Client Portal User Manual for Phase 2 of the Electronic Business System for the Marine Department

Transcription

1 Client Portal User Manual for Phase 2 of for the Marine Department Version : Oct 2015 Marine Department The Government of the Hong Kong Special Administrative Region

2 Amendment History Change Number Revision Amendment History Page Affected Revision/Vision on Number Date 1 Initial Version Major Update All Insert section 8.3 Transaction Enquiry 4 Insert section Pre- Arrival Notification Before Entering Hong Kong Waters (Batch Submission) 5 Modified section 7.3 & Forgot password of the Operator's account & Forgot password of the Administrator's account 6 Insert section Application for issue of Seafarer License Reordering the section number 7 Insect sections , and CSS Dispensation Application 8 Insert sections , , and DG Carriage Permit and Removal Permit , 28-32, Approval Reference Version: Oct 2015 i

3 Amendment History and Night-staying Permit 9 Modify section Application for Free Pratique (OGV) and Insert section Application for Free Pratique (River Trade/Passenger Vessel) 10 Modify section 8.4 Available Services and Submission of Multiple Entry & Clearance Record (Local Vessel) 11 Insert sections and DG Notification Form and Notification Form (Amendment of Information) 12 Insert section Port Facilities and Night Dues Incentive Scheme 13 Fulfil document accessibility in level AA requirements 14 Insert sections Batch Submission for Free Pratique (River Trade/Passenger Vessel) 38, , , All , Version: Oct 2015 ii

4 Amendment History 15 Modify section ebs9141 Application for Port Facilities and Night Dues Incentive Scheme 16 Remove section 9 e-form Services 17 Insert section Batch Submission for Repair Permit 18 Modify section 8.5.4, 8.5.6, 8.5.8, , , , , , , Insert section Change Payment Method and EBillings 19 Modify section 5.1 Insert section 10 - Local Vessel Services, Available Services, Using the Services and Application for Renewal of Operating Licence for Non-Survey Required Local Vessel 20 Modify section , , 24, 26-30, 32-33, 43-46, 48-51, 54, , , Insert section Application of Version: Oct 2015 iii

5 Amendment History Miscellaneous Permit (Speed Restriction) and Permit for Entering Restricted Area (Tsing Tsuen and Tsing Yi Bridges Area) Version: Oct 2015 iv

6 Table of Contents Table of Contents 1 Overview Purpose Scope Reference Electronic Business System (ebs) Client Portal Site Structure Support Hotline Registration as users of ebs Using ebs Accounts Login to ebs First-time Login Forgot password of the Operator's account Reset Password by Administrator Self-reset Password Forgot password of the Administrator's account Reset Password by ebs Support Team Self-reset Password Administrator account operations Create new operator accounts Create new operator accounts (For HK Registered Ship Account Type Only) Edit the operator account Reset password of the operator account Assign the permission to operator account Common Account operations Main Page User Profile Change Password View Login History Message Box Logout Auto-pay Account Status Application Status Change Payment Method Transaction Enquiry Available Services Using the Services ebs0001 Pre-Arrival Notification Before Entering Hong Kong Waters ebs0001 Update OGV ETA ebs0002 Application for Declaration of Arrival (OGV) ebs0003 Application for Declaration of Arrival/Departure (Local Vessel)...26 Version: Oct 2015 v

7 Table of Contents ebs0004 Application for Declaration of Departure (OGV) ebs0006 Request for Transcript of Register (HK registered vessels) ebs0007 Repair Permits ebs0008 Application for Multiple Entry Permit (MEP) Multiple & Single (Local Vessel) ebs0011 Application for Certificate of Exemption from Regulations (HSPV) ebs0012 Application for Removal Permit for Dangerous Goods of Class 1 (Explosives) (Local Vessels) ebs0013 Application for Carriage Permit for Dangerous Goods other than Class 1 and Class 7 (Local Vessels) ebs0014 Application for Carriage Permit for Dangerous Goods of Class 7 (Radioactive Materials) (Local Vessels) ebs0020 Application for Immigration Pre-arrival Clearance (OGV) ebs0021 Application for Immigration Pre-arrival Clearance (Mainland River/Coastal Trade Vessel) ebs0022 Resubmission of Immigration Pre-arrival Clearance (OGV) ebs0023 Resubmission of Immigration Pre-arrival Clearance (Mainland River/Coastal Trade Vessel) ebs0030 Agreement and Lists of the Crew ebs9010 Application for Free Pratique (OGV) ebs9011 Application for Free Pratique (River Trade/Passenger Vessel) Batch Submission for Free Pratique (River Trade/Passenger Vessel) ebs9031 Extension/Change Port of Port Clearance (OGV) ebs9032 Extension/Change Port of Port Clearance (Local Vessel) ebs9041 Extension of Certificate of Exemption from Regulations (HSPV) ebs9042 New Application/Extension of Certificate of Exemption from Regulations (Local Vessel) ebs9050 Dangerous Goods Manifest ebs9061 Extension of Composite Permit (Local Vessel) ebs9071 Submission of Multiple Entry & Clearance Record (Local Vessel) ebs9081 Application for Multiple Clearance Permit (Local Vessel) ebs9091 Application for issue of Seafarer License ebs9101 New Application of Dispensation ebs9102 Extension of Existing Dispensation ebs9103 Report Completion of Existing Dispensation ebs9131 Notification Form ebs9132 Notification Form (Amendment of Information) ebs9141 Application for Port Facilities and Night Dues Incentive Scheme ebs9161 Batch Submission for Repair Permits Vessel Particulars Enquiry EBillings Inquiry Services Available Inquiry Services Local Vessel Services Available Services Using the Services...59 Version: Oct 2015 vi

8 Table of Contents ebs Application for Renewal of Operating Licence for Non-Survey Required Local Vessel ebs Application of Miscellaneous Permit (Speed Restriction) and Permit for Entering Restricted Area (Tsing Tsuen and Tsing Yi Bridges Area) Offline e-form Filler Installation and Usage Basic e-form Functions Printing function Navigation functions Zoom functions Validation and Submission function Import/Export...68 Version: Oct 2015 vii

9 Overview 1 Overview The Marine Department (MD) of the Government of the Hong Kong Special Administrative Region is the administrator of the port of Hong Kong and is responsible for all navigational matters in Hong Kong for ensuring safe operation of the port and shipping in Hong Kong waters and administering the Hong Kong Shipping Register. In order to support Hong Kong as a major international shipping center and as a hub port for China and world trade, MD has launched (ebs) to provide a new means for shipping agents and citizens to handle port formalities and others shipping related activities in contrary to the convention counter services. Nevertheless, the conventional counter service is still available to the public. The ebs provides a one-stop solution to simplify and speed up the submission and processing of port formalities without incurring additional charge to the shipping agents and companies. It also covers formalities required by the Immigration Department (ImmD) and Department of Health (DH). The services are provided electronically over a secured Internet connection. You can access to the ebs Client Portal website at to enjoy the services. 2 Purpose The objective of this user manual is to provide general information and instructions on using the services available in the ebs Client Portal. 3 Scope This user manual provides information on the site structure of the ebs Client Portal, registration method, ebs account management, and the services available in the ebs Client Portal. Version: Oct

10 Reference 4 Reference Apart from this manual, an online interactive introduction is also prepared in the About ebs section of the Client Portal for easy reference. Version: Oct

11 Electronic Business System (ebs) Client Portal 5 Electronic Business System (ebs) Client Portal The ebs Client Portal is an Internet website ( for shipping agents and citizens to handle port formalities and others shipping related activities electronically in one go. 5.1 Site Structure The ebs Client Portal is divided into the following sections: Section Home Login The first page after selected the preferred display language. There is a button at the top right corner on the first page to allow registered users to login to the ebs. Powerful features such as auto-approval for online application, online payment via auto-pay, self-printing of Permits / Certificates, and online enquiry for Version: Oct

12 Electronic Business System (ebs) Client Portal Section News About ebs Registration Other Services application status are provided exclusively to registered users. To make announcements about ebs such as system enhancements, suspension of services, availability of new services, etc.. To show various information about ebs including the background information, benefits of ebs, recommended system requirements, contact information of ebs Supoprt Hotline and a comprehensive online demo. To show detailed registration procedures. Two kind of services are provided under this section: 1. Inquiry Services To provide the Inquiry services for non-registered users. 2. Local Vessel Services To provide the Local Vessel Services for non-registered users. ebs FAQ Download To provide answers to general and operational kinds of questions usually encountered when using ebs. To provide links to useful tools and documents in relation to the use of ebs. Importance Notices To provide important information such as system maintenance schedule, privacy and security statement and copyright policy and disclaimer as well as terms of reference. Contact Us To provide the contact information of ebs Support Hotline and the list of useful contact points of various sections in MD concerning ebs services. 5.2 Support Hotline If there is any technical problem on using ebs, please feel free to call our Support Hotline as follows: Telephone : Version: Oct

