NCA SENIOR & JUNIOR HIGH SCHOOL NATIONAL CHAMPIONSHIP

Transcription

1 RESIDENT CHAMPIONSHIP PACKAGE Two (2) night s accommodations at either the Omni or Hyatt Dallas (resident package only) Shuttle service between the Hyatt and Kay Bailey Hutchison Convention Center (resident package only) NOTE: The Omni Hotel is attached to the Dallas Convention Center Preferred practice times on Friday, January 22 Registration for the championship (participants only) Commemorative Gift (participants and coaches only) Free admission into all performances for spectators ($40.00 value) Note about commuter packages: Includes all amenities of the championship package except hotel accommodations and shuttle service. ITINERARY FRIDAY, JANUARY 22 REGISTRATION RESIDENT PACKAGES ONLY Depart for Dallas/Ft. Worth or Love Field. Welcome to Dallas, home of NCA! Hotel check-in cannot be guaranteed until after 4:00pm. Event Check-in and Practice will take place at the. *All Resident Package teams will receive priority practice times at the. COACHES MEETINGS NCA will offer multiple meetings to all coaches to wrap up any last minute championship questions you may have on check-in day. ONE COACH PER TEAM IS REQUIRED TO ATTEND! CHAMPIONSHIP CHECK-IN All coaches must check-in at the NCA Welcome Desk located at the on Friday, January 22, 12:00pm to 8:00pm. All teams can sign up for a practice time with Resident Package Teams given first preference. SATURDAY, JANUARY 23 Preliminary Competition for all performance divisions will be at the. Finals for Game Time will take place on Jan. 23. Note: Game Time categories compete once. Doors are tentatively scheduled to open one hour prior to the first performance. SUNDAY, JANUARY 24 Final Competition for all divisions will be at the Kay Bailey Hutchison Convention Center. Please note: if you re flying, do NOT book return flights earlier than 8:00pm. *Due to enrollments, all times are subject to change. ACCOMMODATIONS Additional room nights at the NCA Host Hotels may be purchased at the below rates. Make note of any additional room nights on the event rooming list and/or the registration form. Your invoice will reflect these additional charges. Additional room nights at the Omni Dallas: $235 per room, per night, tax included. Additional room nights at the Hyatt Dallas: $209 per room, per night, tax included. Unless otherwise noted, the Omni Hotel will be assigned on a first-come, first-served basis. Once this block is full, all other Resident Packages will be assigned to the Hyatt. Please read the Housing Policy on the following page if you are NOT utilizing one of NCA s Host Hotels. TRANSPORTATION A & I Travel is a team of dedicated travel consultants that will help your arrange your group s travel. A & I Travel will negotiate group pricing on your preferred airline and provide fare comparisons for up to five airlines. Questions regarding airline tickets OR travel specifics: A & I Travel, varsity@aitvl.com, phone: NOTE: You may also visit our website for travel requests at nca.varsity.com or nda.varsity.com. The championship registration is separate from your team s travel arrangements and cannot be paid for with one check. Separate payment arrangements must be made with A & I Travel. SAVE MONEY AND SEND DEPOSIT BY !

2 NCA TEAM PLACEMENT PROGRAM This program was put in place for all traveling teams utilizing hotel rooms while attending the NCA Senior & Junior High School National Championship. Being recognized as an official citywide event and capturing the room nights derived from this event are crucial for future date selection and venue availability through the Dallas Sports Commission and the Kay Bailey Hutchison Convention Center. Connections Housing is the official, and only, housing company for NCA & NDA Championship housing. Teams that attend the 2016 NCA Senior and Junior High School National Championship in January are required to utilize NCA resident packages or book rooms through Connections Housing in order to participate. NCA & NDA has authorized no other company to book housing for groups attending 2016 Nationals. There will be no exceptions. Numerous hotels around Dallas/Fort Worth have been blocked for your ease and convenience in booking. There are three convenient ways to contact Connections Housing for information on blocking your team and spectator rooms: nca.varsity.com/competitions/hotel-info We look forward to having you in Dallas. Thank you for your continued support and please let us know if you have any questions!

