PERUNTHALAIVAR KAMARAJ KRISHI VIGYAN KENDRA PUDUCHERRY (Govt. of Puducherry undertaking) (Phone: , e mail:

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1 PERUNTHALAIVAR KAMARAJ KRISHI VIGYAN KENDRA PUDUCHERRY (Govt. of Puducherry undertaking) (Phone: , e mail: pondicherrykvk@yahoo.co.in) ********* No.3135 /PKKVK/HORT/Micro-irrigation/ Dated: e- TENDER NOTIFICATION e- Tenders are invited through e- procurement portal from manufacturer/importer or an authorized distributor for the supply of 100% Water soluble NPK fertilizers. Tender details, EMD and other related details can be viewed, downloaded in the website Apply only through the e- procurement mode. Bid submission starts from The last date and time of online uploading of tenders will be on , 5.00pm. The date and time of online opening of technical bid will be , 11.00am. Tenders shall be downloaded and submitted online through the e- tender portal Principal, Perunthalaivar Kamaraj Krishi Vigyan Kendra, Puducherry

2 PERUNTHALAIVAR KAMARAJ KRISHI VIGYAN KENDRA PUDUCHERRY (Govt. of Puducherry undertaking) (Phone: , e mail: pondicherrykvk@yahoo.co.in) No. PKKVK/HORTI/Fertigation/ Dated: Sub: e -TENDER DOCUMENT e-tender for Supply of 100% water soluble NPK fertilizer -reg. The Principal Perunthalaivar Kamaraj Krishi Vigyan Kendra Puducherry has invited e-tenders through Govt. of Puducherry e-procurement Portal to supply 100% water soluble NPK fertilizers The e-tender is governed by the following terms and conditions: I. PROCEDURE FOR SUBMISSION OF TENDER : 1) The tender shall be submitted in two parts namely; a) Technical bid: The Technical bid contains details of organization, production/product profile etc. b) Commercial Bid: The commercial bid contains the details as indicated in the e-procurement. The tenderer shall quote the product-wise supply rate (inclusive of all taxes, freight, loading & unloading charges etc.) 2) Tender documents may be downloaded from website Aspiring Bidders/ Suppliers who have not registered in e-procurement should register before participating through the website 3) Manufacturers / Importers or Authorized distributers can access tender documents on the website, fill them with all relevant information and submit the completed tender document on the website after submitting the EMD and tender processing fee in the form of Demand draft. The documents that are uploaded should be legible and readable. 4) Earnest Money Deposit (EMD) and Tender Processing Fee: An Earnest Money Deposit (E.M.D.) of Rs.50, 000 (Rupees Fifty thousand only) and tender processing fee of Rs. 1000/- (Rupees one thousand only) is to be deposited. Tenders must be accompanied by Earnest Money Deposit, which should be paid as DD in favour of the Principal, Perunthalaivar Kamaraj Krishi Vigyan Kendra, Puducherry payable at Puducherry. A scanned copy of the DD should be uploaded in the e-procurement portal along with technical bid. 5) Tenders should be uploaded through e-procurement portal on or before

3 6) In respect of successful tenderer whose supplies are as per the accepted Conditions, EMD will be refunded after the entire supply was effected and EMD in Respect of the unsuccessful tenderers will be refunded immediately 7) The PKKVK will not entertain any increase price revision during the contract period. 8) If any information provided by the tenderer either Technical bid or in Commercial bid is found to be false or misleading, such tenders will be summarily rejected. 9) If any company is black listed by any State Government or agency, such tenderer is liable for rejection at any time and supplies will be terminated. 10)The tenders are also liable for rejection due to the following reasons i. Incomplete/non-submission of any of the documents sought for ii. For any disqualification made by PKKVK iii. Default in the previous transaction and supplies to any other agency iv. Incomplete technical and commercial bid documents. 11) No document will be accepted after opening of the e-tender. 12) The following should be submitted offline in sealed cover separately at our office (1) Tender fee (2) EMD (3) Supporting documents for technical bid. II. OPENING OF TENDERS & TENDERS SCRUTINY: 13) Opening of Technical bids will be done in the presence of the tenderers or their Authorized representatives and the Tender Scrutinizing Committee will conduct preliminary scrutiny of EMD. Later on, a detailed scrutiny will be taken up and those found to be in order will only be accepted. 14) Eligible Commercial Bids in respect of those tenderers whose technical bids are qualified will be opened in the presence of the tenderers by the Tender Committee constituted III. TENDERED RATES & QUOTED QUANTITY 15) The rates quoted by the Tenderer in respect of required packing sizes of each input shall be offered in the prescribed Commercial bid format only 16) The rates quoted should be inclusive of all taxes, duties, cess, insurance, freight including loading and unloading charges at the destinations etc., for supply of 100% water soluble fertilizers in the required packing sizes prescribed at BOQ. 17) The successful tenderer(s) whose tender(s) is accepted shall not sell the quoted 100% water soluble fertilizers to the farmers in Puducherry themselves or through any other agency at the rates lesser than those quoted to the PKKVK under this e-tender.