13 Electronic Business System (ebs) Client Portal Fax : ebs_support@mardep.gov.hk Operation Hours : Monday-Friday: 8:30am 5:30pm Saturday: 8:30am 1:00pm (excludes Sundays and public holidays) Version: Oct

14 Registration as users of ebs 6 Registration as users of ebs ebs provides free services to registered users. Companies or citizens who wish to enjoy the benefits of using ebs shall submit the completed registration form together with the supporting documents to MD. For details, please refer to the GUIDANCE NOTES FOR ebs USER REGISTRATION of the ebs registration form. The registration form cum guideline, and the steps required to register as an user are available in the Registration section of the Client Portal. When the registration procedure is completed, the registered user will receive an ebs Registration Account notification containing the login information for the Administrator account. The user can login to ebs anytime and anywhere through the Internet. However, some of the services such as local port formalities services might not be accessible immediately. The user shall wait for a separate from MD after the application and supporting documents are completely reviewed. The ebs will only issue Administrator account to the company user. The Administrator account is used only to create and maintain operator accounts for your own company. The operator account, in turn, is used to submit various applications via ebs. Version: Oct

15 Using ebs Accounts 7 Using ebs Accounts Registered user can login to ebs to access the powerful features such as auto-approval for online application, online payment via auto-pay, self-printing of Permits / Certificates, and online enquiry for application status. 7.1 Login to ebs You are advised to equip your workstation with the recommended system requirements before using ebs. For details, please visit the About ebs section of the Client Portal. 1 Open a web browser (Internet Explorer or Firefox) and visit the ebs website at 2 You will see an introductory flash for about 10 seconds. You may press the Skip button at the lower right corner to skip the flash. 3 Select your preferred language. 4 Press the Login button at the top right corner. 5 A new window will be popped-out and ask for the account information. Version: Oct

16 Using ebs Accounts For users registered as Shipping agents, Cargo agents or Legal/Audit firms, please enter the Account ID (previously known as Agent ID), Login ID and Password, and then press the Submit button. For users registered as Ship owners or Ship Masters, please enter the Account ID ( SO and SM for Ship owners and Ship Masters respectively), Login ID and Password, and then press the Submit button. 7.2 First-time Login Users are required to change the password during the first-time login and after the Administrator/eBS Support Team has re-set the password for them. 1 Input the old password, new password and re-enter new password again. 2 Press the Submit button. 3 The new password will be effective when you login next time. Version: Oct

17 Using ebs Accounts 7.3 Forgot password of the Operator's account Reset Password by Administrator In case the operator forgets his/her password, he/she can ask his/her Administrator to reset the password Self-reset Password In case the operator forgets his/her password, he/she can reset his/her own password by submit the completed Forget Password form. 1 In the Forget Password page, input ebs account ID or Agent ID, Login ID, Token No and then press the Submit button. 2 The reset password instruction will be send to operator's registered address. 3 Operator can reset a new password by the link provided in . 4 In the Self Reset Password page, input the new password, re-enter new password and then press the Submit button. 5 The new password will be effective. 7.4 Forgot password of the Administrator's account Reset Password by ebs Support Team In case the Administrator forgets his/her password, he/she can contact the ebs Support Team by phone or by for re-setting the password. The Administrator should provide the following information for the ebs Support Team to authenticate his/her identity: the Agent ID (for Shipping agents, Cargo agents or Legal firms) or Login ID (for Ship owners or Ship Masters); the English Name or Chinese Name; and the BR / COI Number (for Shipping agents, Cargo agents or Legal firms) or HKID / Passport Number (for Ship owners or Ship Masters). If the authentication is success, the ebs Support Team will re-set the Administrator's password. After the password is re-set, the new password will be sent to the preregistered account. Version: Oct

18 Using ebs Accounts Self-reset Password In case the Administrator forgets his/her password, he/she can reset his/her own password by submit the completed Forget Password form. 1 In the Forget Password page, input ebs account ID or Agent ID, Login ID, Token No and then press the Submit button. 2 The reset password instruction will be send to Administrator registered address. 3 Administrator can reset a new password by the link provided in . 4 In the Self Reset Password page, input the new password, re-enter new password and then press the Submit button. 5 The new password will be effective. 7.5 Administrator account operations Create new operator accounts The operator account can only be created by the Administrator. There is no limit on the number of operator accounts being created. The Administrator should create operator accounts for the daily operations. The steps to create new operator account are as follows: 1 Login to the ebs as the Administrator and go to the User Administration page. Navigation Path: Home > User Profile > User Administration 2 In the User Administration page, press the Add button to add a new operator. Version: Oct

19 Using ebs Accounts 3 Input the following operator account information and then press the Add button to create the account: User ID Login ID of the operator Password A default password for the operator. The Operator will be required to change his/her password on his/her first login English Name Operator's name in English Chinese Name Operator's name in Chinese address A valid address of the operator. All notification will be sent to this address for this operator. Contact number Mobile phone number or office phone number of the operator Fax number Fax number for the operator Allow Auto-Pay? Indicate whether the operator will be allowed to select "autopay" option as payment method during the submission. View All submission? Indicate whether this operator will be allowed to view or read the transaction made by other operators. The operator can only view his/her own submissions when this function is Disabled Status The status of the operator account. If the status is Disabled, the operator will not be allowed to login to ebs. It is recommended to disable the operator account as soon as it is not required (e.g. the operator has left the company) Create new operator accounts (For HK Registered Ship Account Type Only) The operator account can only be created by the Administrator. There is no limit on the number of operator accounts being created. The Administrator should create operator accounts for the daily operations. The steps to create new operator account are as follows: Version: Oct

20 Using ebs Accounts 1 Login to the ebs as the Administrator and go to the User Administration page. Navigation Path: Home > User Profile > User Administration 2 3 In the User Administration page, press the Add button to add a new operator. Input the following operator account information and then press the Add button to create the account: User ID Login ID of the operator Password A default password for the operator. The Operator will be required to change his/her password on his/her first login English Name Operator's name in English Chinese Name Operator's name in Chinese address A valid address of the operator. All notification will be sent to this address for this operator. Contact number Mobile phone number or office phone number of the operator Fax number Fax number for the operator Allow Auto-Pay? Allow the operator to select "auto-pay" option as payment method during the submission. View All submission? Indicate whether this operator will be allowed to view or read the transaction made by other operators. The operator can only view his/her own submissions when this function is Disabled Status The status of the operator account. If the status is Disabled, the operator will not be allowed to login to ebs. It is recommended to disable the operator account as soon as it is not required (e.g. the operator has left the company) User Type Type of operator account Version: Oct

21 Using ebs Accounts Edit the operator account The information of the operator accounts can be edited by their Administrator. The steps to edit the operator accounts are as follows: 1 In the User Administration page, select an operator with the radio button and press the Edit button. Navigation Path: Home > User Profile > User Administration > Edit User 2 Amend the operator information and then press the Update button Reset password of the operator account Only the Administrator of the operator can reset the password of the operator account. In order words, the ebs Hotline Support Team cannot re-set the password of the operator account. The steps to re-set the password of the operator account are as follows: 1 2 Select an operator and press the Reset Password button. Navigation Path: Home > User Profile > User Administration Input the new password, re-enter the new password for confirmation and then press the Submit button. Version: Oct

22 Using ebs Accounts Assign the permission to operator account Only the Administrator of the operator can assign the permission to operator account. In order words, the ebs Hotline Support Team cannot modify the permission of the operator account. The steps to assign the permission of the operator account are as follows: 1 2 Select an operator and press the Permission Management button. Navigation Path: Home > User Profile > User Administration Tick the service and then press the Submit button. 7.6 Common Account operations Main Page The Main Page (also known as Home page) is the first page after successful login to ebs. You will not be able to see this page if your account is disabled or the password is expired or if you have entered any wrong account information. The page would display some importance notices, such as a warning message showing that the user had not properly logged out in the last session User Profile User Profile is a page to show user particulars including English Name, Chinese Name, e- Version: Oct

