OFFICIAL INVITATION TO THE 2009 WTF WORLD TAEKWONDO CHAMPIONSHIPS COPENHAGEN. July, 2009

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1 OC-Office c/o Wonderful Copenhagen Gammel Kongevej 1 DK Copenhagen V Denmark Tel: Fax: info@cph2009.dk Website: OFFICIAL INVITATION TO THE 2009 WTF WORLD TAEKWONDO CHAMPIONSHIPS COPENHAGEN July, 2009 To: WTF Presidents, Council Members, Auditors and WTF Member National Associations. Dear Sir or Madam In accordance with the instructions of the World Taekwondo Federation it is our pleasure to extend this formal invitation to your Association to participate in the 2009 WTF World Taekwondo Championships Copenhagen (19 th Men s and 12 th Women s). We are proud to organize this WTF World Taekwondo Championship and we guarantee a top level competition with fair play and the best from the Olympic spirit. Since we hosted the 1983 World Championships we have been looking forward to hosting another important Taekwondo event on Danish soil. The capital of Denmark, Copenhagen is ready to welcome all of you to ten fantastic and exciting days in the Company of the whole World Taekwondo Community. We, the Organizing Committee, wish all the participating athletes good luck, and to the officials and friends of taekwondo a pleasant stay in Wonderful Copenhagen. We are looking forward to seeing you in Copenhagen - Denmark, Faithfully yours, Søren Holmgård Knudsen Torben Sachmann Hansen President, Danish Taekwondo Federation President, Organizing Committee Page 2 / 2

2 2009 WTF WORLD TAEKWONDO CHAMPIONSHIPS COPENHAGEN OUTLINE 1. PROMOTER: WORLD TAEKWONDO FEDERATION (WTF) ADDRESS: 4 th Floor, Joyang Building, 113, Samseong-dong, Gangnam-gu Seoul, Korea TELEPHONE: / FAX: / sport@wtf.org (Sports Division) WEB-SITE: 2. ORGANIZING MNA: Danish Taekwondo Federation (President: Mr. Soren Holmgaard Knudsen) ADDRESS: Sekretariatet, Haulundvej 9, Postbox 9, DK-6870 Olgod, Denmark TELEPHONE: sekretariatet@taekwondo.dk, shknudsens@webspeed.dk WEB-SITE: 3. ORGANIZING COMMITTEE (President: Mr. Torben Sachmann Hansen) ADDRESS: OC-office of 2009 WTF World Taekwondo Championships c/o Wonderful Copenhagen Gammel Kongevej 1, DK Copenhagen V, Denmark TELEPHONE: FAX: info@cph2009.dk WEB-SITE: 4. DATE: October 14-18, VENUE: Ballerup Super Arena, Ballerup Idraetsby 4, DK-2750 Ballerup, Copenhagen, Denmark 6. QUALIFICATIONS In accordance with Article 4: Qualification of Contestant of the WTF Competition Rules, the contestant must be: CRITERION #1: Holder of the nationality of the participating team CRITERION #2: One recommended by the National Taekwondo Association CRITERION #3: Holder of the Kukkiwon Poom or Dan Certificate (* A copy of the Dan certificate should be enclosed when registering for accreditation. In case a contestant has applied for a Kukkiwon Dan certificate but has not received it yet, a copy of the Dan application form and the remittance certificate sent to the Kukkiwon must be enclosed when registering for accreditation. Please refer to the Kukkiwon Web site ( for more information.) 7. COMPETITION RULES The WTF Competition Rules effected as of June 1, METHOD OF COMPETITION A single elimination tournament with seeding system will be applied. Total 25% of the registered athletes per each weight division will be seeded in accordance with their places at WTF World Ranking. Page 3 / 3

