Trade Finance. User Guide

Transcription

1 Trade Finance User Guide

2 Westpac Banking Corporation 2008 This document is copyright protected. Apart from any fair dealing for the purpose of private study, research criticism or review as permitted under the Copyright Act, no part may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic or mechanical, photocopying, recording or otherwise. Westpac Banking Corporation believes that this module is accurate at the time of its publication. Whilst all care has been taken in its preparation, Westpac Banking Corporation accepts no liability for any loss arising from use or reliance of this publication. The information contained in this publication is provided for learning purposes only and is subject to change. Revisions may be issued from time to time that encompass changes or additions to this module. Designed and developed by Glynn Stiller, WinTrade Project Team. Page 2 of 50 Distribution Date: April 2009 Version 1.1

3 User Guide Trade Finance Contents Introduction...4 About this Guide...4 Features...4 Further Information...4 Process Flow...5 Action buttons...6 Buttons on Other Trade Finance Screens...7 Apply for Trade Finance...8 Overview...8 Applying for Stand Alone Trade Finance...9 Approving a Trade Finance Application...17 Edi t a Trade Finance Application...20 Overview...20 Edit a Trade Finance Application...21 Pay /Rollover Trade Finance Overview...25 Pay/Rollover Trade Finance...26 Approving a Trade Finance Payment...37 Approving a Trade Finance Rollover...40 Ge nerate Trade Finance Reports Overview...43 Overall Activity Trade Finance Report...44 Overdue Trade Finance Report...44 Generate Trade Finance Reports...45 Summary of Filter and Sort Types for Reports...50 Distribution Date: June 2008 Page 3 of 50 Version 1.0

4 Introduction About this Guide Westpac WinTrade Trade Finance is an online, secure application that enables you to electronically apply for Trade Finance. This User Guide explains how to use Westpac WinTrade to manage Trade Finance. It explains how to use Westpac WinTrade to: Apply for Trade Finance, Edit a Trade Finance application, Make a Trade Finance payment/rollover, and Generate Trade Finance reports. With Westpac WinTrade, you can view any existing transaction and monitor its status. Features Westpac WinTrade makes managing Trade Finance quicker and easier. Westpac WinTrade assists you to apply for both pre-shipment and postshipment finance enabling you to better manage your cash flow. With Westpac WinTrade you can: Fill out transaction applications online and transmit them direct to Westpac. Generate detailed reports. Receive secure messages from Westpac. Further Information Further information on Trade Finance is available in the Westpac WinTrade Quick Reference Guide and the Westpac WinTrade e-learning module. If you require assistance with Trade Finance, please contact your International Enquiry Officer. Page 4 of 50 Distribution Date: April 2009 Version 1.1

5 User Guide Trade Finance Process Flow The following diagram explains the overall process flow for the Trade Finance transaction process. The status of the Trade Finance is displayed at all times on the Manage Trade Finance screen with the Transactions tab selected, which allows you to monitor its progress. Trade Finance Application created Status: In process Trade Finance Application approved Status: Approved Trade Finance Application sent to Westpac via Westpac WinTrade Status: Sent to Bank Trade Finance Application received by Westpac and given Transaction Sequence Number Status: Received Trade Finance Application approved and released by Westpac Status: Released Distribution Date: June 2008 Page 5 of 50 Version 1.0

6 Action buttons These are the buttons that allow you to carry out actions on Trade Finance. Note: If the button is greyed out, the function for that button is unavailable at that time. The table below lists the functions of each of these buttons. Button Repayment Images Send memo Print preview Delete Edit Create new Create similar Approve Function This button is used to pay or rollover Trade Finance. This button is used to view document images attached to a Trade Finance transaction. This function is unavailable at the moment. This button is inactive and greyed out. If you need to contact Westpac concerning a transaction, you should phone or fax your International Enquiry Officer. This button is used to view and print the transaction. Trade finance applications and payments can be printed no matter what the status. This button is used to delete a Trade Finance application or a Trade Finance payment/rollover transaction. They can only be deleted if they have not already been sent to Westpac and have a status of either Incomplete or In process. This button is used to edit a Trade Finance application or payment/rollover. Editing can only be done if the transaction has not already been sent to Westpac and has a status of either Incomplete or In process. This button is used to create a new application for Trade Finance. Please ensure that all mandatory fields are completed. This button is inactive and greyed out. This button is used to approve a Trade Finance application or payment/rollover to be sent to Westpac. Page 6 of 50 Distribution Date: April 2009 Version 1.1

