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1 NIQ No.AAI/CNS/HIAL/LED PROJECTOR/ rd March 2015 NOTICE INVITING QUOTATION O/O THE GENERAL MANAGER (CNS) HYDERABAD AIRPORT, BEGUMPET HYDERABAD Ref.No. AAI/CNS/HIAL/LED PROJECTOR PROCUREMENT/12 Name of Work: Supply of LED Projector at R.G.I.Airport, Shamshabad,(HIAL). On behalf of Chairman Airports Authority of India, sealed quotations are invited by G M (CNS), AAI, Hyderabad Airport, Hyderabad from the authorized dealers/distributor for supply of LED Projector as per technical specification given in Annexure-II. The quotation should contain copy of valid authorized dealership / distributor( at Hyderabad/Secunderabad) certificate from manufacturer, copy of valid PAN No. & copy of VAT registration certificate. The quotation should be in two bid system i.e. TECHNICAL BID and COMMERCIAL BID in the prescribed form as per Annex II and Annex III. Bidders are required to submit Technical and Commercial bid in separate envelope as given below: 1. Technical bid must be submitted in Envelope A containing Technical specification as per ANNEX II, copy of PAN No. & VAT /Sales Tax registration certificate, Authorized dealer/ distributor certificate at Hyderabad/Secunderabad for after sales service and Technical Brochure along with Annex-I. 2. Commercial bid must be submitted in Envelope B containing only the Annex-III. The commercial bid of only those bidders will be opened whose papers submitted in envelop A are found to be in order. 3. Both the envelopes are to be sealed in another Envelope and marked as Master Envelope super scribed as Quotation for Supply of LED projector at R.G.I. Airport, Shamshabad and submitted to O/O The General Manager (CNS), Airports Authority of India, Hyderabad Airport, Hyderabad on or before up to 15:00hrs. QUOTATION WILL BE OPENED ON at 15:30 Hrs (Envelope-A ONLY). AFTER EVALUATING THE TECHNICAL BID COMMERCIAL BID WILL BE OPENED Last Date and time of receipt of Quotation: up to 15:00Hrs. Date and Time of Opening of Quotation (Envelope-A): at 15:30Hrs. फ क स/Fax : ई-म ल / gmcnshial@aai.aero Page 1 of 7

2 Terms and Conditions: 1. The quotations are to be submitted in a sealed cover. The cover shall be super scribed as Quotation for Supply of LED Projector at R.G.I.Airport, Shamshabad. 2. Duly completed quotation along with requisite documents should reach by registered post or in person at the following address on or before up to 1500 Hrs positively. The General Manager (CNS) Airports Authority of India Hyderabad Airport, Begumpet Hyderabad Quotation (Envelope-A) will be opened on at 15:30 Hrs. in presence of interested bidders or their authorized representatives. AAI will not be responsible for delay in submission of quotations sent by post. Envelope-B which shall be opened after scrutiny of the basic documents of envelope-a. 4. The quotation will remain valid for acceptance for a period of 60 days from the date of receipt of the same by AAI. 5. Incomplete & ambiguous quotations will be rejected. 6. Delivery Period: Within 4 weeks from the date of receipt of supply order at R.G.I. Airport, Shamshabad,(HIAL). 7. Liquidated Damages: In case of failure to execute the order in full within the specified period, liquidated damages shall be ½ % per week or part thereof but not exceeding 5% of the total contract value. Even the order can be cancelled at the risk and cost of the supplier. In case the contractor fails to deliver the materials as per the delivery schedule indicated in the purchase order, the material shall be procured from open market to meet the immediate demand / requirement at the risk and cost of the supplier. 8. Documentary proof of PAN No, VAT/Sales Tax, should be attached along with the quotation. 9. Payment will be made through NEFT / RTGS facility after completion of testing of Item. Contractor shall furnish the bank account details in Annexure I. 10. AAI reserves the right to accept/reject any quotation without assigning any reason. 11. The quoted rates in the Annexure- III shall be firm on F.O.R. R.G.I Airport, Shamshabad and inclusive of all taxes and any other Charges, if any. No extra claim shall be entertained in this connection. 12. The work shall be approved by the General Manager (CNS), AAI, Hyderabad Airport, Hyderabad, who will be In-charge for this work or by his authorized representative. 13. Warranty: Period of warranty should be minimum 3 years (Parts & Labour). 14. Technical Brochure in support of specification shall be attached in Envelope-A. फ क स/Fax : ई-म ल / gmcnshial@aai.aero Page 2 of 7

