Senate Bill 272. Enterprise System. Requirements. Exception

Transcription

1 Senate Bill 272 Approved on October 11, 2015, SB 272 adds a section to the California Public Records Act requiring local agencies to create a catalog of Enterprise s by July 1, 2016 with annual updates. Enterprise A software application or computer system that collects, stores, exchanges and analyzes information that the agency uses that is both of the following: A multi-departmental system or a system that contains information collected about the public. A system that serves as an original source of data within an agency. An Enterprise does not include any of the following: Information security systems, including firewalls and other cybersecurity systems. Physical access control systems, employee identification management systems, video monitoring and other physical control systems. Infrastructure and mechanical control systems, including those that control or manage street lights, electrical, natural gas or water or sewer functions. s related to 911 dispatch and operation or emergency services. s that would be restricted from disclosure by Section The specific records that the information system collects, stores, exchanges or analyzes. Requirements 1. Create a catalog of enterprise systems, containing: Current system vendor Current system product s purpose A description of categories or types of data The department that is the prime custodian of the data The that system data is collected The that system data is updated 2. To make the catalog publicly available upon request 3. To post the catalog in a prominent location on the agency s website Exception If the public interest served by not disclosing the information described clearly outweighs the public interest served by disclosure, the local agency may instead provide a system name, brief title or identifier of the system.

2 City of Burlingame Enterprise s Generated June 15, 2016 Product Vendor Purpose ADP Payroll Services ADP Used for payroll processing of fire department personnel (Central County Fire Department) ADP Payroll Services/Information ArcGIS ESRI All GIS functions related to public and internal GIS Geographic Information s Public Works/Information ASA firewall Cisco Network security Security Library Information Dept AutoCAD AutoDesk Computer Aided Design and Drafting Engineering Public Works Engineering/Information AutoRead Sensus software used on handheld water meter readers for water billing purposes Customer Information Barracuda Backup Barracuda Networks End user data file and system file backup system Backup Information Barracuda Message Archiver Barracuda Networks archiving system City Attorney/Information Budgeting Used to develop and report on budget vs expenditures

3 City Intranet Information Documents, forms, policies, time card schedules, etc. Customer Information Information City Web Site Vision Internet Internet website Web Site City Manager/Information Digital Reel BMI Imaging s Legacy Police reports Public Safety Police Dept information Discovery Layer BiblioCommons Look and feel of library catalog Web Site Library Information Dept 365 Microsoft Library Information Dept Exchange Microsoft Information Finance Used to manage the City finances including, but not limited to, A/P, A/R, project and department expenditure tracking and reporting. Fire RMS Zoll Fire incident management Public Safety Fire Dept./Zoll Granicus Granicus Streaming of Council and other Commission meetings Other City Clerk/Information Helpdesk App Software Sciences Ticketing system Other Library Information Dept

4 Hitachi Hitachi s SAN data storage Storage Information Laserfiche ECS Imaging Document scanning Document Management Police Dept information Legistar Granicus Workflow and agenda management system Agenda Management City Clerk/Information Library Catalog Innovative Library Catalog Other Library Information Dept Lucity Lucity Software used by public works for management of customer requests and work orders Other Public Works/Information Packet Shaper Exinda Managing traffic Networking Library Information Dept Payroll Used to process payroll including time card entry, paying staff (excludes fire department as they are on the ADP payroll system), and reporting to departments and external agencies Police dept Intranet Netsential Police dept Intranet web site Web Site Police Dept information Print/PC Managment EnvisionWare Print and management time on PC's Other Library Information Dept Puma Versatile Information s Audio recording Other Police Dept information

5 RecEnroll RecEnroll Recreation class management system Recreation Software Recreation/Information RIMS Sunridge s CAD and records management Public Safety Police Dept information Safetynet Hitech s CAD and records managment Public Safety Police Dept information SamrtPSS VAS Security s Surveillance cameras Public Safety Police Dept information Sharepoint Microsoft Intranet Other Library Information Dept Shoretel Shoretel City-Wide phone system, voic and call routing Other Information Splash Page Aerohive Policy acceptance Security Library Information Dept SQL Server Microsoft DBMS for almost all on-premise applications requiring database backend Storage Information Telestaff Kronos Fire personnel scheduling Public Safety Fire Dept./Kronos Trakit CRW/Sungard Permitting, planning, engineering Permit Building/Information

6 Utility Billing Used to manage useage and billing for our Water customers Utility Billing VMWare VMWare Virtualization of server infrastructure Networking Information Web Help Desk Perfect Tracker IT Help Desk Ticketing Other Information