NOTICE INVITING e-tender NOTICE (3 BOT -3 Envelopes Open Tender) (Bid Invitation No )

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1 Ref: AAI /VNS/AGM (E-E)/e-NIT-9/ / Date: 19/08/2015 NOTICE INVITING e-tender NOTICE (3 BOT -3 Envelopes Open Tender) (Bid Invitation No ) 1. Item rate(s) tenders are invited through, the e-tendering portal by Asstt. General Manager (Engg.- Elect), AAI, LBSI Airport Varanasi , (Bid Manager) on behalf of Chairman, AAI from the eligible contractors for the work of Integration of power supply system at LBSI Airport Varanasi for an estimated cost of Rs. 46,50, and completion period of 4 (Four) months. The tendering process is online at e-portal URL address or bidders may go through the tender document by Guest User login. Prospective Tenders are advised to get themselves acquainted for e-tendering participation requirements at Guidelines for bidders, register themselves at AAI e-tendering portal, obtain User ID & Password and go through the Self Help Files available in the Home Page after log in to the portal or They should also obtain Digital Signature Certificate (DSC) in parallel which is essentially required for submission of their application. The process normally takes 03 days time. The tenderer may also take guidance from AAI Help Desk Support. Tender fee of Rs.600/- (Rupees Six Hundred Only) will be required to be paid by way of online payment through HDFC gateway provided at the portal itself. Last date and time of sale of tender document is upto 16:00 hrs. The scope of work shall include Integration of power supply system 2. Following 3 envelopes shall be submitted through online at e-portal by bidder. Last date and time of submission of bids (Envelope I, II & III) is upto 16:00 Hrs. Envelope-I:- Containing qualifying requirements of Contractor/Firm:- The tenderer shall submit their application by downloading the PQ Performa from the e-tendering portal, fill-up the required information and upload the digitally signed file of scanned documents and firm s bio-data in support of their meeting each criteria mentioned below in the PQQ folder in Technical Bid/Attachments Section in the portal. Uploading of application in location other than specified above shall not be considered. Hard copy of application shall not be entertained. Qualifying requirements of contractors/firms. i). Should have valid Registration on the Date of issue of Tender in appropriate class of CPWD/MES/P&T/Railways/State PWD/PSU/Municipal Corporations & Development Authorities of Delhi, Mumbai, Chennai and Kolkata (OR Agency specialized in the similar nature of work i.e. Integration of power supply system and Registered with Registrar of companies/firms/centre Govt./State Govt.) and having Permanent Account Number (PAN). ii). Should have satisfactorily completed ( Phase/Part completion of the scope of work in a contract shall not be considered) three works, each of Rs lacs or two works, each of Rs lacs or one work of Rs lacs in single contract of similar nature of work such as Integration of power supply system during last seven years ending on in India. iii). Client certificate for experience should show the nature of work done, the value of work, date of start, date of completion as per agreement, actual date of completion and satisfactory completion of work. Firms showing work experience certificate from non-government/non-psu organizations should submit copy of tax deduction at sources certificate in support of their claim for having experience of stipulated value of work. A-2

