ICD-10 Codes and the Impact on CROWNWeb

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1 CMS CROWNWeb Application ICD-10 Codes and the Impact on CROWNWeb Featuring The Renal - Requirements, Communication, and Training (RCT) Contractor and 3M Health Information Systems

2 Today s Hosts O Janis Grady, RHIT, CPHQ Government Task Leader CROWNWeb Outreach, Communication, and Training (OCT) Contract Centers for Medicare & Medicaid Services 2 Oniel Delva, BA, CTT Communications and Training Manager CROWNWeb Outreach, Communication, and Training (OCT) Contract FMQAI ESRD Network 7

Today s Presenters O 3 Michael Seckman Senior Trainer Renal - Requirements, Communication, and Training (RCT) Contract Michael Seckman is the Senior Trainer for the RCT team.

3 Today s Presenters O 3 Michael Seckman Senior Trainer Renal - Requirements, Communication, and Training (RCT) Contract Michael Seckman is the Senior Trainer for the RCT team. He has 20 years experience in dialysis and 15 years in adult training. Mike was a Board of Nephrology Examiners Nursing and Technology (BONENT) Certified Hemodialysis Technician (CHT) for 10 years and conducted clinical in-services in hemodialysis clinics for a major dialysis manufacturer. He develops elearning materials for the Project CROWNWeb website.

Wilson is responsible for process flow, standard operating procedures, and job assignments.

4 Today s Presenters O 4 Patricia S. Wilson Senior Data Analyst 3M Health Information Systems Patricia S. Wilson is a Senior Data Analyst for 3M Health Information Systems. As team lead for the company s Healthcare Data Dictionary (HDD), Ms. Wilson is responsible for process flow, standard operating procedures, and job assignments. She is a member of the American Health Information Management Association (AHIMA), a voting member of International Health Terminology Standards Development Organisation (IHTSDO) Mapping Work Group, and member of the Logical Observation Identifiers Names and Codes (LOINC ).

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6 ICD Early History O Used to provide standard classification of diseases for the purpose of health records 1700s: First attempt to classify diseases systematically by François Bossier de Lacroix 1891: Adoption of International List of Causes of Death developed by Jacques Bertillon 1898: Adoption of Bertillon Classification recommended by American Public Health Association for Canada, Mexico, and USA 6 Source:

7 ICD Early History O 1938: Adoption of International Lists of Diseases incorporated in Fifth Revision of International List of Causes of Death 1948: Responsibility of International Lists of Diseases of Death entrusted to World Health Organization (WHO) 1977: Publication of Ninth Revision of International Classification of Diseases (ICD) 7 Source:

8 ICD Future Plans O WHO s preparation for Tenth Revision of ICD Tenth Revision includes more detailed classifications of disease causes and morbidity Tenth Revision of ICD used by other countries as early as 1994 United States preparing to adopt Tenth Revision of ICD in October Source:

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10 How Does ICD-10 Affect CROWNWeb? R On an Initial 2728, the Primary Cause Of Renal Failure is currently an ICD-9 code. 10

11 ICD-10 in CROWNWeb R CROWNWeb will contain the ICD-10 codes effective October 1,

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Two-Step Approach R Health Insurance Portability and Accountability Act of 1996 (HIPAA) o Requires Secretary of the Department of Health and Human Services (HHS) to adopt standards

13 Two-Step Approach R Health Insurance Portability and Accountability Act of 1996 (HIPAA) o Requires Secretary of the Department of Health and Human Services (HHS) to adopt standards that must be used when electronically conducting certain healthcare administrative transactions Version 4010 currently in use Electronic billing may be submitted by 4010 or

14 4010A to 5010 R Increase Transaction Uniformity Support Pay for Performance Streamline Reimbursement Prepare for Conversion to ICD Increase the Diagnosis Codes Allowed on a Claim to 25

15 Timeline R Jan. 1 Began testing with payers and providers Began accepting Version 5010 claims (4010A continues) Jan. 1 All electronic claims must use A no longer accepted Complete testing in December

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17 R How Many Additional Codes? ICD-10 allows for more specification when submitting information. ICD-9 has 17,000 classifications of medical tests, diagnosis, and procedures. ICD-10 has approximately 155,000. Increase will allow for more specific detail. 17