3 IMPORTANT INFORMATION CONTACT INFORMATION For questions regarding event schedules, legalities or championship registration: NCA High School Nationals, P.O. Box , Dallas, TX Phone: 800.NCA.2WIN ( ) Fax: NCA Rule Book and Guidelines can be found at nca.varsity.com NOW YOU RE READY TO REGISTER Complete and mail in all registration forms and non-refundable per person deposits before the deadline to: VIA USPS: VIA UPS OR FEDEX OVERNIGHT: NCA Championship Registration NCA Championship Registration P.O. Box Merritt Drive Dallas, Texas Garland, Texas DEPOSITS AND PAYMENTS CHECKS/MONEY ORDERS/CASHIER S CHECKS (see next page for credit card payment option) When mailing in payment(s) please include: Name of team Customer Number (with final balance) Contact phone number NOTE: Teams must submit one check, money order, cashier s check or credit card with their registration. If one payment is to be applied to more than one team, please indicate the amount to be credited to each team. Checks should be made payable to NCA. You may pay by school check, money order, cashier s check or credit card. Do not send cash or personal checks. Incomplete registrations will not be processed. Please be sure to complete all required forms prior to registration. For your convenience, you can now register online. Please confirm your division at nca.varsity.com. Within two weeks of receipt of your completed form(s) and deposit(s), you will receive an invoice and general information regarding the championship. Final payment is due in the NCA office on or before each due date noted in the event information. Payments not received by these dates will result in the team being automatically removed from the event, which will result in a complete forfeiture of all monies paid, according to cancellation deadlines for that specific event. NOTE: A $30 returned check fee will be charged for each insufficient funds check. Any payments received after the final payment date MUST be in the form of an official school check, cashier s check, money order, or credit card. Personal, school, or organization checks will not be accepted after the final payment date and will be returned.

4 IMPORTANT INFORMATION CREDIT CARD PAYMENT OPTION Visa, MasterCard, Discover and American Express may be used for payment. ONLY the amount specified on the registration form will be charged to your credit card. Final payment will ONLY be charged to your credit card per written request. Charges will be made as follows: Initial deposit on or before the designated deadline for your event. Balance due on the designated final payment deadline. For your convenience, a credit card authorization form has been included in this packet. NOTE: NCA will not keep credit card numbers on file after the charge has been processed. Additionally, If you want to add or change a credit card number, you must send the information in writing or fax to NCA. No credit cards will be taken over the phone. Individual credit card numbers will not be accepted for team members. LATE REGISTRATIONS If space is available, late registrations will be accepted after the designated deadlines by sending in the total amount due with your registration. If you are registering late, the full payment must be submitted in the form of an official school check, cashier s check, money order, or credit card. The standard cancellation policy will apply to all late registrations. CANCELLATIONS AND REFUNDS Notification of cancellations and request for refund must be made in writing, and ed or faxed to NCA. No cancellations will be accepted by phone. Cancellations may be faxed to NCA at NCA is not responsible for faxes not received. All cancellations must be received during business hours, Monday - Friday 8:30am to 5:00pm CST. If cancellation is not received during these hours, it will be dated the next business day. TRAVEL ARRANGEMENTS A & I Travel is a team of dedicated travel consultants that will help you arrange your group s travel. A & I Travel will negotiate group pricing on your preferred airline and provide fare comparisons for up to five airlines. Questions regarding airline tickets OR travel specifics: A & I Travel, varsity@aitvl.com, phone: You may also visit our website for travel requests, nca.varsity.com. The championship registration is separate from your team s travel arrangements and cannot be paid for with one check. Separate payment arrangements must be made with A & I Travel. Airfare is determined by seat availability at time of booking. Late reservations may result in higher fares. GENERAL CONDITIONS A & I Travel in Memphis, TN, maintains no control over the personnel, equipment or operation of any air, water or surface carrier, ship line, bus or limousine company, transportation company, hotel, restaurant or other person or entity furnishing services, products or accommodations as part of this trip. All of these suppliers are independent contractors. A & I Travel shall not be liable for any injury, damage, loss, expense, accident, delay inconveniences or irregularity which may be caused or contributed to (1) by any wrongful, negligent or unauthorized act of independent contractors, (2) by any defect in failure of any vehicle, equipment, instrumentality, service, product or accommodation which is owned, operated, furnished or otherwise used by any of these suppliers, (3) by any wrongful, negligent, or unauthorized act or omission on the part of any other person or entity not under the direct control of A & I Travel respectively, or (4) by any other cause, condition or event whatsoever beyond the direct control of A & I Travel.

