TENDER DOCUMENT FOR SUPPLY OF 1,500 LITRES PVC WATER TANKS

Transcription

1 TENDER DOCUMENT FOR SUPPLY OF 1,500 LITRES PVC WATER TANKS Last date for submission of bids: Upto 12 Noon on Time & date of opening of technical bids: At 3.00 P.M. on REGIONAL SERICULTURAL RESEARCH STATION Central Silk Board Ministry of Textiles Govt. of India Near Railway Station, Nanjungud Road, Chamarajanagar Karnataka Tel /222522/

2 CONTENTS S.No. Content Page No. Tender Notice Introduction 4 2 Scope of Work 4 3 Eligibility of the Bidders 4 4 Terms and Conditions 4-10 Schedule 1 : Financial Bid 11 1

3 REGIONAL SERICULTURAL RESEARCH STATION Central Silk Board Ministry of Textiles Govt. of India Near Railway Station, Nanjungud Road, Chamarajanagar Tel /222522/ Ref. No. CSB/RTI/RSRS CMNR/IVLP-Vol.I/ Dated : Sub. : Supply of 1500 litres PVC Water reg. TENDER NOTICE The Regional Sericultural Research Station Chamarajanagar (RSRS CMNR) invites tenders from reputed micro irrigation firms for Supply, installation, testing and commissioning of Drip/Micro Irrigation system in the farmers field under IVLP Programme under two bid system (technical and financial bid). 1 Tender No. No. CSB/RTI/RSRS CMNR/IVLP-Vol.I/ Dated Name of work Supply of 1,500 litres PVC water tanks 3 No. Of water tanks Total 35 (Thirty five) required 4 Location for Supply RSRS Chamarajanagar 5 Availability of tender On CSRTI Mysore website Tender document From 11 am on available for download 6 Tender Form Fee Rs. 500/- in the form of Demand Draft in favour of Scientist D, RSRS Chamarajanagar payable at Chamarajanagar. To be submitted along with technical bid. The bids without tender fee will not be considered and rejected. 7 Approximate cost of the Rs. 4.2 lakhs work 8 Earnest Money Deposit Rs. 8,500/- (Rs. Eight thousand five hundred) EMD 10 Supply time 30 days from receipt of supply order 11 Address for submission Scientist D of bids Regional Sericultural Research Station Near Railway Station, Nanjungud Road, Chamarajanagar ( Karnataka) 2

4 12 Last date and time for 12 noon on submission of the bids 13 Time and date for 3 pm on opening of the technical bids 14 Time and date for To be intimated to technically qualified opening of the financial bidders bid Instructions to the bidders 1. The Scientist D, RSRS-CMNR reserves the right to accept any or all tenders without assigning any reason. 2. The bidders are required to quote the rates strictly as per the terms and conditions mentioned in the tender document. 3. The tender document are available only in an electronic format where the bidder can download it from the CSRTI Mysore website 4. The tender document fee, EMD and supporting documents for technical bid, financial bid should be submitted in sealed covers separately. Scientist D RSRS-Chamarajanagar 3

5 1. Introduction 2. Scope of Work The Regional Sericultural Research Station, Chamarajanagar (RSRS- Chamarajanagar) is an unit of prestigious Central Sericultural Research and Training Institute [CSRTI], Mysore established under the aegis of Central Silk Board, Ministry of Textiles, Govt. of India for research, development and promotion of mulberry sericulture under rainfed conditions of Chamarajanagar District. The RSRS Chamarajanagar has developed a highly water efficient micro irrigation system called AMIT (Affordable Micro Irrigation Technique) for mulberry gardens in areas having limited water for irrigation. The Central Silk Board has sanctioned 35 units of AMIT for mulberry gardens of the farmers of Chamarajanagar district of Karnataka under Institute Village Linkage Programme (IVLP) for promotion of sericulture in water scarcity areas. Each unit of AMIT will cover one acre of mulberry garden. The AMIT consists of installation of a Micro irrigation system, water delivery pipes, lateral pipes, drippers, water storage tank,, etc. Under this tender the RSRS Chamarajanagar envisages to procure 35 number of 1,500 litres PVC water tanks for Drip/Micro irrigation systems in farmers fields of Chamarajanagar, Gndalpet and Kollegal Taluqs of Chamarajanagar district. The scope of work involves supply of 35 number of 1500 litres PVC water tanks as per specifications described in Schedule 1 to be connected to, Drip/Micro irrigation systems (each for one acre mulberry garden) in the farmers field under IVLP Programme financed by Central Silk Board, Ministry of Textiles, Govt. of India. 3. Eligibility of the Bidders 3.1 The Bidder should be proven/reputed manufacturers or authorized dealers/distributors of ISI marked PVC water tanks. / ISO Certified Company [ISO:9001:2008] 4.0 Terms and Conditions 4.1 Purchase of Tender Document 4.11 The tender document is available only in an electronic format where the bidder can download it from the CSRTI Mysore website In case any difficulty is faced please contact Scientist D, RSRS Chamarajanagar 4.12 The tender document will not be issued in person or by post The cost of tender document is Rs. 500/- which shall be submitted along with Technical Bid. 4

