NCA ALL-STAR NATIONAL CHAMPIONSHIP Kay Bailey Hutchison Convention Center Dallas, TX Feb , 2016

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1 INCLUDED IN YOUR REGISTRATION Commemorative Gift Admission into all performances Hospitality Room with free chair massages, snacks and drinks (coaches only) ITINERARY FRIDAY, FEBRUARY 19 CHAMPIONSHIP CHECK-IN All coaches must check-in at the NCA Welcome Desk located at the Kay Bailey Hutchison Convention Center on Friday, February 19, 11:00am - 9:00 pm. COACHES MEETINGS NCA will offer multiple meetings to all coaches to wrap up any last minute championship questions you may have on check-in day. PRELIMINARY COMPETITION Preliminary Competition will take place for the following divisions at approximately 6:00pm: Level 1 Tiny, Level 1 Mini, Level 2 Mini and Levels 1-4 Youth. SATURDAY, FEBRUARY 20 KAY BAILEY HUTCHISON CONVENTION CENTER Preliminary Competition for all remaining divisions will take place on February 20th. Divisions that competed in Prelims on the 19th will have their Final Competition on Saturday, February 20th. Doors are tentatively scheduled to open one hour prior to the first performance. NOTE: Division times will not be available until 2½ weeks prior to the championship. SUNDAY, FEBRUARY 21 KAY BAILEY HUTCHISON CONVENTION CENTER Final Competition for all divisions that competed in Preliminary Competition on Saturday, February 20th. TRAVEL ARRANGEMENTS A & I Travel is a team of dedicated travel consultants that will help you arrange your group s travel. A & I Travel will negotiate group pricing on your preferred airline and provide fare comparisons for up to five airlines. Questions regarding airline tickets OR travel specifics: A & I Travel, at or phone at You may also visit our website for travel requests at nca.varsity.com. The championship registration is separate from your team s travel arrangements and cannot be paid for with one check. Separate payment arrangements must be made with A & I Travel. NCA TEAM PLACEMENT PROGRAM This program was put in place for all traveling teams. If you are staying in a hotel in the DFW area, you are required to utilize one of the blocks booked by Connections Housing. Numerous hotels around the DFW Metroplex have been blocked for your ease and convenience in booking. Please see the following for more information regarding this program. For more info, call 800.NCA.2WIN ( ) Get complete registration information and rules at nca.varsity.com

2 NCA & NDA TEAM PLACEMENT PROGRAM This program was put in place for all traveling teams utilizing hotel rooms while attending the NCA All-Star National Championship. Being recognized as an official citywide event and capturing the room nights derived from this event are crucial for future date selection and venue availability through the Dallas Convention and Visitors Bureau and the Kay Bailey Hutchison Convention Center. Connections Housing is the official, and only, housing company for NCA & NDA Championship housing. Teams that attend the 2016 NCA All-Star National Championship in February are required to book rooms through Connections Housing in order to participate. NCA & NDA has authorized no other company to book housing for groups attending 2016 Nationals. Numerous hotels around Dallas/Fort Worth have been blocked for your ease and convenience in booking. There are three convenient ways to contact Connections Housing for information on blocking your team and spectator rooms: nca.varsity.com/housing.aspx WE LOOK FORWARD HAVING YOU IN DALLAS. THANK YOU FOR YOUR CONTINUED SUPPORT AND PLEASE LET US KNOW IF YOU HAVE ANY QUESTIONS!

