Reporting User Guide. Version Oct 2011 Page 1 of 65

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1 Version Oct 2011 Page 1 of 65

2 Table of Contents Purpose Quick Balances Quick Balances Setup Scheduled Statement Reporting Scheduled Daily Operating Account Statement Scheduled Intra-day Statement Scheduled Daily Operating Account Statement Via Statements Reporting Operating Account Statements Based On Date Range Selection HTML, PDF And CSV Reports Intra-day Statements Cash Info Manager Quick Reference Trade Info Manager Trade Transactions Covered Trade Info Manager Create Report Select Product & Sub-Product Select Columns & Sorting Select Filter Settings Select Schedule & Delivery Manage Reports Shared Reports Report View & Report Running Online Copy Report Delete Report Export Report Detailed Report View Create & Save Alerts Create Alert Manage Alerts Quick Search...65 Disclaimer This document is issued by Standard Chartered Bank ( SCB ). While all reasonable care has been taken in preparing this document, no responsibility or liability is accepted for any errors of fact, omission or for any opinion expressed herein. You are advised to exercise your own independent judgment (with the advice of your professional advisers as necessary) with respect to the risks and consequences of any matter contained herein. SCB expressly disclaims any liability and responsibility for any losses arising from any uses to which this document is put and for any errors or omissions in this document. This document contains information that is proprietary to SCB and should not be circulated to third parties without SCB s prior written approval. Version Oct 2011 Page 2 of 65

3 Purpose The Reporting Easy Reference Guide has been created with the intention in showing users quick and easy steps in getting account statement balances. 1. Quick Balances The Quick Balances section displays the balances for up to Three Operating and Three Deposit accounts you have selected to be your defaults. The balances displayed based on the previous day as well as the latest available balance (if available) Quick Balances Setup Step 1: Click Home Click Select Accounts Version Oct 2011 Page 3 of 65

4 Step 2: From the drop down list: Select Account Class Select Company Select Bank Select Currency Select Account Number Click Save Step 3: Clicking on the hyperlinks will allow you to drill-down into the reports to obtain a greater level of detail. Version Oct 2011 Page 4 of 65

5 2. Scheduled Statement Reporting 2.1. Scheduled Daily Operating Account Statement Step 1: Select Reports Cash Operating Account Statement Version Oct 2011 Page 5 of 65

6 Step 2: Select Company Select Currency Select Account Number Specify whether Credit/Debit amount to be shown Specify Sort On by Amount Specify Sort Order Ascending or Descending Specify Consolidated Statement Yes or No Click Save as Template Version Oct 2011 Page 6 of 65

7 Step 3: Enter Template Name Specify Public or Private Template Click Add A Schedule Version Oct 2011 Page 7 of 65

8 Step 4: Specify Schedule Start Date Specify the frequency of the report Specify the report format to be received in PDF or CSV or Message format Click Save Template Click Close Version Oct 2011 Page 8 of 65

9 Once generated, an alert message will appear in the Straight2BankMessage Center on the homepage to notify you that the schedule query is available. Click on the alert message to view the report. Click Report Link Version Oct 2011 Page 9 of 65

10 Click Open or Save Note: Straight2Bank Web Statements will only be available for 90 days. Kindly perform the required backup of the statements downloaded at your end for future retrieval. Version Oct 2011 Page 10 of 65

11 2.2. Scheduled Intra-day Statement Step 1: Select Reports Cash Intraday Transaction Details Version Oct 2011 Page 11 of 65

12 Step 2: Select Company Select Account Number Specify whether Credit/Debit amount to be shown Specify Sort On by Amount Specify Sort Order Ascending or Descending Specify Consolidated Statement Yes or No Click Save as Template Step 3: Enter Template Name Specify Public or Private Template Click Add A Schedule Version Oct 2011 Page 12 of 65

13 Step 4: Specify Schedule Start Date Specify the frequency of the report Specify the report format to be received in PDF or CSV or Message format Click Save Template Click Close Version Oct 2011 Page 13 of 65