6 4.2. Guidelines for submission of the Bids The bids are to be submitted in two parts (i) Sealed Technical Bid, along with a Demand Draft for Rs.9,000- (Rupees Nine thousands), drawn in favour of the Scientist D, RSRS Chamarajanagar payable at Chamarajanagar as Rs. 500/- towards the cost of tender document and Rs. 8,500/- towards Earnest Money Deposit (EMD) in one sealed envelope super-scribed TECHNICAL BID FOR SUPPLY OF PVC WATER TANKS. Bids received without tender document cost and EMD will be summarily rejected; (ii) Sealed Financial Bid placed in a separate envelop super-scribed: FINANCIAL BID FOR SUPPLY OF PVC WATER TANKS. The rates for different items should be filled in the SHEDULE 1 of this tender document. The above mentioned two sealed envelopes should bear the name and complete postal address of the bidder. Sealed envelopes containing Technical Bid and Financial Bid should be placed in a bigger envelop superscribed BID FOR SUPPLY OF WATER TANKS. This bigger envelop, bearing the name & complete postal address of the bidder, should be addressed and submitted/sent to : The Scientist D Regional Sericultural Research Station Near Railway Station, Nanjungud Road, Chamarajanagar Karnataka The bids should reach to the office of Scientist D RSRS Chamarajanagar on or before 12 noon on Bids/Tenders received after due date & time will not be accepted. The bids received after due date and time will not be considered. (iii) The RSRS Chamarajanagar will not be responsible for postal delay in receipt of the bids. (iv) Bids through Fax, , etc. will not be accepted. 4.2.a Guidelines for submission of Technical Bid 1. Download the tender document from CSRTI Mysore website and read it carefully. 2. Not more than one bid will be accepted from a Bidder. If any individual participating in the bid process, representing more than one firm in one or different names and it comes to our notice at any point of the time, all such offers or different will not be entertained and shall be liable for rejection. 5

7 3. All pages of Tender Document should be signed by the bidder and should be submitted along with Technical Bid as having read the tender document and agree with the terms and conditions, material specifications, destinations for supply, etc. 4. The bidders are required to submit a demand Draft for Rs.9,000/- (Rupees Nine thousands), drawn in favour of the Scientist D, RSRS Chamarajanagar payable at Chamarajanagar as Rs. 500/- towards the cost of tender document and Rs. 8,500/- towards Earnest Money Deposit (EMD) along with Technical Bid. The Bids received without tender document cost and EMD will be summarily rejected. 5. The bidder must write the name and full postal address at the back of the Demand Draft. 6. The bidder should furnish the following information along with the Technical Bid: i) Company profile indicating the details of address, website, fax, address, telephone number, if any. ii) Registration Certificate, Proof of holding license under Shops and Establishment Act, The Factories Act, and any other licenses the nature of work demands. iii) Provide VAT No., CST, PAN No. and its related documents. iv) Bankers Name Address. v) List of clients including the name of the contact person and his/her telephone number. vi) Documentary evidence/work order copies to support the experience for supply of PVC water tanks preferably to various government departments during last three years. 4.2.b Guidelines for submission Financial Bid 1. The Financial Bid should be submitted only in the prescribed format, as per Schedule 1. The bidder should quote final selling rates inclusive of all applicable taxes, duties and cost of installation if any as per Schedule The bidder should quote their lowest price, in accordance to the prevailing rates of the manufacturer/ their authorized dealers. 3. The bidder should ensure that the amounts are written in such a way that interpolation is not possible. No blank space should be left. 4. All the corrections in the financial bid shall be countersigned by the bidder. 6