3 9. WEIGHT DIVISIONS Men s division Women s division Under 54kg FIN - Not exceeding 54kg Under 46kg FIN - Not exceeding 46 kg Under 58kg FLY - Over 54 kg & Not exceeding 58 kg Under 49kg FLY - Over 46 kg & Not exceeding 49 kg Under 63kg BANTAM - Over 58 kg & Not exceeding 63 kg Under 53kg BANTAM - Over 49 kg & Not exceeding 53 kg Under 68kg FEATHER - Over 63 kg & Not exceeding 68 kg Under 57kg FEATHER - Over 53 kg & Not exceeding 57 kg Under 74kg LIGHT - Over 68 kg & Not exceeding 74 kg Under 62kg LIGHT - Over 57 kg & Not exceeding 62 kg Under 80kg WELTER - Over 74 kg & Not exceeding 80 kg Under 67kg WELTER - Over 62 kg & Not exceeding 67 kg Under 87kg MIDDLE - Over 80 kg & Not exceeding 87 kg Under 73kg MIDDLE - Over 67 kg & Not exceeding 73 kg Over 87kg HEAVY - Over 87 kg Over 73kg HEAVY - Over 73 kg 10. TEAM ENTRIES (25 max.) TEAM POSITION MAX. NO. OF MEMBERS MALE MAX. NO. OF MEMBERS FEMALE HEAD OF TEAM: 1 MANAGER: 1 1 COACH: 1 1 TRAINER: 1 1 TEAM DOCTOR: 1 1 CONTESTANTS: 8 8 * Every national taekwondo association is permitted to enter no more than one (1) contestant per weight division per classification. 11. CLASSIFICATION OF RESULTS i. Individual Awards Medals will be awarded to the top four athletes in the respective classifications and weight divisions of the pertinent championships: 1 st PLACE: GOLD MEDAL & CERTIFICATE 2 nd PLACE: SILVER MEDAL & CERTIFICATE 3 rd PLACE: BRONZE MEDAL & CERTIFICATE 3 rd PLACE: BRONZE MEDAL & CERTIFICATE ii. Team Awards Based on the point system below, the top five (5) teams of the Men s division and the top five (5) teams of the Women s division will receive trophies: RATIONALE NO. OF POINTS AWARDED For every contestant who passed the official weigh-in: 1 For every win (including byes): 1 For every Gold Medal: 7 For every Silver Medal: 3 For every Bronze Medal: 1 Other prizes, such as the Good Fighting Spirit Prize and the Active Participation Prize, may be awarded to selected teams, upon the decision of an ad-hoc committee for the pertinent championships. 12. CONDITIONS FOR PARTICIPATION Page 4 / 4

4 i. Airfare and Accommodation Round trip airfare and and accommodation charges of room and board shall be borne by the participating National Association. ii. Entry Fees The ONA shall collect the entry fees from the participating national teams. The national team shall pay an entry fee of US$ (depending on the time of submission for entry see below) per team to the ONA by bank transfer or at the time of registration at the accreditation center(s) prior to the start of the Championships. iii. Ground transportation Ground transportation will be provided for national teams on arrival and departure, provided that the Organizing Committee has been informed of the date, time, and flight schedule of the national team at the latest by September 10 th Transportation to and from airport and Official hotels/hq hotels only. The Organizing Committee will also provide ground transportation to and from all Official hotels and training venue and the venue provided that the national teams stay at the Official hotels. 13. CLOSING DATE FOR ENTRIES ONLINEREGISTRERATION i. Closing date for entries Onlineregistration to the Organizing Committee and the WTF through the Official Website at must be completed: Entries completed before August 15 th 2009 Entry fee US$ 300 per team. Entries completed from August 16 th September 10 th Entry fee US$ 500 per team. ii. Onlineregistration Onlineregistration is available at the official website at Seperate information on using the Onlineregistration username and accesscode will be provided by the WTF. iii. Bank information Entry fee must be transferred to the Organizing Committee with this info: Mark transfer information with WC 2009 entry fee - name of National Association and To: Dansk Taekwondo Forbund VM Taekwondo 2009 Bank information: Sydbank A/S Torvegade 11 DK-6870 Olgod Denmark BIC-code (SWIFT-address): SYBKDK22 IBAN No. (Accountno.): DK INTERNATIONAL REFEREES The WTF will appoint the International Referees, upon consultation with the WTF Referee Committee Chairman and the WTF Referee Division. The following conditions shall apply: i. International Referees are required to pay for their own roundtrip airfares. ii. The Organizing Committee shall pay for the expenses for nine (9) nights stay of room and board. Check-in: October 10 (Saturday) / Check-out: October 19 (Monday) iii. The Organizing Committee shall pay a per diem of US$100 to the selected International Referees for five (5) days. 15. TECHNICAL DELEGATE AND COMPETITION SUPERVISORY BOARD The WTF will appoint the Technical Delegate and the members of the Competition Supervisory Board, upon Page 5 / 5