18 Countries Using ICD-10 R Canada Iceland Sweden Norway Finland Denmark Poland Ireland UK Germany The Netherlands Czech Republic France Austria Switzerland China Japan Costa Rica Colombia Venezuela Brazil Thailand Singapore Australia Argentina New Zealand 18

19 ICD-9 Coding R Under the current ICD-9 codes, treatment would be billed as: 19

20 Proposed ICD-10 Coding R 20

21 But Wait.There s More R 21

22 What Can I Do to Prepare? R Talk to your current software vendor. Talk to your clearinghouse or billing service if you use one. Identify data reporting changes. Identify potential changes to practice work flow. Identify staff training needs. Test with your clearinghouse or billing service. Budget for implementation costs.

23 CMS Information R 23

24 GEMs R These GEMs may be more valuable to you than diamonds or other minerals. Generic Equivalence Maps (GEMs convert ICD-9 to ICD-10 or ICD-10 to ICD-9). 24

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The Problem 3 26 In attempting to arrive at the truth, I have applied everywhere for information, but in scarcely an instance have I been able to obtain hospital records fit for any purpose of

26 The Problem 3 26 In attempting to arrive at the truth, I have applied everywhere for information, but in scarcely an instance have I been able to obtain hospital records fit for any purpose of comparison. If they could be obtained, they would enable us to decide many other questions They would show [subscribers] how their money was being spent [and] what amount of good was really being done with it Florence Nightingale - Notes on a Hospital, 1873

27 Background: Electronic Medical Records 3 27 Need for standardization through the Office of the National Coordinator for Health and Information Technology (ONC) Data can be stored in three categories o o o Narrative (free) text Structured data Standardized Not standardized Images

28 Goals of ONC 3 Interoperability the ability to exchange information between organizations Comparability the ability to ascertain the equivalence of data from different sources Data Quality the measurement of completeness, accuracy, and precision 28

29 Consolidated Health Informatics Initiative 3 In 2007, Consolidated Health Informatics (CHI) adopted LOINC as standard for federally-required assessments: o Assessment forms that include functioning and disability content 29

30 Brief History of LOINC 3 Logical Observation Identifier Names and Codes Organized by Clement McDonald, 1994 Managed by Regenstrief Institute Create a universal language for observation identifiers Laboratory observations created first 30

31 Brief History of LOINC 3 Creation of clinical observations began in Survey instruments were added as part of CHI initiative for disability and assessments in

32 LOINC Format for Surveys 3 Consider existing survey and assessment instruments Guide clinical decisions Monitor health and functional status Assess service needs Evaluate treatment outcomes 32 Stay consistent with Health Level Seven (HL7) message structure

33 General Comments 3 Terms to be built based on comments from LOINC Committee Desire for interoperability with other government agencies Additional CMS ESRD Surveys are candidates for LOINC : o o CMS Form ESRD Benefits Enrollment CMS Form ESRD Death Notification 33

Next Steps 3 Finalize submission of new terms for CMS Form 2744 (A&B) at end of February 2011 for consideration of incorporating into LOINC version due June 2011 Model additional

34 Next Steps 3 Finalize submission of new terms for CMS Form 2744 (A&B) at end of February 2011 for consideration of incorporating into LOINC version due June 2011 Model additional Kidney Data Dictionary (KDD) elements for submission to LOINC committee or other standard development organizations Report findings and recommendations for establishing interoperability 34

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36 Final Comments C 36

37 Questions O 37

38 Our Next Session O CMS Community WebEx: TBD Date: March 31, 2011 Time: 2pm - 3pm ET 38

Thanks! O For Further Information Email: CRAFT@projectcrownweb.

39 Thanks! O For Further Information CRAFT@projectcrownweb.org CROWN Help Desk: ESRDHD1 Website: 39 This material was prepared by FMQAI, the End Stage Renal Disease Network for Florida (Network 7), under contract with the Centers for Medicare & Medicaid Services (CMS), an agency of the U.S. Department of Health and Human Services. The contents presented do not necessarily reflect CMS policy. Publication Number: FL-9SOW-2011OTCT

CROWNWeb Data Validation

CMS CROWNWeb Application CROWNWeb Data Validation With Healthcare Management Solutions, LLC November 21, 2013 Today s Host Janis Grady, RHIT, CPHQ Contract Officer s Representative (COR) CROWNWeb Outreach,