23 Using ebs Accounts mail address, Contact number and Fax number. The user can update the information of his/her own profile. 1 Remarks: '*' means mandatory field Navigation Path: Home > User Profile > User Particulars 2 Press the Update button to update the user profile Change Password User can change his/her own password anytime in ebs. Please note that the password is case-sensitive. Users are recommended to set the password with good quality and keep the password in secret. The attributes of a quality password are as follows: The password shall have at least 6 characters. The password should be of mixed-case alphabets, with a mix of alphabetic and non-alphabetic characters (digits or punctuation). The password shall be difficult to guess but easy to remember. The password shall not be based on person related information, such as dates of birth, names, telephone numbers etc. The password shall not be generated by using simple keyboard sequences such as "wert". The password shall be free of consecutive identical characters, and not consist only of numbers or only of letters. The password shall not be words from a Dictionary. The steps to change the password are as follows: 1 Navigation Path: Home > User Profile > Change Password Version: Oct

24 Using ebs Accounts 2 Enter old password, new password and re-enter the new password. Then, press the Submit button. 3 The new password will be effective on the next login View Login History View Login History is a function to display the last ten login and logout time of the current user. 1 Navigation Path: Home > User Profile > View Login History Message Box Message Box is an additional channel to communicate with related Government sections of ebs. Users can post his/her questions or queries there and the duty officer will answer his/her questions or queries. 1 Navigation Path: Home > Message Box Version: Oct

25 Using ebs Accounts 2 3 press the Add button. Enter the following information for the message: Select the ebs-related section from the To field. Enter the subject in the Topic field. Enter the questions or queries in the Content field. 4 Press the Submit button to post the message Logout You are strongly recommended to logout the system immediately after use in order to protect your personal data and company-related records. 1 Press the Logout button to gracefully exit the system. Version: Oct

26 8 Powerful services, including auto-approval for online application, online payment via autopay, self-printing of Permits / Certificates, and online enquiry for application status are available exclusively to registered users. 8.1 Auto-pay Account Status In order to gain full benefits from ebs, you are advised to register an ebs account with the auto-pay option. With auto-pay service, you can obtain the corresponding permits or documents immediately after the application is approved without waiting for manual payment settlement process. 1 Navigation Path: Home > Services > Auto-Pay Account Status 2 The Auto-Pay Account Status function tells the user whether the auto-pay service can be used as payment method for some applications. Registered Auto-Pay Service? [Yes No] Yes You have registered with the auto-pay option. No You have not yet registered with the auto-pay option. Auto-Pay function enabled? [Enable Disable] Enable The user can use auto-pay as payment method. Disable The user cannot user auto-pay as payment method. 8.2 Application Status Application Status is a page to list out the last 300 transactions submitted to ebs. Apart Version: Oct

27 from the notification, user can use this page to check the progress of the submitted applications and re-download the permits and documents. 1 Navigation Path: Home > Services > Application Status 2 3 Select the application with the radio button. Press the View Form button to open the submitted e-form. Or click the Reference Id to open the submitted e-form. Click the links under the Demand Note and Documents column to download the required file Change Payment Method Change Payment Method is the function to change the payment method of unsettled payment. The payment method can be changed only if the application is approved and the payment is pending. The following table shows the possible payment method changing patterns. Version: Oct

28 From E-payment Option Cash / Cheque To Auto-pay E-payment Option N/A ü ü ü Cash / Cheque ü N/A ü ü Auto-pay N/A N/A N/A N/A Deposit Account N/A N/A N/A N/A Deposit Account Note: Application using auto-pay or deposit account payment method is considered paid once accepted. Therefore, change in payment method is not allowed. 1 Click the Change Payment Method link under the Payment Method column to change the corresponding payment method. Version: Oct

29 2 In other ways, select the radio button of the corresponding application and then click the Change Payment Method button on the top of the table. Select the new payment method in the New Payment Method drop down list and then click the Submit button. Version: Oct

30 3 If the new payment method is not e-payment option, the result of changing payment method will be shown after clicking the Submit button. If the new payment method is e-payment option, the webpage will be redirected to payment service provider webpage after clicking the Submit button. 8.3 Transaction Enquiry Transaction Enquiry is a page to view the payment history of the agent regarding to ebs transaction. After inputting search criteria, the last 300 payment records of the login agent fulfilling the search criteria will be displayed. 1 Navigation Path: Home > Services > Transaction Enquiry 2 Enter the desired search criteria. Click Search to show the payment history. Version: Oct

31 8.4 Available Services Registered users can submit the applications to different Government departments such as MD, ImmD, DH centrally in his/her computer. Depending on your business nature, only relevant services will be shown. In general, Ship Agents, Ship Owners and Ship Masters can use port formalities services, free pratique and pre-arrival clearance services, while Cargo Agents can use Dangerous Goods Manifests submission services. The services available to registered users are listed in the following table. Service Category ebs Form ID Form Name Port Formalities ebs0001 Pre-Arrival Notification Before Entering Hong Kong Waters ebs0001 ebs0002 ebs0003 ebs0004 ebs0008 ebs0011 ebs9031 ebs9032 Update OGV ETA Application for Declaration of Arrival (OGV) Application for Declaration of Arrival/Departure (Local Vessel) Application for Declaration of Departure (OGV) Application for Multiple Entry Permit (MEP) Multiple & Single (Local Vessels) Application for Certificate of Exemption from Regulations (HSPV) Extension/Change Port of Port Clearance (OGV) Extension/Change Port of Port Clearance (Local Vessel) Version: Oct

32 Service Category ebs Form ID ebs9041 ebs9042 ebs9061 ebs9071 ebs9081 ebs9141 Form Name Extension of Certificate of Exemption from Regulations (HSPV) New Application/Extension of Certificate of Exemption from Regulations (Local Vessel) Extension of Composite Permit (Local Vessel) Submission of Multiple Entry & Clearance Record (Local Vessel) Application for Multiple Clearance Permit (Local Vessel) Application for Port Facilities and Night Dues Incentive Scheme - Vessel Particulars Enquiry Repair Permits ebs0007 Repair Permits ebs9161 Batch Submission for Repair Permit Dangerous Goods ebs9050 Permit for Dangerous Goods of Class 7 (Radioactive Materials) (Local Vessels) ebs0012 Application for Removal Permit for Dangerous Goods of Class 1 ebs0013 (Explosives) (Local Vessels) Application for Carriage Permit for Dangerous Goods other than Class 1 and Class 7 (Local Vessels) ebs0014 Application for Carriage Permit for Dangerous Goods of Class 7 ebs9121 ebs9131 ebs9132 (Radioactive Materials) (Local Vessels) Application for Night-staying Permit (Local Vessels) Notification Form Notification Form (Amendment of Information) Ship Registration ebs0006 Request for Transcript of Register (HK registered vessels) HK Registered Ship Seafarer & Examination ebs0030 ebs9091 Cargo Ships Safety ebs9101 Pre-Arrival Clearance ebs9102 ebs9103 ebs0020 ebs0021 Agreement and Lists of the Crew EBillings Application for issue of Seafarer Licence New Application of Dispensation Extension of Existing Dispensation Report Completion of Existing Dispensation Application for Immigration Pre-arrival Clearance (OGV) Application for Immigration Pre-arrival Clearance (Mainland Version: Oct

33 Service Category ebs Form ID ebs0022 ebs0023 Form Name River/Coastal Trade Vessel) Resubmission of Immigration Pre-arrival Clearance (OGV) Resubmission of Immigration Pre-arrival Clearance (Mainland River/Coastal Trade Vessel) Free Pratique ebs9010 Application for Free Pratique (OGV) ebs9011 Application for Free Pratique (River Trade/Passenger Vessel) Batch Submission for Free Pratique (River Trade/Passenger Vessel) 8.5 Using the Services After login to the system, the relevant services will be listed in the Form Submission page according to your registered business nature. You can submit applications to different Government departments through the provided services ebs0001 Pre-Arrival Notification Before Entering Hong Kong Waters 1 In the Form Submission page, press the Apply button on the ebs0001 Pre- Arrival Notification Before Entering Hong Kong Waters. 2 Select a vessel and then press the Submit button. 3 PAN/TAN/PASI e-forms will be loaded depending on the type of vessel selected. 4 Fill in the form, and then press the Submit button. 5 An approved result screen will be shown if the application is submitted successfully. 6 Applicant will receive an approved Pre-Arrival Notification in his/her registered account if the application is approved ebs0001 Update OGV ETA 1 In the Form Submission page, press the Apply button on the ebs0001 Update OGV ETA. 2 Enter new ETA and then press the Submit button. Remarks: There is only one open trip created by PAN/TAN for ocean-going vessels. Version: Oct