2 iv). Should possess valid electrical contractor license or any other equivalent certificate issued by Govt. v). Should possess valid service tax registration and sale tax registration certificate.( Agency not possessing Service tax registration at the time of submission of application has to submit an undertaking as provided in check list along with the application for issue of tender documents). vi). Should have annualized average financial turnover of Rs lacs against works executed during last three years ending 31st March of the previous financial year. As a proof, copy of Abridged Balance Sheet along with Profit and Loss Account Statement of the firm should be submitted along with the application. Firms showing continuous losses during the last three years in the balance sheet shall be summarily rejected. vii). Should possess required T&P for the work. The list of the same need to be submitted. viii). The Check list as per Performa as Annexure-A (duly filled and signed) shall be submitted by tenderers. Envelope-II:- Technical Bid containing scanned copy of Unconditional Acceptance of AAI s Tender Conditions,EMD and Tender document: i) Scanned copy of duly signed & stamped Unconditional Acceptance of AAI Tender Conditions (Performa given in page no.a16 in of Tender Document) & scanned copy of Power of Attorney/Authorization letter for signing tender document/bidding on e-tender Portal, if applicable shall be submitted in Tech Bid Folder in Technical / Attachments section of e-tendering portal. ii) Digitally signed Tender document shall be uploaded in Tech Bid Folder in Technical bid/attachments section of e-tendering portal. iii) EMD of Rs (Ninety Three Thousand) shall be accepted online only through the e- portal via bank transfer in the form of RTGS/NEFT before due date of submission of e-bid (Envelope-I, II and III). Vendors shall use the payment gateway of Induslnd Bank/HDFC Bank integrated for the purpose with the AAI E-Tender portal. The tenders of the bidders who fail to submit the EMD before the stipulated time, shall be rejected outright. Bidder shall ensure himself the online transaction regarding EMD submission shall be completed successfully before due date. (Note: EMD in the form of cash/ Demand Draft or any other form shall not be accepted. Vendors shall also note that they are not required to contact any AAI employee or submit any documentary evidence of submission of EMD via bank transfer in the form of RTGS/ NEFT to any AAI employee during the process of the tender. In no scenario the vendors are required to submit/ contact any AAI employee for physical submission of any documents before opening of the bids.) Refund of EMD: EMD of unsuccessful bidders received through bank transfer mode (RTGS/NEFT) shall be refunded online through the same mode (BT) only and it shall be refunded in the Bank Account whose details are provided on the portal at the time of submission of the ebids. The refund of EMD to bidders who fail to qualify the eligibility/technical stage shall be intimated automatically within 7 days of their rejection. For all bidders whose financial bids are opened the refund of EMD except for L-1 bidder shall be processed within 7 days of opening of the financial bid. If any clarification is needed from the bidder about the deficiency in his uploaded documents in Envelope-I and Envelope-II, he will be asked to provide it through collaboration folder in e- tendering portal. The bidder shall upload the requisite clarification/documents within time specified by AAI, failing which tender will be liable for rejection. Envelope-III:- The financial e-bid shall be submitted in Items section of e-tendering portal. Unconditional rebate i.e. header discount (%) if any is to be put in Bid Invitation Information Price Component section only. The Bidders shall quote their rates online through AAI s e-tendering portal only. 3. Bids Opening Process is as below:- Envelope-I:- Containing Documents for pre-qualification bid (uploaded by the contractors/firms) shall be opened on at 1130 hours. The intimation regarding acceptance/rejection of their bids will be intimated to the contractors/firms through e-tendering portal. Envelope-II: Date of opening of Envelope II shall be intimated to the eligible bidders through E-tendering portal. A-3

3 Envelope-III: Date of opening of Envelope III (Price Bid) shall be intimated to the eligible bidders through E-tendering portal. 4. AAI reserves the right to accept or reject any or all applications without assigning any reasons. AAI also reserves the right to call off tender process at any stage without assigning any reasons. 5. AAI reserve the right to disallow issue of tender document to working agencies whose performance at ongoing project (s) is below par and usually poor and has been issued letter of restrain/temporary/permanent debar by any department of AAI. AAI reserves the right to verify the credential submitted by the agency at any stage (before or after the award the work). If at any stage, any information/documents submitted by the applicant is found to be incorrect/false or have some discrepancy which disqualifies the firm then AAI shall take the following action. a) Forfeit the entire amount of EMD submitted by the firm. b) The agency shall be liable for debarment from tendering in AAI, apart from any other appropriate contractual/ legal action. 6. Consortium/JV companies shall not be permitted. No single firm shall be permitted to submit two separate applications. 7. Purchase preference to Central Public Sector Undertaking shall be applicable as per the directive of Govt. of India prevalent on the date of acceptance. 8. If any entity participating in any of the tenders is a private or public limited company, Partnership firm or proprietary firm and any of the Directors/Partners/Proprietor of such company is also a director of any other company or partner of a concern or a sole proprietor having established business with AAI and has outstanding dues payable to the Authority, then the said entity shall not be allowed to participate in AAI tenders. 9. AAI is not responsible for any postal delay or delay due to link failure/internet problem etc. in respect of submission / receipt of any documents or in submission of e-bid. Bidders who are intending to submit responsive e-bids are requested to submit the same well in advance before the due date and time. It is the responsibility of the Bidder to make sure that the required documents / e-bid is submitted in time Asstt. General Manager (Engg.-Elect) for & on behalf of Chairman, AAI AAI, Varanasi Encl: Annexure A (Check List) A-4