5 PACKAGE TYPE CAMP QUALIFIER If postmarked on or before November 10, 2015 NON-CAMP QUALIFIER If postmarked on or before November 10, 2015 PERFORMANCE & GAME TIME PARTICIPANTS Quad (Performance Division ONLY) $299 $309 Triple (Performance Division ONLY) $329 $339 Double (Performance Division ONLY) $357 $367 Commuter (Performance Division ONLY) $157 $167 GAME TIME DIVISIONS Please add $10 per participant for each additional Game Time Division that you add onto your Performance Division. *Registrations postmarked after November 10 will pay aforementioned fee plus $10 per participant **Registrations postmarked after December 10 will pay aforementioned fee plus $20 per participant GAME TIME ONLY PARTICIPANT PACKAGES Quad (1 Game Time Division) $247 $257 Triple (1 Game Time Division) $278 $288 Double (1 Game Time Division) $306 $316 Commuter (1 Game Time Division) $80 $90 GAME TIME DIVISIONS Please add $10 per participant for each additional Game Time Division that you add onto the above requested package. *Registrations postmarked after November 10 will pay aforementioned fee plus $10 per participant **Registrations postmarked after December 10 will pay aforementioned fee plus $20 per participant SPECTATOR & COACH PACKAGES If postmarked on or before November 10, 2015 Quad $233 Triple $253 Double $287 Single $489 Commuter (Coaches ONLY) $160 *Registrations postmarked after November 10 will pay aforementioned fee plus $10 per participant **Registrations postmarked after December 10 will pay aforementioned fee plus $20 per participant HOST HOTELS ARE THE OMNI DALLAS AND THE HYATT REGENCY DALLAS NOTE: You will receive 2 FREE Commuter Coaches per team. For resident coaches, the commuter rate will be subtracted from your package price while following the same criteria above. DIVISION CHANGE DEADLINES Teams making Division changes between January 4 & January 15 will be charged $500. NO DIVISION CHANGES WILL BE ACCEPTED AFTER JANUARY 15. BALANCE All remaining balances are due by January 4, All payments made after January 4, 2016, must be in the form of a cashier s check, credit card or money order. No booster club and/or personal checks will be accepted after this date. DEPOSIT A $30 per person deposit is required at the time of registration. CANCELLATION On or before Dec. 10 Dec Jan. 4 On or after Jan. 5 FEE PER PERSON $30 per person $100 per person All fees are non-refundable

6 A separate registration form must be completed for each squad/team participating. This registration will not be processed unless all information below is accurate, completed in full and returned with a $30 per person non-refundable deposit. Make one check payable to NCA. Please do not staple payments to this form. Please print all information clearly in black/blue ink. Name of Team as it should appear on Performance Order Street Address (no P.O. Box Accepted) City State Zip Work Number Fax Number Coach - All correspondence will be forwarded to the address of the Coach School Address* Personal Address* Street Address (no P.O. Box Accepted) City State Zip Home Number Cell Number Fax Number *NOTE: We ask for your personal address in the event your school firewall and/or filter blocks our communications NCA SUMMER CAMP Did you attend an NCA Summer Camp in 2015? Yes No If yes, what 2015 NCA Summer Camp did you attend? RESIDENT PACKAGE HOTEL CHOICE Omni Dallas Hyatt Regency Dallas PAYMENT INFORMATION Number of Participants Resident Commuter X $30 Deposit = $ Number of Coaches Resident Commuter X $30 Deposit = $ Number of Spectators Resident X $30 Deposit = $ *Extra Room Nights Omni, $235 per room per night X $235 = $ *Extra Room Nights Hyatt, $209 per room per night X $209 = $ *Extra hotel nights will be determined by the hotel of which your team is assigned. **Omni will be assigned first unless otherwise noted. Total = $ Coaches receive 2 FREE Commuter Packages for each registered teams. See pricing page for Resident discounts. Select one form of payment: Check/Money Order Visa MasterCard American Express Discover Amount Enclosed: $