3 Special Terms & Conditions: 1. The rates shall be in whole numbers. The rates shall be entered in figures as well as in words. For the purpose of the quotation, the metric system of units shall be used. In the event of any discrepancy, the rates quoted by the vendor in words will be taken as the correct basis and not the rates shown in figures. 2. The person(s) signing the bid, with date, shall sign all changes, alterations, and corrections in the bid in full (if necessary). 3. Quotation, in which any of the particulars and prescribed information are missing or are incomplete, in any respect and /or prescribed conditions are not fulfilled, shall be considered non responsive and are liable to be rejected. 4. No correspondence shall be entertained from the vendors after the opening of the Quotation. 5. Date of acceptance and opening of quotation can be extended on the sole discretion of General Manager (CNS). 6. The contractor shall sign in the place provided below as proof of acceptance of terms & conditions and the same to be returned along with schedule. Quotation without signature on the acceptance of terms & conditions will be rejected out rightly. Encl: Annexure I to III Asst. General Manager (CNS) Airports Authority of India For GM (CNS), AAI, Hyderabad Airport I AM ACCEPTING ALL THE TERMS & CONDITIONS OF AAI MENTIONED ABOVE WITHOUT ANY PREJUDICE (SIGNATURE & SEAL OF BIDDER) फ क स/Fax : ई-म ल / gmcnshial@aai.aero Page 3 of 7

4 Annexure-I To PROFORMA OF LETTER FOR E-PAYMENT THE GENERAL MANAGER (CNS) HYDERABAD AIRPORT HYDERABAD Subject: Request for E-Payment. Sir, Following particulars are given for effecting E-payment in respect of our claim / Bill. 1. Name of the Company: 2. Address: 3. Bank A/c number: 4. Name of Bank / Branch & Address: 5. Branch Code: 6. IFSC Code of the Bank: 7. PAN of the Company: 8. Mobile No. of the Account Holder: We also enclose herewith a cheque duly cancelled of our bank A/c. Thanking You, Yours Faithfully (Authorized Signatory) Note: Any erroneous information may lead to harmful transaction for which either AAI or the Bank will not be liable / responsible. फ क स/Fax : ई-म ल / gmcnshial@aai.aero Page 4 of 7

5 Make and Model: Sl.No. Technical Specifications for LED Projector Parameter specification Value 1 LIGHT SOURCE Light Emitting Diode(LED) 2 TECHNOLOGY Digital Light Processing (DLP) 3 LAMP LIFE Minimum 30,000 hours LED 4 CONTRAST RATIO 10,000:1 (Minimum) 5 RESOLUTION SVGA ( 800 x 600 ) 6 BRIGHTNESS 1000 ANSI 7 VIDEO COMPATIBILITY NTSC, PAL, SECAM 8 NOISE LEVEL Less than -36db 9 APPLICATION Class Room/Training 10 WARRANTY Minimum 3 years( Parts & Labour) Compiled/Not Complied Annexure-II Note: Please attach the information broucher/leaflet indicating the technical and other general specification of the model quoted. Signature of Bidder with Seal फ क स/Fax : ई-म ल / gmcnshial@aai.aero Page 5 of 7

6 NIQ No. AAI/CNS/HIAL/LED PROJECTOR/2015 Name and address of the Bidder Airports Authority of India Hyderabad Airport, Hyderabad SCHEDULE OF QUANTITIES Status of the Bidder (Proprietary/Partnership): Name of Proprietor/Partner: Annexure III Quantity and Price schedule for SUPPLY OF LED PROJECTOR Sl. No. Description Unit Rate in Rupees Vat / Sales % Qty. Amount 1 SUPPLY OF LED PROJECTOR (Specification as per Annexure-II) Figures Words 1 no. Total Rs. Amount in Words: Rupees. only Note 1: Form C & D for concessional duty shall not be acceptable for AAI for exemption or reduction in Govt. Duties. Note 2: Use of erasure, over writing and or corrections in the price bid should be avoided. However, in case it becomes unavoidable to use any of these for correction, the same must be authenticated by the person signing the bid with his signature. फ क स/Fax : ई-म ल / gmcnshial@aai.aero Page 6 of 7

7 Note 3: Change in nomenclature of schedule and added optional items in this schedule attract action as per AAI terms and conditions. Note 4: Service Tax may be indicated separately for installation, testing and commissioning by the bidder having valid service tax number in India and deposit with Govt. of India. Note 5: No rows and columns should be left blank. In case price already included in the basic price and break up cannot be given or there is no cost, same may be indicated in the column or row as Indicated or Not applicable or Nil as may be appropriate. In case of non compliance of the same, action will be taken by AAI as under Note 6 below for the purpose of comparative statement and placement of order. Note 6: In case of any ambiguity in total unit price or total amount figures or non-adherence to note 5 all calculation will be carried out taking Basic Unit rate as base. I / We agree to all terms and conditions and Note above Signature of Bidder Name: Telephone/ Date: SEAL: All bidders are requested to reconfirm from the under mentioned Telephone/Mobile No. whether their Quotation has been received by this office within Last date & time. Telephone No Mobile No फ क स/Fax : ई-म ल / gmcnshial@aai.aero Page 7 of 7