In TOKYO (JAPAN) October 25 th - 27 th AEON CUP 2013 Worldwide R.G. Club Championships

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1 In TOKYO (JAPAN) October 25 th - 27 th 2013 AEON CUP 2013 Worldwide R.G. Club Championships

2 Dear President Address of the Organizing Committee Page 4 Competition Venue Provisional Program Page 5 Participation Rule Competition Format Drawing of lots Judges Judges Meeting Orientation Meeting Apparatus Check Music Video Insurance Doctor Documents to Submit Apparatus Supplier Entry / Registration Entry Fees Cost Page 6 Page 7 Page 8 Transportation (Hotel - GYM) Page 9 VISA Page 10 Procedures for Participation Page 11 HOTEL Page 12 AEON CUP ENTRY FORM- AEON CUP 2013 VISA Request FORM-

3 Dear President, We deeply thank you and your federation for your efforts and cooperation for the development of gymnastics in Japan. We are glad to announce you that we hold "AEON CUP" in Tokyo in October "AEON CUP" is the competition which contributes to the development of the rhythmic gymnastics worldwide. We hope your participation in our "AEON CUP". We all look forward to meeting you in Tokyo in October. Address of the Organizing Committee AEON CUP 2013 Worldwide R.G. Club Championships Nishiazabu, Minato-ku, TOKYO, JAPAN TEL: FAX: Competition Venue Tokyo Metropolitan Gymnasium , Sendagaya, Shibuya-ku, TOKYO JAPAN TEL: FAX:

4 Provisional Program October 22 nd (Tue) Schedule Arrival in JAPAN (Delegations, Judges, Officers) 23 rd (Wed) Arrival in JAPAN (Delegations, Judges, Officers) Official Training Apparatus Check Orientation Meeting 24 th (Thu) Official Training Apparatus Check Judge Meeting 25 th (Fri) AEON CUP 2013 Ceremony Competition 26 th (Sat) Official Training AEON CUP 2013 Ceremony Competition 27 th (Sun) Official Training AEON CUP 2013 Ceremony Competition 28 th (Mon) Sightseeing 29 th (Tue) Departure from Japan *Schedule is subject to change depending on the number of teams.

5 Participation (1) Number of Official Participants for each team(official Members) Coach 1 Senior gymnast 2 (Born 1997 or older / 16 years old or higher as of December 31, 2013) Junior gymnast 1 (Born / Between years old as of December 31, 2013) Judge 1 (Cat.3 and more with current valid brevet) TOTAL 5 Persons (2) Qualifications for Participation A) Invited Teams: The top five teams from the club competition of AEON CUP 2012 Worldwide R.G. Club Championships will be invited. Invited Teams; GAZPROM (Russia) DINAMO Minsk (Belarus) Deriugina School (Ukraine) NEFTCHI (Azerbaijan) B) Other participating teams except invited teams: When there are too many entries. We will accept entries of as many countries as possible. But when there are too many entries, the organizing committee selects from each continent. Entry from the country which has a participating team as an invited team is not accepted. According to such matter, you might prefer electing the best team in your country. Rule We follow the FIG regulations. Competition Format Competition should be conducted in a tournament style. A) Club Competition [The total score of 3 gymnasts of the team; 2 senior gymnasts, 1 junior gymnast] B) Individual All-around Senior Junior Hoop Ball Clubs Ribbon Hoop Ball Clubs Ribbon C) Prizes Club Competition Senior Individual Competition 1st JPY 1,000,000 JPY 400,000 2nd 600, ,000 3rd 500, ,000 4th 100,000 5th 50,000 6th 30,000 JPY = US $1 (as of 2012/10 /17)