3 INFORMATION YOU NEED KNOW CONTACT NUMBERS For questions regarding event schedules, legalities, or championship registration: NCA & NDA, P.O. Box , Dallas, Texas NCA.2WIN ( ) Fax Rules at nca.varsity.com NOW YOU RE READY REGISTER Complete and mail in all registration forms and full balance to: Via USPS: NCA Championship Registration P.O. Box Dallas, Texas Via UPS or FedEx Overnight: NCA Championship Registration 2010 Merritt Drive Garland, Texas INFORMATION YOU NEED KNOW REGARDING PAYMENTS CHECKS/MONEY ORDERS/CASHIER S CHECKS (see next page for credit card payment option) When mailing in payment(s) please include: 1. Name of team 2. Customer Number (with final balance) 3. Contact phone number Note: Teams must submit one check, money order, cashier s check or credit card with their registration. If one payment is to be applied to more than one team, please indicate the amount to be credited to each team. Checks should be made payable to NCA. You may pay by money order, cashier s check or credit card. Do not send cash or personal checks. Incomplete registrations will not be processed. Please be sure to complete all required forms prior to registration. For your convenience, you can now register online. Please confirm your division at nca.varsity.com. Within two weeks of receipt of your completed form(s) and payment(s), you will receive an invoice and general information regarding the championship. A deposit of $30 per person is due by October 15, Payments not received at this time will result in the Team not being added to this event. Note: A $30 returned check fee will be charged for each insufficient funds check. Any payments received after January 18th MUST be in the form of a cashier s check, money order, or credit card. Personal or organization checks will not be accepted after January 18th and will be returned. For more info, call 800.NCA.2WIN ( ) Get complete registration information and rules at nca.varsity.com

4 INFORMATION YOU NEED KNOW CREDIT CARD PAYMENT OPTION Visa, MasterCard, Discover and American Express may be used for full payment. Only the amount specified on the registration form will be charged to your credit card. Final Payment ONLY will be charged to your credit card per written request. For your convenience, a credit card authorization form has been included in this packet. Note: If you want to add or change a credit card number, you must send the information in writing or fax to NCA. No credit cards will be taken over the phone. Individual credit card numbers will not be accepted for team members. LATE REGISTRATIONS If space is available, late registrations will be accepted after the designated deadlines by sending in the FULL BALANCE due with your registration. If you are registering late, the full payment must be submitted in the form of an official school check, cashier s check, money order or credit card. The standard cancellation policy will apply to all late registrations. CANCELLATIONS AND REFUNDS Notification of cancellations and request for refund must be made in writing, and ed or faxed to NCA. No cancellations will be accepted by phone. Cancellations may be faxed to NCA at NCA is not responsible for faxes not received. All cancellations must be received during business hours: Monday-Friday 8:30 am to 5:00 pm CST. If cancellation is not received during these hours, it will be dated the next business day. TRAVEL ARRANGEMENTS If you are booking flights to Dallas, we recommend you contact A & I Travel; their team of highly experienced group travel specialists provide: Personalized service to your team s travel needs to ensure a successful experience One-stop shopping to include all your event transportation arrangements Consultative air travel schedules and price options Expert group discounted airfare negotiations Negotiated ground transportation (NOT included with airfare) A & I Travel is happy to provide you with a no-obligation quote. Contact the dedicated Varsity team at or by at For more info, call 800.NCA.2WIN ( ) Get complete registration information and rules at nca.varsity.com

5 COMMUTER PACKAGES (for hotel information, see page 2) Total Per Person COMMUTER PARTICIPANT $167 CROSSOVERS $152 COMMUTER COACH NOTE: 2 FREE Commuter Coaches per registered team. $89 / $125 on site DIVISION CHANGE DEADLINES Teams making Division changes between January 15th and January 29th will be charged $1500. No division changes will be accepted after January 29th. NOTE: Due to the complexity of creating and managing the event schedule, NCA will not accept any division changes after January 29th, This effort will help ensure that all gyms know well in advance their performance times, while also limiting any major time shifts. Please adhere to this deadline and be sure to register in the correct division upon submitting your registration. Thank you in advance. PAYMENT Deposit Due: October 15, 2015 Final Balance Due: January 15, 2016 *All balances not paid by February 9th, 2016 will be charged an additional 3% fee. LATE REGISTRATIONS All payments made after January 15, 2016, must be in the form of a cashier s check, credit card or money order. CANCELLATION FEE PER PERSON On or before Jan. 15 $50 per person Jan Feb. 12 $100 per person On or after Feb. 13 All fees are non-refundable SPECTAR ADMISSION Friday, February 19th* $20 Saturday, February 20th $25 Sunday, February 21st $25 Weekend Pass $45 *Friday, February 19th Preliminary Divisions will be: Level 1 Tiny, Level 1 Mini, Level 2 Mini and Levels 1-4 Youth Divisions For more info, call 800.NCA.2WIN ( ) Get complete registration information and rules at nca.varsity.com