5 consultation with the WTF Technical Committee Chairman and the WTF Sports Division. The following conditions shall apply: i. The Organizing Committee shall pay for the expenses of room and board for the Technical Delegate and the Competition Supervisory Board members. ii. The Organizing Committee shall pay a per diem of US$100 to the Technical Delegate and the members of the Competition Supervisory Board for five (5) days. 16. WTF-RECOGNIZED TAEKWONDO UNIFORM (DOBOK) AND PROTECTIVE EQUIPMENT i. Participating contestants are required to wear WTF-recognized doboks and WTF-recognized protective equipment. The latest version of WTF-recognized manufacturers list is available at the website of WTF ( ii. The Organizing Committee will provide head protector and the WTF electronic body protectors to the participating contestants. Participating contestants are required to bring along their own groin guards, mouthpieces, gloves, sensing socks, and shin and forearm guards for their personal use. Appendix 1 (Technical Guideline for the Use of Electronic Body Protector) will follow from the WTF Technical Committee. iii. Before entering the field of play, all contestants will proceed to the inspection desk for inspection of their doboks and protective equipment. Any contestant who wears unofficial doboks or protective equipment will not be permitted to compete. 17. MEDICAL CONTROL i. The WTF Anti-Doping Rules, and where necessary the Code of the World Anti-Doping Agency, shall apply throughout the competitions. ii. Compulsory anti-doping tests will be made for all medallists, while random tests will be conducted for the athletes who have lost to semi-finalists at quarter-final. The WTF and/or WADA may carry out random out-of-competition testing prior to the championships. Therefore, all participating contestants are required to submit their latest and most accurate Athlete Location Forms. Tests are conducted by Antidoping Danmark ADD. iii. There will no longer be applications for abbreviated Therapeutic Use Exemption (TUE). Any contestant who requires TUE is required to submit the TUE Application Form (Appendix 2) to the WTF Anti-Doping Division (antidoping@wtf.org) by no later than 21 days before the championships. Therefore, the WTF must receive all TUE application forms by no later than September 23, Late entries will not be accepted. 18. WEIGH-IN i. Weigh-in of the contestants shall be completed one day before their scheduled competition day. ii. During the weigh-in, male contestants shall wear underpants and female contestants shall wear underpants and brassieres. However, contestants may weigh-in in the nude if they want to do so. 19. HEAD OF TEAM MEETING & DRAWING OF LOTS SESSION i. The head of team meeting and the drawing of lots session shall be conducted one (1) day prior to the start of the championships, in the presence of the WTF officials and the representatives of the participating nations. The drawing of lots shall be done in an ascending order of the weight divisions (i.e. from the lightest to the heaviest weight divisions). ii. iii. The order of the draw may be changed depending on the decision of the Technical Delegate. Depending on the decision of the Technical Delegate, WTF officials or Organizing Committee volunteers could be designated to draw lots on behalf of the officials of the participating nations who are not present at the time of the lot drawing session. 20. INDEMNITIES i. The respective national taekwondo associations shall be responsible for ensuring that their participants have validly completed and signed the official participation forms, thus indemnifying the organizers, its officials and other contestants from any claims of injuries, losses, fatalities or otherwise Page 6 / 6

6 ii. iii. iv. arising in the course of participation in this championships or any activities thereto. The respective national taekwondo associations shall be responsible for ensuring that all officials and participants are covered with effective insurance coverage. Participants without proper participation entry forms and effective insurance coverage will not be allowed to compete at the championships. The Organizing Committee will acquire general insurance, at its own expenses, for the contestants and staffs, in the event of any injury that may arise during the course of the championships. 21. NATIONAL FLAG AND ANTHEM Every participating national taekwondo association is required to bring along the following items for use at the Opening and/or Closing ceremonies: i. Two (2) IOC-recognized national flags Size: 90cm x 130cm ii. CD or DVD of the pertinent IOC-recognized national anthem 22. ACCOMMODATION ICS (International Conference Services A/S) has been appointed to manage the hotel accommodation for participants, officials, press and spectators to the Taekwondo World Championship in Denmark from October 9th-19th ICS will record preferences and requirements for number and standard of rooms, periods, meeting rooms, social events, etc. Distribution of rooms will be made by ICS in cooperation with the Taekwondo Organization. Please remember this important deadline: The official hotels registration has been moved to August 1st Complete list of hotels and more information at the Official Website: ENTRY VISA The Organizing Committee will help the participating teams for entry visas to Denmark if requested. We Recommend applying for VISA to Denmark as soon as possible and at the latest before August 12 th Please provide each team member s full name, date of birth, passport number, function in the team, and then send the information to the OC-office by info@cph2009.dk. Read more at w.cph2009.dk/visa_application.asp. 24. PRESS ACCREDITATION Please follow the instruction on the Official Website: BOOKING - TRAINING SESSIONS Information and booking form for training sessions at our training venue VALBY HALLEN will be posted later. 26. Car rental Please find info on car rental on the Official Website. 27. INFORMATION WEBSITE AND NEWSLETTER For further info please refer to our Official website. Newsletter signup available at this link: SCHEDULE OF EVENTS (subject to change) Date Time Event Place Oct Arrival and registration of teams Registration centre Oct (Final day of registration) Oct Training Teams Valby Hallen Oct Official reception hosted by City of Copenhagen City Hall Page 7 / 7