6 Drawing of lots We decide the order of performance by drawing of lots at the Orientation Meeting. This drawing of lots is conducted by the Organizing Committee in the presence of FIG officials and participating countries coaches. Judges The Judges will be consisted of delegation judges and Judges who are selected by the OC. D1-2 Judges D2-2 Judges A - 4 Judges E - 4 Judges D1-2 Judges D2-2 Judges A - 4 Judges E - 4 Judges As illustrated above, each judge has to award points for two apparatus. Overall, two panels of judges will conduct the competition. Every judge must be an international FIG judge with current valid FIG brevet (Cat.1-3). Judges Meeting Judges are required to attend the meeting as follows: Date:24 th October Place:GYM We will also explain about how to operate a machine for scoring. Orientation Meeting Coaches of delegations have to participate in the Orientation Meeting. Date:23 rd October Place:HOTEL Apparatus Check All gymnasts have to have Apparatus Check for the apparatus they will be using in the competition. Date:23 rd and 24 th October Place:GYM MUSIC Gymnasts have to bring two CDs and tape, because audio player sometimes cannot read a CD. The Organizing Committee will provide stickers printed with names and items. The gymnasts are requested to put the stickers on exact CDs, and then submit them to the person in charge of Music. VIDEO All performances are recorded using video. Insurance The Organizing Committee maintains the insurance for the participants. Doctor The Organizing Committee will provide a sport physician in the competition area. Documents to submit Participants have to submit items as follows at the time of arrival at the hotel. Passport (for copying) Air Ticket (for copying) Application Forms 4 forms per gymnast (1 for each apparatus) Apparatus Supplier Senoh, AH0650

7 Entry / Registration Entries can only be made by FIG affiliated federations. The official application forms are to be filled out with necessary information and submitted by FAX, air mail, or . The forms should be arrived at the Organizing Committee prior to the deadline. (1) The closing day 30th Jun The definitive entry and copy of passport must be sent to the Organizing Committee in TOKYO, JAPAN by the 30 th Jun Entry Fees None Cost (1) Official Members (3 gymnasts, a coach and a judge) The Invited Teams of AEON CUP Team GAZPROM(RUS) DINAMO Minsk (Belarus) DERIUGINA SCHOOL(UKR) NEFTCHI(AZE) Passengers Fee (Traveling expense to JAPAN.) Transportation in JAPAN Other Delegations The organizing Committee will At your own expense reimburse the cost of air tickets or will send air tickets. (3 gymnasts, 1 coach and 1 judge for economy class). The organizing Committee will prepare pick-up transportation from and to Narita Airport. In case of using other Airport, you have to come by yourself and pay the cost by yourself. Hotel Meal The organizing Committee will cover accommodation fee and make reservations for 7 nights (from 22 nd October to28 th October). You have to pay the extra cost by yourself when you stay in the Hotel more than 7 nights.. The organizing Committee will prepare breakfast in the Hotel. Other expenses while staying in JAPAN JPY5000 a day per person shall be provided from the organizing committee during the officially scheduled period of 22 nd October to 29 th October. Half the amount, JPY 2500 a day per person shall be provided on your arrival and departure days. JPY3000 a day per person shall be provided from the organizing committee during the officially scheduled period of 26th September to 2nd October. Half the amount, JPY 1500 a day per person shall be provided on your arrival and departure days.

8 (2) Others (except the Official Members) Passengers Fee At your own expense (Round-trip fee for JAPAN.) Transportation in The organizing Committee will prepare pick-up transportation from and JAPAN to Narita Airport. In case of using other Airports, You have to come by yourself and pay the cost by yourself. Hotel The organizing Committee will make arrangement, but please make payment upon arrival. Meal The organizing Committee will prepare breakfast in Hotel. Other expenses while staying in JAPAN Please be responsible for all expenses related to your stay. (3) Neutral Judges (Selected by OC) with current valid FIG brevet Passengers Fee (Round-trip fee for JAPAN.) Transportation in JAPAN Hotel Meal The organizing Committee will reimburse the cost of air tickets or will send air tickets (Economy). The organizing Committee will prepare pick-up transportation from and to Narita Airport. In case of using other Airports, You have to come by yourself and pay the cost by yourself. The organizing Committee will cover the accommodation fee and make reservations for 7 nights (from 22 nd October to 28 th October). You have to pay the extra cost by yourself when you stay in the Hotel more than 7 nights. The organizing Committee will prepare breakfast in Hotel. Other expenses while staying in JAPAN JPY5000 a day per person shall be provided from the organizing committee during the officially scheduled period of 22 nd October to 29 th October. Half the amount, JPY 2500 a day per person shall be provided on your arrival and departure days. Transportation (HOTEL- GYM) We will prepare a free shuttle-bus to go around hotel and gym during the official period 22 nd to 27 th of October.

