Safety of Life at Sea (SOLAS) Verified Gross Mass (VGM) User Guide for VGM E-Submission

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1 Safety of Life at Sea (SOLAS) Verified Gross Mass (VGM) User Guide for VGM E-Submission Version dated 13 Jun, 2016

2 OOCL provides various efficient and convenient E-Submission channels for shippers to submit the VGM information: My OOCL Center OOCL Lite EDI P Easy steps to submit VGM online P Accept batch submissions P History Log to trace your past VGM submissions P Submit VGM anytime, anywhere with your mobile apps to avoid delay P Support different types of messages: VERMAS, IFTMIN or 304 EOOCL is offering the above services free-of-charge 1 User Guide for VGM E-Submission 1

3 OOCL Web Portal My OOCL Center (MOC) provides a comprehensive suite of useful tools to efficiently and conveniently manage VGM information and submissions: Sign in MOC: EIf you do not have the MOC account, register now! User Guide for VGM E-Submission 2

4 You can submit VGM online through easy steps Verified Gross Mass VGM Submission 1 Input the Booking Number 2 Click Retrieve Shipment button to retrieve the shipment data from the Booking 3 Input all mandatory information for VGM: Container Number(s), VGM, Unit, Authorized Person Signature. ABC Inc. (Note: Please input the additional information as required by relevant state authorities: For example, Hong Kong and the United Kingdom requires your Registration Number as VGM Reference if Method 2 is used.) User Guide for VGM E-Submission 3

5 Verified Gross Mass VGM Submission For Method 2, you may choose to use the VGM calculator icon where you simply input the Cargo + Contents Weight value and the Total weight will be generated based on the Tare Weight which is automatically retrieved from the system. Check R to confirm the Total Weight as the VGM. Or You can directly input the VGM without using the VGM calculator User Guide for VGM E-Submission 4

6 Verified Gross Mass VGM Submission 4 5 You may submit VGM for multiple containers under the same booking number by clicking the Add Container option Once complete, click Validate to proceed with the submission or Save as Draft to submit later User Guide for VGM E-Submission 5

7 Verified Gross Mass VGM Submission 6 After clicking Validate, it will bring you to the VGM Preview page 7 You may complete the VGM submission by clicking the Submit button User Guide for VGM E-Submission 6

8 You can submit VGM in batch through excel upload Verified Gross Mass VGM Upload 1 Download the VGM template and fill up the form with VGM information 2 Select the file and upload it to MOC 3 After uploading, the upload status would be shown in Upload VGM Excel File Result area User Guide for VGM E-Submission 7

9 You can review your past VGM records by VGM search Verified Gross Mass Search 1 You can search your submitted VGM records through VGM Search Page 2 You may further check the details by clicking the View VGM icon User Guide for VGM E-Submission 8

10 You can create draft for your VGM submission Verified Gross Mass Drafts 1 You can search your draft VGM records through Drafts Page 2 You can further modify your draft record by clicking the Modify Draft icon to complete your VGM submission User Guide for VGM E-Submission 9

11 Bookings with containers pending for VGM submissions will be listed in To Do List on the MOC Home page Container VGM status summary view allows you to quickly review the VGM status of your bookings MOC provides excellent visibility of the VGM status of your bookings! User Guide for VGM E-Submission 10

12 VGM submissions through the OOCL Lite app will be available soon. OOCL Lite is available in the Apple App Store (IOS for iphone/ipad) and Google Play (Android) or direct APK File. Tab VGM Login with your MOC account and start your VGM submission User Guide for VGM E-Submission 11

13 1 2 After inputting the container number, the associated booking number(s) will automatically be retrieved and listed Select the Booking Number from the list 3 Select the weighing method 4 Click Next to proceed TIPS: Alternatively, you can first input the booking number and the associated container number(s) will be automatically be retrieved and listed. User Guide for VGM E-Submission 12

14 If Method 1 is your choice for the weighing method: Max Gross Weight will be provided for your reference 5 Input the VGM and select the unit 6 Click Next to proceed User Guide for VGM E-Submission 13

15 If Method 2 is your choice for the weighing method: Tare Weight and Max Gross Weight will be provided for your reference 5 Input the Cargo+Dunnage Weight and select the unit (Or you may directly input the VGM and unit) 6 Click Next to proceed The calculated weight will be provided based on tare weight and your Cargo+Dunnage Weight. You can mark it as VGM by clicking Confirm User Guide for VGM E-Submission 14

16 7 Input the signature of the shipper or authorized person 8 Click Submit VGM to proceed 9 Click Confirm to complete the submission User Guide for VGM E-Submission 15

17 VGM is submitted successfully OOCL FAQ about VGM Requirements 16

18 To simplify the procedure, OOCL supports VGM submissions via EDI. Currently, we accept the following types of EDI messages: VGM Submission (VERMAS) Preferred Shipping Instruction (IFTMIN / 304) Connection: Direct Preferred Via Portal CargoSmart, GTNexus You may contact our local representatives for further enquiries on the EDI setup. OOCL FAQ about VGM Requirements 17

19 Implementing Guidelines issued by IMO's Maritime Safety Committee (link) Guidelines for Improving Safety and Implementing the SOLAS Container Weight Verification Requirements by World Shipping Council (WSC) (link) Regional Implementation information by WSC (link) OOCL VGM Page (link) OOCL SOLAS VGM FAQ (link) VGM Administration Fee(s) (link) OOCL is committed to making safety and security a top priority in our business operations. For enquiries, please kindly contact our local representatives. User Guide for VGM E-Submission 18

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