भ रत य कप स नगम ल मट ड

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1 भ रत य कप स नगम ल मट ड THE COTTON CORPORATION OF INDIA LTD. (भ रत सरक र क उप म) (A Government of India Undertaking) कप स भवन, ल ट न. 3/ए, स टर-10, स.ब.ड. ब ल प र, नव म बई Kapas Bhavan, Plot No.3-A, Sector 10, CBD-Belapur, Navi Mumbai द रभ ष/Phone: , फ स/Fax: , ई-म ल/ व बस इट/Website: म लय क व बस इट/Ministry s Website: TERMS AND CONDITIONS FOR PURCHASE OF READY COTTON BALES BY CCI 1) The Parties (Firm/ Company) who are interested to participate in the e-tender for purchase of ready bales by CCI, has to register itself with the Corporation. Registration Form is placed at Annexure-1. 2) Interested parties, participating in this e-tender must get themselves registered with the Corporation atleast three days prior to start of e-tender tendering process. 3) After getting registered with the Corporation, the party has to obtain Digital Signature from the authorized agency and the same has to be registered with the agency with whom CCI will go for e-tendering. In case the party is already having the Digital Signature then party has to just register the same with e- tendering agency i.e. M/s. e-procurement Technologies Ltd. 4) The agency authorized by CCI for e-tender will, based on digital signature, allot one IP code to each participant of e-tender. 5) As and when cotton is required by the Corporation, the tender notice will be displayed on the website of the Corporation and will be sent to all the firms registered with the Corporation. 6) The parties shall give their quotes through e-tendering from 3.00 pm to 5.00 pm. In case any bid is received between 4.55 pm to 5.00 pm, the time limit of 5.00 pm will automatically get extended by 5 minutes from the time of the last bid. The, bid submission time may again be extended automatically in case any bid is received during extended period. However, the bidding process will not go beyond 5.30 p.m. 7) The quotes received from L-1 bidder will be placed before the Purchase & Sales Committee and the decision on the bid will be conveyed to the L-1 bidder on the same day through / fax. However, the Corporation reserves its right to accept or reject all or part of the bid without assigning any reason thereof. Contd../2

2 -2-8) DEPOSIT MONEY: i). The Successful bidder (L-1) has to deposit an amount of Rs. 1000/- per bale as Earnest Money Deposit (EMD) within three days from the date of confirmation of purchase of ready bales. ii). The payment of EMD may be made by crossed A/c Payee Demand Drafts/ Pay Orders/ Banker s Cheques in favour of The Cotton Corporation of India Ltd. or by means of Electronic Fund Transfer in Bank Account of the Corporation only. iii). EMD shall be refunded after successful completion of the contract along with 7% p.a. from the date of realization of deposit till refund. 9) SELECTION: i). Cotton has to meet the various quality parameters specified in the tender. The seller would make available sufficient lots to enable the buyer to complete the selection of bales. ii). Bales should be offered for selection within three days from the date of confirmation of purchase of ready bales and such stock should be physically available in the respective State only. iii). 5% sample will be drawn randomly from each lot by Authorized representative of the Corporation. iv). Approval will be conveyed within 7 days from the date of offering of samples. 10) WEIGHMENT/FREE PERIOD/ DELIVERY TERMS: i). 100% weighment of bales shall be carried out at spot at the time of delivery in the presence of CCI Representative/ Authorized weighment controller. All the expenses till weighment of bales would be borne by seller. Till the physical delivery is taken by the buyer, the F.P. bales would be lying at the risk of the seller and insurance has to be covered by the seller. ii). The goods should be free from all encumbrances. iii). The buyer would be entitled for free period of 30 days from the date of confirmation of purchase order. 11) PAYMENT TERMS: i). CCI will release the payment to the seller within three days from the date of actual delivery. ii). In case the bales are not lifted by CCI within free period, CCI shall also pay the carrying 1.25 % per month of 30 days on pro-rata basis till the date of delivery. Contd../3