7 User Guide Trade Finance Buttons on Other Trade Finance Screens As you process Trade Finance, there is the following common set of buttons displayed at the bottom of each screen. Note: If the button is greyed out, the function for that button is unavailable at that time. The table below lists the functions of each of these buttons. Button Previous record Next record Correspondence Comments Print preview Cancel Save as template Save draft Save Approve Function If there are previous records for the same transaction, this button will take you to the screen for the previous record in the sequence. The button is inactive if there are no previous records. This button will be active if you clicked on the Previous button for this function. This button allows you to view correspondence from Westpac concerning the Trade Finance application. This button allows you to view comments from Westpac, e.g., when the Trade Finance was released by Westpac. This button is used to view and print the Trade Finance application. This button takes you out of the Trade Finance you are actioning or viewing. Note: any changes to the Trade Finance will not be saved. This button will always be inactive (greyed out) as Trade Finance applications cannot be saved as a template. This button will save the Trade Finance as a draft. It is used when the process has not been completed (e.g. you are waiting for more information). Once a transaction is saved as a draft, the status becomes Incomplete. This button will save the Trade Finance application that is being issued or amended. Once a transaction is saved, the status becomes In process. This button is used to approve the Trade Finance application to be sent to Westpac. Distribution Date: June 2008 Page 7 of 50 Version 1.0

8 Apply for Trade Finance Overview The following procedure details how to apply for Stand Alone Trade Finance. Note: On the Part 1 of 2 Loan details screen, you will be asked to select a loan type. You will need to choose either an Import or an Export loan type based on the pre-approved Westpac facility you want to draw on for the Trade Finance. There are two parts to applying for stand alone Trade Finance. The Trade Finance application is entered into Westpac WinTrade, and then it is checked and approved before it is sent to Westpac. The following procedure details how to apply for stand alone Trade Finance. Page 8 of 50 Distribution Date: April 2009 Version 1.1

9 User Guide Trade Finance Applying for Stand Alone Trade Finance Follow the steps below to apply for Stand Alone Trade Finance. Step Action 1. Access the Manage Trade Finance screen with the Transactions tab selected by clicking on the Trade finance link at the top left of the screen. Click on the Create new button. Result: The Stand alone Issue In process Part 1 of 2 Loan details screen will be displayed. Distribution Date: June 2008 Page 9 of 50 Version 1.0

10 2. Note: There is a message on this screen asking you to submit a copy of your supporting invoice(s) with this loan application. These documents may be faxed or ed to Westpac. Type your reference number in the Our reference field (A). Select either Import or Export from the Loan type drop down menu (B). Note: This will be based on the pre-approved Westpac facility you want to draw on for the Trade Finance. Select the type of interest from the Interest basis drop down menu (C). Note: Interest basis can be Yield (i.e. interest charged at maturity) or Discount (i.e. interest charged up-front). Select the currency from the Currency drop down menu (D). Type the amount of the Trade Finance you are applying for in the Amount field (E). The Issue date field (F) is disabled. This field will be populated by Westpac with the date the Trade Finance is released. Type the number of days you require the Trade Finance for in the Days of finance field (G) OR Enter the date you want the Trade Finance to mature in the Maturity date field (H). Note: If the due date falls on a weekend or public holiday it will be brought back to the previous working day. Click on the Part 2 Payment link at the top left of the screen or the Continue to Part 2> link. A B D C E F G H Result: The Stand alone Issue In process Part 2 of 2 Payment instructions screen will be displayed. Page 10 of 50 Distribution Date: April 2009 Version 1.1