14 Once generated, an alert message will appear in the Straight2BankMessage Center on the homepage to notify you that the schedule query is available. Click on the alert message to view the report. Click on the alert message to view the report. Click Report Link Version Oct 2011 Page 14 of 65

15 Click Open or Save Note: Straight2Bank Web Statements will only be available for 90 days. Kindly perform the required backup of the statements downloaded at your end for future retrieval. Version Oct 2011 Page 15 of 65

16 2.3. Scheduled Daily Operating Account Statement Via Below are the steps for setting up scheduler for delivery PDF Operating Account Statement for via Info Manager . Step 1 Navigate to Cash Management Reports / Info Manager Click Manage Reports Step 2 Under Manage Cash Reports Tab Select Adhoc Reports Check against the Adhoc Statement Click Edit Report Version Oct 2011 Page 16 of 65

17 Step 3 Enter Report Description if applicable. (Optional) Under Filter Settings, select the accounts information need for report generation. Select the accounts information need for report generation. Go to Schedule & Delivery Tab Specify the scheduling criteria for delivering the PDF Operating Account Statement Click Save Report. Specify the scheduling criteria for delivering the PDF Operating Account Statement. Version Oct 2011 Page 17 of 65

18 3. Statements Reporting 3.1. Operating Account Statements Based On Date Range Selection Step 1: Select Reports Cash Operating Account Statement Version Oct 2011 Page 18 of 65

19 Step 2: Select Company Select Currency Select Account Number Specify the date range Specify whether Credit/Debit amount to be shown Specify Sort On by Amount Specify Sort Order Ascending or Descending Specify Consolidated Statement Yes or No Click Run Report Version Oct 2011 Page 19 of 65

20 Step 3: Click Print 3.2. HTML, PDF And CSV Reports After clicking on Print Report in HTML format will be launched. HTML Report Version Oct 2011 Page 20 of 65

21 Other Reporting Format Available:- PDF Report Format CSV Report Format When click on Request as PDF, below message will be reflected. When click on Request as CSV, below message will be reflected. Version Oct 2011 Page 21 of 65

22 To retrieve the PDF and CSV reports, perform steps listed below. Click Home Go to Straight2BankMessage Center Click on the alert message to view the report. Click Report Link Version Oct 2011 Page 22 of 65

23 Click Open or Save. Note: Straight2Bank Web Statements will only be available for 90 days. Kindly perform the required backup of the statements downloaded at your end for future retrieval. Version Oct 2011 Page 23 of 65

24 3.3. Intra-day Statements Step 1: Select Reports Cash Intraday Transactions Details Version Oct 2011 Page 24 of 65

25 Step 2: Select Company Select Account Number Specify whether Credit/Debit amount to be shown Specify Sort On by Amount Specify Sort Order Ascending or Descending Click Run Report Step 3: Click Print After clicking on Print Report in HTML format will be launched. Other Reporting Format Available:- PDF CSV Refer to page 16 to 18 for PDF and CSV reports generation steps. Version Oct 2011 Page 25 of 65

26 4. Cash Info Manager Quick Reference The Cash Info Manager module enables users to :- 1. Self administer the creation and scheduling of customized reports. 2. Deliver reports via Send an EOD statement and intraday advices. Steps To Be Performed Under Info Manager Cash Use Info Manager to create Operating Account Statement. Click Create Report. Version Oct 2011 Page 26 of 65

27 Create a Custom Report Specify the Report Name Specify Report Description Select Both Under Columns & Sorting Tab Specify the type of Data for Operating Acc Statement to be reflected in the report. Specify the Sort Order - eg by Account Name in Ascending order. Options Available: Data to be reflected: Version Oct 2011 Page 27 of 65

28 Under Schedule & Delivery Tab Click On for Schedule & Delivery Specify Start Date & End Date Specify Frequency Daily or Weekly or Monthly. Specify the time where the report should be delivered in 24Hrs format. Specify the Delivery Format CSV or Excel only. Specify the Delivery Channel Specify To the recipients address. Tick against the box for. Input the content for Custom Body. Tick against the box for. Click. Version Oct 2011 Page 28 of 65