34 3 The application is approved and the new ETA is effective immediately ebs0002 Application for Declaration of Arrival (OGV) 1 In the Form Submission page, press the Apply button on the ebs0002 Application for Declaration of Arrival (OGV). 2 Select a vessel and then press the Submit button. 3 Select trip by actual time of arrival (ATA) and then press the Submit button to open the e-form. 4 Fill in the form, and then press the Submit button. 5 An approved result screen will be shown if the application is submitted successfully. 6 Applicant will receive an approved General Declaration of Arrival (OGV) Notification in his/her registered account if the application is approved ebs0003 Application for Declaration of Arrival/Departure (Local Vessel) 1 In the Form Submission page, press the Apply button on the ebs0003 Application for Declaration of Arrival/Departure (Local Vessel). 2 Select a vessel and then press the Submit button. 3 Select the payment method: [Auto-Pay Cash / Cheque PPS] Auto-Pay Settle the payment by auto-pay. You can obtain the permits / documents immediately if the application is approved. Cash/Cheque Settle the payment by cash/cheque. You need to wait for the manual payment settlement before you can obtain the permits / documents. PPS Settle the payment by PPS. You can obtain the permits / documents immediately if the on-line payment transaction of PPS is accepted. Use of MEP [Yes No] Yes To use Multiple Entry Permit (MEP) for the trip. Version: Oct

35 No Do not use Multiple Entry Permit (MEP) for the trip. 4 7-day permit [Yes No] Yes 7-day permit for Composite Permit. No 4-day permit for Composite Permit. 5 In case MEP is used, please enter the MEP Number and the actual time of departure of the last trip if any. Select the Arrival / Departure Port from the pull-down manual and then press the Submit button to open e-form. Remarks: Different e-form will be loaded depending on the Port arrival, Port departure and vessel type. 6 Fill in the form, and then press the Submit button. 7 Press the Confirm button to confirm the payment or press the Reject button to cancel the application. If the payment method is e-payment, the webpage will be redirected to payment service provider webpage after clicking the Confirm button. 8 An approved result screen will be shown if the application is submitted successfully. Version: Oct

36 9 Applicant will receive the General Declaration of Arrival and Departure (Local Vessel) Notification attached with permits and demand notes if the application is approved. 10 Alternatively, applicant may download the demand notes, permits and documents from the Application Status page ebs0004 Application for Declaration of Departure (OGV) 1 In the Form Submission page, press the Apply button on the ebs0004 Application for Declaration of Departure (OGV). 2 Select a vessel and then press the Submit button to open e-form. 3 Fill in the form, and then press the Submit button. 4 An approved result screen will be shown if the application is submitted successfully. 5 Applicant will receive an approved General Declaration of Departure (OGV) Notification in his/her registered account if the application is approved ebs0006 Request for Transcript of Register (HK registered vessels) 1 In the Form Submission page, press the Apply button on the ebs0006 Request for Transcript of Register (HK registered vessels). 2 Select the payment method: [Auto-Pay Cash / Cheque Credit Card PPS] Auto-Pay Settle the payment by auto-pay. You can obtain the transcript immediately if the application is approved. Cash/Cheque Settle the payment by cash/cheque. You need to wait for the manual payment settlement before you can obtain the transcript. Credit Card and PPS Settle the payment by credit card / PPS. You can obtain the transcript immediately if the on-line payment transaction of credit card / PPS is accepted. 3 Select a vessel and then press the Submit button. 4 Fill in the form, and then press the Submit button. 5 Press the Confirm button to continue the application or press the Reject button to cancel the application on the Payment Details page. Version: Oct

37 If the payment method is e-payment, the webpage will be redirected to payment service provider webpage after clicking the Confirm button. 6 Applicant will receive the Request for Transcript of Register (HK registered vessels) Notification to his/her registered account attached with the demand notes and transcript if the application is approved. 7 Alternatively, applicant may download the demand notes and transcript from the Application Status page ebs0007 Repair Permits 1 In the Form Submission page, press the Apply button on the ebs0007 Repair Permits. 2 Select a vessel and then press the Submit button. 3 Fill in the form, and then press the Submit button. 4 An approved result screen will be shown if the application is submitted successfully. 5 Applicant will receive the Application for Permission for a Vessel to Carry Out Repairs Notification to his/her registered account attached with a permit if the application is approved. 6 Alternatively, applicant may download the permit from the Application Status page ebs0008 Application for Multiple Entry Permit (MEP) Multiple & Single (Local Vessel) 1 In the Form Submission page, press the Apply button on the ebs0008 Application for Multiple Entry Permit (MEP) Multiple & Single (Local Vessel). 2 Select the payment method: [Auto-Pay Cash / Cheque PPS] Auto-Pay Settle the payment by auto-pay. You can obtain the permits / documents immediately if the application is approved. Cash/Cheque Settle the payment by cash/cheque. You need to wait for the manual payment settlement before you can obtain the permits / documents. PPS Settle the payment by PPS. You can obtain the permits / documents immediately if the on-line payment transaction of PPS is accepted. Version: Oct

38 3 Select a vessel and then press the Submit button. Remarks: Apply the MEP for at most five different vessels in one application. 4 Fill in the form, and then press the Submit button. 5 Press the Confirm button to continue the application or press the Reject button to cancel the application. If the payment method is e-payment, the webpage will be redirected to payment service provider webpage after clicking the Confirm button. 6 An approved result screen will be shown if the application is submitted successfully. 7 Applicant will receive the Application for Multiple Entry Permit (MEP) Multiple & Single (Local Vessel) Notification enclosed with the permits and demand notes if the application is approved. 8 Alternatively, applicant may download the demand notes, permits and documents from the Application Status page ebs0011 Application for Certificate of Exemption from Regulations (HSPV) 1 In the Form Submission page, press the Apply button on the ebs0001 Application for Certificate of Exemption from Regulations (HSPV) 2 Select payment method Auto-Pay, Cash/Cheque or PPS. 3 Select a vessel and then press the Submit button. Remark: Press the New Vessel button if it is a new vessel. 4 Fill in the form, and then press the Submit button. 5 An approved result screen will be shown if the application is submitted successfully 6 Applicant will receive an approved Application of Certificate of Exemption from Regulations (HSPV) Notification in his/her registered account if the application is approved. Version: Oct

39 ebs0012 Application for Removal Permit for Dangerous Goods of Class 1 (Explosives) (Local Vessels) 1 In the Form Submission page, press the Apply button on the ebs0012 Application for Removal Permit for Dangerous Goods of Class 1 (Explosives) (Local Vessels). 2 Select the payment method: [Auto-Pay Cash / Cheque PPS] 3 Auto-Pay Settle the payment by auto-pay. You can obtain the permits / documents immediately if the application is approved. Cash/Cheque Settle the payment by cash/cheque. You need to wait for the manual payment settlement before you can obtain the permits / documents. PPS Settle the payment by PPS. You can obtain the permits / documents immediately if the on-line payment transaction of PPS is accepted. 4 Search the vessel and then press the Submit button. Please select whether also apply Night-staying Permit: [Yes No] Yes Apply for overnight permit. No - Do not apply for overnight permit. Then press the Next button to open e-form. 5 Fill in the form, and then press the Submit button. Version: Oct

40 6 Fill in the information and then press the Submit button. 7 An approved result screen will be shown if the application is submitted successfully. 8 Applicant will receive the Application for Removal Permit for Dangerous Goods of Class 1 (Explosives) Notification attached with permits and demand notes if the application is approved. 9 Alternatively, applicant may download the demand notes and permits from the Application Status page ebs0013 Application for Carriage Permit for Dangerous Goods other than Class 1 and Class 7 (Local Vessels) 1 In the Form Submission page, press the Apply button on the ebs0013 Application for Carriage Permit for Dangerous Goods other than Class 1 and Class 7 (Local Vessels). 2 Select the payment method: [Auto-Pay Cash / Cheque PPS] Auto-Pay Settle the payment by auto-pay. You can obtain the permits / documents immediately if the application is approved. Cash/Cheque Settle the payment by cash/cheque. You need to wait for the manual payment settlement before you can obtain the permits / documents. PPS Settle the payment by PPS. You can obtain the permits / documents immediately if the on-line payment transaction of PPS is accepted. Version: Oct