11 User Guide Trade Finance 3. Click on the New button below the List of accounts table. Result: The Document for Trade Finance - Account details screen will be displayed. Distribution Date: June 2008 Page 11 of 50 Version 1.0

12 4. Select the account number the Trade Finance is to be paid into from the Account Number field drop down menu. Note: The currency of this account defaults in the Currency field. Type the amount to be paid into this account in the Amount field. Note: If the Trade Finance application is in foreign currency and the account is in local currency, if the Amount field is left blank as shown in the example below, it will default to 'Balance of Payment'. Click on the Save button. Result: The Stand alone Issue In process Part 2 of 2 Payment instructions screen will be displayed again. 5. Is the Trade Finance to be paid into more than one account? If Yes, repeat Steps 3 and 4 for the amount to be paid into each account. Note: The Trade Finance can be paid into a maximum of six separate accounts. If No, go to the next Step. Page 12 of 50 Distribution Date: April 2009 Version 1.1

13 User Guide Trade Finance 6. Note: The account(s) selected in Steps 3 and 4 are shown in the List of accounts table. Do you require currency conversion for this Trade Finance application? If Yes, click on the New button below the List of foreign exchange instructions table. If No, go to Step 9. Result: The Document for Trade Finance - Foreign exchange instruction details screen will be displayed. Distribution Date: June 2008 Page 13 of 50 Version 1.0

14 7. Note: The currency of this Trade Finance application defaults in the Currency field. Type the amount for this foreign exchange rate in the Amount field. If required: Click in the FEC checkbox, type your foreign exchange contract number in the FEC/DCPK number field, and type the contract rate in the Contract rate field, and/or Click in the Pre delivery check box and type the pre delivery rate in the Pre delivery rate field, and/or Type the dealer's reference number in the Deal reference field and the agreed rate in the Spot field. Note: If no rate is entered in the rate or spot fields, Westpac will provide a rate. Click on the Save button. Result: The Stand alone Issue In process Part 2 of 2 Payment instructions screen will be displayed again. 8. Are any more foreign exchange instruction details to be entered? If Yes, repeat Steps 6 and 7 for the exchange instruction details. Note: There can be a maximum of six separate exchange instruction details. If No, go to the next Step. Page 14 of 50 Distribution Date: April 2009 Version 1.1

15 User Guide Trade Finance 9. Note: The instruction(s) entered in Steps 6 and 7 are shown in the List of foreign exchange instructions table. If required, type any additional instructions to Westpac in the Additional Instructions field (e.g. how the copy of the supporting invoice was forwarded to Westpac). Save or approve the Trade Finance application. To save the transaction, click on the Save button. Result: The message saying the transaction has been saved successfully will be displayed. Go to the next Step. To approve the transaction, click on the Approve button. WARNING! Approving the Trade Finance application at this stage could release it with errors as it has not been checked. Result: The Approve window will be displayed. Follow the procedure to approve or reject a transaction as given in the Orientation and Common Procedures User Guide. Distribution Date: June 2008 Page 15 of 50 Version 1.0

16 10. Click on the OK button. Result: The Manage Trade Finance screen with the Transactions tab selected will be displayed again. 11. The Trade Finance application just created will be displayed with a status of In process. This is the end of the first part of the process to apply for Stand Alone Trade Finance. Note: The transaction needs to be approved before it will be sent to Westpac. The approval process starts on the next page. Page 16 of 50 Distribution Date: April 2009 Version 1.1