29 From here user can perform 3 options 1. Run Report 2. Save Report 3. Save and Run Report By clicking the Scheduled Custom Report Ops Acc Statem will be saved and the HTML report will be reflected. Version Oct 2011 Page 29 of 65

30 Run Report in HTML View. From here, user can either:- Print All Export All Reports Version Oct 2011 Page 30 of 65

31 Print All When click the HTML Report will be launched. Sample Printout. Version Oct 2011 Page 31 of 65

32 Export All Reports Select Excel File Click Export Click Save for saving the excel file to a local PC drive. Sample Excel Report. This same excel report will be delivered via as well. Version Oct 2011 Page 32 of 65

33 Other Useful Information Straight2Bank Web Form Domain As of now 256 characters is the maximum allow field length in domain column. If more than 1 Domains are entered should it be by Comma. Info Manager Cash Report Delivery Format If ZIP format is selected, sent to the recipient will contain a ZIP file as illustrated below:- When click on the ZIP file, it will prompt the recipient for password during the extraction process. Version Oct 2011 Page 33 of 65

34 If PDF format is selected, sent to the recipient will contain a PDF file as illustrated below:- When click on will prompt the recipient for password., it Version Oct 2011 Page 34 of 65

35 PDF file will be launched after successful password entry and recipient can retrieve the attachments from the PDF itself. Sample Excel Report. Version Oct 2011 Page 35 of 65

36 5. Trade Info Manager The Trade Info Manager module enables users to create customized reports, view transaction data online and receive alerts when trade activities they have previously selected occurs. Trade Info Manager will eliminate a large percentage of manual intervention required for traditional report generation. 5.1 Trade Transactions Covered Trade Info Manager will support the following trade transactions. IMPORTS Letter of Credits Bills lodged against L/C Documentary Collections EXPORTS Letter of Credits Bills lodged against L/C Documentary Collections 5.2 Trade Info Manager Step 1: Select Reports Info Manager Create Report Manage Report Create Alert Manage Alerts Quick Search This will help you create a new product specific Trade report, designed to your personal specifications. Using this option you can run, edit, copy and delete existing reports Use this tool to set up alerts in few easy steps. To edit, copy or delete your existing alerts. This helpful function enables you to run a search on an individual transaction. In case the full transaction details are not known the search functions include the ability to use wild-card characters to find the correct information. Version Oct 2011 Page 36 of 65

37 5.3 Create Report To begin, select Create Report from the Info Manager menu. Here you are able to select your desired product and sub-product from the two drop down menus. Once completed, you can proceed to the selection of the various columns for your report. At the end of this section, you will be able to create customized views of your trade transactions. In a few simple steps you can define your Report Filter, Report Layout, Fields, Sorting order, Delivery Schedule, Delivery Channel and finally the Format for delivery. Version Oct 2011 Page 37 of 65

38 5.3.1 Select Product & Sub-Product Step 1: Select Reports Info Manager Create Report Step 2: Select Select a Product Select a sub product Click Create Report Version Oct 2011 Page 38 of 65

39 5.5.2 Select Columns & Sorting To create Reports, Info Manager provides three tabs: Columns & Sorting Filter Settings Schedule & Delivery Where you will be prompted to fill in or select relevant information. Once you are ready with this tab, select next tab, i.e. Filter Setting. Step 1: Columns & Sorting Enter Report Name Enter Report Description Select Columns from this list. Press Ctrl key and click on individual items for multiple selections. Click on the or to move the selected items These options allow you to change column name and sorting order. Version Oct 2011 Page 39 of 65

40 5.3.3 Select Filter Settings Filters enable you to fine tune the data which will appear in your report. Select those filters which are most appropriate to your report. Step 1: Filter Settings Select available filter criteria from this list. Press Ctrl key and click on individual items for multiple selections. Click on the or to move the selected items Click Continue button when complete OR Click Reset button to clear selections. Version Oct 2011 Page 40 of 65