7 TEAM NAME CONTACT NAME NCA SENIOR & JUNIOR HIGH SCHOOL DIVISION REGISTRATION FORM In order to process your registration, please indicate the team name and the contact name at the top of this form, number of participants (Part.) next to the appropriate division and the Number of alternates (Alt.) next to the appropriate division. For a complete listing of rules and restrictions, please visit nca.varsity.com NCA SCHOOL CHEER DIVISIONS Please verify your division before completing. CHEER AGE NUMBER ON PART. ALT. DIVISION REQUIREMENTS GENDER TEAM NOVICE DIVISIONS Small Novice High School 9th - 12th Grade Female/Male 5-12 Members Medium Novice High School 9th - 12th Grade Female/Male Members Large Novice High School 9th - 12th Grade Female/Male Members Novice JV/Freshman* 9th - 11th Grade Female/Male 5-30 Members Small Novice JH/MS* 9th Grade and Below Female/Male 5-15 Members Large Novice JH/MS* 9th Grade and Below Female/Male Members INTERMEDIATE DIVISIONS Small Intermediate High School 9th - 12th Grade Female 5-12 Members Medium Intermediate High School 9th - 12th Grade Female Members Large Intermediate High School 9th - 12th Grade Female Members Coed Intermediate High School 9th - 12th Grade Female/Male 5-30 Members Intermediate Performance Game Time 9th - 12th Grade Female/Male 5-30 Members Intermediate High School Open* 9th - 12th Grade Female/Male 5-30 Members Intermediate JV/Freshman* 9th - 11th Grade Female/Male 5-30 Members Intermediate JH/MS* 9th Grade and Below Female/Male 5-30 Members Intermediate Elementary* 6th Grade and Below Female/Male 5-30 Members ADVANCED DIVISIONS Small Advanced High School 9th - 12th Grade Female 5-12 Members Medium Advanced High School 9th - 12th Grade Female Members Large Advanced High School 9th - 12th Grade Female Members Coed Advanced High School 9th - 12th Grade Female/Male 5-30 Members Advanced Performance Game Time 9th - 12th Grade Female/Male 5-30 Members Advanced High School Open* 9th - 12th Grade Female/Male 5-30 Members Advanced JV/Freshman* 9th - 11th Grade Female/Male 5-30 Members Advanced JH/MS* 9th Grade and Below Female/Male 5-30 Members NON-TUMBLING DIVISION Non-Tumbling Advanced High School 9th - 12th Grade Female 5-30 Members Non-Tumbling Intermediate High School 9th - 12th Grade Female 5-30 Members GAME TIME DIVISIONS Small Time Out Cheer High School 9th - 12th Grade Female/Male 5-17 Members Small Fight Song High School 9th - 12th Grade Female/Male 5-17 Members Small Time Out Dance High School 9th - 12th Grade Female/Male 5-17 Members Large Time Out Cheer High School 9th - 12th Grade Female/Male 18 Members or More Large Fight Song High School 9th - 12th Grade Female/Male 18 Members or More Large Time Out Dance High School 9th - 12th Grade Female/Male 18 Members or More Time Out Cheer JH/MS 9th Grade and Below Female/Male No Team Size Limit Fight Song JH/MS 9th Grade and Below Female/Male No Team Size Limit Time Out Dance JH/MS 9th Grade and Below Female/Male No Team Size Limit *Refer to restrictions located on the Division Grid page. Should your team be competing in a Game Time Division with any non-cheerleader participants (i.e. Drum Line, Flag Runners, etc) who will be included in the routine, please complete the following information: # of non-cheerleader participants (1 day pass - $20 per person) # of non-cheerleader participants (2 day pass - $35 per person)