17 User Guide Trade Finance Approving a Trade Finance Application Follow the steps below to approve a stand alone Trade Finance application. Note: When approving a stand alone Trade Finance application, no changes can be made to the screens. If there is an error, it will need to be edited. Step Action 1. There are two ways to approve a stand alone Trade Finance application. It is recommended that the approver check the details of the application before approving it as shown in the following procedure. If the approver does not wish to check the Trade Finance application, click on the radio button in front of the Trade Finance to be approved, and then on the Approve button. If this is done, the Approve window will be displayed. Follow the procedure to approve or reject a transaction as given in the Orientation and Common Procedures User Guide. WARNING! The above procedures could send the Trade Finance application to Westpac with errors as it has not been checked. From the Manage Trade Finance screen with the Transactions tab selected, click on the Our reference link of the Trade Finance application to be approved. Note: The transaction will have an In process status. Result: The Stand alone Issue In process Part 1 of 2 Loan details screen will be displayed. Distribution Date: June 2008 Page 17 of 50 Version 1.0

18 2. Confirm the information on this screen. Click on the Part 2 Payment link at the top left of the screen or the Continue to Part 2> link. Result: The Stand alone Issue In process Part 2 of 2 Payment instructions screen will be displayed. Page 18 of 50 Distribution Date: April 2009 Version 1.1

19 User Guide Trade Finance 3. Confirm the information on this screen. Click on the Approve button. Result: The Approve window will be displayed. 4. Follow the procedure to approve or reject a transaction as given in the Orientation and Common Procedures User Guide. Distribution Date: June 2008 Page 19 of 50 Version 1.0

20 Edit a Trade Finance Application Overview Trade finance applications can only be edited if it has not yet been submitted to Westpac. Only Trade Finance applications with an In process or Incomplete status can be edited. There are two parts to editing a Trade Finance application. The transaction in Westpac WinTrade is edited, and then it is checked and approved before it is sent to Westpac. The approval process is the same as the procedure to approve a Trade Finance application, so it has not been included in this section of the User Guide. The following procedure details how to edit a Trade Finance application. Page 20 of 50 Distribution Date: April 2009 Version 1.1

21 User Guide Trade Finance Edit a Trade Finance Application Follow the steps below to edit a Trade Finance application. Step Action 1. From the Manage Trade Finance screen with the Transactions tab selected, click on the radio button in front of the Trade Finance application to be edited. Note: The transaction must have a status of In process or Incomplete showing it has not been submitted to Westpac. Click on the Edit button. Result: The Stand alone - Issue In process - Part 1 of 2 Loan details screen will be displayed. Distribution Date: June 2008 Page 21 of 50 Version 1.0

22 2. Make changes to this screen as required. Click on the Part 2 Payment link at the top left of the screen or the Continue to Part 2> link. Result: The Stand alone Issue In process Part 2 of 2 Payment instructions screen will be displayed. Page 22 of 50 Distribution Date: April 2009 Version 1.1

23 User Guide Trade Finance 3. Make changes to this screen as required. Save or approve the edited Trade Finance application. To save the transaction, click on the Save button. Result: The message saying the transaction has been saved successfully will be displayed. Go to the next Step. To approve the transaction, click on the Approve button. WARNING! Approving the Trade Finance application at this stage could release it with errors as it has not been checked. Result: The Approve window will be displayed. Follow the procedure to approve or reject a transaction as given in the Orientation and Common Procedures User Guide. Distribution Date: June 2008 Page 23 of 50 Version 1.0

24 4. Note: When the saving procedure is complete, the Status will remain as In process. 5. The transaction needs to be approved before it will be sent to Westpac. Go to the procedure to approve a Trade Finance application starting on page 17 of this User Guide. Page 24 of 50 Distribution Date: April 2009 Version 1.1