6 A registration form must be completed for each squad/team participating. Please make additional copies as necessary. This application will not be processed unless all information below is accurate, completed in full and returned with full payment per person. Make one check payable to NCA & NDA. Please do not staple payments to this form. Please print all information clearly in black/blue ink or type directly into this PDF. Please send a separate registration form for each squad/team registering. NAME OF TEAM AS IT SHOULD APPEAR ON THE PERFORMANCE ORDER STREET ADDRESS CITY STATE ZIP CODE TELEPHONE NUMBER FAX NUMBER COACH (all correspondence will be forwarded to the address of the coach) STREET ADDRESS CITY STATE ZIP CODE COACH DAY TELEPHONE NUMBER COACH CELL PHONE NUMBER COACH ADDRESS PERSONAL ADDRESS* *NOTE: We only ask for your personal address in the event your firewall and/or filter prevents/blocks our communications. PAYMENT INFORMATION Number of Participants x $167 Balance = $ Number of Coaches x $89* Balance = $ Number of Crossovers x $152 Balance = $ Total = $ *2 FREE Commuter Coaches per registered team. Select form of payment: Check/Money Order Visa MasterCard American Express Discover Amount: $ IF PAYING BY CHECK OR MONEY ORDER, MAIL CHECK : NCA All-Star Nationals 2010 Merritt Drive, Garland, TX NOTE: Please include name of event attending on your check. IF PAYING BY CREDIT CARD, PLEASE COMPLETE THE ATTACHED CREDIT CARD AUTHORIZATION FORM AND FAX : FAX: NOTE: You may also print the Credit Card Authorization and mail completed to the above address.

7 NCA ALL-STAR DIVISIONS Please list the number of P = Participants and ALT = Alternates in space provided. The following divisions will follow USASF Safety Rules. GYM NAME: FEMALE PART. MALE PART. ALT. CHEER DIVISION TEAM NAME USASF LEVEL 1 DIVISIONS Tiny Mini Youth Junior Senior USASF LEVEL 2 DIVISIONS Mini Youth Junior Senior USASF LEVEL 3 DIVISIONS Youth Junior Senior Senior Coed USASF LEVEL 4 DIVISIONS Youth Junior Senior Senior Coed Open USASF LEVEL 4.2 DIVISIONS Senior PLEASE CHECK HERE IF YOU ARE A DIVISION II GYM

8 NCA ALL-STAR DIVISIONS 5-6 Please list the number of P = Participants and ALT = Alternates in space provided. The following divisions will follow USASF Safety Rules. GYM NAME: FEMALE PART. MALE PART. ALT. CHEER DIVISION TEAM NAME USASF LEVEL 5 DIVISIONS Junior Junior Coed Senior Senior Small Coed Senior Medium Coed Senior Large Coed International Open Int. Open Small Coed Int. Open Large Coed USASF RESTRICTED LEVEL 5 DIVISIONS Youth Restricted Junior Restricted Senior Restricted USASF LEVEL 6 DIVISIONS International Open Int. Open Small Coed Int. Open Large Coed SPECIAL NEEDS Special Needs (Level 2) PLEASE CHECK HERE IF YOU ARE A DIVISION II GYM

