Crew. Students will also experience the culture, people, food and music of Spain. The purpose of this packet is to provide the members and parents with as much information as possible about the trip including costs, itineraries, and other pertinent information. Please review the contents of this packet and feel free to contact us with any questions you may have regarding this tour. Costs quoted in this packet are the best estimate as of October They are subject to change, depending on such factors as airline taxes and fuel charges not yet available and currency exchange rates. As this is a performance tour, it is our hope that all members of the BASH Music Department will consider participation in this experience. We are looking forward to sharing this wonderful musical experience with you all! Sincerely, Jeffrey Brunner Christopher Cinquini Brian Langdon Choir Director Orchestra Director Band Director Michael Jordan Lead Teacher for the Arts (610) mjordan@boyertownasd.org 1

2 Boyertown Area High School Music Department Concert Tour to Spain. March 22 to April 2,2018 Proposed Tour Outline Thu 22 March Afternoon Check in for flights to Barcelona IN FLIGHT Evening Departure of flight Fri 23 March Morning Arrive in Barcelona BARCELONA Clear Immigration & Customs Meet tour managers, private coaches and instrument truck Evening Transfer by coach to the hotel and check in Sat 24 March Morning Breakfast in the hotel BARCELONA Guided sightseeing tour of Barcelona during which you will see the Park Guell, Sagrada Famiglia, Placa Catalunya, Las Ramblas and much more After lunch transfer by coach to Igualada Rehearsal Dinner in a local restaurant Evening Concert for Choir & Orchestra in Basilica Santa Maria, Igualada After concert return by coach to the hotel Sun 25 March Morning Breakfast in the hotel BARCELONA Mass Participation for the choir in Barcelona Cathedral Afternoon Transfer by coach to Balaguer Rehearsal Dinner in a local restaurant Evening Concert for the Big Band & Show Choir in Balaguer Theatre After concert return by coach to the hotel Mon 26 March Morning Breakfast in the hotel BARCELONA Full day at leisure to explore Barcelona Evening Dinner in a local restaurant 2

3 Tue 27 March Morning Breakfast in the hotel PALENCIA/BURGOS Depart by coach for Burgos/Palencia with en route stop for lunch independent in Zaragoza Afternoon Continue by coach to Burgos/Palencia and check in to the hotel Evening Wed 28 March Morning Breakfast in the hotel PALENCIA/BURGOS Morning at leisure to explore Burgos Afternoon Marching Band performance in Burgos Evening Concert for Show Choir & Big Band in Burgos Thu 29 March Morning Breakfast in the hotel PALENCIA/BURGOS Excursion to Bilbao Afternoon Continue by coach to Carrion de los Condes Rehearsal Dinner in a local restaurant Evening Concert for Choir & Orchestra in Carrion de los Condes Return by coach to the hotel Fri 30 March (Good Friday)Morning MADRID Afternoon Evening Breakfast in the hotel Depart by coach for Madrid with en route visit to Segovia for lunch independent Arrive in Madrid and check in to the hotel Sat 31 March Morning Breakfast in the hotel MADRID Marching Band Performance in Madrid Afternoon Evening Sun 1 April (Easter Day) Morning MADRID Afternoon Guided tour of Madrid during which you will see Gran Via; the Royal Palace; Plaza Mayor; Templo de Debod; Madrid Cathedral and much more Breakfast in the hotel Mass participation for choir in Madrid Excursion to Aranjuez including visit to the Royal Palace, the gardens of which inspired Rodrigo to write his famous guitar concerto 3

4 Evening Return by coach to Madrid Dinner & Flamenco evening Mon 2 April Morning Breakfast in the hotel HOME Transfer by coach to Madrid airport and your return flight(s) to the U.S.A. Inclusions: 10 nights hotel accommodation Air Transportation departing Philadelphia, Newark, or JFK to Barcelona with return from Madrid. Breakfast plus one other main meal daily Land transportation by private motorcoaches One tour manager PER motorcoach All arrangements for program of concerts Guided tours of Barcelona, Segovia & Madrid Paid entrances to Sagrada Familia & Aranjuenz Palace TOTAL COST PER STUDENT: $4000 TOTAL COST PER OBSERVER: $4100 With single supplement: $4600 LAND ARRANGEMENTS PROVIDED BY: Music & Travel Tour Consultants, Ltd - London AIR ARRANGEMENTS To be determined one year before departure date. 4