25 User Guide Trade Finance Pay/Rollover Trade Finance Overview When Trade Finance is approved by Westpac, it appears on the Manage Trade Finance screen with the Transactions tab selected in Westpac WinTrade with the Type of the transaction as issue and the Status as Released. Three days before the Trade Finance matures, Westpac will send the customer a secure message prompting the customer to provide settlement instructions. The customer then repays the Trade Finance or rolls it over. Note: If the customer decides to repay the Trade Finance more than ten days before maturity date, a message as shown below will be displayed. To repay the Trade Finance, it will be necessary to contact your International Enquiry Officer. After the processing has been done to pay or rollover a Trade Finance transaction, a payment or rollover record will show on the manage Trade Finance screen. There will be a number in brackets after the payment or rollover type. This indicates the number of similar transactions that have been made on that Trade Finance. If the number is greater than 1, the history can be viewed by using the Previous and Next buttons on the relevant screens. There are two parts to paying or rolling over Trade Finance. The payment/rollover is entered into Westpac WinTrade, and then it is checked and approved before it is sent to Westpac. Note: If you select the option to rollover the Trade Finance, the maximum period of the Trade Finance is 180 days including the original period of the Trade Finance. For example, if the original period of the Trade Finance was 120 days, the maximum rollover period is 60 days. The following procedure details how to pay or rollover Trade Finance. Distribution Date: June 2008 Page 25 of 50 Version 1.0

26 Pay/Rollover Trade Finance Follow the steps below to pay or rollover Trade Finance. Step Action 1. From the Manage Trade Finance screen with the Transactions tab selected, click on the radio button in front of the Trade Finance that you are repaying. Note: The transaction must have an Issue or Rollover type and a Released status. Click on the Repayment button. Result: The Stand alone Payment In process - Part 1 of 3 Loan Details screen will be displayed. Page 26 of 50 Distribution Date: April 2009 Version 1.1

27 User Guide Trade Finance 2. Review this screen for correctness, then click on the Part 2 Options link at the top left of the screen or the Continue to Part 2> link. Result: The Stand alone Payment In process - Part 2 of 3 Payment options screen will be displayed. Distribution Date: June 2008 Page 27 of 50 Version 1.0

28 3. Do you want to pay or rollover the Trade Finance? If Rollover, select the Rollover principal and pay interest option from the drop down menu in the Payment options field, then go to the next step. Note: For discount Trade Finance, the rollover option will not be available. If you wish to roll a discounted Trade Finance, please enter your rollover instructions in the Additional Instructions field and select Refer to Additional Instructions in the Account Number field which is found under the List of accounts table on the Part 3 Payment Instructions screen, as shown in Step 8 on page 32. The existing Trade Finance will be paid and a new Trade Finance transaction will be shown on the Manage Trade Finance screen. If Pay, accept the Pay principal and interest in full default in the Payment options field. Select the account you want the interest and charges debited from using the drop down menu in the Take interest and charges from field. Type any other additional instructions in the Additional Instructions field. Important Note: You will need to provide a commercial reason for your rollover request, this should be entered into the Additional Instructions field. For example, a delay in the shipment of goods, change in creditor terms of payment (for an importer), change in debtor terms of payment (for an exporter). Click on the Part 3 Payment link at the top left of the screen or the Continue to Part 3> link. Result: The Stand alone Payment In process - Part 3 of 3 Payment instructions screen will be displayed. Go to Step 7 on page 31. Page 28 of 50 Distribution Date: April 2009 Version 1.1

29 User Guide Trade Finance 4. Select the account the interest is to be taken from using the drop down menu for the Take interest and charges from field (A). Select the type of interest from the Interest basis drop down menu (B). Note: Interest basis can be Yield (i.e. interest charged at maturity) or Discount (i.e. interest charged up-front). Type the number of days you require the rollover for in the Requested loan extension days field (C) OR Enter the date you want the Trade Finance to mature in the Maturity date field (D). Note: The maximum period of the Trade Finance is 180 days including the original period of the Trade Finance. Type any additional instructions in the Additional Instructions field (E). Save or approve the Trade Finance rollover. Note: The Stand alone Payment In process Payment Instructions screen can have no data entered into it when Trade Finance is being rolled over. To save the rollover, click on the Save button. Result: A message will be displayed saying that the transaction has been saved successfully. Go to the next Step. To approve the rollover, click on the Approve button. WARNING! Approving the rollover at this stage could release it with errors as it has not been checked. A B C D E Result: The Approve window will be displayed. Follow the procedure to approve or reject a transaction as given in the Orientation and Common Procedures User Guide. Distribution Date: June 2008 Page 29 of 50 Version 1.0