8 5. The rates quoted shall remain fixed for a period of 120 days from date of submission of the bid. 6. The rates should be quoted in words and figures for the supply on F.O.R destination mentioned in the work/supply order. In case of difference in words and figures of the rates quoted, the rates offered in words shall be considered. 7. The drip/micro-irrigation systems have to be delivered at RSRS Chamarajanagar. 8. The schedule of supply of materials and services to be rendered by the bidder must not be altered. 4.3 Opening of Bids 1. The Technical Bids will be opened on at 3.00 p.m. at RSRS Chamarajanagar in the presence of such bidders who may wish to be present, either in person or through their authorized representatives. 2. The Financial Bids of only technically responsive/acceptable will be opened for further consideration. The decision of the RSRS Chamarajanagar in this regard will be final and no requests etc. will be entertained from the bidders. The date and time of opening of financial bid(s) will be intimated only to such bidders who are found eligible as per evaluation criteria prescribed by the RSRS Chamarajanagar 4.4 Earnest Money Deposit 1. The Technical Bid should accompany an EMD of Rs. 8,500/- (Rs. Eight thousand five hundred) 2. The EMD of the unsuccessful bidders will be returned. 3. No interest is payable on EMD at the time of refund. 4. The EMD will be forfeited if : a. The bidder withdraws his bid at any time prior to its rejection. b. Before or after the acceptance is communicated to the bidder. c. If the successful bidder fails to execute the agreement within prescribed time limit. 4.5 Minimum Technical Specifications of the Items The minimum technical specifications of the items to be supplied are given in the Schedule 1. 7

9 4.6 Placement of order The Scientist D RSRS Chamarajanagar shall place purchase order with the approved supplier. 4.7 Quantity for supply/variation in Quantity The RSRS Chamarajanagar requires 35 number of 1500 litres PVC water tanks. However, the number of units may increase and decrease by 25% but the approved supplier shall supply them at the same approved rate and terms and conditions. 4.8 Schedule and mode of supply/delivery 1. The approved supplier has to supply and deliver the ordered quantity within time period as mentioned in the order. Failure on the part of the Supplier for timely supply, shall lead to forfeiture of EMD and the offer shall stand cancelled. 2. If the Scientist D Chamarajanagar suffers any loss due to inordinate delay in effecting supply/ dispatch or arrival of the material at the destination, the same shall be the responsibility of the approved supplier who shall make good the entire loss suffered by the Scientist D, RSRS, Chamarajanagar. The Scientist D, RSRS, Chamarajanagar will assess and intimate the approved supplier the extent of loss, and the same will be acceptable to the approved supplier. The supplier shall ensure that the ordered material being supplied by him reach to the consignee at destination in good condition. As such it will be the sole responsibility of the supplier to ensure desired quality and standard of the material. 3. The ordered item as specified in order shall be in conformity with approved size and quality specifications mentioned in Schedule 1, of the Tender Document and elsewhere in the offer documents. Material shall be supplied in batches in any or all the sizes and in quantities as per delivery schedule ordered by the Scientist D, RSRS, Chamarajanagar, the ordering authority. The delivery schedule may however be revised by the Scientist D, RSRS, Chamarajanagar, if warranted by exigency of the work. The successful supplier shall be bound to effect deliveries in accordance with the changed supply schedule without claiming revision in rates. The dates of supply shall be the date on which the consignment reaches the required destination. 4. Ordered item may required to be supplied to Scientist D RSRS Chamarajanagar, securely packed so as to withstand rough handling and protection from vagaries of nature during transit. 5. Relevant L.R. shall be sent free and direct to the consignee (s) freight paid. The order No. of RSRS Chamarajanagar should be mentioned in the bill, against which the material is supplied. 8