41 3 Search the vessel and then press the Submit button to open e-form. 4 Fill in the form, and then press the Submit button. 5 Fill in the information and then press the Submit button. 6 An approved result screen will be shown if the application is submitted successfully. 7 Applicant will receive the Application for Carriage Permit for Dangerous Goods other than Class 1 and Class 7 (Local Vessels) Notification attached with permits and demand notes if the application is approved. 8 Alternatively, applicant may download the demand notes and permits from the Application Status page ebs0014 Application for Carriage Permit for Dangerous Goods of Class 7 (Radioactive Materials) (Local Vessels) 1 In the Form Submission page, press the Apply button on the ebs0014 Application for Carriage Permit for Dangerous Goods of Class 7 (Radioactive Materials) (Local Vessels). Version: Oct

42 2 Select the payment method: [Auto-Pay Cash / Cheque PPS] 3 Auto-Pay Settle the payment by auto-pay. You can obtain the permits / documents immediately if the application is approved. Cash/Cheque Settle the payment by cash/cheque. You need to wait for the manual payment settlement before you can obtain the permits / documents. PPS Settle the payment by PPS. You can obtain the permits / documents immediately if the on-line payment transaction of PPS is accepted. 4 Search the vessel and then press the Submit button. Is there any in-transit cargo? [Yes No] Yes The vessel contains in-transit cargo. No - The vessel do not contains in-transit cargo. Is there any Strategic Commodities? [Yes No] Yes The vessel contains Strategic Commodities. No - The vessel do not contains Strategic Commodities. Then press the Next button to open e-form. 5 Fill in the form, and then press the Submit button. Version: Oct

43 6 Fill in the information, select to upload the Packaging Certificates or IMO DG Declaration, Master's Telex / Agent's application letter and then press the Submit button. If the vessel doesn't contain in-transit cargo, please also upload Permit to move Class 7 DG (Radioactive Materials) issued by Radiation Board. If the vessel contains Strategic Commodities, please also upload Import/Export License issued by Trade & Industries Department. 7 The application is pending for MD to follow up. 8 Applicant will receive the Application for Carriage Permit for Dangerous Goods of Class 7 (Radioactive Materials) (Local Vessels) Notification in his/her registered e- mail account if the application is approved. 9 Download the demand notes and permits from the Application Status page once the application is approved by MD ebs0020 Application for Immigration Pre-arrival Clearance (OGV) 1 In the Form Submission page, press the Apply button on the ebs0020 Application for Immigration Pre-arrival Clearance (OGV). 2 Press the Accept button to accept the statement of purpose or press the Reject button to cancel the application. 3 Select a vessel and then press the Submit button. Version: Oct

44 4 Input the Estimated Time of Arrival of the vessel. Remarks: You must submit the form at least 24 hours before the estimated time of arrival. 5 Upload Particulars of Crew & Passenger? [Yes No] Remarks: Yes - To upload the Particulars of Crew & Passenger. No - To skip the upload of Particulars of Crew & Passenger. Press the Guideline button to read the information on preparation of the Particulars of Crew & Passenger Excel File. Press the Download Particulars of Crew & Passenger File (Template) button to download the template Excel File. For the Nationality code, please download it from the Nationality Code reference table. 6 Fill in the form, and then press the Submit button. 7 The application is pending for ImmD to follow up. 8 Applicant will receive the New application of Pre-arrival Clearance (OGV) Notification in his/her registered account if the application is approved. 9 Download the approved PAC from the Application Status page once the application is approved by ImmD ebs0021 Application for Immigration Pre-arrival Clearance (Mainland River/Coastal Trade Vessel) 1 In the Form Submission page, press the Apply button on the ebs0021 Application for Immigration Pre-arrival Clearance (Mainland River/Coastal Trade Vessel). 2 Press the Accept button to accept the statement of purpose or press the Reject button Version: Oct

45 to cancel the application. 3 Select a vessel and then press the Submit button. 4 Input the Estimated Time of Arrival of the vessel. Remarks: You must submit the form at least 24 hours before the estimated time of arrival. 5 Upload Particulars of Crew & Passenger? [Yes No] Remarks: Yes - To upload the Particulars of Crew & Passenger. No - To skip the upload of Particulars of Crew & Passenger. Press the Guideline button to read the information on preparation of the Particulars of Crew & Passenger Excel File. Press the Download Particulars of Crew & Passenger File (Template) button to download the template Excel File. For the Nationality code, please download it from the Nationality Code reference table. 6 Fill in the form, and then press the Submit button. 7 The application is pending for ImmD to follow up. 8 Applicant will receive the New application of Pre-arrival Clearance (MRCV) Notification in his/her registered account if the application is approved. 9 Download the approved PAC from the Application Status page once the application is approved by ImmD ebs0022 Resubmission of Immigration Pre-arrival Clearance (OGV) 1 In the Form Submission page, press the Apply button on the ebs0022 Resubmission of Immigration Pre-arrival Clearance. 2 Press the Accept button to accept the statement of purpose or press the Reject button Version: Oct

46 to cancel the application. 3 Enter the original ebs Ref No to be cancelled. 4 Input the Estimated Time of Arrival of the vessel. Remarks: You must submit the form at least 24 hours before the estimated time of arrival 5 Upload Particulars of Crew & Passenger? [Yes No] Remarks: Yes - To upload the Particulars of Crew & Passenger. No - To skip the upload of Particulars of Crew & Passenger. Press the Guideline button to read the information on preparation of the Particulars of Crew & Passenger Excel File. Press the Download Particulars of Crew & Passenger File (Template) button to download the template Excel File. For the Nationality code, please download it from the Nationality Code reference table. 6 Fill in the form, and then press the Submit button. 7 The application is pending for ImmD to follow up. 8 Applicant will receive the Resubmission of Pre-arrival Clearance (OGV) Notification e- mail in his/her registered account if the application is approved. 9 Download the approved PAC from the Application Status page once the application is approved by ImmD ebs0023 Resubmission of Immigration Pre-arrival Clearance (Mainland River/Coastal Trade Vessel) 1 In the Form Submission page, press the Apply button on the ebs0023 Resubmission of Immigration Pre-arrival Clearance (Mainland River/Coastal Trade Version: Oct

47 Vessel). 2 Press the Accept button to accept the statement of purpose or press the Reject button to cancel the application. 3 Enter the original ebs Ref No to be cancelled. 4 Input the Estimated Time of Arrival of the vessel. Remarks: You must submit the form at least 24 hours before the estimated time of arrival. 5 Upload Particulars of Crew & Passenger? [Yes No] Remarks: Yes - To upload the Particulars of Crew & Passenger. No - To skip the upload of Particulars of Crew & Passenger. Press the Guideline button to read the information on preparation of the Particulars of Crew & Passenger Excel File. Press the Download Particulars of Crew & Passenger File (Template) button to download the template Excel File. For the Nationality code, please download it from the Nationality Code reference table. 6 Fill in the form, and then press the Submit button. 7 The application is pending for ImmD to follow up. 8 Applicant will receive the Resubmission of Pre-arrival Clearance (MRCV) Notification in his/her registered account if the application is approved. 9 Download the approved PAC from the Application Status page once the application is approved by ImmD ebs0030 Agreement and Lists of the Crew 1 In the Form Submission page, press the Apply button on the ebs0030 Agreement Version: Oct

48 and Lists of the Crew. 2 Press the Submit button to submit a new agreement; or press the Amend button to amend the existing agreement; or press the Terminate button to terminate the existing agreement. 3 Fill in the form, and then press the Submit button. 4 An approved result screen will be shown if the application is submitted successfully Applicant will receive an approved Agreement and Lists of Crew Notification in his/her 5 registered account if the application is approved ebs9010 Application for Free Pratique (OGV) 1 In the Form Submission page, press the Apply button on the ebs9010 Application for Free Pratique (OGV). 2 Select a vessel and then press the Submit button. Version: Oct

49 3 The application has three sections: Trip information. Port of call for the last 30 days. Concerned questions and answers. Fill in the form and then press the Submit button. 4 Applicant will receive the Free Pratique (OGV) Application Notification in his/her account attached with the reply slip if the application is approved. 5 Alternatively, applicant may download the reply slip from the Application Status page ebs9011 Application for Free Pratique (River Trade/Passenger Vessel) 1 In the Form Submission page, press the Apply button on the ebs9011 Application for Free Pratique (River Trade/Passenger Vessel). Version: Oct

50 2 Select a vessel and then press the Submit button. 3 The application has three sections: Trip information. Port of call for the last 30 days. Concerned questions and answers. Fill in the form and then press the Submit button. 4 Applicant will receive the Free Pratique (RTV/RPV) Application Notification in his/her account attached with the reply slip if the application is approved. 5 Alternatively, applicant may download the reply slip from the Application Status page. Version: Oct

