EAGE Workshop on Broadband Marine Seismic Data

Transcription

1 SPONSORING OPPORTUNITIES EAGE Workshop on Broadband Marine Seismic Data from Acquisition to Production M a y Kua la L um pur, Ma l a ysi a

2 Why become a sponsor When you re a corporate sponsor of the EAGE Broadband Marine Seismic Data workshop, you get high visibility in a qualitative and uncluttered environment that makes your message stand out. EAGE is synonymous with quality, with proven track records in the past. The objective is to collect and distribute technical knowledge on geophysics, geology and reservoir/petroleum engineering, making EAGE the only society with a truly multi-disciplinary approach. The event program offers a diverse menu that s sure to help you reach your target audience. Sponsoring the EAGE Broadband Marine Seismic Data workshop will enable you to: - Increase your visibility before a regional and international audience. - Enhance your corporate image. - Reach an influential, exclusive audience. - Break through the media clutter. - Associate your company with EAGE World s truly multi-disciplinary Geosciences society. The will take place in Kuala Lumpur, Malaysia on May We expect to host approximately 100 delegates during the workshop. In this brochure you will find the sponsoring opportunities available and specific details of each type of sponsorship. Please read this brochure to find out which of the alternatives best suits your wishes. Sponsoring opportunities are not restricted to packages in this brochure. We would be delighted to explore ideas to fit your budget. Contact Details For further information on any of the above, please do not hesitate to contact: Kavita Gill, Event Manager EAGE Asia Pacific Sdn. Bhd. UOA Center Office Suite A No. 19, Jalan Pinang Kuala Lumpur Malaysia Tel.: +60 (0) Fax: +60 (0) kgl@eage.org or asiapacific@eage.org

3 1. Gold Sponsor Publicity and benefits Two (2) full delegates registration Logo on all pages of the main event website Link from the event website to your company website Company logo on the following printed material: (depending on the date of settlement) o first announcement (Call for Abstract) o final announcement (Call for Registration) o EAGE advertisements related to the workshop o program book (cover & inside) Company logo exposure at the venue Company logo on the holding slide Company logo on each table at the event for full duration Package Price (excl. GST): 7,000 / RM 29, Silver Sponsor Publicity and benefits Company logo on the event website as Silver Sponsor Company logo on the following printed material: (depending on the date of settlement) o First announcement (Call for Abstract) o Final announcement (Call for Registration) o Program book (inside) Company logo on the holding slide Package Price (excl. GST): 5,000 / RM 21, Bronze Sponsor Publicity and benefits Company logo on the event website as Bronze Sponsor Company logo on the following printed material: (depending on the date of settlement) o Final announcement (Call for Registration) o Program book (inside) Package Price (excl. GAT): 4,000 / RM 16,800

4 4. Item Sponsor Company logo on the event website as Item Sponsor Company logo on the workshop program book (inside) 4.1 Lanyard Date Benefits May 2015 (and afterwards) Company logo on the lanyards (used for registration badge) Maximum number of sponsor 1 Exposure 100 or more delegates per day Package Price (excl.gst): 4,000 / RM 16, Portfolio Date May 2015 (and afterwards) Benefits Company logo on the portfolios Maximum number of sponsor 1 Exposure 100 or more delegates per day Package Price (excl.gst): 4,000 / RM 16,800

5 Social Programme Opportunities From feedback we know that participants play as much importance on the social networking side of an event, as they do with the technical content. Therefore we aim to incorporate a varied and enjoyable social programme to complement the technical presentations and learning at the conference. The social programme will include an Icebreaker Reception and Conference Dinner. 5. Icebreaker Reception Sponsor The icebreaker will be held on the evening of 10 May It will provide the opportunity to participants to meet and mingle in a relaxed setting. Benefits for the package include: Company logo on the event website as Icebreaker Reception Sponsor Company logo on the program book (inside) Company logo at the entrance to the Reception area Company logo on cocktail tables Package Price (excl. GST): 4,000 / RM 16, Dinner Sponsor EAGE offers the opportunity to act as sponsor of the conference dinner to be held on 12 May The venues for the dinner are (to be confirmed). Benefits for the package include: Company logo on the event website as Workshop Dinner Sponsor Company logo on the program book (inside) Company logo at the entrance to the Reception area Company logo on tables during the dinner Package Price (excl. GST): 5,000 / RM 21,000