3 12) CASH DISCOUNT: -3- In case, payment is made earlier than free delivery period, the seller shall pay cash 8.5 % p.a. on pro-rata basis for un-availed free delivery period. 13) PHYSICAL CONDITION: i). All the F.P. bales should be in good condition and fully covered with good quality of grey cloth from all sides including top & bottom with iron hoops/plastic straps. ii). The seller would be responsible for any damages in cotton bales till delivery of bales at the spot. iii). In case of any false packing found in the cotton bales, seller will be liable for compensation. 14) INVOICE OF THE CONTRACTED QUANTITY: The Tax Invoice shall be raised by the seller in the name of the Cotton Corporation of India Ltd. with the address of nearest respective Branch of the Corporation. 15) ARBITRATION: In case of any dispute or difference arising out of or in relation to the contract, it will be referred to an Arbitrator (other than an employee of the CCI) to be appointed by the Director (Marketing) or the Director (Finance) of CCI and the decision of the Arbitrator shall be final and binding upon the parties hereto. The Arbitration will be governed by the provisions of the Arbitration and Conciliation Act, 1996 or any statutory amendments or re-enactment thereof. 16) FORCE MAJEURE: Should any circumstances beyond the control of the Seller such as natural calamity, strike, riot, elements, war, quarantine, fire or any act of circumstances of force majeure, the contract shall be cancelled to the extent of damage/ destruction/ shortfall arising due to the above causes. The Seller shall intimate quantum of such shortfall to the Buyer within 5 days.

4 Annexure-I THE COTTON CORPORATION OF INDIA LTD. (A Government of India Undertaking) Kapas Bhavan, Plot No.3-A, Sector 10, CBD-Belapur, Navi Mumbai Tel No: , Fax No: , Website: Ministry s Website: REGISTRATION FORM (For Purchase of Ready Cotton Bales) 1) Name of the Firm/Company : i) Complete Postal Address : ii) Name of the contact person : iii) Telephone/ Mobile No. : iv) Fax No. : v) ) Type of Firm/ Company i) Whether Ginner/ Trader : ii) Whether Proprietorship, Partnership : firm or Public/ Private Ltd. Company iii) Firm Registration No./ Date : ) Details of Proprietor/ Partners/ Directors i) Name of Proprietor/ Partners/ : Directors ii) Complete Postal Address : iii) Telephone/ Mobile No. : iv) Fax No. : v) ) Type of cotton license held by Firm/ Company (Cotton License No./ Import Export Code) : ) Annual Turnover of Last three years : Financial year Turnover (Rs.in Crores) ) Period of operation in cotton trade :

5 -2-7) VAT/ CST, TIN No : ) PAN of the firm : ) Name and address of the Bankers/ Solvency Certificate : ) Any other details you wish to mention : ) Please attach copy of the following : i) Registration No. ii) VAT /CST, TIN iii) PAN iv) Import Export Code/ Cotton License v) Copy of Annual Accounts for last three Financial years vi) Bankers reference/ Solvency Certificate vii) Partnership Deed/ Memorandum and Articles of Association 12) Eligiblity Criteria for Registeration: i) Interest Free Refundable Security Deposit of Rs.10,00,000/ (Rupees Ten Lakhs) is to be deposited by way of Demand Draft or Pay Order drawn on any Scheduled Bank in favour of "The Cotton Corporation of India Limited", payable at Mumbai for registration of firms name. Draft No : Date : Amount : Bank's Name : ii) Company should have minimum five years experience in trading of cotton. iii) Average turnover of the Company for last three Financial Years should be more than Rs. 40 crores per annum. iv) The Company/ Organization should not be in defaulters List of any National/ Government/ Private/ International Organisation. v) Bankers reference/ Solvency Certificate required. vi) CCI reserves the right to accept or reject any application without assigning any reason. vii) CCI reserves the right to Cancel the Registration of any supplier, if it deemed fit, without assigning any reason. viii) Mere Registration does not guarantee of the business.

6 -3- DECLARATION I/We Proprietor/ Partner/ Director hereby declare that the information given above is true and correct to the best of my knowledge. I/We shall abide by all the terms & conditions for purchase of ready cotton bales by the Corporation. Signature of the Authorized Signatory Date: Address & Seal Place: Note: The Registeration form duly filled-in on the letterhead of the firm alongwith Security Deposit of Rs.10,00,000/ & documents as per clause no. 11 above, addressed to Dy. General. Manager (Purchase), to be submitted at Corporate Office, The Cotton Corporation of India Ltd., Kapas Bhavan, Plot No.3 A, Sector-10, C.B.D. Belapur, Navi Mumbai

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