IT Enterprise Services

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1 IT Enterprise Services Enterprise Sync & Share Unleash productivity with Enterprise Sync & Share Secure file share on any device, any time, anywhere

2 Meeting the challenges of a digital world Digital assets are everywhere... but digital collaboration is what we need. Today s agile, customer focused enterprises need IT solutions that empower them to work faster and more efficiently than ever. Security and data integrity are the watchwords of all IT departments. The IT Director needs to ensure that an organisation s valuable information is safely stored and protected at all times, but locking down access and encrypting files can cripple an organisation and restrict its growth. Until recently, the innovative file sharing solutions that are so popular with consumers were simply not secure or robust enough for the enterprise. But that was before Capita Enterprise Sync & Share (powered by Syncplicity). Now, this dynamic information sharing application enables even the most security conscious organisations to take advantage of an enterprise tailored solution; empowering staff, boosting productivity whilst delivering faster and more efficient ways of working, sharing and collaborating. Work when, where and how you want Capita s new Enterprise Sync & Share service enables staff to keep in touch, publish information, share files and collaborate from any location, both on and offline, without the need for a VPN (Virtual Private Network). In short, it lets them do their job, when, where or how they want. Documents and large media files can be edited and saved in real time and distributed across the organisation, and between partners, suppliers and customers, ensuring maximum efficiency of time and effort. What s more, even large files can be securely shared over the internet without the pain of mailbox limitations or having to establish a VPN connection. Focus on the job, not the technology Great technology is invisible; it becomes part of every day life instantly and helps to get the job done. Capita s Enterprise Sync & Share is intuitive. It enables employees to securely access and edit all their personally generated and shared content from any folder, on any device whether inside or outside the organisation. Most importantly, it s easy to use. Staff don t have to be tech savvy all they need to do is to save their file and drop it into an assigned Sync and Share folder allowing them to focus on the task at hand and not on the technology. Page 2

3 Powered by Syncplicity, recognised by Gartner as leading the sync & share market There are many collaboration and file sharing solutions available today, but few that provide true enterprise capability. Syncplicity has been recognised as a market leader by Gartner for five consecutive years. Why? The answer lies in its security, flexibility and usability. Capita Sync & Share combines the strength of Syncplicity with Capita s secure data hosting and management capability, making it significantly more secure than competing public cloud cloud services. A secure, cloud service, Sync & Share offers unparalleled flexibility. Policies and rules can be quickly tailored and easily configured to meet specific enterprise requirements or external collaboration needs. Best of all, it adapts in real-time to changing needs and usage patterns all without expensive programming. Capita s Sync & Share is intuitive and eminently usable by staff and the IT department, which results in it being seamlessly adopted into working practices from day one. A dynamic partnership with Capita delivering trust, assurance and security Hosted from Capita s secure, UK based data centres, Sync & Share provides the unique overlay of Capita s robust private cloud infrastructure and security layers to give business leaders the reassurance of data security and UK data sovereignty. All information is stored and shared using high strength AES encryption combined with enterprise grade access controls. This empowers the IT department with quick, easy access to information whilst protecting users, folders, files and devices. Access information and stay productive across multiple desktop and mobile devices: Windows including mobile and tablets MacOS IOS Android mobile and tablets Browser client access Page 3

4 Liberate your mobile workforce and retain control over your data Seamless sync & share across all devices Enterprise Sync & Share works securely across employees work and home devices. So even if employees prefer to use their own phone, laptop or tablet, data integrity remains guaranteed, protected by your own customised policies and sharing rules. Personal and corporate information is kept totally separate. That means if an employee loses a device or leaves the organisation, all corporate information can be quickly and simply wiped remotely using highly granular security controls. BYOD and / or CYOD (Bring or Choose Your Own Device) can be now embraced by enterprises of all sizes with confidence. Interoperable with existing corporate IT Enterprise Sync & Share supports your existing network shares, mobile directories and SharePoint content as well as other corporate directories. Sophisticated version control and file deduplication means that organisations can collaborate openly, safe in the knowledge that everyone is using the most up-to-date files with the ability to restore previous versions if necessary. Staff can access and edit all personal and shared content from any folder across any device with the added confidence of enterprise grade, policy driven security and controls. Tailored policy and governance controls Enterprise Sync & Share can be implemented rapidly. Our team of experts are on hand from day one to tailor your service to your enterprise as well as to define, configure and apply effective policies and controls to meet your specific requirements. This ensures that Syncplicity will work perfectly right from the start without lengthy trials or costly migration exercises. Page 4

