Request for Techno-Commercial Proposal. Design, Development, Implementation & Maintenance of Portal Solution for Dr. MCR HRD IAP

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1 Request for Techno-Commercial Proposal Design, Development, Implementation & Maintenance of Portal Solution for Dr. MCR HRD IAP Dr. Marri Channa Reddy Human Resource Development Institute of Andhra Pradesh Road No.25, Jubilee Hills, Hyderabad Andhra Pradesh Phone: Fax:

2 Table of Contents 1. Introduction 1 2. Pre-qualification Criteria 1 3. Submission & Evaluation General Terms & Conditions 5 Annexure-A: Scope of work for Portal Solution. 9 Annexure-B: Technical Proposal Format. 16 Annexure-C: Commercial Proposal Format 20

3 1. Introduction Sealed Techno-Commercial proposals are invited by the Additional Director General, Dr.MCR HRD Institute of Andhra Pradesh from APTS empanelled Software Application Development agencies dealing with Design & Development of Portal Solution using proven tools/technologies. constituted a Core Team and Committee vide office order: C1/934/2011, Dt.5 th Sep 2011 for Design, Development and implementation of Portal Solution as per SDLC Process to the Institute requirements. The work includes design, development, deployment, implementation and maintenance of Portal Solution as per Software Development Life-Cycle (SDLC) process to the requirements of for effective Planning, Monitoring and Implementation of training programs at the Institute. The Portal Solution consists of following two Modules Module-1: Portal with Information System for Collaboration, Communication, Content Management for effective dissemination of Information on realtime basis to the Stake holders Module-2: e-solution i.e., Training Information & Management System (TIMS) with Automation of work-flow process to organize training programs including Pre/Post training activities for internal employees of the Institute The tentative scope document for Design & Development of Portal solution is enclosed at Annexure-A. Therefore, Techno-Commercial Proposals are invited from the Software Application Development agencies empanelled by APTS that fulfil the Pre-qualification Criteria. 2. Pre-qualification Criteria The Software Application Development agencies empanelled by APTS must meet the following pre-qualification and submit the documentary proof for fulfilling these conditions: a) The agency must have experience in Design, Development, Deployment & Maintenance of IT solutions/services(web Applications/Portal Solutions) using proven tools/ Technologies as per SDLC Process for at least Five years as on date of submission of Techno-Commercial proposal b) The agency must have annual turnover of at least Rs.4.00 Crores (Rs.400 Lakhs) in each year for the last three financial years( , & ) c) The agency must have Certification of SEI CMMI Level-3 or higher as on 1 st Jan 2011 d) The agency must have minimum 75 or more employed Professionals on Payrolls for the last three years 1

4 e) The agency must have developed and implemented at least one IT solution (Web/Portal Solution) using Proven tools/technologies as per SDLC Process preferably for Central/State Governments at a cost of Rs.50 Lakhs or more in each year for the last three Financial Years f) The agency must have an office established in Hyderabad(Main/Branch Office) g) The agency cannot submit the proposal for executing part of the IT solution The Time schedule for various events related to Techno-Commercial Proposal (TCP) is 1 TCP Ref No: C1/934/2011- PS(TCP) 2 Request for TCP from APTS empanelled Software Application Development Agencies (Date & Availability of TCP documents ) 21 st Aug 4.00 PM TCP documents can be downloaded from Institute web site 3 Pre-Bid Conference (Date, Time & Venue) 27 th August AM Main Building, Room No:312, Road No:25, Jubilee Hills Hyderabad Last Date & Time for Submission of TCP 03 rd Sep 4.00 PM 5 Date & Time of opening of Technical Proposals 03 rd Sep 4.30 PM 6 Technical Proposal Evaluation: Presentation by Pre- Qualified agencies on Technology, Methodology and implementation approach to be adopted for design & development of Portal Solution 7 th Sep AM Main Building, Room No:312, Hyderabad 7 Opening of Commercial Proposals (Date, Time & Venue) 12 th Sep 4.00 PM Main Building, Room No:312, 8 Postal Address for Communication Additional Director General(Admin), Road No:25, Jubilee Hills Hyderabad Contact Person Details General Manager(IT), Phone No: Ext.189 Fax: Mobile: , 3. TCP Submission & Evaluation As per Pre-qualification criteria, the interested and eligible IT agencies should furnish the Technical and Commercial proposals in the prescribed formats as per the guidelines indicated in this document. This document contains a) Scope document for development of Portal Solution at Annexure-A b) Technical Proposal Format at Annexure-B. c) Commercial Proposal Format at Annexure-C d) General Terms & Conditions. 2