5 STUDENT PAYMENT SCHEDULE Payment 1 December 6, 2016 $200 non-refundable deposit Payment 2 February 24, 2017 $760 Payment 3 May 26, 2017 $760 Payment 4 October 6, 2017 $760 Payment 5 November 17, 2017 $760 Payment 6 December 15, 2017 $760 Payment Instructions Total $4000 Sr. High Students - Payments can be given directly to Miss George in Room th Grade students There will be a drop box at both East and West where students can place their payment in a clearly labeled and sealed envelope, or payment can be mailed to: Boyertown Area Sr. High School Attn: Melissa George 120 N. Monroe Street Boyertown, PA All Students: Trip payments can be made using EZSchoolPay ( This is the same system that is used to pay the activity fee and to add money to a student s lunch account. Look for the Music Trip option and leave a note as to whom the payment is to be applied to. STUDENT CANCELLATION SCHEDULE No refund of $200 deposit Payment for Observer Tour will be sent to Mr. Jordan. Boyertown Area School District Attn: Michael Jordan 911 Montgomery Avenue Boyertown, PA After October 15, 2017 After December 10, 2017 After January 2, After January 15, % refund of payments minus $200 deposit 50% refund of payments minus $200 deposit 25% refund of payments minus $200 deposit No Refund 5

6 FUNDRAISING Every student participant will be given many opportunities to offset the cost of the tour through fundraisers. With planning and dedication to the activities planned by the Music Department, students should be able to pay for a significant portion of the tour. Fundraising information can be found on Miss George s Teacher web page. PARENT TRAVEL GROUP An Observer Tour will once again be offered for parents and families who would like to travel with the group. This group will be limited in size to one coach bus (~40). Observer tour participants will attend all student performances and have additional sightseeing opportunities. Please contact Mr. Jordan if you are interested. mjordan@boyertownasd.org TRAVEL INSURANCE Travel insurance will be available to purchase for all students and adults traveling on the tour. Specific info will be made at future meetings. PASSPORT INFORMATION ( Students that need to obtain a passport can consult the link posted above for all passport details. Students that are applying for a passport for the first time will need to do so in person at a local passport acceptance facility. The Boyertown Community Library is a convenient place to take care of your passport. Students must have a passport by December of 2017 in order to travel. COMMUNICATION AND UPDATES In order to receive updates about trip preparations, fundraisers, and future meetings please check the following: Facebook: BASH Performing Arts Tour to list: we will use student Gmail addresses to send updates Website: Miss George s Teacher page. Fundraising announcements, copies of meeting presentations, and handouts will be archived at this site. 6

7 Boyertown Area Sr. High School INTERNATIONAL PERFORMING ARTS TOUR CENTRAL EUROPE 2015 By signing and returning this form with deposit, you acknowledge that: The deposit ($200) is non- refundable, and is being used to reserve your child s spot on the trip. Checks are made out to BASH Music Department or payment can be made through EZSchoolPay. You will agree to meet the deadlines that have been posted for the remaining payments for the tour. You will communicate any difficulties that could inhibit meeting scheduled deadlines to the director and Miss George as soon as possible. That your child s participation in this trip is subject to school approval, and could be affected by violations of school policies and regulation. That you understand the cancellation policy as presented. PLEASE RETURN THIS FORM and complete the following Google Form WITH YOUR DEPOSIT TO Melissa George (BASH) BY December 6, BASH Performing Arts Tour DEPOSIT (non- refundable) $200 Student Signature Date Name Printed Home Phone number Parent Parent Signature Date Name Printed Performing Group: Band Choir Orchestra Color Guard Stage Crew 7

8 Name Complete digitally by following this link: BASH Spain Tour 2018 Student Travel Information (as listed on passport) last first middle Date of Birth Age Male/Female Student Staff Observer Passport Number (10) Place of Birth Emergency Contact (10 numbers located lower left corner below photo) US State County Emergency Phone Instrument(s) Ensemble(s) Dietary Requirements 8