41 Depending on the type of filter selected (i.e. text box, numeric, date etc. as shown in previous page) list boxes, text boxes or calendar are displayed as appropriate to your choice. Step 2: Options available Click Save to save report. OR Click Run report OR Click Reset to clear information This section allows you to select appropriate options for each of your selected filter criteria. NOTE: You can use the built-in calendar tool. To run the report online, system will prompt you to enter values, for generation of the report online. You can also use Text fields which supports wild-card characters e.g. %. If you wish to filter a Beneficiary name which has a pattern like, Company in between, you can use a combination of wild-card character and text (e.g. %company% ) in Beneficiary text box. For your ease of use, we have designed the date field to support all types of Roll Over Dates, which are: Current Date : Report will show result as of system date Last Month : Report will show result for last month Between two dates : Report will display result between the from and to dates Before any specific date : Report will show result based on a specified Before Date. After any specific date : Report will show result of dates between After Date and System Date. Amount field will be supported for following options : Between : To specify amount range Greater Than : Amount which is greater than specified amount Less Than : Amount which is less than specified amount Version Oct 2011 Page 41 of 65

42 5.3.4 Select Schedule & Delivery Click Schedule & Delivery for scheduling reports and chose report delivery channel. By default the Schedule & Delivery option remains Off, which needs to be turned ON by you. Note: All fields in this dialogue are mandatory. Hence care should be taken while selecting dates etc. Step 1: Schedule & Delivery Click ON Start Date - specify a date for initiation of report delivery End Date - indicate end date of report delivery Define frequency of the report generation Daily, Weekly and Monthly. Delivery Format select CSV, or Excel format for delivery Delivery Channel - offers different delivery modes of report via Straight2Bank Message and . In case of option, enter an ID for report delivery. You can also enter multiple IDs using comma separators. If you select Straight2Bank Message option, reports would be generated according to the schedule and message would be generated and remain stored in your message centre. Save or Run your reports. You can use either of the two buttons for necessary action. You will receive a message confirming the same. Version Oct 2011 Page 42 of 65

43 From Run Report screen if you click the hyperlink, you can see the corresponding details of your transaction Version Oct 2011 Page 43 of 65

44 5.4 Manage Reports From Manage Reports, you can select type of reports to be viewed e.g. All Reports, System defined Reports, Recently Run Reports, Shared Reports as shown in the screen. Step 1: Select Reports Info Manager Manage Reports You can view and sort your reports from here. E.g. Import OR Export types Also select your sub-product as shown here. Version Oct 2011 Page 44 of 65

45 All Reports: All the User defined and System defined reports will be displayed. Under this option, for each report, you can view details such as, if the report is a) Scheduled or not. b) User Defined or System Defined. System Defined Reports: You will be provided with system defined (pre-defined) reports only, which will have fixed selection criteria, fixed sorting order and fixed report format. You can use these report formats as templates or baseline format to define your own personalised MIS report. Recently Run Reports: Reports which have been run by you recently will be displayed Shared Reports Share Reports: Under this option, you can share reports among your user group. During this process, if the Attribute Access Profile (AAP) of the users with whom the report is shared will be checked. If the group user does not have the requisite AAP, sharing will not be allowed and an alert will be displayed. The schedule of the report will not be transferred to the other users. Following screen displays simple procedure of selecting users within your group and the system confirmation. Version Oct 2011 Page 45 of 65

46 5.4.2 Report View & Report Running Online You can search for reports by Report Name, Product, Schedule or Delivery Format. Various action buttons are provided to help you in run edit, copy and delete reports. Drop down menu for report viewing option Hyper-linked Report Name for Click & View. Run Reports Online: Apart from delivering the report to you on a predefined schedule, the option also exists for you to execute your reports online as and when required. The report will be generated in a format defined by you. Hyper-linked Report Name for Click & View. Version Oct 2011 Page 46 of 65

47 Similarly, all other details pertaining to a particular Trade Transaction can be viewed by clicking the corresponding tab, (For example: Document Details Drawing Bills Financial Details and Transaction History) The complete transaction is on display, which you can print using print option of Internet Explorer. Version Oct 2011 Page 47 of 65

