EXHIBITION TECHNICAL MANUAL

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1 EPE 15 ECCE Europe EPE Geneva September th European Conference on Power Electronics and Applications CICG, Geneva International Conference Centre, Switzerland EXHIBITION TECHNICAL MANUAL Secretariat EPE 2015 EPE Association c/o VUB - IR- ETEC Pleinlaan 2 B Brussels Tel Fax Contact for Material and Exhibition: Symporg SA Rue Rousseau Geneva / Switzerland Tel Fax: Contact for Catering: MIP Restaurant & Catering 17 rue de Varembé 1211 Geneva / Switzerland Tel Contact for Shipping: INTER EXPOLOGISTICS LTD 30, rte François Peyrot CH-1218 Grand Saconnex Tel Fax

2 TABLE DES MATIERES GENERAL INFORMATION 1. EXHIBITION SET UP AND DISMANTLING EXHIBITION OPENING HOURS DELIVERY PARKING STORAGE TECHNICAL ASPECTS INSURANCE ACCOMMODATION CONTACTS... 4 EXHIBITING COMPANY (forms to be returned to the secretariat)... 5 PACKAGE OPTIONS OPTION OPTION ADDITIONAL EQUIPMENT 1. FURNITURE PACKAGE ELECTRICITY BOOTH CLEANING... 7 IMPLEMENTATION OF YOUR BOOTH... 8 OTHER FURNITURE FORM... 9 CATERING FORM EXHIBITOR CONDITIONS SIGNATURE EPE 2015 Geneva Exhibition Technical Manual

3 GENERAL INFORMATION 1. Exhibition set-up and dismantling Set-up: Monday 7 september 12:00-17:00 Tuesday 8 september 7:00-9:00 Opening hours (for exhibitors only) From Monday to Friday: 7:00-18:00 7 Rue de Varembé, 1211 Geneva Tel. +41 (0) Dismantling: Thursday 10 september 16:00-19:00 Friday 11 september 8:00-16:00 2. Exhibition Opening Hours Tuesday 8 september 9:00-18:00 Wednesday 9 september 9:00-18:00 Thursday 10 september 9:00-18:00 3. Delivery CICG Centre International de Conférences de Genève EPE 2015 Congress Name of the exhibiting company + Booth number 17 Rue de Varembé 1211 Genève /Switzerland The Congress Center will check and sign for the incoming goods/parcels/boxes from September 3 rd. If you wish to make an earlier delivery, please contact us. The Congress Center will not be held responsible for any shipping, delivery and/or reception error. Any delivery fee incurred (VAT, customs fees, etc.) will be at the charge of the sender and has to be paid in advance or invoiced directly to the sender. In addition, any cash shipped with the order deliveries shall be refused. 4. Parking Trucks: Parking P49 Geneva Airport Reservation form on request. An advance 48-hour notice is required. Fee: CHF per day (payment on site at delivery, cash or credit card). May we remind you that in Switzerland it is forbidden to drive trucks on Sundays, bank holidays and during the week between 22h00 and 5h00. Cars: Parking des Nations, 50 meters from the CICG (maximum height 1,90m). An advance 48-hour notice is required. Fee: CHF per day (payment on site at delivery, cash or credit card). Reservation: Tel Deliveries take place through the delivery courtyard. It would be useful and we highly recommend it for security reasons - to put clearly on display at the front and at the rear of your vehicle a telephone number when loading and unloading. Only articulated lorries (lorries with trailers) shall be authorized on the main esplanade in front of the CICG (with prior request). EPE 2015 Geneva Exhibition Technical Manual 3