4 18) The tender accepting authority shall have the right to alter the quantity finally ordered. V. ELIGIBILITY CRITERIA FOR THE TENDERERS: 19)The manufacturers/importers should submit their manufacturing license obtained from the competent authority (Should be self attested) for marketing their product and wholesale marketing license in Form- A2 obtained from the concerned authority for marketing their products as per FCO,1985 along with the Form-O issued by the Concerned Manufacture/source firm in addition to the Marketing License (Copies should be preferably in English).The manufacturer and authorized distributors are equally held responsible for supply and quality of the products 20) Quality test reports obtained only from Notified laboratories / Govt. institutions which must be as per the specifications given in ANNEXURE-I and should be enclosed with the technical bid. Quality analysis report should be within three months before the date of issue of this notification. 21) If the tenderer is sourcing the material from other sources for procurement and supply, then the letter obtained from the source firm(s) declaring to supply the product and quantity agreed upon to supply as per specifications, as per packing size should be enclosed along with technical bid document. 22) If the tenderer is a distributor, then a letter of appointment from source firm / firms declaring to supply the product and to supply as per specifications and as per packing size should be enclosed along with technical bid document without fail. 23) The manufacturer/importer who himself participates in this tender then he should not issue any authorization letter to any distributor for participating in the tender. Either manufacturer/importer or distributor can participate in the tender. If both participate, their tender will not be considered. 24) Distributer should have authority letter from manufacturer/importer for authorizing him to supply. 25) If the Tenderer/authorized distributor is sourcing the material from the other sources, he can have only one Source Firm for supply. VI. ISSUE OF SUPPLY ORDERS & EXECUTION OF SUPPLIES & PAYMENTS: 26) Valid Registration Certificate as per the companies act and Sales tax clearance certificate up to March 2014 issued by the concerned Sales Tax Department. 27) The successful tenderer should not indulge in sub contracting the supply order.

5 28) The supplies should be made within the time limit specified by the tender accepting authority. 29) The supply bill / invoice should be in the name of tenderer and tenderer address only. 30) The supplier shall compulsorily mention the respective Batch No. / Lot number/ TIN number/cst number in the bill and should submit the quality analysis report of the same. 31) The PKKVK will not have any liability for any damages to the products at any time during the tender contract. VII. QUALITY RESPONSIBILITIES: 32) The supplier shall have the sole responsibility of ensuring quality of NPK 100% water soluble fertilizer as per the specifications mentioned in Annexure-I. 33) All the successful tenderers who are agreed to participate in the tender should invariably sign the Form J of Fertilizer Control Order 1985 enabling the fertilizer inspectors to draw the sample for ascertaining quality as per the technical specification. 34) The Production unit of the respective manufacturer will be inspected by the Agriculture department officials to ascertain the authenticity of the production. VIII. PENALTIES FOR NON-COMPLIANCES, VIOLATIONS & NON-PERFORMANCE. 35) On placement of the supply order, if the supplier does not perform his obligations as per the order and within the time specified by the tender accepting authority such supplier will be black listed and the tender accepting authority shall reserve right to make alternate arrangements to procure the products and the difference of higher cost and other related expenses paid if any will be recovered from the defaulting supplier through appropriate legal action in addition to forfeiting of EMD. 36) Violation of any of the terms and conditions of the Tender by the supplier is liable for stringent actions like for feiting of EMD or any other punishment as deemed fit in the opinion and discretion of the tender accepting authority depending on the nature of violation. IX. LEGAL TERMS & COMPLIANCES: 37) In respect of any dispute arising out of implementation of this tender the decision of the tender committee shall be final. 38) For any legal remedies the Courts at Puducherry shall only have the jurisdiction.