10 6. The Scientist D RSRS Chamarajanagar shall not be responsible for damages, losses, thefts, pilferage, fire, accidents and demurrages etc. if any, incurred to the consignment during transit and these shall be borne by the supplier. 7. The dispatch of consignment shall be immediately communicated to the Scientist D RSRS Chamarajanagar with the relevant details of L.R. and Bill Nos. 8. The Supplier will arrange for Transit Insurance and Material supplied should be covered under Transit insurance for Road Risk, Theft, Pilferage, and Non Delivery Risk. 4.9 Warranty The approved supplier has to declare their Warranty for the PVC tanks. Item supplied by the supplier shall carry warrantee as per warrantee schedules declared by supplier against any manufacturing defect from the date of Installation. In case of complaint / defect the supplier shall have to arrange repair /replacement within 10 days from the date of receipt of intimation. The Scientist D RSRS Chamarajanagar shall have right to recover the cost or expenditure of loss whatsoever, on this account from the future bills of the supplier or from the security deposit or from any other amount due to the supplier or out of the security or any deposit made by the supplier in other Government Organizations Right to Refuse/Reject the Supplies 1. Ordered item shall conform to the quantities specifications (as per Schedule 1) mentioned in supply order. The Scientist D RSRS Chamarajanagar reserves the right to refuse to accept the supplied item, if found:- (i) Inferior in quality & not in proper packing or not conforming to the specifications mentioned in Schedule 1. (ii) Other than specified and ordered by the Scientist D RSRS Chamarajanagar, OR (iii) For any other sufficient reason at it's discretion. 2. In case the supply of supplied item is rejected / the supply not accepted, shall be lifted by supplier at his own cost within the period granted by the Scientist D RSRS Chamarajanagar and in no case the Scientist D RSRS Chamarajanagar shall be liable for the supply not accepted. 3. If the material fails in the testing Quality Inspection Scientist D RSRS Chamarajanagar or its authorized representatives shall be free to conduct inspection of items supplied/ to be supplied at any stage including inspection before dispatch from manufacturing unit. Random checking system shall also be used to ensure supply of quality material. 9

11 4.12 Defective Supplies 4.13 Payment The supplier shall replace the defective material or any other part found defective or prematurely worn out within 7 days within warranty period from the date of sale to the consumer, free of cost. If it is proved that supplier has intentionally supplied materials of improper quality or not ready to replace or had not replaced defective material during the specified period or in a genuine time period as required minimum, the Scientist D RSRS Chamarajanagar shall be free to black list the supplier and supplier shall be bound to refund the amount received in lieu of such defective supplies made by the supplier. The Scientist D RSRS Chamarajanagar will make the payment normally within 2-3 weeks after receipt of bills. No advance payment shall be provided to the approved supplier Seeking Clarifications Before submitting the Bid/tender, the bidders may seek clarification(s), if any, from Scientist D RSRS Chamarajanagar during working hours by taking prior appointment (Tel. No ) Financial Bid Validity The Financial bids submitted by all bidders should be valid for at least for a minimum period of 120 days from the date of opening of Technical Bids Avoid malpractice Any action on the part of the Bidder/tenderer to influence any officer/staff of the RSRS Chamarajanagar or canvassing in any form shall make the tender liable for rejection Acceptance of Bids The Scientist D RSRS Chamarajanagar reserves the right to accept or reject any or all the bids without assigning any reason whatsoever at any time prior to the award of the contract, without incurring any liability to the affected bidder and any obligation to inform the affected bidder of the grounds Resolving Disputes Dispute, if any, arising out of the Contract, shall be settled by mutual discussion, alternatively by legal recourse under jurisdiction of Mysore or Chamarajanagar courts only. 10

12 FINANCIAL BID Schedule 1 NOTE : To be filled and submitted as Financial Bid in a sealed cover superscribed as Financial Bid for Supply of PVC Water tanks The Rate/Unit (*)should inclusive of all taxes, levies, transportation charges, etc. S.N Description/ Quantity Rate/U Amount o. specification of the required nit* (Rs.) material B C BxC A 1. Double Layer Polyethylene (PVC) Cylindrical Vertical 35 nos. Water Storage Tanks of 1,500 Litres capacity (Thirty Five) ISI marked, conforming to IS:12701:1996 with latest Amendments / ISO Certified Company [ISO:9001:2008] Preferably Yellow coloured Total (Rs.) D Total cost in words: Rs.... Date: Name and Signature of the Authorized person from the Firm Seal of the Firm 11