30 5. Click on the OK button. Result: The Manage Trade Finance screen with the Transactions tab selected will be displayed again. 6. Note: When the saving procedure is complete, the Status will be In process. This is the end of the first part of the procedure to rollover Trade Finance. Note: The rollover needs to be approved before it is completed and sent to Westpac. The procedure to approve a rollover starts on page 40. Page 30 of 50 Distribution Date: April 2009 Version 1.1

31 User Guide Trade Finance 7. Click on the New button below the List of accounts table. Result: The Document for Trade Finance - Account details screen will be displayed. Distribution Date: June 2008 Page 31 of 50 Version 1.0

32 8. Select the required account number the Trade Finance payment is to be debited from in the Account Number field from the drop down menu. Note 1: If the transaction is discounted Trade Finance, select Refer to Additional Instructions in the Account Number field. Note 2: The currency of that account defaults in the Currency field. Type the amount to be paid from this account in the Amount field. IMPORTANT NOTE: This amount is in the currency of the account, not the currency of the Trade Finance transaction. Note: If the Trade Finance is in foreign currency and the account is in local currency, if the Amount field is left blank, it will default to 'Balance of Payment'. Click on the Save button. Result: The Stand alone Payment In process - Part 3 of 3 Payment instructions screen will be displayed again. 9. Is the Trade Finance to be paid from more than one account? If Yes, repeat Steps 7 and 8 for the amount to be paid from each account. Note: The Trade Finance can be paid from a maximum of six separate accounts. If No, go to the next Step. Page 32 of 50 Distribution Date: April 2009 Version 1.1

33 User Guide Trade Finance 10. Note: The account(s) selected in Steps 7 and 8 are shown in the List of accounts table. Do you require currency conversion for this Trade Finance payment? If Yes, click on the New button below the List of foreign exchange instructions table. If No, go to Step 13. Result: The Document for Trade Finance Foreign exchange instruction details screen will be displayed. Distribution Date: June 2008 Page 33 of 50 Version 1.0

34 11. The currency in the Currency field will default from the Trade Finance application. Type the amount of this currency in the Amount field. If required: Click in the FEC checkbox, type your foreign exchange contract number in the FEC number field, and type the contract rate in the Contract rate field, and/or Click in the Pre delivery check box and type the pre delivery rate in the Pre delivery rate field, and/or Type the dealer's reference number in the Dealers reference field and the agreed rate in the Spot field. Note: If no rate is entered in the rate or spot fields, Westpac will provide a rate. Click on the Save button. Note: If any of the rate fields has an incorrect rate entered, Westpac will amend the rate. When viewing the payment screens in Westpac WinTrade, any amendments Westpac makes will not be shown in these fields. All amendments Westpac makes in payments will be part of the advice shown under the Correspondence button on the screens. Result: The Stand alone Payment In process - Part 3 of 3 Payment instructions screen will be displayed again. 12. Are any more foreign exchange instructions to be entered? If Yes, repeat Steps 10 and 11 for these foreign exchange instructions. Note: There can be a maximum of six separate foreign exchange instructions. If No, go to the next Step. Page 34 of 50 Distribution Date: April 2009 Version 1.1

35 User Guide Trade Finance 13. Note: The foreign exchange instruction(s) entered in Steps 10 and 11 are shown in the List of foreign exchange instructions table. Save or approve the Trade Finance payment. To save the payment, click on the Save button. Result: A message will be displayed saying that the transaction has been saved successfully. Go to the next Step. To approve the transaction, click on the Approve button. WARNING! Approving the payment at this stage could release it with errors as it has not been checked. Result: The Approve window will be displayed. Follow the procedure to approve or reject a transaction as given in the Orientation and Common Procedures User Guide. 14. Click on the OK button. Result: The Manage Trade Finance screen with the Transactions tab selected will be displayed again. Distribution Date: June 2008 Page 35 of 50 Version 1.0