4 5. Storage The CICG does not own any room to store exhibition stuff. It is therefore mandatory that the exhibitor will withdraw all material at the end of the set-up. Official Shipping and Site Handling Contractor: For early shipments, and any other: INTER EXPOLOGISTICS LTD 30, rte François Peyrot CH-1218 Grand Saconnex Tel Fax > Goods to reach Geneva Airport no later than Thursday, 4 September > Goods to reach Geneva Truck Terminal no later than Saturday, 6 September INTER EXPOLOGISTICS LTD is able to store your material during the conference at your own costs. All costs related to the shipment (VAT, custom taxes, handling) will be invoiced to the exhibitor. 6. Technical Aspects Maximum floor weight: A floor weight of more than 250kg/m 2 must obtain special authorization. A prior request is mandatory. Height of Ceilings: Ground floor 3.80 meters First Floor 2.30 meters Second Floor 2.55 meters Please note that there are no hanging points available! 7. Insurance Neither the European Power Electronics and Drives Association (EPE), nor CICG will assume responsibility whatsoever for damage or injury to persons or property during the Conference. Participants are recommended to arrange their own public liability, travel and health insurance. However, overnight security can be contracted to the venue. All public liability insurance and all insurances against loss of or damage to the property and effects of the exhibitors, its agents or against consequential loss suffered by them or against death, injury, loss or damage suffered by any persons employed by them or to the property and effects of them shall be the responsibility of the exhibitor, and the exhibitor shall indemnify and assign no liability to the European Power Electronics and Drives Association (EPE), or CICG for all claims and related costs. By the 1 st of July, the exhibitor shall provide the company insurance documents to the EPE Secretariat (Mireille Vankeerberghen), with details of the amount and extent of the provided cover, and all other information and details as the Technical Secretariat may reasonably require, regarding the insured risks and the terms and conditions of the exceptions from the insurances set in place for the Conference period. EPE Association c/o VUB - IR- ETEC Pleinlaan 2 B Brussels Tel Fax Accommodation If you are looking for hotel accommodation during the exhibition period, please contact Symporg at 9. Contact EPE Association c/o VUB - IR- ETEC Pleinlaan 2 B Brussels Tel Fax Symporg SA Rue Rousseau Geneva / Switzerland Tel.: Fax: MIP Restaurant & Catering 17 rue de Varembé 1211 Geneva / Switzerland Tel.: EPE 2015 Geneva Exhibition Technical Manual

5 EXHIBITING COMPANY (forms to be returned to the secretariat) Company name:... Booth #:... Full address:... Contact person:... Phone:... Fax: Url:... Product / Know-How:... To be Returned to EPE Secretariat by 01/06/2015 Fax EPE 2015 Geneva Exhibition Technical Manual 5

6 PACKAGE OPTIONS Option 1 Only carpet and electrical switchboard included 2 Exhibitors passes (coffee-break and lunch included) 2 Visitors tickets (exhibition visit only) 1 Vendor session (20 minutes) Option 2 Carpet - Shell scheme Fascia header board with company name (1 ink, company logo no included) Lighting: Electrical switchboard and spotlight x 1 1 standard table - 2 standard chairs 2 Exhibitors passes (coffee-break and lunch included) 2 Visitors tickets (exhibition visit only) 1 Vendor session (20 minutes) White walls, spot lights, name panel as shown on the illustration below, electricity (230V 13A - 2.3kW). The set-up of the white walls is made according to the emplacement and/or exhibitor request. The stand surface is covered by CICG s carpet. Standard signboard: Please complete the information below that should be printed Lettering: 10cm high on 1 line and 8cm high on 2 lines To be Returned to EPE Secretariat by 01/06/2015 Fax EPE 2015 Geneva Exhibition Technical Manual

7 ADDITIONAL EQUIPMENT Furniture Package Masters Color: Black, White Matière: Plastic Table: Diam.69 x H.73 cm / White Designer: Philippe Starck Stackable Gelati Swing Color: Red, Black, Sky blue, Taupe, Coffe Matière: Wood, Plastic Guéridon Swing: L.70 x l.70 x H.74 cm Stackable Foryou Color: Green, White, Black, Fushia, Red Matière: Plastic Table: L.70 x l.70 x H.72 cm Stackable CHF / package CHF / package CHF / package Electricity (230V 13A - 2.3kW) for naked surface only CHF Electricity (3x230/400V 16A - 10kW) CHF Electricity (3x230/400V 32A - 16kW) CHF Daily Booth Cleaning (every morning) Booth up to 9sqm CHF Daily Booth Cleaning (every morning) Booth between 10sqm and 30sqm CHF To be Returned to Symporg SA by 10/08/2015 EPE 2015 Geneva Exhibition Technical Manual 7

