ecopy The Leading Document Capture Solution for Multifunction Printers

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1 The Leading Document Capture Solution for Multifunction Printers

2 Workflow Bottlenecks Your employees are asking for an efficient way to incorporate paper documents into their desktop workflows. They want to get their tasks done faster, saving time to engage in valuable, more rewarding activities. But processing and managing paper documents stand in the way. Nuance helps drive employee performance while optimizing the use of your MFPs. A recent InfoTrends study found that businesses spend an average of 6% to 15% of revenue on labor, materials, and equipment in the processes of creating and managing paper documents. Often, the supposed but less adequate solution is to print less to save costs on ink. But the true cost rests in managing and processing your paper documents which are often double that of your printing expenses. Nuance can cut these costs dramatically. Challenges: ffthe time it takes to process paperwork is hurting our sales. ffcustomer service is suffering with all the paperwork we have to do. ffwe re running out of filing cabinet space again. ffemployees spend too much time searching for documents. ffwe need to be more green. Businesses Spend Up to 15% of Revenue on Processing Documents The Costs of Office Documents 6 to 15% of Annual Revenue Document Management (24 34 ) Document Storageand Archival Document Retrieval Document Distribution Document Capture & Indexing 47% 10% 5% 5% 5% Visible Hard Costs (5 7 ) Hardware Consumables Maintenance Paper & Power IS Support (1-3 ) End User Device Management Output Management Network Management 28% IS Infrastructure (1-3 ) Network Application Programming and Maintenance Software and Licensing Source: Infotrends Administration, Purchasing, and Facilities (1-3 ) Facilities Costs Product/Service Acquisition Processes Contract and Billing Processes Internal Service Delivery Print Opportunity per page Capture Opportunity per page End User Time (15-20 ) Computer Interaction Output Equipment Interaction Preparation, Collection, and Finishing Problems, Errors, and Mistakes Nuance Communications, Inc. All rights reserved.

3 Benefits to the Environment An environmental study, conducted by the research firm IDC, found that out of over 3000 Nuance customers the average customer helped the environment with some very impressive results. Green workflows are beneficial to the business environment Results: ffreduced carbon emissions by 703 metric tons per year - equivalent to removing 96 cars from the road each year ffreduced annual paper consumption by 588 pages per user - average total savings of 27 trees each year Benefits correlate to users ffaverage annual cost reduction of toner/ink costs of $32 per user ffaverage reduced energy cost of $56 per user We have eliminated the paper by [capturing] at the source. It is then able to journey through the system completely electronically. - Nuance Customer 2011 Nuance Communications, Inc. All rights reserved. 3

4 Paper Transformed into Actionable Information POWERED BY Through an elegantly simple, awardwinning touch interface, ShareScan takes advantage of Nuance OmniPage, the world s most accurate OCR engine, to transform fixed paper content into actionable information. With, your data seamlessly integrates with your information systems, allowing you to automate your business processes. This enables your paper documents to merge with your online business workflows with ease, making your businesses data searchable and useful. Four Powerful Operations in One Simple Step enables you to take fast action on information trapped in paper by performing four powerful operations in one simple step - right from your MFP. Capture - Analyze and acquire text and document structure with 99.8% accuracy to ensure that information captured is 100% usable. Process - Replicate, transform and affect changes correctly to ensure documents are properly processed. Connect - Merge content with information workflows and automated tools to provide connections and control. Automate - Automate structured document workflows quickly by processing paper documents from capture to integration Nuance Communications, Inc. All rights reserved.

5 The Leading Document Capture Technology for Multi Function Printers is built on an open, modular, scalable, device-independent platform that provides unprecedented Nuance s levels of flexibility ShareScan and configuration v5 MFP options. Server Portfolio ShareScan Elements ShareScan Office ShareScan Suite ScanStation Kiosk for High Security, Accessibility & Index Keying Applications Advanced Document Process Automation General Office Document Collaboration & Archival Enterprise scan to mail, folder & PC desktop Ideal for mid-to-large enterprises that need the most popular capture workflow functions across a fleet of 25 or more MFPs. Capture Send 2010 Nuance Communications, Inc. All rights reserved. The best choice for businesses and departments that need to capture documents to incorporate them into office workflows. Capture Process Connect The ultimate solution for businesses and departments that also need to fully automate processing of structured documents or forms. Capture Process Connect Automate A secure kiosk for network scanning applications that demand high security, accessibility, faster index keying, or connectivity. Capture Process Connect Automate Maximize Content at the Desktop While a searchable PDF is the industry standard and a good start, editable PDFs transform your content into powerful data. precisely converts scanned output and empowers users to edit and collaborate with PDF right at their desktop. 10% 90% of PCs are empowered to create editable PDF of PCs limited to creating fixed image PDF Source: Nuance internal data 2011 Nuance Communications, Inc. All rights reserved. 5

6 Onsite Implementation: Expert project management, installation, configuration Full Range of Services to Meet a Wide Range of Needs Nuance Professional Services gives you access to the knowledge and experience that only industry experts in OCR, MFP capture, and document workflow can deliver. Nuance Professional Services can either support you directly or indirectly through its large network of solution partners. Training: Learn from the best on course topics ranging from end user training to technical certification. Access Card Forms Processing Onsite Implementation: Expert project management, installation, configuration & roll out services. Database Integration ECM Integration Integration & Development Services: Advanced OCR, integration and custom development of system enhancements. Custom Product Enhancements & roll out services Nuance Communications, Inc. All rights reserved.

7 The Global Leader in Transforming How Business Works with Information Worldwide, World Class Distribution, Training & Support ffover 3600 Certified Technicians ffover 60 full time Nuance support professionals ffover 10,000 on-line training courses delivered each year ffprofessional services team dedicated to MFP capture World Class R&D ffover 100 engineers dedicated to ffleading experts in speech & text pattern recognition fflong history in character recognition spanning back to 1974 ffpioneered MFP document capture category in 1992 ffmost experience with MFP embedded document capture Uniquely Qualified to Simplify Complex Information System Interactions ffnuance recognition-based technologies shipped on billions of devices f f Mobile Auto Directory Assistance Physician Dictation Forms Processing PDF Conversion 2011 Nuance Communications, Inc. All rights reserved. 7

8 Nuance Communications, Inc. 1 Wayside Road Burlington, MA