6 SPONSOR CONTRACT Sponsor Contact Details Company: Address: City/Postal Code: Country: General telephone: General fax: General Website: Contact person: Dr/Mr/Mrs/Ms: Direct telephone: Direct fax: Direct Invoice Details (if different) Company: Address: City/Postal Code: Country: Contact person: Dr/Mr/Mrs/Ms: Direct telephone: Direct fax: Direct EU VAT Number: Purchase Order Number: (Obligatory for European companies) (Please enclose a copy of your PO if applicable) Sponsor Item(s) TOTAL (excl. GST) On receipt of the confirmation we will send you an invoice. The sponsoring benefits will be initiated after receipt of the full payment of the invoice. On behalf of (Company), I (Name) hereby authorise sponsoring as indicated. (Authorised Signature) (Date) Please sign and send form to: kgl@eage.org or asiapacific@eage.org Do not forget to make a copy for your files

7 Sponsor contact details Invoice details (if different) Sponsor Item(s) SPONSOR TERMS & CONDITIONS 1. TERMS EAGE is EAGE Asia Pacific Sdn Bhd, a limited liability company under Malaysia law and the contracting party in this agreement, and as the case may be in this contract, any of its designated employees. EVENT is any conference, workshop, field trip or exhibition organized by EAGE. SPONSOR CONTRACT the agreement between EAGE and the Sponsor, to which these Terms and Conditions are annexed. SPONSOR is the contracted party, as mentioned in the Sponsor Contract. 2. ENTIRE AGREEMENT This Sponsor Contract constitutes the entire and only agreement between the Parties, and supersedes all prior or contemporaneous agreements, representations, warranties and understandings with respect to this Sponsorship, and the subject matter of this Sponsor Contract. To the extent that anything in or associated with the Sponsorship is in conflict or inconsistent with the Sponsor Contract, the Sponsor Contract shall take precedence. Amendments to the Sponsor Contract shall only be valid when made in writing and signed by both Parties. 3. SPONSORSHIP BENEFITS During the Term of sponsorship, Sponsor shall be entitled to the benefits as described in the Exhibition & Sponsor Guide or Sponsoring Opportunities which can be found on 4. PAYMENT a) Payments must be in made in Euros or MYR, according to the instructions stated on the invoice; b) For credit card payments, a 5% surcharge is applicable; c) On all invoices, VAT will be applicable at the rate of the country where the event takes place. d) When a sponsor requires a Purchase Order number on the invoice, the Purchase Order number must be indicated on the Sponsor Contract. e) In the event of the failure of the sponsor to provide a Purchase Order number on time, the absence thereof on an invoice or related documentation shall not constitute in any way a reason to delay or postpone payment. Any such omission shall not affect EAGE s rights under this contract. The sponsor s purchase conditions shall not be applicable to this Contract. 5. CANCELLATION Upon providing written notice, a sponsor may cancel, subject to the following conditions and restrictions: a) Cancellations received 3 months prior to the Event: the cancellation penalty fee shall be 50% of the total Sponsor Contract; b) Cancellations received after 3 months prior to the Event: the cancellation penalty fee shall be 100% of the total Sponsor Contract; c) Cancellations must be in writing and received by EAGE before the stated deadline(s); d) 6. TERMINATION OF THE EVENT If the premises where the Event is to be accommodated are destroyed or damaged, or the Event fails to take place as scheduled, or is relocated or interrupted and discontinued, or access to the premises is prevented or interfered with by reason of any strike, lockout, injunction, act of war, act of God, emergency declared by any government agency, or for any other reason, this contract may be terminated by EAGE. In the event of such termination, the sponsor waives any and all damages and claims for damages and agrees that the sole liability of EAGE shall be to return to each sponsor any rental payments received. 7. LIABILITY In no event shall EAGE be liable to the Sponsor for any direct, indirect, incidental, special, consequential or punitive damages, or any damages whatsoever, resulting from the execution or non-execution of this agreement. 8. GENERAL EAGE reserves the right to determine the eligibility of any sponsor. EAGE reserves sole control over admission policies. These Rules and Regulations are established for the mutual protection of EAGE and the sponsors. EAGE reserves the right to make such changes in the time schedule or in the general plan of the Event as may be deemed by EAGE to be in the best interests of exhibitors and the Event generally. All matters and questions not covered by these Rules and Regulations are at the discretion of EAGE. 9. APPLICABLE LAW This agreement and any agreement derived from it shall be governed by the Malaysian laws