4 CHECK LIST Annexure-A PQ-Performa (To be uploaded by applicants along with tender application in Pre qualification bid/bid I) Name of work:- Integration of power supply system at LBSI Airport Varanasi. Ref. Qualifying Criteria Particulars Remarks No a Name and address of the firm /Contractor Telephone/ Fax, /Mobil no. 1. b Authorized signatory (Name and Designation) 2. Envelope-I shall contain scanned copy of : a. Details of Registration with CPWD/MES/P&T/Railways/Sta te PWD/PSU s/ specialized agency. i. Department name : ii.address : iii.registration validity : iv.category (Road/Building) v. Class of registration Registration copy enclosed: b. Certificate from client of having satisfactorily completed Details of the Three/Two/One work(s) as applicable i) Three works each 40% of estimated cost (similar nature work) : Rs Lacs Copy of Certifications enclosed:- Sl. no. 1. Name of work Department Comple tion cost Actual date of completion Agreemen t no. Issuing Authority ii) Two works each 50% of estimated cost (similar nature work) : Rs Lacs iii) One work of 80% of estimated cost (similar nature work) : Rs Lacs 1. c. Whether experience from Govt. organizations or private clients. d. TURNOVER: Annualized average financial turnover to Indian Rupees 30% of estimated cost during last three financial years. Govt. Organizations of private clients. (Tick which even is applicable in experience of private client. TDS certificate from clients to be enclosed). Year INR(in lacs) Average TDS Certificate enclosed : Proof of turn over enclosed (Abridged balance sheet along with Profit & Loss account of the firm)

5 e. Permanent Account No.(PAN) Signed/scanned Copy of PAN Card uploaded : f. Details of tender fee Through HDFC gateway Tender fee paid : Yes/No g. T&P Details Signed/scanned copy of T&P list uploaded : h. Service tax details Signed/scanned Copy of certificate uploaded: i. Sale tax registration(tin) Signed/scanned Copy of certificate uploaded: j. Electrical License Signed/scanned Copy of certificate uploaded: k. Check list Signed/scanned copy uploaded: l Declaration Form about Genuineness of Documents 3. Envelope-II shall contain scanned copy of Agency has to submit a Declaration as provided in check list along with the application for genuineness of documents submitted a. EMD EMD value as per e-nit (Envelop-II (iii) Page No. A-3) shall be accepted online, only through the E-Tender portal via bank transfer in the form of RTGS/NEFT. Vendors shall use the payment gateway of IndusInd Bank/HDFC bank integrated for the purpose with the AAI E-Tender Portal. Signed Scanned copy uploaded / enclosed Documentary evidence of Submission of EMD via Bank transfer in the form of RTGS/NEFT uploaded / enclosed b. Unconditional Acceptance Letter c. Authorization letter/ power of attorney Performa given in page no.a16 in of Tender Document Scanned copy of duly signed and stamped Unconditional Acceptance Letter uploaded / enclosed Self attested copy uploaded / enclosed.

6 d. Digitally signed tender document 4. Envelope-III shall contain a. Price/Financial bid through e- portal 5. Any other information Digitally signed copy of tender document uploaded / enclosed. DECLARATION I ( ) hereby declare that the documents submitted / enclosed are true and correct. In case any document at any stage found fake / incorrect, my EMD may be forfeited & action as deemed fit by AAI can be taken against me. (Authorised Signatory) Name & address of the firm (Seal of firm) Telephone Nos. Fax nos. Mobile no. Address Date A-7

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