8 IMPLEMENTATION OF YOUR BOOTH Please draw your stand and show additional fittings : wall X: Electricity points O: Chairs T: Table Note To be Returned to Symporg SA by 10/08/ EPE 2015 Geneva Exhibition Technical Manual

9 OTHER FURNITURE FORM Catalogue and prices in attachement Dealdline date: Discount prices July, 17 th 2015 Standard prices August, 18 th 2015 Qty Name Discount price orders received before July 17 th Standard price orders received beetween July 18 th August 18 th Total Audiovisual equipment (Yes, please send me the complete catalogue) Flowers (Yes, please send me the complete catalogue) To be Returned to Symporg SA EPE 2015 Geneva Exhibition Technical Manual 9

10 Formulaire de commande de restauration - MIP Restaurants Catering reservation form - MIP Restaurants N du stand / Booth number : A renvoyer avant le mercredi 26 août 2015 à : Nom du stand / Booth name: Personne de contact / Contact name : Adresse de facturation / Billing address : To return before Wednesday, 26th Agust 2015 to: M!P Restaurants at CICG Rue de Varembé 17 CP 34 CH Genève 20 Tel : Tel : Fax: Nom de la personnesautorisée à commander / Contact name authorised to order : Formulaire d'autorisation de carte de crédit pour le MIP Restaurants / Credit card authorization form for MIP Restaurants Cette carte de crédit sera utilisée afin de régler journalièrement toutes les consommations commandées à MIP Restaurants et de garantir le paiement final. Une copie de la facture détaillée vous sera envoyée après la manifestation. This credit card will be used to settle daily the catering services ordered to MIP Restaurants and to guarantee the final payment. A copy of the invoice will be sent after the event. Type de carte de crédit / Type of credit card:..... N de carte de crédit / Number of credit card : Date d'expiration de la carte de crédit / Expiration date of credit card :..... Nom du détenteur de la carte / Name of the card holder :..... Important: Merci de joindre une copie recto-verso de la carte de crédit. Sans ce document la présente autorisation ne sera pas valable. Thank you for attaching a copy of the credit card on both sides. Without this document, the present approval will not be valid. Signature du détenteur de la carte / Signature of the card holder:. Conditions Générales / Terms and conditions Les commandes doivent être faites 3 jours ouvrables avant la date de livraison souhaitée (sous réserve de disponibilité). Orders have to be made 3 working days before the delivery date (Upon availability) Toute commande contractée (nourriture, boissons et service) ne sera ni reprise, ni réduite, ni remboursée. Any contracted order (food, beverages and staff service) will not be taken back, decrease or refundable. Tous nos tarifs comprennent la TVA. All rates include VAT. prend en charge toutes les prestations contractées avec ce formulaire de commande de restauration ainsi que tous les frais supplémentaires commandés sur place pendant la manifestation. will pay for all contracted services eith this catering reservation form and all extra services ordered during the