51 Batch Submission for Free Pratique (River Trade/Passenger Vessel) 1 In the Form Submission page, press the Apply button on the Batch Submission for Free Pratique (River Trade/Passenger Vessel). 2 Upload the FPRTVBatch interface file (XLS file). 3 Error messages will be shown in the bottom if the data is not matched with the template specification requirement. (e.g. At row 3, 'No. of passenger' is mandatory to be filled in) 4 If all application in the batch submission are being approved, the Application Approved page will be shown. You could review the status of each application in the table (The table contains 20 rows of application result per page). If both approved and rejected case happened for all application, the Application Processed page will be shown. You could review the status of each application in the table (The table contains 20 rows of application result per page). If all application in the batch submission are being rejected, the Application Rejected page will be shown. The operator could review the status of each application in the table (The table contains 20 rows of application result per page). 5 Applicant will receive the Free Pratique (RTV/RPV) Application Notification of each application in his/her account attached with the reply slip if the application is approved. 6 Alternatively, applicant may download the reply slip from the Application Status page ebs9031 Extension/Change Port of Port Clearance (OGV) 1 In the Form Submission page, press the Apply button on the ebs9031 Extension/Change Port of Port Clearance (OGV). 2 Select a vessel and then press the Submit button. Version: Oct

52 3 Fill in the information and then press the Submit button. 4 An approved result screen will be shown if the application is submitted successfully. 5 Applicant will receive an approved Extension Port Clearance (OGV) Notification in his/her registered account if the application is approved. 6 Alternatively, applicant may download the permit from the Application Status page ebs9032 Extension/Change Port of Port Clearance (Local Vessel) 1 In the Form Submission page, press the Apply button on the ebs9032 Extension/Change Port of Port Clearance (Local Vessel). 2 Select the payment method: [Auto-Pay Cash / Cheque PPS] Auto-Pay Settle the payment by auto-pay. You can obtain the permits / documents immediately if the application is approved. Cash/Cheque Settle the payment by cash/cheque. You need to wait for the manual payment settlement before you can obtain the permits / documents. PPS Settle the payment by PPS. You can obtain the permits / documents immediately if the on-line payment transaction of PPS is accepted. 3 Select a vessel and then press the Submit button. Version: Oct

53 4 Fill in all required fields and then press the Submit button. 5 Press the Confirm button to continue the application or press the Reject button to cancel the application on the Payment Details page. If the payment method is e-payment, the webpage will be redirected to payment service provider webpage after clicking the Confirm button. 6 An approved result screen will be shown if the application is submitted successfully. 7 Applicant will receive the Extension of Port Clearance (Local Vessel) Notification e- mail in his/her registered account attached with the demand notes and permits if the application is approved. 8 Alternatively, applicant may download the demand notes, permits or documents from the Application Status page ebs9041 Extension of Certificate of Exemption from Regulations (HSPV) 1 In the Form Submission page, press the Apply button on the ebs9041 Extension of Certificate of Exemption from Regulations (HSPV). 2 Select the payment method: [Auto-Pay Cash / Cheque PPS] Auto-Pay Settle the payment by auto-pay. You can obtain the permits / documents immediately if the application is approved. Cash/Cheque Settle the payment by cash/cheque. You need to wait for the manual payment settlement before you can obtain the permits / documents. PPS Settle the payment by PPS. You can obtain the permits / documents immediately if the on-line payment transaction of PPS is accepted. 3 Select a vessel and then press the Submit button. Version: Oct

54 4 Press the Confirm button to confirm summary page for payment. If the payment method is e-payment, the webpage will be redirected to payment service provider webpage after clicking the Confirm button. 5 An approved result screen will be shown if the application is submitted successfully. 6 Applicant will receive an approved General Declaration of Departure (OGV) Notification in his/her registered account attached with the demand note and permit if the application is approved. 7 Alternatively, applicant may download the demand note and permits from the Application Status page ebs9042 New Application/Extension of Certificate of Exemption from Regulations (Local Vessel) 1 In the Form Submission page, press the Apply button on the ebs9042 New Application/Extension of Certificate of Exemption from Regulations (Local Vessel). 2 Select the payment method: [Auto-Pay Cash / Cheque PPS] Auto-Pay Settle the payment by auto-pay. You can obtain the permits / documents immediately if the application is approved. Cash/Cheque Settle the payment by cash/cheque. You need to wait for the manual payment settlement before you can obtain the permits / documents. PPS Settle the payment by PPS. You can obtain the permits / documents immediately if the on-line payment transaction of PPS is accepted. 3 Select a vessel and then press the Submit button. 4 Specify the Certificate Expiry Date and then press the Submit button. 5 Press the Confirm button to continue the application or press the Reject button to Version: Oct

55 cancel the application on the Payment Details page. If the payment method is e-payment, the webpage will be redirected to payment service provider webpage after clicking the Confirm button. 6 An approved result screen will be shown if the application is submitted successfully. 7 Applicant will receive the Certificate of Exemption from Regulations (Local Vessel) in his/her registered account attached with the demand note and permits if the application is approved. 8 Alternatively, applicant may download the demand note and permits from the Application Status page ebs9050 Dangerous Goods Manifest 1 In the Form Submission page, press the Apply button on the ebs9050 Dangerous Goods Manifest. 2 3 Search the vessel and then press the Submit button. Press the Add button to add DG Substance after entering the Voyage Reference, Estimated Date of Arrival and Berth. Version: Oct

56 4 Enter the DG UN No. and then press the Search button on the Add DG Substance page. 5 Fill in the DG Substance details. 6 Press the Edit DG Containers Data button if you need to input container information. 7 8 Enter the Container Information and then press the Add Container button or ENTER key in keyboard to add other container. Remarks: Press the Finish button to complete the amendment. Press the Remove button to remove the selected container from the table. Press the Submit DG Manifest button to proceed online submission. 9 An approved result screen will be shown if the application is submitted successfully. 10 Applicant will receive the DG Manifest Submission Notification in his/her registered account attached with the acknowledgement if the application is approved. 11 Alternatively, applicant may download the acknowledgement from the Application Status page. Version: Oct

57 ebs9061 Extension of Composite Permit (Local Vessel) 1 In the Form Submission page, press the Apply button on the ebs9061 Extension of Composite Permit (Local Vessel). 2 Select the payment method: [Auto-Pay Cash / Cheque PPS] Auto-Pay Settle the payment by auto-pay. You can obtain the permits / documents immediately if the application is approved. Cash/Cheque Settle the payment by cash/cheque. You need to wait for the manual payment settlement before you can obtain the permits / documents. PPS Settle the payment by PPS. You can obtain the permits / documents immediately if the on-line payment transaction of PPS is accepted. 3 Select a vessel and then press the Submit button. 4 Fill in the form for all required fields and then press the Submit button. 5 Press the Confirm button to continue the application or press the Reject button to cancel the application on the Payment Details page. If the payment method is e-payment, the webpage will be redirected to payment service provider webpage after clicking the Confirm button. 6 An approved result screen will be shown if the application is submitted successfully. 7 Applicant will receive the Extension of Composite Permit (Local Vessel) Notification in his/her registered account attached with the demand note and permits if the application is approved. 8 Alternatively, applicant may download the demand note and permits from the Application Status page. Version: Oct

58 ebs9071 Submission of Multiple Entry & Clearance Record (Local Vessel) 1 In the Form Submission page, press the Apply button on the ebs9071 Submission of Multiple Entry & Clearance Record (Local Vessel) Remarks: Press the Port List button to open the port list which is a reference table maintained by MD. 2 Select the payment method: [Auto-Pay Cash / Cheque PPS] Auto-Pay Settle the payment by auto-pay. You can obtain the permits / documents immediately if the application is approved. Cash/Cheque Settle the payment by cash/cheque. You need to wait for the manual payment settlement before you can obtain the permits / documents. PPS Settle the payment by PPS. You can obtain the permits / documents immediately if the on-line payment transaction of PPS is accepted. 3 Select a vessel and then press the Submit button. 4 Select the MCR interface file to upload the MCR record and then press the Submit button. Remarks: Press the Guideline button to download the document to get more information on preparation of the MCR interface file. 5 Press the Confirm button to continue the application or press the Reject button to cancel the application on the Payment Details page. If the payment method is e-payment, the webpage will be redirected to payment service provider webpage after clicking the Confirm button. 6 An approved result screen will be shown if the application is submitted successfully. 7 Applicant will receive the Submission of Multiple Entry & Clearance Record (Local Vessel) Notification in his/her registered account attached with demand Version: Oct