48 5.4.3 Copy Report This is a handy option which saves you from creating a new report from scratch. Just create a copy of one of the existing custom reports and select the option to edit its definitions. Step 1: Enter new report name. Click Save Version Oct 2011 Page 48 of 65

49 5.4.4 Delete Report Step 1: Click on the Radio button for selection of report for deletion. Click Delete Report button. System will ask for delete confirmation. NOTE: You can only delete one report at a time. Version Oct 2011 Page 49 of 65

50 5.4.5 Export Report Info Manager allows you to export your reports in CSV or EXCEL formats. Click Run Report Click Export Report Version Oct 2011 Page 50 of 65

51 A pop-up screen will appear for selection of desired file format. Click to select file type Click Export Click OK Version Oct 2011 Page 51 of 65

52 5.4.6 Detailed Report View Available information under LC Details view tabs. Version Oct 2011 Page 52 of 65

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55 5.5 Create & Save Alerts Info Manager will allow alert generation for various trade transactions. The following table explains alert details under various products. Alert Type Product type Product Alert Activity Event Based Imports Letter of credit Issuance Amendment Documents presentation Documents accepted Documents paid Event Based Imports Collections Documents received Documents accepted Documents paid Event Based Imports Shipping Issued guarantees Sent for redemption Event Based Exports Letter of credit Advising Amendment advising Confirmation Event Based Exports Bills under LC Discounted Documents presented Acceptance received Payment received Event Based Exports Collections Discounted Documents presented Acceptance received Payment received Event Based Export Loans Approval Event Based Import Loans Approval Version Oct 2011 Page 55 of 65

56 5.5.1 Create Alert The Create Alert option under Info Manager is designed to send notification to the user when a pre-defined trade activity has occurred. The alerts generated can be sent via or fax. You can navigate to this page directly from Info Manager main menu by performing Step 1: Selecting Reports Info Manager Create Alert Step 2: Start with the selection of Product & Sub-Product Click Create Alert button. Version Oct 2011 Page 56 of 65

57 Step 3: For / Fax Delivery, enter Alert Name, Alert Description and Alert Activity Select / Fax Delivery and specify start date, end date & address or fax no. Enter Subject for alert, select content from Available Columns and move them to Body Content using the arrow button. Note : Do not forget to turn ON the delivery selection radio button. Version Oct 2011 Page 57 of 65

58 Step 4: For Alert Trigger Setting Select your filtering criteria and move them to selected criteria field, by using arrow buttons -. Click Continue to confirm selection. Version Oct 2011 Page 58 of 65

59 Following screen will show up under trigger alert setting and prompt you to fill in details for corresponding selected filter criteria Click Save My Alert Version Oct 2011 Page 59 of 65

60 After entering the criteria, you have the option to attach corresponding documents which pertain to the transaction and user. Step 5: Click Attach Document A detailed list of attachments which are available under various alert types is provided in annexure. Step 6: Tick to select desired attachment Click Attached Version Oct 2011 Page 60 of 65

61 Step 7: Click Save Alert System will confirm the operation. Version Oct 2011 Page 61 of 65

62 5.6 Manage Alerts Step 1: Select Reports Info Manager Manage Alerts You can sort & search alerts by: Alert name, Product, Alert activity & Delivery channel. You can also use wild-card characters for searching. You can also perform Edit, Copy or Delete alerts Version Oct 2011 Page 62 of 65

63 Edit Alert This is similar to creating an alert, wherein you have the option to change or add information to an existing alert (See section 4.5.1Create Alert). Copy Alert Step 1: Click on the Radio Button Click Copy Alert Enter new Alert Name Click Save Once done, you will receive a conformation. Version Oct 2011 Page 63 of 65

64 Delete Alerts Step 1: Click on the Radio Button Click Delete Alert Click OK Version Oct 2011 Page 64 of 65

65 5.7 Quick Search Step 1: Select Reports Info Manager Manage Alerts You can use Quick search dialogue box to look for specific reports by specifying Product Type Reference No Reference Value (including wild-card characters). Click Search Click the hyperlinked SCB Deal Ref No. Version Oct 2011 Page 65 of 65