9 GYM NAME ALL-STAR CROSSOVER FORM COMPLETE ONE FOR EACH CROSSOVER PHONE NUMBER SAMPLE SENIOR SENIOR COED CINDY HERKIMER IF YOU HAVE ADDITIONAL CROSSOVERS, PLEASE PRINT THIS FORM AS MANY TIMES AS NEEDED. Age Eligibility Requirements - The age of the competitor as of August 31, 2015 will be the age used for competition purposes throughout the season for all divisions. NCA always attempts to ensure teams from the same program do not have overlapping performances during the preliminary schedule. However, NCA cannot guarantee that a performance and practice overlap will not occur during the final schedule. NCA ALL-STAR NATIONAL CROSSOVER RESTRICTIONS 1. Participant may only cross over into a division within the same USASF Level. 2. Participant may only represent up to a maximum of two teams. 3. Participant may only represent one gym. 4. A maximum of five crossover participants is allowed per team. 5. Participants must pay commuter fee minus $15 at date of registration to perform on the second team.

10 Dear All-Star Gym Owner, Please list EACH Participant competing, as well as his or her age as of August 31, This information must be completed and submitted to NCA at the time of registration. This information must be confirmed, authorized and approved by the Gym Owner in order for your team to compete. Please PRINT or TYPE - make additional copies as needed. TEAM NAME: EVENT ATTENDING: Note: Certain Categories only available for select age groups. Please refer to your Division page when choosing a Category. PARTICIPANT NAME AGE EX. LAWRENCE HERKIMER PARTICIPANT NAME AGE EX. LAWRENCE HERKIMER I certify that all the above listed Participants are current active members of requirements of the specified Division to be a member of the team participating. MUST BE SIGNED BY GYM OWNER. gym and meet the eligibility SIGNATURE PRINT NAME TITLE DATE DAYTIME PHONE

11 Gym Name CREDIT CARD AUTHORIZATION FORM Coach Name Customer Number Invoice Number Event/Session Code ASN Credit Card Number Security Code 3 digits on reverse for Visa, MC & Discover; 4 digits on front for AMEX Expiration Date Name on Card Billing Address Billing Zip Code Phone Number Amount to Charge Signature (as name appears on credit card) Your credit card will be charged the amount specified above. Please re-read the payment schedule and information pertaining to refunds, cancellations and credit card charges. By submitting this authorization form, you acknowledge and accept it s contents. For your security, please do not this form complete and return by fax or mail. FAX completed form to: MAIL completed form to: NCA & NDA Registrations, 2010 Merritt Drive Garland, TX 75041

12 ATHLETE ID FORM Dear All-Star Gym Owner, All cheer and dance participants must be registered in the USASF Athlete ID program. Registration is required prior to your first competition of the championship season. If you haven t already registered, please see the quick process below. ATHLETE ID PROCESS STEP 1 Prior to attending your first event in the season, register all cheer and dance athletes by entering information in member profiles at USASF.net. Athlete birth certificates will be uploaded to USASF secure servers for birthdate verification by USASF staff. Once birthdates are verified, birth certificate files are digitally destroyed and not stored on any server. STEP 2 Create and print USASF Official Event Rosters for each team prior to each event and submit at check-in. Please attach the Roster to this form. I certify that all the listed athletes on my USASF Official Event Roster are current active members of and meet the eligibility requirements of the specified division to be a member of the team participating. MUST BE SIGNED BY GYM OWNER. SIGNATURE DATE PRINT NAME DAYTIME PHONE TITLE

13 TEAM BIO FORM Please take the time to completely fill out this form - a separate one for each team in the competition. The information you share will be used to produce Championship related content for varsity.com, Varsity TV and our TV show on CBS Sports. Make sure your team gets the recognition they deserve! Turn in completed form during event registration or at least 1 week prior to Jessica Green at Gym Name Team Name Division(s) Number of athletes competing on floor Breakdown of athletes by age or grade Captain s Name(s) Head Coach s Name Additional Coaches Name(s) City & State Team Nickname (if any) Team Colors Team Traditions Team Goals How many years have you attended NCA All-Star Nationals? Last year s placement List all NCA titles won Coach s contact number at event Any additional information you d like to share about your team Coach s Team Twitter Handle Team Facebook Page Official Team Hashtag Team Instagram

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