59 notes and permits if the application is approved. 8 Alternatively, applicant may download the demand notes, permits or documents from the Application Status page ebs9081 Application for Multiple Clearance Permit (Local Vessel) 1 In the Form Submission page, press the Apply button on the ebs9081 Application for Multiple Clearance Permit (Local Vessel). 2 Search the Vessel Name by agent mapping and a MCP Period, and then press the Submit button. 3 An approved result screen will be shown if the application is submitted successfully. 4 Applicant will receive the Multiple Clearance Permit (Local Vessel) Notification e- mail in his/her registered account attached with the permits if the application is approved. 5 Alternatively, applicant may download the permits from the Application Status page ebs9091 Application for issue of Seafarer License 1 In the Form Submission page, press the Apply button on the ebs9091 Application for issue of Seafarer License. 2 Select the payment method: [Auto-Pay Cash / Cheque Deposit A/C Credit Card PPS] Auto-Pay Settle the payment by auto-pay. You can obtain the permits / documents immediately if the application is approved. Cash/Cheque Settle the payment by cash/cheque. You need to wait for the manual payment settlement before you can obtain the permits / documents. Deposit A/C Settle the payment by deposit a/c. You can obtain the permits / documents immediately if the application is approved. Credit Card and PPS Settle the payment by credit card / PPS. You can obtain the permits / documents immediately if the on-line payment transaction of credit Version: Oct

60 card / PPS is accepted. 3 Upload the SECS interface file Remarks: Press the Guideline button to read the information on preparation of the SECS interface file. Press the Template button to download the template Excel File. 4 Upload corresponding supporting documents. 5 The application is pending for CRT to follow up. 6 Applicant will receive the with subject Application for issue of Seafarer License [Waiting For Confirm Payment] in his/her registered account if the application is approved. 7 Once the application is approved by CRT, applicant is required to confirm the payment from the Application Status page. 8 In the Application Status page, click the confirm payment link to view the payment details. 9 Press the Confirm button to confirm the payment or press the Reject button to cancel the application. If the payment method is e-payment, the webpage will be redirected to payment service provider webpage after clicking the Confirm button. 10 An approved result screen will be shown if the application is submitted successfully. 11 Download the e-cra and demand note from the Application Status ebs9101 New Application of Dispensation 1 In the Form Submission page, press the Apply button on the New Application of Dispensation. 2 Select the type of the dispensation item and press the Next button Remarks: If the dispensation item is Others, go the step 4. 3 Select the sub-type of the dispensation item and press the Next button 4 Fill in the detail of the dispensation and press Next. Version: Oct

61 5 Click Browse to select the document for upload, type in the and click Upload button, the supporting document will be upload to ebs. If the user have more than one supporting documents, the user can click on Upload another file and repeat this step. 6 If no more files to upload, click Next to proceed to step 7. 7 Fill in the contact information and press the Next button 8 A submission preview page will be displayed. The user can either submit the application by pressing Submit button or modify the application details be pressing Edit. 9 An approved result screen will be shown if the application is submitted successfully. And the applicant will receive the New Application of Dispensation e- mails/sms/fax notifications ebs9102 Extension of Existing Dispensation 1 In the Form Submission page, press the Apply button on the Extension of Existing Dispensation. 2 Select the desired item for extension. 3 Select the item(s) for extension, fill in the new apply till date and press Next. 4 Click Browse to select the document for upload, type in the and click Upload button, the supporting document will be upload to ebs. If the user have more than one supporting documents, the user can click on Upload another file and repeat this step. 5 If no more files to upload, click Next to proceed to step 6. 6 Fill in the contact information and press the Next button 7 A submission preview page will be displayed. The user can either submit the application by pressing Submit button or modify the application details by pressing Edit. 8 An approved result screen will be shown if the application is submitted successfully. And the applicant will receive the New Application of Dispensation e- mails/sms/fax notifications. Version: Oct

62 ebs9103 Report Completion of Existing Dispensation 1 In the Form Submission page, press the Apply button on the Report Completion of Existing Dispensation. 2 Select the desired item for report completion. 3 Select the item(s) for report completion, fill in the report completion date and press Next. 4 Click Browse to select the document for upload, type in the and click Upload button, the supporting document will be upload to ebs. If the user have more than one supporting documents, the user can click on Upload another file and repeat this step. 5 If no more files to upload, click Next to proceed to step 6. 6 Fill in the contact information and press the Next button 7 A submission preview page will be displayed. The user can either submit the application by pressing Submit button or modify the application details by pressing Edit. 8 An approved result screen will be shown if the application is submitted successfully. And the applicant will receive the Report Completion of Existing Dispensation e- mails/sms/fax notifications. ebs9121 Application for Night-staying Permit (Local Vessels) 1 In the Form Submission page, press the Apply button on the ebs9121- Application for Night-staying Permit (Local Vessels). 2 Select the payment method: [Auto-Pay Cash / Cheque PPS] Auto-Pay Settle the payment by auto-pay. You can obtain the permits / documents immediately if the application is approved. Cash/Cheque Settle the payment by cash/cheque. You need to wait for the manual payment settlement before you can obtain the permits / documents. PPS Settle the payment by PPS. You can obtain the permits / documents immediately if the on-line payment transaction of PPS is accepted. Version: Oct

63 3 4 Search the vessel and then press the Submit button. Fill in the information and then press the Submit button. 5 An approved result screen will be shown if the application is submitted successfully. 6 Applicant will receive the Application for Night-staying Permit (Local Vessels) Notification in his/her registered account if the application is approved. 7 Download the demand notes and permits from the Application Status page once the application is approved by MD ebs9131 Notification Form 1 In the Form Submission page, press the Apply button on the ebs9131- Notification Form. 2 Search the vessel and then press the Submit button. 3 Press the Add button to add Information on the dangerous goods to be handled/carried. 4 Enter the DG UN No. and then press the Search button on the Information on the dangerous goods to be handled/carried page. 5 Fill in the dangerous goods details and press the Submit button on the Information on the dangerous goods to be handled/carried page. Version: Oct

64 6 Press the Add button to add Proposed date, time and location for the handling/carriage of the dangerous goods. 7 Fill in the trip details and press the Submit button on the Proposed date, time and location for the handling/carriage of the dangerous goods page. 8 Optionally fill in the Contact person and the Contact person's tel 9 Press the Submit button to proceed online submission. 10 An application processed result screen will be shown if the application is submitted successfully and the applicant will receive the Notification Form in his/her registered account. 11 Alternatively, applicant may check the submission status from the Application Status page ebs9132 Notification Form (Amendment of Information) 1 In the Form Submission page, press the Apply button on the ebs9132- Notification Form (Amendment of Information). 2 Enter the original ebs Ref No to be amended. 3 Press the Edit, Delete or Add button to edit, delete or add Information on the dangerous goods to be handled/carried. 4 Enter the DG UN No. and then press the Search button on the Information on the dangerous goods to be handled/carried page. 5 Fill in the dangerous goods details and press the Submit button on the Information on the dangerous goods to be handled/carried page. 6 Press the Edit, Delete or Add button to edit, delete or add Proposed date, time and location for the handling/carriage of the dangerous goods. 7 Fill in the trip details and press the Submit button on the Proposed date, time and location for the handling/carriage of the dangerous goods page. 8 Optionally fill in the Contact person and the Contact person's tel 9 Press the Submit button to proceed online submission. 10 An application processed result screen will be shown if the application is submitted successfully and the applicant will receive the Notification Form (Amendment of Information) in his/her registered account. Version: Oct

65 11 Alternatively, applicant may check the submission status from the Application Status page ebs9141 Application for Port Facilities and Night Dues Incentive Scheme 1 In the Form Submission page, press the Apply button on the ebs9141 Application for Port Facilities and Light Dues Incentive Scheme. 2 Select a vessel and then press the Submit button. 3 Read the remark, select the submission type and then press the Submit button. 4 For First Submission, please select and type in: 1) Actual Time of Arrival of the Trip; 2) Environmental Protection Department Registration Number; 3) Application-cum Declaration. For Second Submission, please select and type in: 1) First Submission ebs Reference No.; 2) Fuel Switch Declaration; 3) Certified True Copy of Bunker Delivery Note; 4) Certified True Copy of Engine Room Log Book. 5 Then, press the Submit button to submit the files. 6 An application processed result screen will be shown if the application is submitted successfully. 7 Alternatively, applicant may check the submission status from the Application Status page ebs9161 Batch Submission for Repair Permits 1 In the Form Submission page, press the Apply button on the ebs9161 Batch Submission for Repair Permits. 2 Upload the Repair Permits Application file (XLS file). 3 Error messages will be shown in the bottom if the data is not matched with the requirement specification. 4 If all application records in the batch submission are being approved, the Application Approved page will be shown. Otherwise, the whole batch of application will be Version: Oct