event. M!P Restaurants at CICG Page 1 Merci de remplir 1 formulaire par jour / Thank you for filling 1 form per day Date de livraison / Delivery date : 1. Boissons sans alcool / Drinks without alcohol Description Contenu Quantité Prix unité Contents Quantity Unit price Total Sfr. Merci de sélectionner votre horaire de livraison Please select your delivery schedule 07h30-09h00 11h00-12h30 14h00-15h30 Machine à café et eau chaude Nespresso simple (1 sortie) - selon disponibilité Nespresso coffee and hot water machine simple (1 exit) - upon availability 1 / stand / day 1 / booth / day Sfr. 50 / jour Sfr. 50 / day Café capsules Nespresso "Espresso" (incluant gobelets en carton, mélangeurs, crème et sucre) Coffee capsule Nespresso "Espresso" (including paper cups, stirring sticks, cream and sugar) 10 capsules SFr Café capsules Nespresso "Decaffeinato" (incluant gobelets en carton, mélangeurs, crème et sucre) Coffee capsule Nespresso "Decaffeinato" (including paper cups, stirring sticks, cream and sugar) 10 capsules SFr Café capsules Nespresso "Lungo" (incluant gobelets en carton, mélangeurs, crème et sucre) Coffee capsule Nespresso "Lungo" (including paper cups, stirring sticks, cream and sugar) 10 capsules SFr Sachets de thé (assortiment de thés, gobelets, mélangeurs, crème et sucre) Tea bags (including tea assortment, paper cups, stirring sticks, cream and sugar) 10 sachets / 10 bags SFr Eau minérale plate Henniez - verres en plastique inclus Henniez still mineral water - plastic glasses included 75 cl / btle SFr Eau minérale gazeuse Henniez - verres en plastique inclus Henniez sparkling mineral water - plastic glasses included 75 cl / btle SFr Jus de fruits Granini: ananas, multivitaminé, orange, pamplemousse rose - verres en plastique inclus Granini fruit juices: pineapple, cocktail fruit, orange, grapefruit - plastic glasses included 20 cl / btle SFr Coca-cola - verres en plastique inclus Coca-Cola - plastic glasses included 33 cl / can SFr Coca-cola zero - verres en plastique inclus Coca-Cola zero - plastic glasses included 33 cl / can SFr Fanta - verres en plastique inclus Fanta - plastic glasses included 33 cl / can SFr Boissons alcolisées / Drinks with alcohol Description Contenu Contents Quantité Quantity Prix unité Unit price Total Sfr. Merci de sélectionner votre horaire de livraison Please select your delivery schedule 07h30-09h00 11h00-12h30 14h00-15h30 Bière Calanda Edelbräu / Calanda Edelbräu beer Verres en plastique inclus - plastic glasses included Bière Heineken / Heineken beer Verres en plastique inclus - plastic glasses included Vin blanc / white wine : Pinot blanc de Genève AOC, L'impératrice 6 verres & 1 seau à glace inclus - 6 glasses & ice bucket included Vin rouge / red wine : Pinot Noir de Genève AOC, La Rebelle 6 verres & 1 seau à glace inclus - 6 glasses & ice bucket included Champagne Deutz, Brut Classique, Aÿ, France 6 flutes & 1 seau à glace inclus - 6 glasses & ice bucket included 33 cl / can SFr cl / can SFr cl / btle SFr cl / btle SFr cl / btle SFr M!P Restaurants at CICG Page 2 EPE 2015 Geneva Exhibition Technical Manual