5 Comprehensive MI and advanced reporting Enterprise Sync & Share comes with advanced reporting tools. Reports can be automatically scheduled according to user, device, folder or file at the touch of a button. Administrators have a 360-degree dashboard view of all activity including storage utilisation and number of users, enabling you to make decisions to optimise your licences in real time. Tom - Pls put another one of the screenshots in here Page 5

6 Capita and Syncplicity a winning combination Did you know that Syncplicity is already used by local authorities and public sector organisations, enabling field and remote workers to collaborate on critical data and documents in real time? is the enterprise file sharing service that delivers vital information to a number of healthcare providers? empowers many educational organisations to securely distribute course documents, assignments and reports? enables financial services organisations and highly regulated businesses to reference client data anytime, anywhere yet meet security and regulatory compliance demands? is trusted by numerous energy organisations to safely share critical and highly complex documents between teams? Trusted and secure Capita is trusted by many of the UK s leading organisations to provide innovative, highly robust solutions that deliver transformational excellence. Capita has a long pedigree in managing and protecting mission critical data for the UK government, financial services, healthcare and other secure organisations. Capita Enterprise Sync and Share brings together Syncplicity s leading file sharing platform with Capita s advanced security and safety protocols to offer an unbeatable collaboration tool. Capita s data centres have full disaster recovery (DR) protocols Data centres are staffed by dedicated teams, including accredited CLAS consultants (CESG Listed Advisor Scheme) All information is stored in the UK ensuring data governance and UK data sovereignty and is backed up and archived in real time Data centres are purpose built, highly sustainable facilities that use the latest technology to ensure lowest costs and a reduced carbon footprint Secure UK based cloud services suitable for managing information up to OFFICIAL government classification. Enterprise Sync and Share the cost effective, flexible solution Getting started with Enterprise Sync & Share is simple. There are no set up costs, no hardware to buy and it s available to use right from day one. You simply pay for the number of licences used and it flexes to meet the needs of your business. Page 6

7 Why Capita? UK s leading IT & business process outsourcing company Listed in Forbes Top 100 innovative global companies - Top 5 in the UK Proven expertise in delivering secure, managed IT services to public and private sector organisations Range of additional service options to enhance your mobility management Experts in data security, PSN compliance, information assurance Proven to mobilise key business processes efficiently. Why Sync and Share? Built using market-leading tools Enterprise level security and compliance with single sign on and full AES 256 bit encryption Highly customisable with tailored policies and governance controls Total control of information with remote wipe of devices, user accounts and folders Comprehensive reports, dashboard view of storage and usage No set up costs and available to use from day one No need for your users to change the way they work - frictionless onboarding and user experience. Page 7

8 Our portfolio Cloud Private cloud Productivity hub Data lifecycle management IT Service Management Service desk ITSM platforms Software asset management Managed workplace Virtual workplace Apple managed service Mobility Enterprise Workplace Devices Applications Communication & collaboration LAN, WAN, wireless Unified communications Contact centres, voice Collaboration suite Sync & Share At Capita IT Enterprise Services we... Listen Create Deliver Listen carefully to what you need, finding out where we can add value and how we can drive down cost. Create a solution that innovates around your problems and meets your objectives. Deliver transformational IT, on-time, on-budget and to the highest standards. Want to learn more? Contact us at or visit

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