5 3.1 Preparation of Techno-Commercial Proposal a) Each Proposal must consists of following Technical Proposal o Sealed Proposal in the format enclosed at Annexure-B o EMD for Rs.25,000/- o Agency suggested sustainable technology, methodology & implementable approach for development of Portal Solution Commercial Proposal o Sealed Proposal in the Format enclosed at Annexure-C o Agency suggested Payment terms based on mile-stone progress of SDLC process, if any b) The Technical proposal as prescribed should be filled and sealed in a separate cover. The Technical proposal should be super scribed as Envelope-A - Technical Proposal c) The Commercial proposal as prescribed should be filled and sealed in a separate cover. The Commercial proposal should be super scribed as Envelope-B - Commercial Proposal d) The Envelopes A & B will then put in a single outer cover, sealed and super scribed as Techno-Commercial Proposal for Design, Development and Implementation of Portal Solution for Ref No: C1/934/2011- PS(TCP) e) The Agency should write clearly From Address on the Cover 3.2 Mode of Submission a) The techno-commercial proposals shall be sent by Registered Post/Courier or Dropped in the Box kept at the Institute on or before the due date and time prescribed. b) The Agencies are requested to submit the proposal sufficiently in advance to ensure that the proposal reaches the office in time. The Institute is not responsible for postal delays and (or) for the damages to proposal documents during the transit. c) The proposals received by Post/Courier or otherwise after the specified date and time will not be considered d) Proposals submitted in person should be dropped in Sealed Box only kept at the Institute (Room No:312) and will not be received in person. 3.3 Earnest Money Deposit (EMD) a) Each proposal should be accompanied by an EMD of Rs.25,000/- (Rupees Twenty Five Thousand only) by way of crossed Demand Draft or Banker s Cheque from any scheduled bank drawn in favour of Accounts Officer,, Payable at Hyderabad b) The EMD of unsuccessful Agencies will be returned as soon as possible but not later than (30 Days) after the expiry of the proposal/bid validity period 3

6 c) The EMD of the successful agency will be discharged upon the agency signing the contract, and furnishing the performance security as prescribed 3.4 Evaluation Criteria The following criteria form the basis upon which the evaluation of proposals/bids will be made a) A two stage (Technical/Commercial) evaluation process will be adopted for evaluation of proposals/bids with pre-qualification being completed. b) The Agencies who are qualified as per Pre-Qualification criteria will be invited to present a demo on the Technology, Methodology and approach to be adopted for development of Portal solution. The Technology, Methodology and approach will be evaluated by the Committee in terms of specified timelines, cost effectiveness etc., for implementation of Portal solution in the Institute c) Based on above parameters, the technically qualified proposals/bids will only be considered for Commercial evaluation. The lowest (L1) Commercial proposal/bid will be successful Agency/Bidder. d) The Committee may conduct clarification meeting with each or any agency to discuss any matters, technical or otherwise. If considered necessary, the Committee may visit the Projects being handled by the bidder. 3.5 Technical Evaluation The IT Agencies who are qualified as per Pre-qualification criteria will be invited to present a Demo/Presentation (30 Minutes Max) on the following aspects to the evaluation Committee at, Hyderabad a) Organization Profile and Competency in terms of Management, Domain, Technical and Geographical to organize proposed Portal Solution b) Tools/Technology to be adopted, Solution Architecture, Methodology, Quality Procedures, Project Plan and Implementation approach with implemented case studies, if any c) Deployment Architecture in terms of Solution Security, Performance, Availability and Scalability d) Skill set of IT Personnel to be employed Project Manager, Team Leader, Time Schedule and Management 4

7 3.6 Commercial Evaluation The agency should quote the lump-sum amount (inclusive of all) for each of the following items indicated in Annexure-B for Design, Development, Implementation of Portal Solution as per SDLC Process using Proven Tools/Technologies (Portal framework) based on scope outlined in Annexure-A. Item-1: Design, Development, Deployment and Maintenance of Portal Solution Item-2: Development and delivery of related documentation as per ALM including source code and related artifacts Item-3: Imparting training on Usage and Maintenance of Portal solution to Institute officials and Mtc., support for two months after Go-live Item-4: Post Implementation Support for a period of one year after completion of Go-live support for two months Therefore, the Solution cost = Item (1) + Item (2) + Item (3) Total cost = Solution cost + Item (4) The lowest Total cost quoted (L1) commercial proposal will be the successful bidder/agency. 4. General Terms & Conditions 4.1 Details to be furnished a) All particulars must be furnished in the prescribed formats of technical and commercial proposals. b) The technical and commercial proposals shall be duly filled, signed and submitted in original in separate sealed covers c) The rate should be clearly indicated both in words and figures. If there is any discrepancy between these two, rates quoted in words will be taken as final. d) The IT Agencies should attest with full signature, if there is any scoring or overwriting or correction. e) The proposals/bid with incomplete information will be liable for rejection. f) The IT Agency has to submit the undertaking in the prescribed format in the technical proposal/bid that agency accepts all the technical and commercial terms & conditions and shall abide by the same fully g) The IT Agencies bidders can participate in the pre-bid conference to get clarifications on the technical and commercial bids and also processes involved. h) The Tender committee reserves the right to reject any or all proposals/bids without assigning any reason thereof. 5