36 15. Note: This transaction is shown with the type as Payment and the status as In process. This is the end of the first part of the procedure to make a Trade Finance payment. Note: The payment needs to be approved before it is completed and sent to Westpac. The procedure to approve a Trade Finance payment starts on the next page. Page 36 of 50 Distribution Date: April 2009 Version 1.1

37 User Guide Trade Finance Approving a Trade Finance Payment Follow the steps below to approve a Trade Finance payment. Note: When approving a payment, no changes can be made to the screens. Step Action 1. There are two ways to approve a Trade Finance payment. It is recommended that the approver check the details on it before approving it, as shown in the following procedure. If the approver does not need to check the payment, click on the radio button in front of the Trade Finance to be paid, and then on the Approve button. If this is done, the Approve window will be displayed. Follow the procedure to approve or reject a transaction as given in the Orientation and Common Procedures User Guide. WARNING! The above procedure could release the Trade Finance payment with errors as it has not been checked. From the Manage Trade Finance screen with the Transactions tab selected, click on the Our reference link of the Trade Finance that you are repaying. Note: The transaction will have a Payment type and an In process status. Result: The Trade finance Payment In process - Part 1 of 3 Loan Details screen will be displayed. Distribution Date: June 2008 Page 37 of 50 Version 1.0

38 2. Review this screen for correctness, then click on the Part 2 Options link at the top left of the screen or the Continue to Part 2> link. Result: The Trade finance Payment In process - Part 2 of 3 Payment options screen will be displayed. 3. Review this screen for correctness, then click on the Part 3 Payment link at the top left of the screen or the Continue to Part 3> link. Result: The Trade finance Payment In process - Part 3 of 3 Payment instructions screen will be displayed. Page 38 of 50 Distribution Date: April 2009 Version 1.1

39 User Guide Trade Finance 4. Review this screen for correctness before proceeding. Click on the Approve button. Result: The Approve window will be displayed. 5. Follow the procedure to approve or reject a transaction as given in the Orientation and Common Procedures User Guide. Distribution Date: June 2008 Page 39 of 50 Version 1.0

40 Approving a Trade Finance Rollover Follow the steps below to approve a Trade Finance rollover. Note: When approving a rollover, no changes can be made to the screens. Step Action 1. There are two ways to approve a Trade Finance rollover. It is recommended that the approver check the details on it before approving it, as shown in the following procedure. If the approver does not need to check the rollover, click on the radio button in front of the rollover, and then on the Approve button. If this is done, the Approve window will be displayed. Follow the procedure to approve or reject a transaction as given in the Orientation and Common Procedures User Guide. WARNING! The above procedure could release the rollover with errors as it has not been checked. From the Manage Trade Finance screen with the Transactions tab selected, click on the Our reference link of the Trade Finance rollover that you are repaying. Note: The transaction will have a Rollover type and an In process status. Result: The Stand alone Payment In process - Part 1 of 3 Loan details screen will be displayed. Page 40 of 50 Distribution Date: April 2009 Version 1.1

41 User Guide Trade Finance 2. Review this screen for correctness, then click on the Part 2 Options link at the top left of the screen or the Continue to Part 2> link. Result: The Stand alone Payment In process part 2 of 2 Payment Options screen will be displayed. 3. Review this screen for correctness, then click on the Approve button. Note: There is no need to go to the Payment Instructions screen as no payment instructions can be entered when a rollover is processed. Result: The Approve window will be displayed. Distribution Date: June 2008 Page 41 of 50 Version 1.0

42 4. Follow the procedure to approve or reject a transaction as given in the Orientation and Common Procedures User Guide. 5. Note: When the approval procedure is complete, the Status will change to Approved, then to Sent to bank. When Westpac receives it, the status will change to Received. When Westpac has processed it, the status will change to Released. Page 42 of 50 Distribution Date: April 2009 Version 1.1