7 Oct Referee meeting and training Referee hotel and Ballerup Super Arena Oct WTF Council Meeting HQ hotel* TBA WTF Committee Meetings (if necessary) HQ hotel Oct International Symposium for Taekwondo Studies Scandic Copenhagen Joint Technical Meeting (=Coach Training Program on TBA new competition system and anti-doping education) Oct International Symposium for Taekwondo Studies Copenhagen Univ. Oct Head of Team Meeting & Drawing of Lots HQ hotel Registration for WTF General Assembly HQ hotel WTF General Assembly HQ hotel Welcome Reception hosted by Organizing Committee HQ hotel Oct Competition and Victory Ceremony Ballerup Super Arena Oct.14 TBC Opening Ceremony Ballerup Super Arena Oct Closing Ceremony and Farewell Reception Ballerup Super Arena Oct.19 Departure of teams *HQ hotel: Scandic Copenhagen Page 8 / 8

8 1. Athlete Information Appendix 2 Therapeutic Use Exemptions for Taekwondo (TUE) Please complete all sections in capital letters or typing Surname: Given Names: Female Male Date of Birth (d/m/y): Address: City: Country: Postcode: Tel: (with international code) Weight Category: Discipline (if applicable): If athlete with a disability, please indicate disability: 2. Medical Information Diagnosis with sufficient medical information (see note 1): If a permitted medication can be used to treat the medical condition, provide clinical justification for the requested use of the prohibited medication 3. Medical Details Prohibited substance(s): Generic name 1. Dose Route Frequency Intended duration of treatment: (Please tick appropriate box) Once only or duration (week/month): Emergency Page 9 / 9

9 Have you submitted any previous TUE application: Yes No For which substance? To whom? When? Decision: Approved Not approved 4. Medical Practitioner s Declaration I certify that the above-mentioned treatment is medically appropriate and that the use of alternative medication not on the prohibited list would be unsatisfactory for this condition. Name: Medical Specialty: Address: Tel: Fax: Signature of Medical Practitioner: Date: 5. Athlete s Declaration I, certify that the information under 1. is accurate and that I am requesting approval to use a Substance or Method from the WADA Prohibited List. I authorize the release of personal medical information to the Anti-Doping Organization (ADO) as well as to WADA staff, to the WADA TUEC (Therapeutic Use Exemption Committee) and to other ADO under the provisions of the Code. I understand that if I ever wish to revoke the right of these organizations to obtain my health information on my behalf, I must notify my medical practitioner and my ADO in writing of that fact. Athlete s Signature: Date: Parent s / Guardian s Signature Date: (If the athlete is a minor or has a disability preventing him/her to sign this form, a parent or guardian shall sign together with or on behalf of the athlete) Page 10 / 10

10 6. Note Note 1 Diagnosis Evidence confirming the diagnosis must be attached and forwarded with this application. The medical evidence should include a comprehensive medical history and the results of all relevant examinations, laboratory investigations and imaging studies. Copies of the original reports or letters should be included when possible. Evidence should be as objective as possible in the clinical circumstances and in the case of non-demonstrable conditions independent supporting medical opinion will assist this application. Incomplete Applications will be returned and will need to be resubmitted. Please keep the completed form for your own records and submit a copy to: Anti-Doping Division Fax Number Postal Address (82.2) To: antidoping@wtf.org Cc: sport@wtf.org World Taekwondo Federation 4 th Fl., Joyang Building 113, Samseong-dong, Gangnam-gu Seoul, Korea Page 11 / 11

11 To: President World Taekwondo Federation STATEMENT OF PLEDGE Name of association: Name of Head of team: I, as the head of team to participate in the 2009 WTF World Taekwondo Championships Copenhagen, herewith swear that our team shall respect and abide by the Rules and Regulations of the World Taekwondo Federation, being free from any political, religious, racial or any other forms of prejudices in the true spirit of sportsmanship at the Championships. If there is any disturbance created by our team at this Championship, I accept any sanctions to be taken by the World Taekwondo Federation. Signature of the Head of the Team Date Please send the forms to us before August 15 th Page 12 / 12