9 VISA The countries as follows need not prepare the visa. Other countries have to prepare the visa when entering into Japan. The countries which need visa have to inform us that situation using visa request form. Then we will be sending you an application document for visa. (1) VISA is NOT Necessary for : ASIA CHINESE TAIPEI / HONG KONG / KOREA / SINGAPORE NORTH AMERICA CANADA / USA SOUTH AMERICA ARGENTINA / BAHAMAS / BARBADOS / CHILE / COSTA RICA / DOMINICAN / URUGUAYA / EL SALVADOR /GUATEMALA / SURINAME / HONDURAS / MEXICO EUROPE ICELAND / IRELAND / ANDORRA / ITARY / ESTONIA / AUSTRIA / NETHERLANDS / CYPRUS / GREECE / CROATIA / SUN MARINO / SWISS / SWEDEN / SPAIN / SLOVAK / SLOVENIA / CZECH / DENMARK / GERMANY / NORWAY / HUNGARY / FINLAND / FRENCH / BULGARIA / BELGIUM / POLAND / PORTUGUESE / MACEDONIA / MALTA / MONACO / LATVIA / LITHUANIA / LIECHTENSTEIN / LUXEMBOURG / GREAT BRITAIN OCEANIA AUSTRALIA / NEW ZEALAND MIDDLE AND NEAR EAST ISRAEL / TURKEY AFRICA TUNISIA / MAURITIUS / LESOTHO (2) VISA is Necessary for : Countries which are not listed above

10 Procedures for participating AEON CUP 2013 Worldwide R.G. Club Championships Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Please write the following items in the entry form. Nationalities Name of club Contact person Information of 3 gymnasts Information of a coach Information of a judge If you need visa, you have to send us visa request form before June 30 th. Please send the entry form that you wrote and the copy of the passport of persons coming to Japan by Jun 30 th to the organizing committee in Tokyo via FAX or . Check the flight and accommodation You will receive a reply concerning the participation from the Organizing Committee. Then you have to send a plan for flight, and accommodation form by FAX or to the Organizing Committee. Acquisition for visa If you need visa, we provide you a document for visa application for entering into Japan. Then you have to acquire visa. Departure from your country You go to Japan with passport, visa, necessary equipment (CD, leotard, apparatus, application, etc). Arrival in Japan The Organizing Committee member will be waiting at the airport.

11 HOTEL THE PRINCE PARK TOWER TOKYO Shiba-koen, Minato-ku TOKYO, JAPAN TEL: FAX: We will send the confirmation of accommodation to the person in-charge of the team, when the entry is completed.

12 Send back to Secretariat of AEON CUP 2012 via Facsimile: or Fill out the all blanks below. Please type or write in the block style. Incomplete forms are not acceptable. Information on Your Club AEON CUP 2013 Worldwide R.G. Club Championships -Entry Form- Provisional Registration May 31, 2013 Definitive Registration Jun 30, 2013 Country : Club Name : Contact TEL: + FAX: + Person : Category First Name Sur Name Birth (Month/Date/Year) Senior Gymnast Senior Gymnast Junior Gymnast Coach Judge Nationality VISA Highest result Necessary Or Not Necessary Or Not Necessary Or Not Necessary Or Not Necessary Or Not Date: Signature:

13 Information on Your Club AEON CUP 2013 Worldwide R.G. Club Championships -VISA Request- Country : Club Name : First Name Sur Name Birth (Month/Date/Year) Nationality Passport No. SEX Category Date: Signature:

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