Tender Notice for the Provisioning & Installation of Queue Management Systems at 5 Domestic Stations (KHI, LHE, ISB, PEW, RWP)

Transcription

1 Ref: GM(P)/Qmatic/09 Tender Notice for the Provisioning & Installation of Queue Management Systems at 5 To: SUBJECT: Tenders for Provisioning & Installation of Queue Management Systems at 5 Dear Sirs, We are pleased to invite your sealed tenders for the items listed in the attached schedule/s. In case of more than one schedule separate tender for each schedule should be furnished. The terms and conditions of the tender/ supplies are given below: A) SUBMISSION OF TENDER: 1. You are required to send your tenders addressed to Dy. General Manager (Commercial, P&L building, Karachi Airport, by 9 th September The tenders may be dropped in the tender box marked Purchases Commercial placed at the entrance of the PIA P&L building latest by 1030 Hrs on the specified date. You may also send your tenders through registered A/D mail addressed to Dy. General Manager (Purchases Flight Kitchen) which must reach before the closing date and time mentioned above. Tenders will be opened at 1100 Hrs the same day in the presence of tenderers. 2. Tenders received after stipulated date and time shall not be considered. The corporation will not be responsible for postal delays. The decision of Dy. General Manager (Purchases Commercial) in this respect shall be final and binding. B) SINGLE STAGE TWO ENVELOPE BIDDING PROCEDURE: The BID (Tender) submitted shall comprise of a single package containing two envelopes, each envelope shall be marked and will contain FINANCIAL and TECHNICAL proposal. On the given tender opening date only Technical Proposal will be opened in the presence of tenderers available. The Financial Proposal shall be shown to the parties but will be retained with PIA without being opened. After Technical Evaluation of the received Technical Proposals, Financial Proposals will be opened publicly at the date, time & venue to be announced and will be communicated to the bidders in advance. PIA will open the Financial Proposals publicly of the parties whose Technical Proposals have been found acceptable. Financial Proposals of the technically non-responsive bids shall be returned un-opened to the respective bidders. C) EARNEST MONEY: The tender should be accompanied by cash receipt for 2% of the tendered value having been deposited with the Finance Officer (Cash), PIA P&L Building, Karachi Airport, or a Pay Order payable at Karachi in lieu thereof in the name of M/s Pakistan International Airlines as interest free Earnest Money (Refundable). Earnest / Security Money deposited against a running contact(s) / purchase

2 order(s) shall not be transferable as earnest money for any other tender. All tenders without Earnest Money shall not be considered. D) SECURITY DEPOSIT: The successful tenderers upon award of Contract / Purchase Order will be required to furnish a cash deposit in the amount equivalent to 5% of total tender value as interest free Security Deposit in the shape of C.R (Cash Receipt) from the Finance Officer (Cash), P&L, or a Pay Order of an equivalent amount or a Bank Guarantee for an equivalent amount countersigned by Head Office of the Bank and to remain valid for three months after the expiry period of the contract. The earnest money already held can be converted into security deposit and balance amount if any shall be deposited as above. E) PREPARATION OF TENDER - TECHNICAL PROPOSAL: PIA s requirements with Technical Specifications are given in the schedule A". Please give all the available technical details of the items offered by you, supported with the technical literature, brochure, drawings and pictures, client list details etc. BIDS / Tenders / Technical Proposal received shall be evaluated in accordance with the given technical specifications in the schedule A". F) PREPARATION OF TENDER FINANCIAL PROPOSAL The tenders should be enclosed in double cover. The inner cover should be sealed having enclosed the following documents: a) Schedule A duly filled in, signed and sealed. b) Original Pay Order for Earnest Money. c) Undertaking on Rs. 50/= above non-judicial Stamp Paper duly signed and stamped by a Public Notary Oath Commissioner. The outer cover should bear address of the Dy. General Manager (Commercial), PIA P&L Building, Karachi Airport and reference number of the tender with opening date of tender. All information about the material proposed to be supplied must be given as required in the schedule to tender. These tender forms are non-transferable i.e. only those parties who purchase the tender documents will be allowed to tender, The tender will not be considered if complete information required is not given therein. Particular attention must be paid to delivery time. Authorized signatures of individual signing the tender and other documents connected with the contract must specify whether signing as: a) Sole Proprietor or his attorney. b) A registered active partner of the firm or his attorney. c) As Secretary, Manager, Partner, etc. or their attorney in case of firms registered under Partnership Act. d) The tenderer must indicate whether its firm/company/organization etc. is registered with PIA or not. If registered then specify PIA registration number. G) PRICES: a) The prices quoted must be net as per accounting unit as shown in the schedule to tender inclusive of all duties / taxes, packing octroi and delivery charges for free at Karachi Airport. However, if GST is applicable, same should be shown separately. b) The prices mentioned in the tender will be treated as firm till the completion of Purchase Order/ Contract.

