welcome to canotec helping your firm make the right choice for your current and future document systems needs the legal sector document specialists

Transcription

1 Technology Provider of the Year welcome to canotec the legal sector document specialists helping your firm make the right choice for your current and future document systems needs 3D Printview

2 Canotec are specialists in the field of printing, copying, document imaging, capture and cost recovery for the Legal Sector. Over nearly two decades, we have become the trusted advisor of choice by many law firms of all shapes and sizes, regionally and nationally through a more consultative, measured approach to deliver high quality, yet cost effective solutions. As a trusted document partner to your firm, we can and will help you reduce cost and waste, whilst at the same time increasing productivity and efficiency. Our dedicated Legal Team, award winners of the Legal Technology Provider of The Year 2010 at the British Legal Awards, will ensure you are proven, safe hands for a seamless delivery of your objectives and a measurable return on investment. experience the difference Unlike many suppliers in our industry, we actually focus on driving down document output volumes and in turn, your annual spend with us! Our drive is to help our Legal clients be more efficient, helping them work smarter, with a smaller carbon footprint and a big improvement to the bottom line David Newman, Head of Canotec Legal Services Team. Technology Provider of the Year

3 how can we help your firm?... As an independent document solutions company, Canotec are driven by delivering results... the positive result of partnering with our clients to deliver measurable benefits and measurable bottom line improvements. Our Legal team is here to focus on nothing else but solving your challenges and addressing your needs. Successful results happen when we truly immerse ourselves in the way your firm works, your culture, your objectives. So that s where we like to start. Whilst we can advise on printing and imaging resources for our clients with basic information, the most resilient and effective strategies are underpinned by looking closer at the way you work, the services you offer, the challenges you face and the aspirations and plans for the future. By partnering with Canotec we can help you take a more measured, resilient and proven approach so you can make the best decision for your firm and increase your chances of getting it right, first time! the Canotec approach: Understand your firm, your culture, your objectives Help both parties understand the challenges just as much as the opportunities Consult with key departments & users Capture current pain points and cultural challenges not just costs and potential savings! Identify areas that can improve efficiency & client facing services Identify areas that can reduce cost & waste (resources not just paper!) Enhance current document/information workflows and leverage management related systems for incremental and currently untapped ROI! Identify hot spots, peak loads and high volume departments for better fleet and resource management Look at where standardisation can offer a more resilient, flexible, secure, printing and imaging platform Measure the impact of your partnership with Canotec! Regular reporting to show ROI, and firm wide results, driving home all of the benefits and improvements you seek. our clients: Typical of our work and regional focus, some of our clients include: Bond Pearce, TLT, Penningtons, Lester Aldridge, Integreon, Osborne Clarke, Wansbroughs, Wilson, Cumberland Ellis and Aldridge Brownlee.

4 take the work out of paperwork Nuance s ecopy ShareScan... how so many law firms are making paper work! ecopy ShareScan from Nuance is Canotec s single most popular and proven scanning and document capture solution ever! With over 60% of our Legal client base ecopy evangelists themselves and our own dedicated ecopy IT team, installing over 100 ecopy systems per annum, we have no shortage of success stories to share with you. Canotec have a long and unique history with ecopy having launched ecopy in the UK in 2001 before going onto be developers and solutions integrators. As the UK s most experienced team for ecopy, with ecopy engineers, systems integrators and ecopy connector developers we can bring unparalleled levels of customisation, integration, flexibility and process enhancement to your firm and your staff. With over 60% of our Legal client base ecopy evangelists themselves and our own dedicated ecopy IT team, installing over 100 ecopy systems per annum, we have no shortage of success stories to share with you. bringing paper based documents into legal systems and digital workflows ecopy ShareScan document capture from Nuance easily and securely transforms paper into business value using infrastructure that is readily available in any office multifunction printers and copiers (MFPs) or networkattached scanners. For Canotec customers, with an ecopy ShareScan solution deployed, operational efficiency and business productivity improve dramatically. Energy expended in finding, copying, sorting, routing, filing, and securing hardcopy documents can be put to better use. Time wasted chasing paper becomes time invested in meaningful work that contributes to bottom-line profitability and client satisfaction.

5 ecopy ShareScan Suite for firmwide process efficiency Achieve greater business efficiency ShareScan Suite provides out-of-the-box connectivity to applications and seamless integration with custom workflows and databases through the versatility of ecopy Quick Connect scan-to buttons. ShareScan Suite is available as embedded software on some MFP models and also runs on ecopy ScanStation, which includes a keyboard and large touch-screen monitor, and attaches to a wide array of MFPs and scanners. 80% of Canotec customers prefer ecopy ScanStation due to its ease of use, simplicity, fast functionality and dynamic integration with all of the major legal, client, document management & cost recovery systems. Integrate paper-based information into multiple business applications & key legal systems software ShareScan Suite enables firms of all sizes to work securely and seamlessly with core business and legal IT systems. Captures client matter right at the copier, which can then be exported into a billing application, and applied back to the client s billing information at a later time Enables scanned documents to be text indexed at the copier for searching and retrieving via a document management system Provides an OCR function at the desktop with attached text for indexing or searching Offers a flexible range of security options from easy access to encrypted password protection Facilitates the instant exchange of critical paperwork over a local network or the Internet ShareScan Suite offers the broadest and deepest compatibility with key legal technologies, including... Microsoft Exchange/Outlook Microsoft SharePoint Microsoft Windows Active Directory Industry leading case management systems Industry leading practice management systems Cost recovery/disbursement systems