8 Team Name NCA Sr. & Jr. High School National Championship Name of Event Attending THE COACH IS RESPONSIBLE FOR FILLING OUT THIS ROOMING LIST FORM. Please check the boxes which are applicable, letting NCA know if you are a Coach, Participant or Spectator, male or female. You may have Spectators and Participants room together. If necessary, please make additional copies to accommodate large room needs. *TRIPLE PACKAGES MAY CONSIST OF A KING BED AND A ROLLAWAY/SLEEPER SOFA; DOUBLE PACKAGES MAY CONSIST OF A KING BED. **NCA IS NOT RESPONSIBLE FOR THE PHYSICAL MAKE-UP OF THE ROOMING LIST. ALL INQUIRES FROM PARENTS WILL BE DIRECTED TO THE COACH. ***NO PARTICIPANTS ALLOWED IN SINGLE ROOMS. P = PARTICIPANT S = SPECTATOR C = COACH M = MALE F = FEMALE Room 1 Room 6 Room 2 Room 7 Room 3 Room 8 Room 4 Room 9 Room 5 Room 10

9 SCHOOL CHEER ELIGIBILITY ROSTER Please list EACH participant competing with your organization, as well as their respective performance categories. This information must be completed and submitted to NCA at the time of registration. This information must be confirmed, authorized, and approved by your institution s Principal or School District in order for your team to compete. (Please PRINT or TYPE - make additional copies as needed.) TEAM NAME ATHLETE IS COMPETING IN THE FOLLOWING CATEGORIES: PARTICIPANT NAME AGE GRADE PERFORMANCE DIVISION TIME OUT CHEER TIME OUT DANCE FIGHT SONG TOTAL ROUTINES PER PARTICIPANT EX. SUSIE HERKIMER X X I certify that all the above listed participants meet the eligibility requirements of (school) MUST BE SIGNED AND NOTARIZED BY PRINCIPAL OR SCHOOL DISTRICT S OFFICE. to be a member of the team participating. Signature Print Name Title Date Daytime Phone

10 High School/Junior High School Squads should perform a 30-second cheer without music, showing your squad s best ability in all areas. A spirited run-in is allowed and timing will begin with the first movement of the cheer. The cheer must adhere to NCA Rules. This form must accompany your video. Please be sure to check the division for which your team is trying to qualify. Fill out all information and send entry form and video to: NCA HSN NCA HSN Video Qualification Video Qualification P.O. Box Merritt Drive Dallas, TX Garland, TX (Postal address) (For UPS or FedEx) TEAM NAME 2016 VIDEO QUALIFICATION DIVISION CONTACT INFORMATION Coach - All correspondence will be forwarded to this address Street Address City State Zip Code Coach Day Telephone Number Coach Cellphone Number School Name and Division Street Address City State Zip Code Telephone Number Fax Address Please refer to the Division Listing page of this packet or visit our website at nca.varsity.com for information on age, gender, squad number and division requirements. NOTE: Game Time Divisions do not need to qualify. VIDEOS MUST BE POSTMARKED BY NOVEMBER 13, 2015.

11 TEAM BIO FORM Please take the time to completely fill out this form - a separate one for each team in the competition. The information you share will be used to produce Championship related content for varsity.com, and Varsity TV. Make sure your team gets the recognition they deserve! Turn in completed form during event registration or at least 1 week prior to Jessica Green at jgreen@varsity.com. School Name Team Name Division Number of athletes competing on floor City & State Team Nickname (if any) Team Colors Mascot Breakdown of athletes by grade Captain s Name(s) Head Coach s Name Additional Coaches Name(s) Team Traditions Team Goals How many years have you attended NCA Nationals? Last year s placement List all NCA titles won Strongest part of your routine What part of your routine should we be sure and not miss? Coach s contact number at event Coach s Any additional information you d like to share about your team Team Twitter Handle Team Facebook Page Official Team Hashtag Team Instagram

12 CREDIT CARD AUTHORIZATION FORM School Name Coach Name Customer Number Invoice Number Event/Session Code HSN Credit Card Number Security Code 3 digits on reverse for Visa, MC & Discover; 4 digits on front for AMEX Expiration Date Name on Card Billing Address Billing Zip Code Phone Number Amount to Charge Signature (as name appears on credit card) Your credit card will be charged the amount specified above. Please re-read the payment schedule and information pertaining to refunds, cancellations and credit card charges. By submitting this authorization form, you acknowledge and accept it s contents. For your security, please do not this form complete and return by fax or mail. FAX completed form to: MAIL completed form to: NCA Registrations, 2010 Merritt Drive Garland, TX 75041