3 c) The prices must be stated for each item separately both in words and figures in Pakistani currency. Additional information, if any, must be linked with entries on the schedule to tender. d) Offers must be valid for 90 days. Pre-Qualification Forms: Pre-qualification forms duly filled in along with required documents must be enclosed in the envelope marked as Technical Proposal. Pre-qualification forms can be down loaded from the following address: PIA do not pledge themselves to accept the lowest tender and reserve the right to accept or reject any or all tenders/quotations, divide business among more than one supplier or accept the tenders at rates on lowest individual items or extend the date of opening without assigning any reason. Yours truly For Pakistan International Airlines (Umer Razzaq) DGM PURCHASES TECHNICAL (COMMERCIAL) Encl : a. Schedule A b. Undertaking

4 Schedule A Tender Notice for the Provisioning & Installation of Queue Management Systems at 5 Sno. Description Quantity Rate (Rs.) Value (Rs.) 1 Ticket Dispenser Unit 10 2 Customer Display Unit 20 3 Counter Display Unit 62 4 Cashier Number Indicator 64 5 Mod. Connection Unit / box 13 6 Transformer 150 VA 19 7 Central Hub 5 8 Software 5 9 Thermal Paper Rolls 5 10 Installation Charges Grand Total Terms & Conditions: 1. Participant must be an OEM / authorized distributor. 2. Participant must be registered with Sales Tax authorities GST No. must be quoted. 3. Guarantee & Warrantee must be provided. 4. All participants are required to mention all taxes & GST separately. 5. Payment term net thirty days Income tax 3.5% will be deducted at source. 6. All participants must quote one rate and best delivery period. 7. Quotation must be valid for 90 days. 8. Please note that quoted rates must be firmed and final in all respect. 9. Delivery must be made at PIA Procurement & Logistics Building, Karachi Airport. 10. Qty 25% may increase or Decrease 11. Successful bidders shall also be required to submit professional tax. / NOC 12. Bidder is required to submit 2% of total bid value as earnest money in shape of pay order. 12. PIA reserves the right to split the order and accept or reject any tender as per PPRA Rules. Thanking you, Yours truly, For Pakistan International Airlines Authorized Signature of Supplier with seal and Designation: Date: (Umer Razzaq) DGM (Ph: , Fax: )

5 UNDERTAKING (Rupees fifty non-judicial stamp paper) General Manager Procurement P&L Department, Karachi Airport Pakistan International Airline Karachi Subject: Undertaking to execute the contract Dear Sir We / I, the undersigned tenderer do hereby confirm, agree and undertake to do the following in the event Our / My tender for to PIA, is approved and accepted : 1. That We / I will enter into and execute the formal contract, a copy of which has been supplied to us / me, receipt whereof is hereby acknowledged and which has been studied and understood by us/me without any change, amendment, revision or addition thereto, within a period of SEVEN days when required by PIA to do so. 2. That all expenses in connection with the preparation and execution of the contract including stamp duty will be done by me/us. 3. That We / I shall deposit with PIA the amount of SECURITY as specified in the contract which shall continue to be held by PIA until three months after expiry of the contract period. 4. That in the event of our/my failure to execute the formal contract within the period of seven (07) days specified by PIA, the Earnest Money held by PIA shall stand forfeited and we / I shall not question the same. 1. Tenderer s Signature 2. Name in full 3. Designation 4. C.N.I.C No. 5. Phone, Fax & Cell Nos. 6. Address 7. Date