12 PRELIMINARY INFORMATION FORM To: President of the Organizing Committee, Torben Sachmann Hansen 2009 WTF World Taekwondo Championships Copenhagen OC-Office c/o Wonderful Copenhagen Gammel Kongevej 1 DK Copenhagen V Denmark Tel: Fax: info@cph2009.dk Website: National Taekwondo Association: Name of President: Address: Tel: Fax: MALE TEAM FEMALE TEAM OTHERS TOTAL Officials: Contestants: Officials: Contestants: Persons Persons Persons Persons Persons Persons Signature: For and on behalf of the National Association Please send the forms to us before August 15 th Page 13 / 13

13 LIST OF TEAM MEMBERS Male & Female Team registered in Onlinesystem 1. Applying nation: 2. Officials: Position Head of Team Male Team Manager Female Team Manager Male Team Coach Female Team Coach Male Team Trainer Female Team Trainer Male Team Doctor Female Team Doctor Name in full (Underline family name) Passport No. Fin Fly Bantam Feather Light Welter Middle Heavy 3. Male Contestants: Weight Name in full (Underline family name) Passport No. Fin Fly Bantam Feather Light Welter Middle Heavy 4. Female Contestants: Weight Name in full (Underline family name) Passport No. Please send the forms to us before August 15 th Page 14 / 14

14 GROUP INDEMNITY FEMALE / MALE TEAM To: President of the Organizing Committee, Torben Sachmann Hansen 2009 WTF World Taekwondo Championships Copenhagen OC-Office c/o Wonderful Copenhagen Gammel Kongevej 1 DK Copenhagen V Denmark Tel: Fax: info@cph2009.dk Website: The Signer LIABILITY DECLARATION President s Name Address Tel Fax Name of National Association The signer is authorized to make this declaration and has confirmed by his/her signature that liability insurance has been acquired for the officials and competitors participating in the 2009 WTF World Taekwondo Championships Copenhagen. This insurance is liable for all damages of persons or belongings, and releases the Organizing Committee, the World Taekwondo Federation (WTF), and Danish Taekwondo Federation from any liability or indemnity. It is expressly confirmed that, in case of damages of persons or belongings, claims for compensation and demands whatsoever cannot be put forth to the Organizing Committee and the World Taekwondo Federation. Representative s Signature (with Association stamp) Date Please send the forms to us before August 15 th Page 15 / 15

15 PERSONAL INSURANCE CREDENTIAL MALE / FEMALE TEAM To: President of the Organizing Committee, Torben Sachmann Hansen 2009 WTF World Taekwondo Championships Copenhagen OC-Office c/o Wonderful Copenhagen, Gammel Kongevej 1, DK Copenhagen V Denmark Tel: Fax: info@cph2009.dk Website: No player or officials will be accredited for the 2009 WTF World Taekwondo Championships Copenhagen without full completion of this form. *Do you have any medical problem? Yes ( ) No ( ) (if yes, please explain on the bottom of this form) *Do you require any special medication? Yes ( ) No ( ) The undersigned, in consideration of his or her participation at the 2009 WTF World Taekwondo Championships Copenhagen, agrees to his or her own indemnity and shall not hold the World Taekwondo Federation, the Organizing Committee, the Danish Taekwondo Federation and the host country, responsible for any and/or all injuries and/or illnesses, which may be suffered by the individual registered during the 2009 WTF World Taekwondo Championships Copenhagen, arising out of, or in any connected to, his or her participation at the 2009 WTF World Taekwondo Championships Copenhagen. I have read the above application and agreement, and fully understand that I assume all responsibilities for any risks undertaken or injuries received. Name in full Home Address Date of Birth Date I hereby declare, as confirmed by my signature, that liability insurance has been effected for all the officials and participants from (insert name of your country) participation at the 2009 WTF World Taekwondo Championships Copenhagen. This insurance covers all damages to persons and belongings, and indemnifies the Organizing Committee and the World Taekwondo Federation from all damages, claims and demands whatsoever in respect thereof. Explanations of Medical Problems: Officials/Participants Signature Date Representative s Signature (with Association stamp) Date Please send the forms to us before August 15 th Page 16 / 16

16 TRAVEL SCHEDULE OF TEAM To: President of the Organizing Committee, Torben Sachmann Hansen 2009 WTF World Taekwondo Championships Copenhagen OC-Office c/o Wonderful Copenhagen Gammel Kongevej 1 DK Copenhagen V Denmark Tel: Fax: info@cph2009.dk Website: NATION: TOTAL NUMBER OF PERSONS: NUMBER OF OFFICIALS: NUMBER OF PARTICIPANTS: DATE OF ARRIVAL: TIME OF ARRIVAL: FLIGHT NUMBER: DATE OF DEPARTURE: TIME OF DEPARTURE: FLIGHT NUMBER: This form must be returned to the Organizing Committee NO LATER THAN SEPTEMBER 10 th Page 17 / 17