THE ROYAL BRITISH LEGION JOB DESCRIPTION

Transcription

1 TH ROYAL BRITISH LGION JOB DSCRIPTION Job Title: Reporting To: Manages: Head of Risk Management and Insurance General Counsel Internal Auditor (Investigations) Internal Auditor (Compliance) Insurance Advisor Role Purpose: Be responsible for supporting the development of a professional risk management function for the Legion and working with senior management, to provide internal advice and consultancy support on the building an effective risk management model for the organisation. Additionally, in conjunction with the General Counsel and other xecutive Board Members (as appropriate), to negotiate the annual insurance portfolio with the appointed brokers, liaise with Counties, Branches and Clubs regarding the collection of premiums oversee the sound administration of all queries and claims during the year and generally supervise the administration of the Legion s corporate insurance arrangements. Key Responsibilities: Strategy, Policy and Delivery To manage the Risk Management and Insurance function and with the General Counsel prepare the annual plan and budget for the function and monitor the plan and budget on a regular basis (usually by formal monthly meetings with Finance Business Partners) To develop, implement and maintain a risk management policy and strategy for the Legion that will deliver a robust risk management framework to enable the Board of Trustees, the xecutive Board, Senior Managers and the leadership teams of its Subsidiary Charities, to recognise, understand and assess the significance of risks facing the organisation, and to drive decisions and actions to mitigate these risks such as taking responsibility for the appointment and management of insurance brokers together with the regular review of the performance of the insurance brokers and reappointment of insurance brokers in line with industry standards as necessary. To evaluate the pre-existing performance of risk controls, and facilitating the design and implementation of improvements Working with the xecutive Board, Senior Managers and the leadership teams of the Legion s Subsidiary Charities to; build awareness of and develop a culture of risk awareness; Page 1

2 establish effective policies, procedures, processes and controls to manage the key risks to the achievement of the Legion s Mission, and Divisional and subsidiary charity objectives; develop and maintain the Legion, Divisional and Subsidiary Charities risk registers that record the key risks, controls and the further actions needed to enhance the effectiveness of those controls, and to monitor the progress on implementing those actions. To develop, implement, communicate and keep up to date documented procedures for the identification and evaluation of risk and controls that will deliver an effective organisational-wide process for managing and mitigating identified risks, and identifying new and emerging risks. Create a strategic and business partner role with Senior Managers by developing and enhancing the role of a Risk Forum to incorporate risk management assessment into the strategic thinking across the organisation; leading and facilitating this forum on a periodic basis, reporting quarterly to the xecutive Board and half-yearly to the Trustees. With the General Counsel, report to the Audit & Risk Committee on Risk Management, ensuring at all times that appropriate levels of governance are applied to all risk and insurance issues across the Legion. To be responsible for, and drive the creation of business continuity and disaster recovery policies throughout the Legion, with input from each directorate, main locations, and functional areas. To be responsible for and lead the implementation of Whistleblowing Procedures and report to the Audit & Risk Committee and senior xecutives (as appropriate) on all Whistleblowing Reports. To lead on the development of Security Strategies for the Royal British Legion and its subsidiaries in the UK and abroad. To provide a continual learning environment to enhance risk management understanding throughout the organisation. Build relationships with leaders across the organisation to understand issues and identify areas for improvement for the organisation as a whole. Be proactive in identifying opportunities to share best practice with Trustees. Fraud Risk Management To develop, implement and maintain policies to manage the risks of fraud, corruption and other serious financial irregularities. To develop and maintain a Fraud Response Plan that establishes procedures and processes for: the reporting of suspected acts of fraud, theft or corruption to the Risk Manager; Page 2

3 the investigation of all such reported acts; where investigations conclude that acts of fraud, theft or corruption have occurred, the reporting of these conclusions to the police; and the recovery of sums involved from those responsible. To oversee the investigations that are carried out, ensuring the conclusions drawn from them are supported by corroborating evidence, and that the required recovery actions are implemented. Where acts of fraud, theft or other serious financial irregularities occur as a result of weaknesses in the system of internal control, advise line management of the actions required to introduce enhanced control measures, where practicable to do so, that will reduce the opportunities for further occurrences of such acts. Insurance Management Manage and oversee through the appointed insurance brokers, the annual placing of insurance and ensure the appropriate data is available for the renewal. Oversee the administration through the broker of the associated issues and claims arising during the year. Consider annually the suitability of the insurance portfolio when related to the risk register. Discuss with the General Counsel where risks should be laid off through insurance or where we can take the risks back in house through better management. Triennially conduct the tender for Insurance Brokers Co-ordinate throughout the year all queries and correspondence with respect to insurance matters including claims administration. Manage the Legion s Private Health Insurance product, liaising with brokers and managers to ensure all employees who qualify are added to the programme. GNRAL To implement the qual Opportunities Policy into your daily activities. To be responsible for your own health and safety and that of your colleagues, in accordance with the Health & Safety at Work Act (1974) and relevant C Directives, including reporting any health and safety hazard immediately you become aware of it. To work in accordance with the Data Protection Act (1998) and to ensure all new systems are reported to the Data Protection Officer. This job description reflects the current requirements of the role. As duties and responsibilities change and develop, this will be reviewed and will be subject to amendment in consultation with the post-holder. Page 3

4 Page 4

5 PRSON SPCIFICATION CRITRIA SSNTIA L/DSIRAB L HOW TO B MASURD QUALIFICATIONS International Certificate in Risk Management of the Institute of Risk Management or Certificate in Internal Audit and Business Risk of the Chartered Institute of Internal Auditors or a recognised CCAB accounting qualification or a recognised Health & Safety qualification. KNOWLDG AND XPRINC Significant experience in a Risk Management or risk-based Internal Audit role Application/Certificate Budget Management xperience (c. 1,000,000) xperience in negotiating and managing an insurance portfolio through a broker D Significant commercial management experience D Understanding of the role of risk management in the Notfor-Profit sector Developing, preparing and maintaining Risk Registers xperience in the investigation of Fraud and understanding procedures for the recovery of the proceeds of fraud D Staff management COMPTNCIS ffective Communication ( Level 3) Interview Relationship Building (Level 2) Interview Planning & Organising ( Level 2) Interview Ability to Influence (Level 3) Interview Analytical Problem Solving (Level 2) Interview SKILLS AND ATTRIBUTS Strong analytical and evaluation ability Decisive Interview Strong team player able to work effectively with diverse client groups Interview/Assessment Page 5