8 4.2 Opening of TCP a) The authorized representative of the Committee will open the proposals/bid in presence of interested IT Agencies or their duly authorized representatives. b) Evaluation of Proposals/bids will be done in two stages (technical/commercial). The commercial proposals/bids of technically qualified Agencies alone will be opened and evaluated. The IT Agencies who met the pre-qualification criteria will be invited to present a demo on the Technology, methodology and approach to be adopted for Development of Portal Solution and then the technically qualified proposals/bids alone will be considered for opening of commercial proposals/bids. 4.3 TCP evaluation a) The envelope-a shall contain Technical Proposal, EMD and Bid Form b) The Envelope-B shall contain only Commercial Proposal with Declaration Document. The commercial proposal of those Agencies who did not qualify in the technical proposal will not be opened. c) If necessary, the premises of the Agency will be inspected as a part of evaluation. 4.4 Acceptance/Withdrawal a) The final acceptance of the TCP/bid would be entirely vested with the Committee which reserves the right to accept or reject any proposal bid without assigning any reason whatsoever. b) After acceptance of the proposal/bid by the Committee, the Agency shall have no right to withdraw the Proposal/bid or claim higher price. c) Bid with incomplete information is liable for rejection. d) For each category of pre-qualification criteria documentary evidence is to be produced duly attested by the agency, serially numbered and enclosed with the technical proposal/bid. If the documentary proof is not enclosed for any/all items, the proposal/bid is liable for rejection. e) If any information given by the Agency is found to be false/ fictitious, apart from the Proposal being rejected, action will be initiated to debar the bidders from participating in future proposals/bids. f) The Committee reserves the right to negotiate for further reduction of rates. 4.5 Validity of Proposal The proposal/bid will be kept valid for acceptance for a period of 60 days from the date of opening. Proposals/Bids with the reduced period of validity will be liable for rejection. 4.6 Forfeiture of EMD Furnishing incorrect or false information may result in forfeiture of EMD in full or part at the discretion of Committee, in addition to rejection of bid. 6

9 4.7 Performance guarantee a) The successful agency will be required to submit implementation cum Performance Guarantee for a sum equal to 10% of the total accepted bid value within seven days from the date of award, in the form of irrevocable bank guarantee valid for a period of one year from date of award of work. The contract agreement will be signed only after submission of implementation cum performance Guarantee. b) If successful agency fails to submit the implementation cum Performance Guarantee, within seven days of award of bid then, the EMD remitted by such successful agency will be forfeited by the Committee and his proposal/bid will be held void. c) The implementation cum Performance Guarantee Deposit furnished by the successful agency in respect of this proposal/bid will be returned to agency at the end of contract period, subject to the satisfaction of the Committee, Dr.MCR HRD IAP, Hyderabad. d) The performance guarantee till it is returned will not bear any interest. 4.8 Forfeiture of implementation cum Performance Guarantee deposit If the successful agency fails to sign the contract or after signing the contract, fails to perform any contractual obligation, his performance guarantee mentioned above will be forfeited. 4.9 Agreement a) The successful agency shall execute an agreement for the fulfillment of the contract on Rs.100/- Non-judicial stamp paper within seven days from date of submission of implementation cum performance guarantee. b) The incidental expenses of execution of agreement shall be borne by the successful agency. c) The conditions stipulated in the agreement should be strictly adhered to and violation of any of the conditions will entail termination of the contract and recovery of any consequential losses from the agency. d) Subletting of the contract is not permitted 4.10 Payment The successful Agency has to design, develop the Portal Solution and submit the deliverables as per the agreement terms and conditions and conforming to the standards prescribed as mentioned in this bid document. The payments will be made by the Institute within two weeks after receipt of payment request accompanied by an invoice describing, as appropriate, the deliverables defined are delivered and accepted as described below, and by documents submitted and upon fulfilment of other obligations stipulated in the bid document. Income tax, if any will be deducted at source as per the Income Tax act.the payment will be made in three stages and no advance payment will be made. 7

10 a) Milestone-1: 10% of agreement cost after Demonstration of PoC (or) Prototype for Portal Solution as per the SRS Document approved by the Institute b) Milestone-2: 20% of agreement cost after completion of User Acceptance test for 1 st Module of Portal Solution c) Milestone-3: 40% of the agreement cost of Portal Solution after completion of User Acceptance test for 2 nd Module of Portal Solution d) Milestone-4: 30% agreement cost after receipt of all specified deliverables as per agreement Post Implementation Support (PIS) charges shall be paid on quarterly basis after successful completion of each quarter Penalty The following penalties are applicable in case the agency fails to execute the work as per the agreed Time Schedule indicated in the agreement a. Delay in submission of SRS Document : 2% of the payment to be released at Milestone-1, if the deliverable is late by one week or part thereof b. Delay in Deployment of Modules of Portal solution as per defined scope to initiate Acceptance Testing: o 4 % of the Payment to be released at Milestone-2 if the deliverable is late by one week or part thereof o 10% of the Payment to be released at Milestone-3, if the deliverable is late by one week or part thereof c. Delay in delivery of remaining deliverables as per agreement: 6% of the Payment to be released at Milestone-4, if the deliverable is late by one week or Part thereof 8

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