6 X. RIGHTS RESERVED: 39) The Tender Accepting Authority reserves the right to reject the tender even after opening of Technical bid or commercial bid without assigning any reason whatsoever. PRINCIPAL, PKKVK

7 ANNEXURE I SPECIFICATION AS PER FCO (1985) NPK 19:19:19 (100% Water Soluble) i. Total nitrogen per cent by weight, minimum 19.0 ii. Nitrate nitrogen per cent by weight, maximum 4.0 iii. Ammoniacal nitrogen per cent by weight, minimum 4.5 iv. Urea nitrogen per cent by weight, maximum 10.5 v. Water soluble phosphates (as P 2 O 5 ) per cent by weight, 19.0 minimum vi. Water soluble potash (as K 2 O) per cent by weight, minimum 19.0 vii. Sodium as NaCl per cent by weight on dry basis, maximum 0.5 viii. Matter insoluble in water per cent by weight, maximum 0.5 ix. Moisture percent by weight, maximum 0.5 Mono Ammonium Phosphate 12:61:0 (100% Water Soluble) i. Moisture per cent by weight, maximum 0.5 ii. Ammoniacal nitrogen per cent by weight, minimum 12.0 iii. Water soluble phosphates (as P 2 O 5 ) per cent by weight, 61.0 minimum iv. Sodium as NaCl per cent by weight, maximum 0.5 v. Matter insoluble in water per cent by weight, maximum 0.5 Potassium Nitrate ( ) i. Omitted vide S.O 540(E)dt ii. Moisture percent by weight maximum 0.5 iii. Total nitrogen(all in Nitrate form) percent by weight, minimum 13.0 iv. Water soluble potash (as K 2 O)percent by weight, minimum 45.0 v. Sodium (as Na) (On dry basis) percent by weight, maximum 1.0 vi. Total chloride (as C1) (on dry basis) percent by weight, 1.5 maximum vii. Matter insoluble in water, percent by weight, maximum 0.05

8 Potassium Sulphate(00:00:50) i. Moisture percent by weight, maximum 1.5 ii. Potash content (as K 2 O) per cent by weight, maximum 50.0 iii. Total chloride (as CI) per cent by weight(on dry basis),maximum 2.5 iv. Sodium as NaCI per cent by weight,(on dry basis), maximum 2.0 v. Sulphur (as S) per cent by weight, minimum 17.5

9 ANNEXURE - II The following documents should be uploaded in the technical bid: 1. Details of Amount paid: EMD DD No: Date: Amount paid: Name of the Bank Tender Fee DD No: Date: Amount Paid: Name of the Bank: 2. If the tenderer is manufacturer/importer he should submit the manufacturing license and wholesale marketing license in Form-A2 obtained from the concerned authority for marketing their products as per FCO, 1985 along with the Form-O issued by the concerned manufacture/source firm and which should be attested by the concerned licensing authority in addition to the marketing license (Copies should be preferably in English). 3. Quality test reports obtained only from notified laboratories/ Govt. institutions which must be as per the specifications and should be enclosed with the technical bid. Quality analysis report should be within three months before the date of issue of this notification. 4. If the tenderer is sourcing the material from other sources for procurements and supply, then the letter obtained from the source firm(s) declaring to supply the product as per specifications, as per packing size should be enclosed along with technical bid document. 5. If the tenderer is a distributor, then a letter of appointment from source firm/firms declaring to supply the product as per specifications as per packing size should be enclosed along with technical bid document without fail. 6. The manufacture/importer who himself participates in this tender then he should not issue any authorization letter to any distributor for participating in the tender. Either manufacturer/importer or distributor can participate in the tender. If both participate, their tender will not be considered. 7. Distributor should have authority letter from manufacturer/importer for authorizing him to be supplied (to the distributor) who is participating in the tender. 8. If the Tenderer/authorized distributor is sourcing the material from the other sources, he can have only one source firm for supply. 9. Valid registration Certificate as per the companies act and sales tax clearance certificate up to March 2014 issued by the concerned sales tax department. Principal PKKVK