43 User Guide Trade Finance Generate Trade Finance Reports Overview There are two reports Westpac WinTrade can generate regarding Trade Finance. You can customise the way the information is presented in each report by filtering and sorting the data. The filter types and sort types for each report is shown after the procedure. The reports you can generate are: Overall Activity Trade Finance Loan Report, and Overdue Trade Finance Report. Each of these reports can be generated in either PDF format or MS Excel. What is contained in each of the reports is shown on the following pages. The procedure to generate reports for Trade Finance starts on page 45 of this User Guide. Distribution Date: June 2008 Page 43 of 50 Version 1.0

44 Overall Activity Trade Finance Report The Overall Activity Trade Finance Report shows the following columns: Westpac Reference Number Own Reference Number Issue Date Amount of Loan Currency Maturity Date Interest Rate Interest Due at Maturity Transaction Type Status Letter of Credit/Collection Reference Number Overdue Trade Finance Report The Outstanding Trade Finance Report shows the following columns: Loan Type Own Reference Number Issue Date Maturity Date Amount of Loan Loan Base Amount Loan Pay Total Amount Currency LC/Collection Reference Number Page 44 of 50 Distribution Date: April 2009 Version 1.1

45 User Guide Trade Finance Generate Trade Finance Reports Follow the steps below to generate Trade Finance reports. Step Action 1. With any of the product home page screens displayed with the Transactions tab selected, click on the Reports link at the top left of the screen. Result: The Prepare reports window will be displayed. 2. Select Trade finance from the drop down menu for the List of products field. Click on the Continue button. Result: The Prepare reports List of Trade Finance reports window will be displayed. Distribution Date: June 2008 Page 45 of 50 Version 1.0

46 3. Select the type of report you require from the Report drop down menu. Select the filter type you require (Transaction Date, Transaction Number or Amount) from the Filter drop down menu. Select the sort type you require from the Sort drop down menu. The sort types available will depend on the type of report selected. Note: A table giving a summary of filter and sort types for reports is on page 50. Select the file type you require (PDF or MS Excel) from the Output drop down menu. Click on the Continue button. Result: The Prepare reports List of Trade Finance reports window will change to reflect the filter type selected in this step. In this example, it will display date fields. Page 46 of 50 Distribution Date: April 2009 Version 1.1

47 User Guide Trade Finance 4. Note: In this example, the report is being filtered by transaction date. If the report is being filtered by another type, the fields on this screen will be different. Select the earliest expiry date from the calendar or type it in the Date from field. Select the latest expiry date from the calendar or type it in the Date from field. Note: The date format must be DD/MM/YY. Click on the Print preview button. Result: The report will be displayed in the format selected (PDF or MS Excel) in the previous step. In this example, it is displayed in MS Excel format. Distribution Date: June 2008 Page 47 of 50 Version 1.0

48 5. Note: Depending on your computer settings, a File Download window may be displayed. In this case, click on the Open button. View, print, action or save the report file as per your normal office procedures as required. When finished with the report, click on the button to close the screen Note: The List of Trade Finance transactions - Report subsystem window reflecting the filter type selected will still be displayed as shown in the next step. Page 48 of 50 Distribution Date: April 2009 Version 1.1

49 User Guide Trade Finance 6. Do you want to generate another report? If Yes, click on the Back button and go back to Step 3. If No, click on the Close button. Result: The Manage Trade Finance screen with the Transactions tab selected will be displayed again. This is the end of the procedure to generate reports for Trade Finance. Distribution Date: June 2008 Page 49 of 50 Version 1.0

50 Summary of Filter and Sort Types for Reports Report Filter Type Sort Type Overall Activity Trade Finance Report Transaction Date Transaction Number Amount Transaction Number Overdue Trade Finance Report Transaction Date Transaction Number Amount Transaction Number Transaction Date Amount Page 50 of 50 Distribution Date: April 2009 Version 1.1