66 rejected. 5 Applicant will receive the Batch Submission for Repair Permits notification of each application in his/her account attached with the repair permit if the application is approved. 6 Alternatively, applicant may download the repair permit from the Application Status page Vessel Particulars Enquiry 1 In the Form Submission page, press the Apply button on the Vessel Particulars Enquiry. 2 Select a vessel and then press the Submit button. 3 Specify the range of enquiry for trip history. 4 Online generation of vessel particulars and trip history EBillings 1 In the Form Submission page, press the Update button on the EBillings. 2 Select the EBilling checkbox if the invoice of annual tonnage fee is required to be sent via . 3 Select the Autopay checkbox if the annual tonnage fee is required to be settled by ebs auto-pay. 4 Enter a valid address. The invoice will be sent to this account. Version: Oct

67 Inquiry Services 9 Inquiry Services The Inquiry Services can be found in the Other Services section of the Client Portal and are designed for users to enquire various information provided by ebs. 9.1 Available Inquiry Services The available Inquiry service is listed below: Form No. Ship Registration EBS-E01 Title Ship Registration Status Inquiry 10 Local Vessel Services Local Vessel Services can be found in the Other Services section of the Client Portal and are designed for non-registered users to apply local vessel services in ebs Available Services The available services for valid users are listed in the following table. ebs Form ID ebs8150 ebs8160 Form Name Application for Renewal of Operating Licence for Non-Survey Required Local Vessel Application of Miscellaneous Permit (Speed Restriction) and Permit for Entering Restricted Area (Tsing Tsuen and Tsing Yi Bridges Area) 10.2 Using the Services You can submit the following applications without registering ebs account. Version: Oct

68 Local Vessel Services ebs Application for Renewal of Operating Licence for Non-Survey Required Local Vessel 1 In ebs website, select Local Vessel Services in the Other Services section. 2 Press the Link button on the Application for Renewal of Operating Licence for Non- Survey Required Local Vessel. 3 A new window will be popped up which shows the Guidance Notes for the information about applying this service in ebs. 4 Press the Continue button in the Guidance Notes page and the system will ask for the vessel information. 5 Enter Certificate of Ownersip Number, COO Audit Number and Serial Number of Last Valid Operating Licence, and then press Continue button. 6 Enter a valid address and then press Submit button if it is the first time of accessing this service using the corresponding vessel information. 7 Click the Application for Renewal of Operating Licence for Non-Survey Required Local Vessel link in the service main page. 8 Select the payment method: [PPS] PPS Settle the payment by PPS. 9 Fill in the form and upload the corresponding supporting documents, and then press the Submit button. 10 Application preview will be shown. Make sure all the information are correct and the declaration check box is ticked, and then press the Confirm button. 11 In the Payment Details page, press the Confirm button to confirm the payment or press the Reject button to cancel the application. The webpage will then be redirected to payment service provider webpage after clicking the Confirm button. 12 Application Submitted result screen will be shown if the payment is settled successfully. 13 The application is submitted for MD to follow up. 14 Notification will be sent to the address provided by applicant. 15 If the application is approved and the payment is settled, the renewed operating licence will be delivered to the registered address of the first owner or agent by postal mail. Version: Oct

69 Local Vessel Services ebs Application of Miscellaneous Permit (Speed Restriction) and Permit for Entering Restricted Area (Tsing Tsuen and Tsing Yi Bridges Area) 1 In ebs website, select Local Vessel Services in the Other Services section. 2 Press the Link button on the Application of Miscellaneous Permit (Speed Restriction) and Permit for Entering Restricted Area (Tsing Tsuen and Tsing Yi Bridges Area). 3 A new window will be popped up which asks for past permit information. 4 Enter the past permit information and then press Continue button. 5 Enter valid address and telephone number and then press Submit button if it is the first time of accessing this service using the corresponding vessel information. 6 Click the Application of Miscellaneous Permit (Speed Restriction) and Permit for Entering Restricted Area (Tsing Tsuen and Tsing Yi Bridges Area) link in the service main page. 7 Fill in the form and upload the corresponding supporting document, and then press Submit button. 8 Application preview will be shown. Make sure all the information are correct and then press Confirm button. 9 Application Submitted result screen will be shown. 10 The application is submitted for MD to follow up. 11 Notification will be sent to the address provided by applicant. 12 If the application status is changed to Awaiting Payment, the applicant is required to settle permit fee and collect the permit at counter. Version: Oct

70 Offline e-form Filler Installation and Usage 11 Offline e-form Filler Installation and Usage You can prepare and update the e-form locally in your computer without going online. The steps to install the offline e-form filler and procedures to fill-in the form are as follows: 1 Visit the Download section of the Client Portal. 2 Press e-form Filler under Useful Tools. 3 Press the e-form Filler link to download the application. 4 Press the Run / 執 行 button to run the e-form Filler application. 5 From then on, you can open the e-form filler under [Navigation Path: Start > All Program Files > Versitech e-form] in your computer without going through steps Press Open from the e-form menu. [Navigation Path: e-form > Open] from the menu. Version: Oct

71 Offline e-form Filler Installation and Usage 7 8 Select the e-form file (.xml) which is downloaded from e-form Services section The e-form is loaded. Fill in the required information and then export the data for online submission later, or print the form to fax to MD. 9 Tips: The offline e-form Filler cannot be used to submit the application. It provides an way to prepare the form data. The steps to submit the prepared data are as follows: Export the data from the offline e-form Filler and save the data (xml file) into your computer. Version: Oct

72 Offline e-form Filler Installation and Usage Visit the e-form Services from the Other Services section of the Client Portal. Press the Apply button of the corresponding e-form application. Import the prepared data into the online e-form filler. The data will be loaded to the online e-form automatically. Submit the application. Version: Oct

73 Basic e-form Functions 12 Basic e-form Functions Both the online and offline versions of the e-form filler provide basic functions such as printing, zoom, navigation, validation, import and export to assist form filling Printing function 1 2 On the e-form menu. Press the Print button. Select the printing range. 3 Press OK/ 確 定 button to print the e-form. 4 Version: Oct

74 Basic e-form Functions Tips: To print directly with default settings, simply press the Print icon on the tool bar Navigation functions 1 2 To navigate among the pages of the e-form, go to the Document menu and select the following options: First Page To jump to the first page. Previous Page To jump to the previous page. Next Page To go to the next page. Last Page To go to the last page. Go To Page To directly go to a specific page. Tips: You can use the icon from the tool bar to navigate directly: Press the icon to directly jump to the first page. Press the icon to directly go to the previous page. Press the icon to directly go to the next page. Press to directly go to the last page. To directly go to a specific page, type the page number located at the bottom of the e-form and press Enter Zoom functions 1 Version: Oct

75 Basic e-form Functions 2 To zoom the e-form for magnification, go to the View menu and select the following options: Zoom In To increase magnification. Zoom Out To decrease magnification. Zoom To To zoom the e-form to the specific percentage. Tips: You can use the icon from the bottom tool bar to zoom directly: Press the icon to zoom in. Press the icon to zoom out. Press the icon to zoom fit width. Press the icon to zoom fit height Validation and Submission function 1 2 To check the mandatory fields, press Validate e-form under the Tools menu. Tips: You can use the icon from the tool bar to validate directly. Submission of e-form This function is only available to online version of the e-form filler. To submit a completed e-form, press the Submission icon from the tool bar and then press the Submit button to confirm the submission in the pop up window. Remarks: Before e-form submission, it will perform validation automatically. If all validations are passed, a confirmation window will be popped up. Version: Oct

76 Basic e-form Functions 12.5 Import/Export The e-form filler allows you to export filled data to your computer. With the exported file, you can re-import the data into a blank form with similar data. It provides a convenient way for users who are required to filling in the same form with similar information repeatedly. To import pre-filled information: 1 Open the desired e-form. 2 Select Import from the e-form menu. 3 Open a data file, in XML format, that you prepared previously. 4 The specific details such as e-form Filler version, form ID and version, field ID, type, content and data validation result of every input element will be listed in the report dialog. If required, press the Save Report button to save a report for reference. 5 Press the OK button to import validated data or press the Cancel button to abort the operation. To export the filled data: 1 Open an e-form containing the data to be exported. Version: Oct

77 Basic e-form Functions 2 Select Export in the e-form menu. 3 Select the directory and enter the file name. 4 Press the Save button. - End - Version: Oct