11 Merci de remplir 1 formulaire par jour / Thank you for filling 1 form per day Date de livraison / Delivery date : 3. Nourriture / Food Description Contenu Contents Quantité Quantity Prix unité Unit price Total Sfr. Merci de sélectionner votre horaire de livraison Please select your delivery schedule 07h30-09h00 11h00-12h30 14h00-15h30 Corbeille de fruits frais Fresh fruit basket 10 fruits SFr Assortiment de mini-viennoiseries (croissant, pain au chocolat, pain aux raisins) Assortment of mini-danishes (croissant, chocolate bread, raisin bread) 20 pièces SFr Assortiment de canapés et verrines au choix du Chef (sans porc) Assortment of canapes and verrines at Chef's choice (without pork) 20 pièces SFr Finger Sandwiches : 3 saveurs au choix du Chef (sans porc) Finger Sandwiches : 3 flavors at Chef's choice (without pork) 10 pièces SFr Pain surprise 60 pièces* : 3 saveurs au choix du Chef (sans porc) Stuffed bread 60 pieces* : 3 flavors at Chef's choice (without pork) pièce SFr Pain surprise 80 pièces* : 4 saveurs au choix du Chef (sans porc) Stuffed bread 80 pieces* : 4 flavors at Chef's choice (without pork) pièce SFr Mignardises Tea sweets pièce SFr Macaron Macaroon pièce SFr Tartelette au citron Mini lemon tart pièce SFr Panna cotta (en verrine) Panna cotta (in small glass) pièce SFr Mousse au chocolat (en verrine) Chocolate mousse (in small glass) pièce SFr Tiramisù (en verrine) Tiramisù (in small glass) pièce SFr Assortiment de muffins, macarons & biscuits Selection of muffins, macaroons & biscuits 20 pièces SFr * un délai de 4 jours ouvrables est demandé pour toute commande de pain surprise / *A delay of 4 working days is requested for any order of stuffed bread. 4. Service / Service Description Contenu Contents Quantité Quantity Prix unité Unit price Total Sfr. Merci de définir les horaires Thank you for specifying the time Personnel de service Staff service 1 heure / 1 hour SFr M!P Restaurants at CICG Page 3 Merci de remplir 1 formulaire par jour / Thank you for filling 1 form per day Date de livraison / Delivery date : 5. Matériel / Material Description Contenu Contents Quantité Quantity Prix unité Unit price Total Sfr. Merci de sélectionner votre horaire de livraison Please select your delivery schedule 07h30-09h00 11h00-12h30 14h00-15h30 Set pour le café : Tasse, sous-tasse & cuillère à café Set for coffee: cup, saucer & spoon Verre à vin blanc White wine glass Verre à vin rouge Red wine glass Tumbler (verre à eau et à bière) Tumbler (water and beer glass) Seau à glace avec glaçons Ice bucket with ice Serviette en tissu Napkin Nappe en tissu 180 x 180 Table cloth 180 x 180 Verres en plastique Plastic glasses Serviettes en papier Paper napkins autre demande: other request: autre demande: other request: autre demande: other request: 1 SFr SFr SFr SFr SFr SFr SFr SFr SFr Tarif à confirmer Rate to be confirmed Tarif à confirmer Rate to be confirmed Tarif à confirmer Rate to be confirmed M!P Restaurants at CICG Page 4 EPE 2015 Geneva Exhibition Technical Manual 11