6 take the work out of paperwork legal systems document capture, integration & workflow capture Document scanner integrate optimise... n Client and matter centric filing n Case & practice management systems n Legal cost recovery n n Portals, shared files and folders n Fax server n Document management n Client communication and CRM n Internal workflows n Internal communications Multifunctional device ecopy ScanStation or embedded service our legal hardware partners Canotec are committed to delivering a complete managed service experience and approach to print strategies and print solutions. This requires the capability to provide a single point of contact for the supply, support and management of all assets in your fleet. Canotec can deliver just that. Canon is a world-leading innovator and provider of imaging and workflow solutions for the office workgroup and production environments and Canotec is their fastest growing partner. The Canon ir range of workgroup devices, including the ground breaking new imagerunner ADVANCE range, is the most comprehensive and highly developed range of multifunctional printers available in the market place, enabling greater productivity of your workforce and the flow of documents through your business. No two firms are identical, therefore no one size fits all firms exists when it comes to delivering a future proof printing and imaging platform. This is why our managed service approach to printing and imaging includes trusted and proven printing partners, HP and Kyocera to compliment the multifunctional devices. One proven provider, one flexible and scalable offering... a perfect, balanced approach to your firm s printing and imaging needs. Canon offers the perfect balance of quality, reliability, performance and value. The new Canon imagerunner Advance colour range, complementing the professional level Canon imagepress range, now offers a totally complete and unparalleled choice of colour output, production and quality from departmental devices to light production and print room production applications. The full spectrum of colour is there with Canon.

7 our key legal software partners capturing documents into legal workflows ecopy ShareScan from Nuance is the standard in document imaging software for the legal sector that allows the office worker to turn paper into paper that works, improving the way documents flow through your organisation. The ecopy suite is modular and can cater for almost all aspects of document capture into Legal IT systems. Canotec was the UK s pioneer with ecopy and has a dedicated support and ecopy development Team. the no.1 cost recovery and client disbursement solution of choice Working with more than 4000 Professional Firms around the world since 1982, Copitrak has evolved into the market leader through a focus on ease of use, integration and accessibility. Embedded on many printer and multi-functional platforms or hosted via ecopy or dedicated Copitrak terminals, client cost recovery is seamless for copy, print, scan, fax, telephony and now Blackberry services. Copitrak typically has an ROI of under 12 months and therefore, not surprisingly, is found in more of the Top 250 law firms than any other provider. 3D Printview need to get visibility & control of your document output fleet? 3D Printview puts you firmly back in control, reporting firm wide across every type and make of network printer for simple and instant reporting on true costs, volumes, trends & device status. This lightweight, web based application is the missing piece for firm wide fleet management. With 3D Printview your firm could be instantly managing every aspect of your print resources. From establishing financial and environmental impacts, improving service desk support with customised fault alerts, through to automated consumable replenishment and billing, 3D Print View is a must have for every size of firm. secure, free range printing for legal The SafeCom software suite is all about intelligent printing, enabling your firm to create and implement print policies that will reduce wastage, improve efficiency and ultimately reduce cost. SafeCom is an embedded, document release and rules based printing service on both Canon and HP platforms, allowing free earners and secretaries to print any document, anywhere, anytime... securely. cost efficient print delivery and management Canon s print management suite that enables auditing, print redirection and rules based printing. uniflow will allow your firm to take control of your print. Ensuring the print is carried out in the most efficient and cost efficient manner. From workgroup to web based job submission, desktop printer to print room, uniflow ticks all the boxes, for a more efficient print strategy. affordable digital document management for your firm The Invu charter is to make Digital Document Management affordable, easy to use and accessible. Being a modular solution it is a scalable fit for businesses of all sizes. With today s stricter legal compliance requirements, a greater need for exceptional customer service and the importance of environmentally-sustainable working practices, Digital Document Management is more relevant now than ever. Modern firms simply cannot afford to be inefficient or inaccurate in the retrieval of information, or to waste time and money in its storage. Get your files... sorted! enhanced print services for legal print rooms & client facing documents For firms that have print room services or need high quality or personalised documents for business and client facing presentations, EFI is the answer. EFI Fiery is the most trusted colour print server technology on the planet for true postscript, Pantone certified colour control, having won back to back Best of The Best awards from BERTL for Best Print Server Technology in 2008 & 2009.

8 keeping your firm running... smoothly Probably the most important aspect of our service for any one of our legal sector clients is making sure your systems are running as smoothly, efficiently and as reliably as possible. Time is money! Good service reacts quickly to fix the problem. Great service identifies potential issues and resolves them before they even happen. As a previous winner of the Service Team of the Year for Canon UK and Legal Technology Provider of The Year 2010, we are continually investing in proactive tools and proactive people to deliver exceptional not just acceptable levels of service to all of our legal sector clients. Support infrastructure n Locally based teams with national cover, offering your firm on your door step support and consistent levels of care and continuity. n UK Service cover with key offices in London, South & South West n Average of 10 years experience, per engineer n Microsoft MCO, MCSE, MCSA n HP, Canon, Kyocera, uniflow, Copitrak, SafeCom, ecopy & Invu certified professionals for continuity of care. n Qualified trainers, project management and consultancy for tailored implementation and handholding n Regular review and reporting for resource optimisation, delivery of identified savings and constant improvement Dedicated back office support team n Dedicated IT & Support Centre in Hampshire n Remote diagnostics & pro-active monitoring with 3D Printview n Over 90% first time fix rate n Industry leading response times n Preventative maintenance Experience the difference... see how we can help your firm today.. To set up a free consultation with one of our professional legal team contact legalteam@canotec.co.uk Managing Partner or not, Jim just had to get Barry in front of ecopy! canotec head office pintail house duck island lane ringwood hampshire bh24 3aa Printed on a Canon imagepress Printer... the future of in-house, on demand printing. t: f: e: info@canotec.co.uk w: Offices in London, South and South West