12 EXHIBITOR CONDITIONS 1. Acceptance of an application represents a binding agreement for the stand space and rent that are specified in the order confirmation from EPE Association or in other correspondence from EPE Association. The stand space must not be occupied until the registration fee and stand rent have been paid in full. 2. EPE Association reserves the right to decide which exhibitors are allocated space and how stand space is allocated, as it deems appropriate. In general, a first come first served rule will apply. 3. The transfer of rented space, in part or in full, is not permitted without the approval of EPE Association. The cancellation of rented space by an exhibitor does not release the exhibitor from the obligation to pay the rent for the space ordered, nor entitles the exhibitor to repayment of rent that has already been paid. 4. Exhibitors undertake to read and abide by the General Regulations for Exhibitors that are enclosed with the application, as well as all other regulations concerning order and safety, or instructions of a technical nature, that are issued by EPE Association or the Congress Venue and are effective at the time. 5. Only those items that are deemed by EPE Association to be in accordance with the aims of the relevant exhibition, and meet reasonable quality requirements or are deemed suitable in some other way may be exhibited. If an exhibited item is regarded as failing to meet the specified requirements of EPE Association, the exhibitor is obliged to remove the item from the stand immediately and at his own cost. Exhibitors are not entitled to partial or full repayment of stand rent that has been paid, nor to receive any compensation from EPE Association for costs or damages, direct or indirect that may arise as a result of such a decision by EPE Association. 6. Penalty interest will be debited in the event of late payment at a rate of 1.5% per commenced month. An administrative charge of 4% of the invoiced amount, incl. VAT, will be debited for card payments. 7. The exhibition halls are accessible to exhibitors from the date and time indicated by EPE Association. All exhibit items shall be fully assembled prior to the opening of the exhibition. Exhibitors are required to accept any changes in the allocated space that circumstances dictate. The space allocated to the exhibitor may not be exceeded either in height or any other dimensions. Exhibitors must abide by any regulations that may be set forth by the State or local authorities. EPE Association is not liable for costs or damages that may arise in connection herewith. 8. Exhibitors are reminded of their obligation to ensure that equipment exhibited for the purpose of sale or promotion provides adequate protection against danger to health and the risk of accident or injury. 9. Exhibitors are obliged to ensure that the space rented to them is kept clean. 10. All exhibits must be removed from the exhibition area after the close of the exhibition on the date and time specified by EPE Association. If this is not done by the specified date EPE Association is entitled to remove the items at the exhibitor s own cost and risk. 11. The exhibitor is liable for any damage caused either by himself or by any of his assistants to the exhibition premises and grounds. The exhibitor is also liable for any other damage arising from the exhibitor s failure to supervise the space rented by him. EPE Association is not responsible for the exhibited property. It is the responsibility of the exhibitor to secure and maintain the necessary insurance cover that is required to use the exhibition space. By the 1 st of July, the exhibitor shall provide the company insurance documents to the EPE Secretariat (Mireille Vankeerberghen) (see p. 4 of this Manual). 12. EPE Association is freed from its obligation to meet its part of the agreement and from any obligation to pay compensation if it is unable to fulfill its undertaking, or could only do so at exceptionally high cost, due to events such as riot, war, strike, lock-out, fire, explosion or intervention by a government authority, over which EPE Association has no control and could not be reasonably expected to foresee. 13. Any taxes, including VAT, and other surcharges that may be imposed in connection with the exhibitor s use of the space will be charged to the exhibitor. In those cases where catalogues, databases or other information are compiled (for example for use on the Internet or in printed form) EPE Association is free from any liability for any errors in such information. 14. Exhibited objects may not be removed from the exhibition place for the duration of the exhibition. Products liable to customs duty may only be removed after examination and with the written permission of the Swiss Customs Authorities. Exhibitors must bear the cost of transport, erection and dismantling of stands, tents, pavilions, etc., as well as the cost of connection to electricity, water, etc, if applicable. If any items or waste are left on the stand after the final day for moving out, the Congress Venue is entitled to have them removed at the exhibitor s own cost and risk. 15. The height must not exceed the height specified by EPE Association without special reason, and then only in consultation with EPE Association. Advertisements for other exhibitions or displays are not permitted in the exhibition area. Posters may be affixed only where indicated by EPE Association. 16. The liability of EPE Association to pay damages to exhibitors in connection with the contract is limited to direct damages up to an amount equivalent to the charge for the rented space. EPE Association is not liable under any circumstances, with the exception of gross negligence, for indirect damages such as loss of profits, expected savings, loss of income or any other general capital damages. 17. Exhibitors give EPE Association the right to handle personal details during the processing of applications. The application indicates which information is obligatory. The exhibitor accepts that such information is recorded for the purpose of contracts and administration. (Information may be passed on to external partner companies for use in marketing.) 18. Political propaganda is not permitted on stands or in any other part of the exhibition area. 19. All disputes in connection with the interpretation or implementation of this agreement shall be resolved in a Swiss court of law. Swiss substantive law shall apply. The arbitration proceedings shall be held in Geneva. 12 EPE 2015 Geneva Exhibition Technical Manual

13 SIGNATURE FOR ADDITIONAL EQUIPMENT AND OTHER FURNITURES Company:... Name:... Date and place:... Signature:... Invoicing Address: To be Returned to Symporg SA by 10/08/2015 EPE 2015 Geneva Exhibition Technical Manual 13

14 EPE 2015 Geneva c/o Symporg SA Rue Rousseau 30 CH-1201 Geneva Tel Fax

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